HomeMy WebLinkAboutCRA-R-05-0022 cover memo•
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SEOPW & OMNI CRA Board Meeting
May 26, 2005
Item # 3
SOUTHEAST OVERTOWNIPARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
Chairman Johnny L. Winton
and Members of the CRA Board
Date: 05/13/05 05-00394
Subject: Ratification of Emergency Action
Regarding the Ward Rooming House
From: Frank K. Rollason References:
Executive Director
Enclosures: Supporting Documentation;
Legislation
RECOMMENDATION:
It is recommended that the Board of Directors for the Southeast Overtown/Park West Community Redevelopment
Agency (CRA) approve and adopt the attached Resolution ratifying the emergency action taken by the Executive
Director to order Additional Emergency Supplemental Pre -Design Services and Emergency Design of Interim
Structural Bracing of the Front Porch for the Ward Rooming House by issuing Emergency Work Order No. 05-29
in the amount of $6,805.46 and Emergency Work Order No. 05-30 in the amount of $7,300.00 to TY Lin /HJ Ross
for a total amount of $14,105.46.
JUSTIFICATION:
On April 26, 2004, the SEOPW Board of Directors approved and adopted SEOPW/CRA Resolution No. 04-33
(copy attached) instructing the Executive Director to allocate Tax Increment Funds in the amount of $600,000 in
FY'05 for the purpose of the preservation, rehabilitation, and restoration of the Ward Rooming House located at
249 N.W. 9`h Street in Overtown; this funding was approved in the SEOPW FY'05 Budget for this purpose. As
you are aware, we have had this building shored and braced on an emergency basis since August 18, 2003, and
since August of 2004, TY Lin/HJ Ross has been developing architectural and engineering drawings to salvage as
much of the structure as feasible and rebuild the rest per a set of Historical American Buildings Survey (HABS)
drawings produced in August of 2003. As a result of several meetings held in January of 2005 with TYLin/HJ
Ross, their Historic Architecture firm of Gurri Matute Professional Association ("GMPA") and the CRA Executive
Director, it became evident that additional engineering services would be required to save the front porch portion
of the structure and that the present shoring and bracing system in place was inadequate to preserve what is left
in the event of high winds such as a tropical storm or hurricane. At that time, the Executive Director authorized
additional Architectural & Engineering (A&E) services on an emergency basis. This additional emergency A&E
work has now been quantified into CRA Work Order No.'s 05-29 and 05-30 (copies attached) and requires
ratification of the Board of Directors since the expenditure of each of these two work orders exceeds $4,500.00
Once the drawings are approved, signed and sealed, they will be presented to both of the approved Construction
Manger (CM) at Risk Contractors in place in the CRA for them to give a price for the required emergency work to
safely secure the portions of the porch which are salvageable and to demolish that portion of the structure which
is not salvageable and render the structure in a "safe" condition as required by the Building Official of the City of
Miami. The Executive Director will then issue a Work Order to the selected CM at Risk Contractor on an
emergency basis to perform the required stabilizing work and will bring this additional action back to the Board for
ratification, keeping in mind that all work must be completed within the authorized $600,000 total budget.
FUNDING SOURCE: $14,105.46 from SEOPW TIF Account No. 689001.550108.6.270 entitled, Professional
Services — Other'.
FKRIeh