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HomeMy WebLinkAboutSEOPW OMNI CRA 2007-05-10 MinutesCity of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Meeting Minutes Thursday, May 10, 2007 10:00 AM (or thereafter) CITY OF MIAMI CITY HALL 3500 Pan American Drive Miami, FI. SEOPW and OMNI Community Redevelopment Agencies Michelle Spence -Jones, Chair Angel Gonzalez, Vice Chair Marc David Sarnoff, Commissioner Joe Sanchez, Commissioner Tomas Regalado, Commissioner CRA OFFICE ADDRESS: 49 NW 5th ST, SUITE 100, Miami, FL 33128 Phone: (305) 679-6800, Fax: (305) 679-6835 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Minutes are transcribed verbatim. Periodically, agenda items are revisited during a meeting. "[Later...]" refers to discussions that were interrupted and later continued. Present: Commissioner Sanchez, Commissioner Regalado, Chair Spence -Jones and Commissioner Sarnoff Absent: Vice Chair Gonzalez On the loth day of May 2007, the Board of Directors of the Community Redevelopment Agency (CRA) for the Southeast Overtown/Park West and Omni Districts of the City of Miami met in regular session at 3500 Pan American Drive, Miami, Florida. The meeting was called to order by Chair Michelle Spence -Jones at 6: 06 p.m. and was adjourned at 6: 35 p.m. Note for the Record: Commissioner Sanchez entered the Commission chambers at 6:14 p.m. ALSO PRESENT: James H. Villacorta, Interim Executive Director, CRA Gail Ash Dotson, Assistant General Counsel, CRA Priscilla A. Thompson, Clerk of the Board Pamela Burns, Assistant Clerk of the Board 1. 07-00631 CRA REPORT FINANCIAL SUMMARY THROUGH MONTH ENDING APRIL 30, 2007. Financial Summary.pdf DISCUSSED Chair Spence -Jones: All right. We're going to move on to our CRA (Community Redevelopment Agency) report. I'm going to turn it over to our executive director at this point. James H. Villacorta (Interim Executive Director, Community Redevelopment Agency): The first item of business is the financial summary through the month ending April 30, and the chief financial officer for the CRA, Miguel Valentin, is here to present that information to you. Miguel Valentin (Financial Officer, Community Redevelopment Agency): Good afternoon, Chairman [sic] and Commissioners. For the record, my name is Miguel Valentin, the financial officer. As you can see on page 1, you -- for the combined statement of financial position as of April 30, 2007, for cash unrestricted under Overtown CRA district, we are reporting the amount of 80,000. For Omni CRA district, we are reporting the amount of 100, 000. Then for the low-income affordable and workforce housing in the Overtown community redevelopment area, we have expended the amount of 24,000 out of the 746,744 that we have allocated for this project. In addition to this, there is no either reportable condition or material witness that should be reported to the Board. Thank you. Chair Spence -Jones: Thank you so much. I just want to say to you, Miguel -- and I know we've been talking about this at the last Commission -- couple of -- I'm sorry, CRA board meetings, but I would like you to come back the next time to at least outline some of those key things that have been sitting for a very long time and nothing has happened, just as a recommendation from your perspective on, you know, what's happening with those projects financially. Mr. Valentin: I will. Chair Spence -Jones: OK. All right. City of Miami Page 2 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Mr. Villacorta: And -- Chair Spence -Jones: Any questions before we move on? Commissioner Regalado: No. Commissioner Sarnoff. No. Commissioner Spence -Jones: All right. Thank you, Miguel, and I'm going to turn it over to our executive director. RESOLUTIONS 2. 07-00588 CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/ PARK WEST COMMUNITY REDEVELOPMENT AGENCY, WITH ATTACHMENT(S), AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AMENDMENT NO. 1, IN SUBSTANTIALLY THE ATTACHED FORM, TO THE SETTLEMENT AGREEMENT, DATED AS OF JANUARY 27, 2005, AND APPROVED BY RESOLUTION NO. CRA-R-05-0001, ADOPTED JANUARY 27, 2005, IN THE CASES OF CITY OF MIAMI V. SAWYER'S WALK, LTD., CASE NO. 00-28860 CA 9, AND SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY V. POINCIANA VILLAGE OF MIAMI, LTD., CASE NO. 02-06846 CA 9. Cover Memo.pdf Legislation.pdf DEFERRED A motion was made by Chair Spence -Jones, seconded by Commissioner Sanchez, and passed unanimously, with Vice Chair Gonzalez absent, to defer Item 2 indefinitely. James H. Villacorta (Interim Executive Director, Community Redevelopment Agency): Item number 2 was a companion item or corollary item to the item that was before the City Commission, and in light of the action of the City Commission, the Board may want to have a motion to indefinitely defer that item. Chair Spence -Jones: Yes. I just want -- I don't know if we -- Yes. We'd like to do that. Do you have -- does anybody have any comments on item number 2? Because I do. Commissioner Regalado: No. Chair Spence -Jones: You have any comments on item number 2? Commissioner Sarnoff. I thought it was pulled. Chair Spence -Jones: