HomeMy WebLinkAboutCRA-R-05-0016 Cover MemoSEOPW & Omni CRA Board of Directors Meeting
March 24, 2005
Item #2
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Johnny L. Winton Date:
and Members of the CRA Board
From: Frank K. Rollason
Executive Director
Subject:
References:
March 18, 2005 File: 05-00228
Authorization to Enter Into Copier
Agreement with Ikon Business
Solutions
Enclosures: Supporting Documentation;
Legislation
RECOMMENDATION:
It is recommended that the attached Joint Resolution of the Board of Directors of both the Omni and
Southeast Overtown/Park West (SEOPW) Community Redevelopment Agencies (CRAs) be
approved and adopted authorizing the Executive Director to enter into the attached three (3)-year
Agreement with Ikon Office Solutions for the lease, supplies, and maintenance of one color copy
machine for use in the CRA offices at a base cost of $789.49 per month, plus an additional allowance
of an amount not to exceed $1,100.00 per month for extra copies on an as -needed basis.
JUSTIFICATION:
The CRA is currently operating under a five (5)-year Lease Agreement with Ikon Solutions for two
copier machines at a base cost of $3,481.85 per month and an average total cost of $5,343.85 per
month including extra copies. The current lease expires on April 25, 2005. The two existing copiers
are identical and were ideal when the CRA offices occupied two separate floors at the Dupont Plaza,
but now that we are located on one floor at our new offices, it is not necessary to have two copiers
with color capability. It is more advantageous to have one copier which can produce higher and
quicker volumes in color to accommodate our monthly newsletter production needs. The proposed
Agreement addresses this need at a price which is approximately half of what the CRA is now paying
and provides a new machine under maintenance and warranty for the full three-year period of the
lease. In addition, the proposed Agreement provides that Ikon will terminate the existing lease at no
cost to the CRA which represents a savings of $850.00 a month for the color machine ($1,700.00 just
for the unit, not including the charge per copies). The procurement of this Agreement is off of an
existing State of Florida Contract No. 250-000-03-01 (copy attached). The City's GSA Graphics
Division has reviewed this proposal and finds it within the acceptable range of what the City requires
for their copiers (see attached letter from Milton Mizel, Superintendent, Department of General
Services Administration, Graphics & Reproduction Division).
FUNDING SOURCE: $13,226.43 from TIF General Operating Account No.
689004.550011.6.610 entitled "General Operating -Equipment Rental."
FKR/eh