HomeMy WebLinkAboutCRA-R-05-0009 COVER MEMOCRA Board of Directors Meeting
January 31, 2005
Item #11
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
Chairman Johnny L. Winton
and Members of the CRA Board
Date: January 21, 2005 File: 04-01375
Subject: Authorizing Use of Executive
Director's Personal Funds for
Emergency Expenses
From: Frank K. Rallason References:
Executive Director
Enclosures: Resolution;
Supporting Documentation
RECOMMENDATION:
It is recommended that the Board of Directors for both the Southeast Overtown/Park West
(SEOPW) and Omni Community Redevelopment Agencies (CRAs) approve and adopt the
attached Joint Resolution authorizing the Executive Director to expend his personal funds on an
emergency basis to cover obligated and Board approved expenses at an amount not to exceed
what the Board has previously approved.
JUSTIFICATION:
The recent external CRA audit concluded on November 16, 2004, conducted by Sanson, Kline,
Jacomino & Company, LLP, found that:
"two payments to two separate vendors, one for $7,950 and another for
$3,466, were paid by the Executive Director using his own personal funds,
which was subsequently reimbursed to the Executive Director by the
Agency. Although the payments to the vendors using the Executive
Director's personal funds were adequately substantiated with supporting
documentation, the amounts were significant. This could be perceived by
outside parties to be inappropriate, as this is not normal practice."
SK&J recommended that the Agency obtain Board approval for emergency payments allowing
the Executive Director to use his own funding in cases like this. Therefore, since emergencies
do arise from time to time in which there is not sufficient time for a check to be issued by the
City of Miami, it is requested that this Joint Resolution be approved authorizing the Executive
Director to utilize his personal funds and then seek reimbursement from the Agency once
supporting documentation is submitted and approved by the CRA Financial Officer. Those
emergency expenditures over $1,000 will require the additional approval of either the CRA
Board Chairman or in his/her absence, the Vice Chairman.
FUNDING: No Financial Impact - Establishment of a Policy
FKR/eh