It is, but I have a comment. Commissioner Regalado: I -- the only comment I have is just that we designate Commissioner Sarnoff to participate in the talks with the County -- Chair Spence -Jones: Yes. Commissioner Regalado: -- and the question is maybe to the City Attorney. Can we get City of Miami Page 3 Printed on 5/22'2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 feedback out of the dais from the person designated to be part with the executive director on the talks with the County, or he has to report in public when he comes to a CRA (Community Redevelopment Agency) meeting? Chair Spence -Jones: What -- I think what Commissioner Regalado is speaking of -- and in the last meeting, you were not there, Commissioner Sarnoff, but we talked about putting together subcommittees for the actual CRA. Commissioner Regalado: No, no, but remember, the other meeting -- Chair Spence -Jones: Prior to that, but -- Commissioner Regalado: -- he was asked to be the representative -- Chair Spence -Jones: I -- Commissioner Regalado: -- and he was there. Chair Spence -Jones: For all County talks, right. For anything that had anything to do with any County talks, correct? Correct? Commissioner Sarnoff Yes, yes, sorry. Chair Spence -Jones: Right, and we just -- on the last meeting we had, we just reiterated that it was something that was important, and we directed staff to make sure that they get with all of the CRA board members to brief them to let them know where they are on key projects, and before we close out today, I was going to make sure that we reiterated that because I'm not sure if you've had any discussions about what's happening with the County at this point. Commissioner Sarnoff No, and I've been remiss, and I will fix that immediately. Mr. Villacorta: The last meeting with the County took place while Commissioner Sarnoff and Commissioner Spence -Jones were out of town. I -- my understanding is that the City is waiting for the County to propose language acceptable to the City for inclusion in the global agreement, and having spoken to the assistant city attorney that was working on the project this afternoon, she said they have not received that language yet, so I don't believe there's a meeting that's occurred in the interim, and I'll make sure that they not you of the next meeting that takes -- Commissioner Sarnoff So Mr. Director -- Mr. Villacorta: -- place. Commissioner Sarnoff -- even though I've been remiss, I've not missed the ball? Mr. Villacorta: Right. No -- Commissioner Regalado: Well -- Chair Spence -Jones: No. You were out of town. Mr. Villacorta: -- harm, no foul. Commissioner Regalado: -- I have a concern. I don't know. He just said my understanding is City of Miami Page 4 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 that the City is doing this and that. Chair Spence -Jones: Who? Commissioner Regalado: Jim just said my understanding is that the City is waiting for the County to -- Mr. Villacorta: Propose language -- Commissioner Regalado: -- for the language of the agreement -- Mr. Villacorta: -- for the global agreement. Commissioner Regalado: -- and that phrase, "my understanding, " makes me nervous because that means that he wasn't there. Mr. Villacorta: I tried to attend by phone from Tallahassee. I was -- Chair Spence -Jones: We were in Talla -- I think we both were in Tallahassee -- Mr. Villacorta: -- with -- Chair Spence -Jones: -- at the same time, Sarnoff and I -- Commissioner Regalado: OK -- Chair Spence -Jones: -- during the meeting. Commissioner Regalado: -- because this is not about the City; this is about the CRA. Mr. Villacorta: Yes, yes. Commissioner Regalado: What they did to you? They hung up? Chair Spence -Jones: Have you -- did you brief him after that, Jim? Mr. Villacorta: It was a poor -- Chair Spence -Jones: I guess that's really what is -- Mr. Villacorta: -- connection. I'm not sure why, but it was a poor connection. Chair Spence -Jones: Did you brief the Commissioner, though, at all -- Mr. Villacorta: No, I did not. Chair Spence -Jones: -- after those talks? Mr. Villacorta: I was remiss in that respect. Chair Spence -Jones: But your point is well taken. Let me -- let -- if you don't mind, I'd like to just at least say -- have some sort of discussion on this quickly, and I actually was the one that really wanted to have this item deferred indefinitely, and it was on the agenda earlier, and it's on this agenda now, but I do have some serious concerns about the project. It is -- and I've City of Miami Page 5 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 expressed this to staff over and over again that we voted on this item in October, and I believe six months have gone by, and quite frankly, nothing has really happened. There -- you know, the key things that we've asked for them to do in the community in Overtown clearly has not happened. It's -- it started happening maybe about a week ago, meaning making sure that they communicated to the public about the project and what had happened with the project, and it wasn't until I started jumping up and down about the situation that I started seeing stuff