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Home My WebLink AboutCRA-R-05-0004 BACKUP DOCUMENTATIONSanson, dine, Jacomino & Company, LLP Certified Public Accountants LeJeune Centre - 782 N.W. LeJeune Road - Suite 65o - Miami, Florida 33126 November 30, 2004 Mr. Frank Rollason Executive Director City of Miami Community Redevelopment Agency 49 NW 5th Street, Suite 100 Miami, Florida 33128 Dear Mr. Rollason: Tel. (305) 442-247o Fax (305) 442-285o www.skjnet.com Thank you for considering my Firm in extending our contract to perform the audits of the Southeast Overtown Park West Redevelopment Agency ("SEOPW") and the Omni Community Redevelopment Agency ("Omni") for the fiscal year ended September 30, 2005. Our proposed fee for the audits of SEOPW and Omni for the fiscal year ended September 30, 2005 is $34,000 and $12,000, respectively, which is an approximate 3% increase from the prior year. If SEOPW and Omni require a single audit for the fiscal year ended September 30, 2005, the proposed fee continues to be $7,000 total for both entities together. If this is acceptable to you, please sign in the space provided below. Very truly yours, - Sanson, Kline chie • . Tandoc Partner ACCEPTED: & Company, LLP City of Miami Community Redevelopment Agency Signature Title Date EXCERPT PAGE FROM SKJ AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, Auditor and the CRA agree as follows: TERMS: 1. RECITALS: The recitals are true and correct and are hereby incorporated into and made a part of this Agreement. 2. TERM: The term of this Agreement shall be for a period of two (2) years commencing on the Effective Date hereof. 3. OPTION TO EXTEND: The CRA, in its sole discretion, has the option to extend the Tenn hereof for three (3) additional terms of one year (each such one year term shall be referred to as "Option Term"), upon the same terms and conditions contained in this Agreement, except for the amount of compensation which shall be negotiated by the parties hereto in good faith. If the CRA elects to exercise an option it shall give the Auditor written notice of its intent to exercise the option at least sixty (60) days prior to the expiration of the then current term, and the CRA and the Auditor shall have a period of thirty (30) days thereafter in which to agree on the terms of compensation. If the parties are unable to reach an agreement on the amount of compensation payable during an Option Term thirty (30) days prior to the expiration of the then current term, then this Agreement shall terminate upon the expiration of the then current term. 4. SCOPE OF SERVICES: Auditor acknowledges that this agreement results from the Request for Proposals for External Auditing Services issued by the CRA on October 31, 2003 ("RFP") and agrees to be bound by all requirements stated in the RFP. Auditor reaffirms the representations made in Auditor's Response to RFP. The RFP and Auditor's Response to RFP are hereby incorporated by reference and made a part of this agreement. In the event of a conflict between the RFP and S&CL:Sanson CRA Audit - Final Page 2 of 16 ITEM 6 ..12/08/03 RESOLUTION NO. SEOPW/CRA R-0 3 — 98 OMNI/CRA R93— 67 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF THE SOUTHEAST OVERTOWN/ PARK WEST AND OMNI REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCIES ("CRAS") AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO GENERAL COUNSEL, WITH SANSON, KLINE, JACOMINO & COMPANY, LLP; FOR EXTERNAL AUDITING SERVICES FOR AN INITIAL TERM OF TWO (2) YEARS AT AN ANNUAL FEE FOR BASIC AUDIT SERVICES NOT TO EXCEED $43,000.00 FOR FY '03 OR $44,500.00 FOR FY '04, WITH AN OPTION TO INCLUDE SINGLE AUDIT SERVICES, IF REQUIRED, FOR AN ADDITIONAL FEE NOT TO EXCEED $7,000.00 PER YEAR, AND WITH OPTIONS TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; FUNDS TO BE ALLOCATED $35,500.00 FROM SEOPW TIF FUND, "PROFESSIONAL SERVICES - ACCOUNTING," ACCOUNT CODE NO. 689001.550108.6.280 AND $14,500.00 FROM OMNI TIF FUND, "PROFESSIONAL SERVICES - ACCOUNTING," ACCOUNT CODE NO. 686001.590320.6.280. WHEREAS, the Boards of Directors of the Southeast Overtown/Park West and Omni Redevelopment District Community Redevelopment Agencies ("CRAs") desire that the CRAs employ an external auditor to perform an annual audit in accordance with Florida Statutes and generally accepted accounting principles; and Page 1 of 4 OMNI/CRA 3 67 SEOrw/CR, 113- 98 WHEREAS, the CRAs' agreement with KPMG, LLP for external auditing services has expired; and WHEREAS, the CRAs issued a Request for Proposals for external auditing services on October 31, 2003; and WHEREAS, two proposals were received by the City Clerk and reviewed by an evaluation committee made up of five certified public accountants; and WHEREAS, the evaluation committee ranked the firms in the following 'order: 1) KPMG, LLP, and 2) Sanson, Kline, Jacomino & Company, LLP; and WHEREAS, the Boards of Directors have considered the rankings of the evaluation committee and the recommendation of the CRAs' Executive Director, and have concluded that acceptance of the proposal submitted by Sanson, Kline, Jacomino & Company, LLP is in the best interests and best meets the needs of the of the CRA. NOW, THEREFORE, BE IT RESOLVED BY THE BOARDS OF DIRECTORS OF SOUTHEAST OVERTOWN/PARK WEST AND THE OMNI REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCIES OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Page 2 of 4 OMNI/CRA SEOPW/CRA 93- 67 993-- 98 Section 2. The Boards of Directors of the CRAs authorize the Executive Director to negotiate and execute and agreement, in a form acceptable to General Counsel, with Sanson, Kline, Jacomino & Company, LLP for external auditing services for an initial term of two (2) years .at an annual fee for basic audit services not to exceed $43,000.00 for Fiscal Year '03 or $44,500.00 for Fiscal Year '04,, with an option to include single audit services, if required, for an additional fee not to exceed $7,000.00 per year, and with options to renew for three (3) additional one (1) year periods at a fee to be negotiated. Section 3. Funds to be allocated $35,500.00 from SEOPW TIF Fund, "Professional Services -Accounting," Account Code No. 689001.550108.6.280 and $14,500.00 from OMNI TIF Fund, "Professional Services -Accounting," Account Code No. 686001.590320.6.280. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this day of December, 2003. IIMMIMMUM Immo- ARTHVR E. TEELE, JR., AIRMAN a3dIrk.- PRISCI'LLA J. THOMPSON CLERK OF` THE BOARD Page 3 of 4 07CR A 3 67 SEOPW/CRA APPROVED ALEJ GEN JHV:zl LARELLO COUNSEL / AND CORRECTNESS: Page 4 of 4 ON NI/CRA 3 - 6 ? SEOPW/CRA 33- 9S