HomeMy WebLinkAboutCRA-R-05-0017 Cover MemoSEOPW and Omni GRA Board of Directors Meeting
March 24, 2005
Item #3
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Johnny L. Winton Date:
and Members of the CRA Board
Subject:
y
From: Frank K. Rollason References:
Executive Director
March 18, 2005 File: 05-00252
Authorization to Enter Into Copier
Agreement with Toshiba Business
Solutions
Enclosures; Supporting Documentation;
Legislation
RECOMMENDATION:
It is recommended that the attached Joint Resolution of the Board of Directors of both the Omni and
Southeast Overtown/Park West ("SEOPW") Community Redevelopment Agencies ("CRAs") be
approved and adopted authorizing the Executive Director to enter into the attached three (3)-year
Agreement with Toshiba Business Solutions for the lease, supplies, and maintenance of one black and
white copy machine for use in the CRA offices at a base cost of $487.00 per month.
JUSTIFICATION:
The CRA is currently operating under a five (5)-year Lease Agreement with Ikon Office Solutions for
two copier machines at a base cost of $3,481.85 per month and an average cost of $5,343.85 per
month for extra copies. The current lease expires on April 25, 2005. The two existing copiers are
identical and were ideal when the CRA offices occupied two separate floors at the Dupont Plaza, but
now that we are located on one floor at our new offices, it is not necessary to have two color capable
copiers. It is now more advantageous to have one copier which can produce higher and quicker
volumes in black and white to accommodate our agenda production needs. The proposed Agreement
addresses this need at a price which is approximately one-fourth (1/4) of what the CRA is now paying
and provides a new machine under maintenance and warranty for the full three-year period of the
lease. The procurement of this Agreement is off of an existing City of Miami Contract, Bid No. 03-04-
129(08) (copy attached). The City's GSA Graphics Division has reviewed this proposal and finds it
within the acceptable range of what the City requires for their copiers (see attached letter from Milton
Mizel, Superintendent, Department of General Services Administration, Graphics & Reproduction
Division).
FUNDING SOURCE:
FKR/eh
$3,409.00 from TIF General Operating Account
No. 689004.550011.6.610 entitled "General Operating -Equipment
Rental."