happening in the Overtown area regarding it. Commissioner Sarnoff was not here, but the rest of my colleagues were -- was here when I voted on this item; know how, you know, this was a very sensitive issue to the Overtown residents, and my concern is that six months have gone by and the builders and developers at this present time still have not done anything to kind of communicate to the public, and that really makes me a little leery of their commitment to really do what they say they're going to do. I've had this discussion with staff. I've had this discussion with the executive director regarding this issue because, at this particular time, we cannot communicate to them because I understand that there's a lawsuit pending, correct? Mr. Villacorta: There's a challenge to the Major Use Special Permit. Commissioner Spence -Jones: Right, so because of all of that, I can't really speak to them, but you know, I have communicated to staff about the concerns, which I'm hoping that's the reason why they decided to get information out. Quite frankly, as Commissioner Regalado alluded to earlier, there's a huge, big issue regarding what's happening with the County on this project; correct, Jim? Mr. Villacorta: The -- this project requires the release of the reverter on two of the three blocks that are subject to a reverter to the County. The -- that is all tied up in the global agreement. Assistant City Attorney Ramirez-Seijas is here. She was at the meeting. She can confirm where we're at, and that we haven't had any meetings with the County since then. Olga Ramirez-Seijas: Olga Ramirez-Seijas, assistant city attorney. I have been in charge of negotiating or drafting the global agreement, which includes a release of the reverter, the Parrot Jungle matter, and the extension and expansion of the CRAs. We have gone back and forth with a couple of drafts, but to date, we have not received anything from the County with respect to their comments to the CRA portion of the contract. Mr. Villacorta: And there's no -- Ms. Ramirez-Seijas: And I'm just -- Mr. Villacorta: -- meeting since -- Ms. Ramirez-Seijas: -- waiting. Mr. Villacorta: -- the last meeting. Ms. Ramirez-Seijas: We haven't had any meetings; nothing has happened since -- Mr. Villacorta: Since the one -- Chair Spence -Jones: Right. Ms. Ramirez-Seijas: -- months. Mr. Villacorta: -- that occurred when you were in Tallahassee. City of Miami Page 6 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Commissioner Spence -Jones: Commissioner Regalado, did you hear her statement regarding the County? Commissioner Regalado: I hear, but I don't understand. Commissioner Spence -Jones: So, in other words, please make sure that now that you've heard and you've actually attended our meetings, to make sure that at least Commissioner Sarnoff is actually in the loop, but my statement earlier was I do believe that there are issues with the project, and my concern is that I don't want us to go so far down the line when there's other options of things that can happen with the project -- with those lots if something's not moving, and I know that my executive director and folks are very excited about the project, but I can -- I want to officially put on the record now I'm very concerned about where we are with this project, very concerned. Mr. Villacorta: City staff has just informed me that we have just moments ago received the draft language from the County. Ms. Ramirez-Seijas: For the CRA? OK. Chair Spence -Jones: OK. Mr. Villacorta: So we'll review that and advise all the Commissioners. Chair Spence -Jones: So I'm going to defer the item indefinitely until we can decide exactly what's going to happen with the project, but I do want the director to go back and make sure that they're very clear that I'm not happy with where we are, so on that item -- this item will be deferred at this point. Mr. Villacorta: You -- Priscilla A. Thompson (Clerk of the Board): Madam Chair. Mr. Villacorta: -- need a motion. Ms. Thompson: Thank you. Because this is on the agenda, you need a motion -- Chair Spence -Jones: OK. Ms. Thompson: -- to defer -- Chair Spence -Jones: A motion to defer. Ms. Thompson: -- and the Chair -- and let -- your -- Chair Spence -Jones: He's the Chair. He's chairing it now. Ms. Thompson: Thank you. Commissioner Sarnoff We're adjourned. Ms. Thompson: So the motion is made by -- Commissioner Sanchez: Second. City of Miami Page 7 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Commissioner Sarnoff. I'm sorry, and all in favor? Ms. Thompson: Just to make sure, on the record that -- Commissioner Sarnoff. You want me to read it? Ms. Thompson: -- it's indefinitely deferred, remembering that, on your synopsis there, your definition, that six months -- we use the six months as a tickler timetable just in case you need to start thinking about rescheduling, so that's indefinitely deferred, but it is for six months, OK? Chair Spence -Jones: OK. Commissioner Sarnoff. Madam Clerk, we have a motion to defer, which was made by Commissioner Spence -Jones and seconded by Commissioner Sanchez. All in favor, please say "aye." The Commissioners (Collectively): Aye. Commissioner Sarnoff. Those opposed, having the same right, please say "nay. " Hearing none, seeing none. Chair Spence -Jones: Thank you, sir. FINANCIALS 3. 