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Home My WebLink AboutCRA-R-06-0039 Back-up v2• • 9it (gag. ofinuti PEDRO G. HERNANDEZ, P.E. CITY MANAGER July 31, 2006 Frank Rollason CRA-Executive Director 49 NW 5=h Street Miami, Florida 33128-1118 P.0. BOX 33070e MIAMI, FLORIDA 33233-0705 (305) 250-5400 FAX {305) 250-54Io Re: PAC Super Block Streetscape Improvement-Project-B-30361 Subject: Construction Funding Shortfall Dear Mr. Rollason, The Super Block Streetscape Improvement Project is currently under funded by $554,255.22. The City of Miami is formally requesting that the CRA provide the additional funding necessary to successfully complete this work. This will ensure the contractor can complete this work within the original time frame specified for the project. As you are aware, the City of Miami began construction of these street improvements prior to receipt of final contractor pricing in order to meet the September 2006 completion date required to support the PAC opening. Once the pricing of the project (in accordance with the pre -established unit costs in the executed master contract between the City of Miami and Weekley Asphalt) was received and reviewed, it was immediately apparent that additional funding was required. This need for additional funding was not attributable to a change order or cost overrun, but rather to the final construction contract pricing exceeding the original engineer's estimate. Please, advise in writing when we may expect the release of the funds. If you have any questions or need additional information, please feel free to call me at (305) 416-1027. Sincerely, I`JG / ((-)1'\A , Mary H. Conway, P.E. Chief of Operations Cc: Michelle Spence -Jones, Commissioner Linda Haskins, Commissioner Pete Hernandez, City Manager File • CU Department of Capital Improvements and Transportation Community Redevelopment Agency z Q obu PAC Super Block Streetscape Improvements Budget City of Miami CIT Project#: B-30361 CRA Super Block Budget from 686001.590320.860 Design 8 Post Design Services (A&P) $ 207,062.80 County Joint Project Agreement $ 741,000.00 FDOT Joint Project Agreement $ 264, 525.00 FDOT Joint Project Agreement Supp. $ 26,144.65 CEO Services (C3TS) $ 131,286.00 Total Funds Dedicated I z IDesign 8 Post Design Services (A&P) $ 190,358.80 0-7 0 11w FDOT Joint Project Agreement n... ,_:_. Project - $ 40, 000.00 ° Total Invoiced z CEO Services (C3TS) g FDOT Joint Project Agreement greement $ 264,525.00 ....,.Supp. $ $ 61,555.13 $ 556,438.93 Available Construction Funds from CRA $ 4,500,000.00 $ 1,370,018.45 Construction Cost $ 3,129,981.55 Available Construction Funds from CRA $ 3,923677 ,. $ 3,11229,998181.5555 is 554,255.22 Construction Funding Shortfall • • • `ram-�fmin* City of Miami Legislation CRA Resolution: CRA-R-05-0044 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number. 05-01200 Final Action Date: 11/3/2005 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OMNI , REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE EXPENDITURE OF ADDITIONAL FUNDS, IN AN AMOUNT NOT TO EXCEED $4,000,000, FOR A NOT TO EXCEED PROJECT TOTAL OF $4,500,000, FOR THE STREETSCAPE IMPROVEMENTS WITHIN AN APPROXIMATE TWO -BLOCK AREA SURROUNDING THE PERFORMING ARTS CENTER OF GREATER MIAMI; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE SAID FUNDS AT HIS DISCRETION, DIRECTLY TO VENDORS OR THROUGH PURCHASE ORDERS ISSUED BY THE CITY OF MIAMI DEPARTMENT OF CAPITAL IMPROVEMENT PROJECTS; AMENDING RESOLUTION NO. CRA-05-0021 TO PROVIDE THAT THE $500,000 PREVIOUSLY ALLOCATED MAY BE DISBURSED IN THE SAME MANNER; ALLOCATING FUNDS FROM OMNI TAX INCREMENT FUND, "OMNI CONSTRUCTION IN PROGRESS," ACCOUNT CODE NO.686001.590320.6.860. WHEREAS, the Omni Redevelopment District Community Redevelopment Agency ("CRA"), is responsible for supporting and carrying out community redevelopment activities and projects within its redevelopment area in accordance with the approved redevelopment plan ("Redevelopment Plan");" and WHEREAS, Section V.B. of the redevelopment plan, entitled "Capital Improvement Projects," at Paragraph 3, provides for "[pjubtiic infrastructure improvements including, but not limited to, Willies, streets, sidewalks, parks, landscaping and upgrading of publicly -acquired easements;" and WHEREAS, on May 26, 2005, by Resolution No. CRA-R-05-0021, the Board of Directors authorized the expenditure of funds, in an amount not to exceed $500,000, to initiate the design and, construction phase for streetscape improvements in the approximate two -block area immediately surrounding the Performing Arts Center of Greater Miami (the "Project"); and WHEREAS, the Board of Directors wishes to authorize additional funding in an amount not to exceed $4,000,000 to complete the Project and WHEREAS, the Board of Directors wishes to authorize the executive Director to disburse all project funds directly to vendors or through purchase orders issued by the City of Miami Department of Capital Improvement Projects; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE OMNI REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: City of Miami Page 1 of 2 Printed On: 9/15/209h6 • • • We Number. 