07-00589 CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF A WORK ORDER, IN AN AMOUNT NOT TO EXCEED $5,487.50, TO DESIGN -BUILD INTERAMERICAN, INC. FOR PRESSURE CLEANING, AND TREE TRIMMING OF THE 9TH STREET PEDESTRIAN MALL; ALLOCATING FUNDS FROM SEOPW TAX INCREMENT FUND ENTITLED "OTHER CONTRACTUAL," ACCOUNT CODE NO. 10050.920101.534000.0000.00000. Motion by Commissioner Sanchez, seconded by Commissioner Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: 4 - Commissioner Sanchez, Commissioner Regalado, Chair Spence -Jones and Commissioner Sarnoff Absent: 1 - Vice Chair Gonzalez CRA-R-07-0021 Chair Spence -Jones: We're going to move on to number 3. James H. Villacorta (Interim Executive Director, Community Redevelopment Agency): Item number 3 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing the issuance of a work order, in an amount not - Commissioner Sanchez: So move. Mr. Villacorta: -- to exceed 5, 000 for pressure cleaning and tree trimming of the 9th Street City of Miami Page 8 Printed on 5,22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Pedestrian Mall. Chair Spence -Jones: I have a motion. I need a second. Commissioner Sarnoff Second. Chair Spence -Jones: All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: This item passes. 4. 07-00449 CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY WAIVING MINOR IRREGULARITIES AND AUTHORIZING ISSUANCE OF A WORK ORDER, IN AN AMOUNT NOT TO EXCEED $85,546.08, TO WEED -A -WAY, INC. FOR LANDSCAPE MAINTENANCE AND CLEARING OF NINETEEN (19) CRA-OWNED PROPERTIES, INCLUDING THE GRAND PROMENADE AND 9TH STREET PEDESTRIAN MALL, FOR ONE YEAR, WITH THE OPTION TO RENEW FOR ONE ADDITIONAL YEAR; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND ENTITLED "OTHER CONTRACTUAL," ACCOUNT CODE NO. 10050.920101.534000.0000.00000. Cover Memo.pdf Financial Form.pdf Back-up.pdf Legislation.pdf Motion by Commissioner Sanchez, seconded by Commissioner Regalado, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: 4 - Commissioner Sanchez, Commissioner Regalado, Chair Spence -Jones and Commissioner Sarnoff Absent: 1 - Vice Chair Gonzalez CRA-R-07-0022 Direction by Chair Spence -Jones to the Interim Executive Director to advise the contractor, Weed -a -Way, to avoid damaging palm trees during their landscape maintenance work. Chair Spence -Jones: Move on to number 4. James H. Villacorta (Interim Executive Director, Community Redevelopment Agency): Item number 4 is a resolution of the South -- of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency waiving minor irregularities and authorizing issuance of a work order, in an amount not to exceed $85,546.08, to Weed -a -Way, Inc. for landscape maintenance and clearing of 19 CRA (Community Redevelopment Agency) -owned properties, including the Grand Promenade and the 9th Street Mall for one year, with the option to renew for one additional year. Chair Spence -Jones: OK. Commissioner Sanchez: How many lots? Nineteen lots? City of Miami Page 9 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Chair Spence -Jones: Nineteen. Mr. Villacorta: Nineteen lots. Commissioner Sanchez: Twice a week? Mr. Villacorta: Twice a week. This company comes in and mows the lots. One of these lots is a City block behind Poinciana Village. They -- Chair Spence -Jones: Crosswinds lot. Mr. Villacorta: -- pick up any major trash; if somebody left a refrigerator or something. Commissioner Sanchez: All right, so they pick up major -- Mr. Villacorta: Yeah, yeah. They have heavy equipment, the clamshell crane and trucks to pick up -- Chair Spence -Jones: How many people actually bidded for this? Commissioner Sanchez: What's the crew? Mr. Villacorta: There were -- the crew varies according to the work. Commissioner Sanchez: Well, what's the average crew? Mr. Villacorta: I have seen four people out there at a time working. Commissioner Sanchez: So move. Mr. Villacorta: We had -- Commissioner Regalado: Second. Mr. Villacorta: -- five bids for this, ranging up to $138,000. Chair Spence -Jones: OK, so let me just ask. Are they -- Weed-a-Way's the same guys we had the last time, right? Mr. Villacorta: Weed -a -Way is -- has had the contract, yes, previously. Chair Spence -Jones: OK, please tell Weed -a -Way to stop weed -whacking the beautiful palm trees, the few that we do have left. Mr. Villacorta: Yeah. I think those were actually being maintained by another agency. We had some lots that were being maintained by another agency, and they were just weed -whacking everything -- Chair Spence -Jones: Yeah, and destroying all the trees. Mr. Villacorta: -- so we've moved those lots to Weed-a-Way's contract -- Chair Spence -Jones: OK. City of Miami Page 10 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Mr. Villacorta: -- in this go -round. Chair Spence -Jones: OK, no problem. Do we have a motion on this item? Priscilla A. Thompson (Clerk of the Board): You have a -- Commissioner Sarnoff. I'll so move. Ms. Thompson: -- motion and a second. Commissioner Sanchez: I already -- Commissioner Regalado: Second. Commissioner Sanchez: -- moved Chair Spence -Jones: Oh, OK All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: All opposed? This motion pass -- this item passes. 5. 07-00624 CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF A WORK ORDER, IN AN AMOUNT NOT TO EXCEED $16,956, TO BLACK REFLECTIONS, INC. FOR DAILY CLEANING OF THREE (3) CRA-OWNED PUBLIC PARKING LOTS FOR ONE YEAR, WITH THE OPTION TO RENEW FOR ONE ADDITIONAL YEAR; FUNDS TO BE ALLOCATED FROM SEOPW TIF FUND ENTITLED "OTHER CONTRACTUAL," ACCOUNT CODE NO. 10050.920101.5340000.0000.00000. Cover Memo.pdf Financial Form.pdf Back-up.pdf Legislation.pdf Motion by Commissioner Sarnoff, seconded by Commissioner Sanchez, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: 4 - Commissioner Sanchez, Commissioner Regalado, Chair Spence -Jones and Commissioner Sarnoff Absent: 1 - Vice Chair Gonzalez CRA-R-07-0023 Chair Spence -Jones: We move on to the next thing. James H Villacorta (Interim Executive Director, Community Redevelopment Agency): Item number 5 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing the issuance of a work order, in an amount not to exceed $16,956, to Black Reflections, Inc., for daily cleaning of three CRA (Community Redevelopment Agency) -owned public parking lots for one year, with the option to renew for one additional year. City of Miami Page 11 Printed on 5/22'2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Chair Spence -Jones: OK, and this is -- the same group is attached to the program that we're already doing, correct? Mr. Villacorta: It's an affiliate of that company. Black Reflections is their for profit affiliate; Roots in the City is their non-profit. Chair Spence -Jones: OK -- Mr. Villacorta: The -- Chair Spence -Jones: -- and they will be hiring local residents, right? Mr. Villacorta: Yes. They'll use local residents -- Chair Spence -Jones: All right. We have a -- Mr. Villacorta: -- to the extent possible. Chair Spence -Jones: Do we have a motion on this item? Commissioner Sarnoff I'll so move. Commissioner Sanchez: Which item was that? Chair Spence -Jones: Number 5. Mr. Villacorta: Number 5. Commissioner Sanchez: Which is what? Mr. Villacorta: They -- the -- this firm comes to the CRA-owned parking lots everyday and picks up the litter and trash. Commissioner Sanchez: OK, yes. Chair Spence -Jones: All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: Any opposed? Mr. Villacorta: It's going to be a cleaner day in Overtown. Chair Spence -Jones: Definitely will be clean. DISCUSSION 6. 07-00632 CRA DISCUSSION PLEASE BE ADVISED THAT A DISCUSSION ITEM HAS BEEN PLACED ON THE AGENDA REGARDING THE RESPONSES RECEIVED TO THE MARKETING FIRM REQUEST FOR PROPOSALS. Cover Memo.pdf City of Miami Page 12 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 MOTION A motion was made by Commissioner Regalado, seconded by Commissioner Sarnoff, and passed unanimously, with Vice Chair Gonzalez absent, directing the Interim Executive Director to negotiate a contract with the joint venture marketing firms of Creative Ideas and Ed O'Dell & Associates, and directing them to formulate marketing plans for the Jazz Festival event. Chair Spence -Jones: OK, so we are officially done with that part of it. We're going to move on to the discussion portion of it, and I'm going to turn it over to my subcommittee chair, Commissioner Regalado, regarding his research on the marketing firms that we're selecting. Commissioner Regalado: Well, thank you. The reason that this is sort of a time sensitive is, number one, because we're not having any meeting in May, and that would be a wait of almost 45 days, and number two, the chairperson has been working for several month on an important event, the Jazz Festival, which will be honoring among the jazz famous -- many important people; Arturo Sandoval, I think, is one -- Chair Spence -Jones: Yeah. Commissioner Regalado: -- of them, and what the executive director and I discuss was basically what the CRA (Community Redevelopment Agency) need The CRA got two proposals from two different entities; one of them is a group that have joined both having office in the City of Miami, the other, in the City of Coral Gables. Basically, my recommendation to you is to accept the proposal of the group that is charging by hour and not a flat fee because the CRA doesn't need a daily public relation firms. It needs the specific things. Number two, you need people that write press releases and communicate to the media; one of them doesn't do it; and number three, and most important, these two combine firms have shown in the past to be in the cutting edge of advertising and film production. The fact that Creative Ideas and Ed O'Dell have joined is what made me recommend to you and, I guess, also agree with the executive director that this is the firm that the CRA should engage. Several reasons. My proposal to the board members is that we should start working on a historic documentary about the CRAs, and Ed O'Dell has just done an extraordinary document [sic] for the