05-01200 Enactment Mother: CM R-05-0044. Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The expenditure of additional funds, in an amount not to exceed $4,000,000, for a not to exceed project total of $4,500,000, for the streetscape improvements within an approximate two -block area surrounding the Performing Arts Center of Greater Miami is authorized. Section 3. The Executive Director is authorized to disburse said funds, at his discretion, directly to, vendors or through purchase orders issued by the City of Miami Department of Capital improvement Projects. Section 4. CRA Resolution No, CRA-05-0021 is amended to provide that the $500,000 previously allocated may be disbursed in the same manner. Section 5. Funds are to be allocated from OMNI Tax Increment Fund, "Omni Construction in Progress," Account Code No. 686001.590320.6.860. Section 6. This Resolution shall become effective immediately upon its adoption. °Miami Page 2 of 2 Pad DA: 9/I5/26.6 • • •�" "` _ City of Miami City Hall 3500 Pan American Ilill� „In.. + Drive Legislation Miami, FL 33133 'f`" `,•,�`� www.ci.miami.fl.us CRA Resolution: CRA-R-05-0021 File Number: 05-00393 Final Aeden Date: 5/2b/200s A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OMNI REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE EXPENDITURE OF FUNDS, IN AN AMOUNT Q� EXCEED $500,000, FOR STREETSCAPE IMPROVEMENTS WITHIN AN APPROXIMATE TWO -BLOCK AREA SURROUNDING THE PERFORMING ARTS CENTER OF GREATER MIAMI; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE SAID FUNDS DIRECTLY TO VENDORS SELECTED BY THE CITY OF MIAMI DEPARTMENT OF CAPITAL IMPROVEMENT PROJECTS ("CIP") PROVIDED THAT CIP HAS DEMONSTRATED ITS COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS GOVERNING THE AWARD OF CONTRACTS TO SAID VENDORS; REQUESTING THAT THE CITY OF MIAMI WAIVE ALL ADMINISTRATIVE FEES AS ITS IN -KIND CONTRIBUTION; ALLOCATING FUNDS FROM OMNI TAX INCREMENT FUND, "CONSTRUCTION IN PROGRESS," ACCOUNT CODE NO.686001.590320.6.860. WHEREAS, the Omni Redevelopment District Community Redevelopment Agency ("CRA"), is responsible for supporting and carrying out community redevelopment activities and projects within its redevelopment area in accordance with the approved redevelopment plan ("Redevelopment Plan");" and WHEREAS, Section V.B. of the redevelopment plan, entitled "Capital Improvement Projects," at paragraph 3, specifically provides for. "[pjublic infrastructure improvements including, but not limited to, utilities, streets, sidewalks, parks, landscaping and upgrading of publicly -acquired easements;" and WHEREAS, the Performing Arts Center Trust, Inc. is charged with operating the Performing Arts Center Of Greater Miami currently under construction in the Omni Redevelopment Area; and WHEREAS, the Performing Arts Center Trust has requested that the CRA provide support for streetscape improvements in the two -block area immediately surrounding the PAC; and WHEREAS, the City of Miami Department of Capital Improvement Projects ("CIP") has agreed to provide the contractors for design and construction and coordinate the streetscape improvements contingent upon the CRA providing the necessary funding; and WHEREAS, the Board of Directors wishes to authorize initial funding, in an amount not to exceed $500,000, for design and construction, to authorize the executive director to make direct payment to the vendors selected by CIP and to request that the City of Miami waive all administrative fees associated with this project; City of Miami Page 1 of 2 Printed Ow 1/I11/2005 • • ,Fife Number. 05-00393 Enactment Number: CRA R-03-0021 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE OMNI REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The expenditure of funds, in an amount not to exceed $500,000, for streetscape improvements within an approximate two -block area surrounding the new Performing Arts Center is authorized. Section 3. The Executive Director is authorized to make direct payment to those vendors selected by the City of Miami Department of Capital Improvement Projects ("CIP") provided that CIP has demonstrated its compliance with all applicable rules and regulations governing the award of contracts to said vendors. Section 4. The City of Miami is requested to waive all administrative fees associated with this project and the Executive Director is directed to transmit this request to the City Manager for appropriate action. Section 5. Funds are to be allocated from OMNI Tax Increment Fund, "Construction in