Homeless Trust for the Miami -Dade School Board. I was able to watch the documentary that he done and commissioned by the Homeless Trust about homeless beating. As of now, it's being played in all the schools in Miami -Dade County and in Broward The document [sic] he created for the School Board was also extraordinary. I think that Ed O'Dell, whom I know as a colleague for so many years as an anchor in Channel 4 and Channel 6, is a person that we should ask to start working on this document [sic], and for your event, I think that we should immediately ask the executive director to direct these two entities, Creative Ideas Advertising and Ed O'Dell, to work on the promotion and marketing of the Jazz Festival, including media buyout. This is in June 1, so there's still time to cut a 30-second commercial, even a PSA (Public Service Announcement) or a commercial -- paid commercial, and also market the event on the print media, so the -- so my recommendation to the Board is to accept the executive director's suggestion, and you designated me to make a recommendation. After reading that, I recommend Creative Ideas and Ed O'Dell & Associates. Commissioner Sanchez: Both of them? Commissioner Regalado: Yeah. They're both together. They're two. They're -- one is Anthony Baradat & Associates, and the other proposal is Creative Ideas/Ed O'Dell & Associates. Commissioner Sanchez: Oh, I thought they were separate. I thought there were three. Commissioner Regalado: No, no, no, no. They're both together here. City of Miami Page 13 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Mr. Villacorta: Yeah. There were two proposals; one from Anthony Baradat & Associates, and the other was a joint proposal -- or a joint venture. Commissioner Sanchez: And once again, your recommendation is who? Commissioner Regalado: Creative Ideas Advertising and Ed O'Dell & Associates. Chair Spence -Jones: So do I have a -- any discussion on it at all? Commissioner Sanchez: No. I mean, the recommendation is made. The executive director recommends it? Mr. Villacorta: Yes. I think the agency could use -- Commissioner Sanchez: Did you have a chance to review -- Mr. Villacorta: Yes. Commissioner Sanchez: -- (UNINTELLIGIBLE) and --? Mr. Villacorta: I reviewed both proposals. Commissioner Sanchez: And you recommend it? Commissioner Regalado: No, and we met -- Mr. Villacorta: And we met and discussed it -- Commissioner Regalado: -- and discussed the whole two proposals. Mr. Villacorta: -- and the staff at my -- Commissioner Sanchez: Listen -- Mr. Villacorta: -- office had contact with -- Commissioner Sanchez: -- any item that comes in front of us should have your recommendation. Mr. Villacorta: Yes, and this was placed on as a discussion item, this being a special meeting. It was added at the last meeting. We were going to bring it at the next meeting with a -- Commissioner Sanchez: Who suggested to add it at the last meeting right now? Who -- why was this put at the -- rushed in at the last meeting? Chair Spence -Jones: No. We discussed this in the last meeting because we were trying to get a PR (Public Relations) firm on board. Mr. Villacorta: Right. Commissioner Sanchez: OK. Mr. Villacorta: Right. Chair Spence -Jones: This was supposed to happen some months back, and it still hadn't City of Miami Page 14 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 happened as of yet. Commissioner Sanchez: Yeah, but he's saying that it wasn't going to be on this meeting. Why was --? Chair Spence -Jones: Yeah. Mr. Villacorta: Well, this was a special meeting that was just going to deal with -- Chair Spence -Jones: You're talking about the -- Commissioner Sanchez: Yeah. Mr. Villacorta: -- and then we decided to move everything into this meeting and not have the meeting in May -- Commissioner Sanchez: Yeah, makes sense. Mr. Villacorta: -- the later meeting. Chair Spence -Jones: But you have re -- what Commissioner Sanchez is asking you, you have reviewed both proposals, correct? Mr. Villacorta: I reviewed both proposals. I -- Chair Spence -Jones: And based upon your discussion with Commissioner Regalado -- Mr. Villacorta: Yeah. I would recommend going with -- Commissioner Sanchez: OK. Mr. Villacorta: -- Creative Ideas. Chair Spence -Jones: That's what he's trying to hear you say. Mr. Villacorta: OK. Yes, that would be my recommendation as well, to -- Commissioner Sanchez: OK. Mr. Villacorta: -- use Creative Ideas, and this meeting -- this motion would be authority to negotiate an agreement with them based on the hourly rates they submitted. We have included monies last year in the budget for -- Chair Spence -Jones: Marketing, right? Mr. Villacorta: -- marketing. Commissioner Sanchez: How much money did we allocate for marketing? Mr. Villacorta: We allocated $100, 000 in Overtown -- in the Overtown CRA. This would allow us to expend just as much as we needed. The other bid had a $45, 000 minimum fee for -- Chair Spence -Jones: Right, and it's just not -- City of Miami Page 15 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Mr. Villacorta: -- the scope of work. Chair Spence -Jones: Let's be very clear. It's not just for Overtown. It would be for -- Mr. Villacorta: Right. Chair Spence -Jones: -- because we need -- the Omni and the Performing Arts Center folks, they need help over there, so it would be for both areas. Mr. Villacorta: Right -- Chair Spence -Jones: It's really important that we understand that. Mr. Villacorta: -- and there's money available in the budget under professional services for this sort of service in the Omni area. The agreement -- the motion would be to negotiate an agreement and to bring it back to be ratified so that we could start work on this Jazz Festival before the meeting in June. Commissioner Regalado: Yeah, but she has Jazz Festival. Mr. Villacorta: Right, right, so -- Chair Spence -Jones: Right. He's just asking for you to give a motion, I guess, to -- Mr. Villacorta: The motion to negotiate an agreement and -- Commissioner Regalado: OK. Mr. Villacorta: -- to bring it back for ratification because we will have already started work under the agreement -- Commissioner Regalado: All right. I made -- Mr. Villacorta: -- for the Jazz Festival. Commissioner Regalado: -- a motion to -- Commissioner Sanchez: Yeah, but the agreement for how much? Want to put an amount? Chair Spence -Jones: It's hourly. Mr. Villacorta: It's an hourly rate. Commissioner Sanchez: Oh, oh, oh, OK, OK. Chair Spence -Jones: Yeah, it's hourly. Commissioner Regalado: It's -- Mr. Villacorta: Right -- Commissioner Regalado: -- by hour. Mr. Villacorta: -- now we have a budget -- City of Miami Page 16 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Commissioner Regalado: The other was asking a flat fee of $45, 000, but this is hour. Commissioner Sanchez: And you think it's going to be cheaper than the 45,000, by hour? Chair Spence -Jones: Yeah. Commissioner Regalado: Depends on how much we use. Chair Spence -Jones: And we can gauge it. Commissioner Regalado: Depends on how much we use. We could decide not to use so much. We could decide -- Commissioner Sanchez: OK. Commissioner Regalado: -- to use. I mean, it's up to the Board. Mr. Villacorta: I mean, we could -- Commissioner Regalado: The thing is that the Board can say, well, you know, we want -- I think that this event, the Jazz Festival, since it's going to cost $100,000 that wasn't used during the Super Bowl, do deserve to have the marketing team. The other issues -- well, other issues -- so the motion is to direct the executive director to negotiate a contract and -- with the Creative Ideas/Ed O'Dell & Associates, and direct them to work on the Jazz Festival marketing. Chair Spence -Jones: Immediately -- Commissioner Sarnoff Second. Chair Spence -Jones: -- right? And -- Thank you, and Mr. -- Commissioner Regalado, if there's any way possible, since you have the knowledge around this whole area, if you can at least sit down with the group that we've selected to kind of give them a sense of the area -- Commissioner Regalado: OK. Chair Spence -Jones: -- and what needs -- that I would greatly appreciate that. Commissioner Regalado: No problem, no problem. Chair Spence -Jones: OK, and that is -- that concludes the agenda. I just want to just re -- Priscilla A. Thompson (Clerk of the Board): I'm sorry. Commissioner Sarnoff Vote -- we need to vote on it. Commissioner Regalado: We have to vote. Commissioner Sarnoff Sorry. Chair Spence -Jones: Oh. Ms. Thompson: You have a -- City of Miami Page 17 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Chair Spence -Jones: All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: All opposed? Commissioner Sarnoff I heard Commissioner Sanchez say yes. Commissioner Sanchez: Yes. Chair Spence -Jones: OK. Commissioner Sarnoff I heard that. NON -AGENDA ITEMS NA.1 07-00647 CRA DISCUSSION DISCUSSION REGARDING THE CANCELLATION OF THE COMMUNITY REDEVELOPMENT AGENCY MEETING CURRENTLY SCHEDULED FOR MAY 21, 2007. MOTION A motion was made by Commissioner Sarnoff, seconded by Commissioner Regalado, and passed unanimously, with Vice Chair Gonzalez and Commissioner Sanchez absent, canceling the Southeast Overtown/Park West and Omni Community Redevelopment Agencies meeting currently scheduled for May 21, 2007. Chair Spence -Jones: (INAUDIBLE) for the CRA (Community Redevelopment Agency). I'm sorry, CRA meeting for May 10. Do we have our City Attorney and our executive director in place? It's going to be a very short, quick meeting. In our last meeting -- Commissioner Sarnoff, I know you were not here, but in the last meeting -- but you were missed -- we decided to combine the -- both meetings to not have to have the meeting during -- I think it's Memorial Day weekend or close to that time. There was a conflict on the time frame. James H. Villacorta (Interim Executive Director, Community Redevelopment Agency): We had moved the May 28 meeting to May 21, and now, at the end of this meeting, we can entertain a motion to cancel the May 21 meeting, in lieu of having had this -- Chair Spence -Jones: Do I have --? OK. Mr. Villacorta: Or if you want to do that now? Chair Spence -Jones: Well, we'll just close out with it, but we're -- I'm making the statement so that we know that we won't have another meeting in May. This will be the meeting for the CRA. OK -- Commissioner Regalado: So -- Chair Spence -Jones: -- so -- Commissioner Regalado: -- there's no meeting on the 20 -- OK. Chair Spence -Jones: OK, so do we need -- Madam Clerk is giving me the evil eye. Can I get a motion on this being the --? City of Miami Page 18 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Priscilla A. Thompson (Clerk of the Board): If I might -- Chair Spence -Jones: She needs you to make a motion. Ms. Thompson: -- ask. Chair Spence -Jones: Yes. Ms. Thompson: Is it your intent that you're rescheduling or either canceling the -- your May -- I'm sorry -- your May 28 meeting; you're canceling that meeting. Is that what your intention is? Chair Spence -Jones: Yes -- Mr. Villacorta: Yeah, I -- Chair Spence -Jones: -- ma'am. Mr. Villacorta: We've already rescheduled that to May 21 at a -- an earlier meeting, two meetings back, and now, I guess, the motion is to cancel that meeting in light of having had this special meeting today. Ms. Thompson: That's your motion? Who's -- Chair Spence -Jones: Do I have a motion on this item? Commissioner Sarnoff Yeah. I'll so move. Commissioner Regalado: Second. Chair Spence -Jones: OK. All right. We'll go ahead and get started. Can I get an update on the financial report -- Ms. Thompson: No, no. Chair Spence -Jones: -- from Miguel? Mr. Villacorta: You have to vote. Ms. Thompson: You have a motion; you have a second. Now you need -- Chair Spence -Jones: All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: All opposed? All right. Motion -- Ms. Thompson: And we -- Chair Spence -Jones: -- passes. Ms. Thompson: I didn't hear my Chair, but I wrote that as a three. Chair Spence -Jones: Yeah. City of Miami Page 19 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Ms. Thompson: Unanimous, right? Chair Spence -Jones: Yes, unanimous. Ms. Thompson: Thank you. Chair Spence -Jones: It's been a long day. Ms. Thompson: I know. NA.2 07-00657 CRA DISCUSSION BRIEF DISCUSSION REGARDING SUBCOMMITTEE REPORTS. DISCUSSED Note for the Record: Chair Spence -Jones requested that Commissioner Sanchez meet with Larry Spring and provide a report at the Community Redevelopment Agency (CRA) meeting currently scheduled for June 25, 2007 regarding the bond issue; further, requesting that Commissioner Sarnoff provide a full briefing regarding the County negotiations, and that Vice Chair Gonzalez provide a briefing regarding the proposed Request for Proposal (RFP) process. Chair Spence -Jones: Just wanted to say, in closing -- it's not on the agenda, but my subcommittee reports for the next meeting, which will be in June -- correct, Jim, now at this point? James H. Villacorta (Interim Executive Director, Community Redevelopment Agency): Yes. It'll be -- Chair Spence -Jones: I would like to -- Mr. Villacorta: -- June 28, I believe. Chair Spence -Jones: June 28 will be the next meeting. I'd like to -- Priscilla A. Thompson (Clerk of the Board): June 25. Chair Spence -Jones: -- ask my subcommittee chair Sanchez to please meet with Larry on briefing on the bond issue because there's a lot of talk about tunnels; there's a lot of talk about Commissioner Sanchez: Me? Chair Spence -Jones: Yeah, because -- Commissioner Sanchez: On the tunnel? Chair Spence -Jones: You know, we gave you the bond issue the last time. Commissioner Sanchez: I ain't supporting no bond -- I ain't supporting no tunnel. Chair Spence -Jones: Right, then tell Larry that. Where's Larry? So any other bond issues that are going on, we just want you to come back and bring an update on it with Larry, OK? City of Miami Page 20 Printed on 5/22/2007 SEOPW and OMNI Community Redevelopment Agencies Meeting Minutes May 10, 2007 Commissioner Sanchez: Why do I have to be the bad guy? Chair Spence -Jones: That's not a bad guy, and on the marketing part, like I said, Commissioner Regalado will handle that, and on the issue with the County negotiation, Commissioner Sarnoff will come back and give us a briefing in June on that. Commissioner Sarnoff I will give you a full briefing. Chair Spence -Jones: A full briefing, and then Commissioner Gonzalez is heading up the RFP (Request for Proposals) process, so he should be bringing us back an update as to where we are with the RFP process. Right. Mr. Villacorta: And just as -- Ms. Thompson: And that -- Mr. Villacorta: -- a correction, the last Monday in June is June 25. Ms. Thompson: Thank you. Mr. Villacorta: That's the date of the meeting. Commissioner Sanchez: All right. Chair Spence -Jones: Thank you. Commissioner Sarnoff OK. Chair Spence -Jones: This meeting has been officially -- Commissioner Sarnoff Motion to -- Commissioner Sanchez: Motion to adjourn. Commissioner Sarnoff -- dismiss. Chair Spence -Jones: -- dismissed. Oh, I'm sorry. I'm so sorry. I'm sorry, I'm sorry, sorry, sorry. We need to introduce -- I thought we did the last time -- our new City -- Mr. Villacorta: We did. Chair Spence -Jones: -- Attorney -- Oh, we did, yeah -- Gail Dotson. Mr. Villacorta: We need to thank her for staying with us for another meeting. City of Miami Page 21 Printed on 5/22/2007