HomeMy WebLinkAbout06-00046 Back-UpCITY OF MIAMI SOUTHEAST OVERTOWN PARK WEST
REDEVELOPMENT AGENCY AND CITY OF MIAMI OMNI
COMMUNITY REDEVELOPMENT AGENCY
(COMPONENT UNITS OF THE CITY OF MIAMI, FLORIDA)
Management Letter in Accordance With the
Rules of the Auditor General of the State of Florida
Year ended September 30, 2005
Executive Summary
Sanson, Kline, Jacomino & Company, LLP (SKJ) hereby submits this management letter to the City of
Miami Southeast Overtown Park West Redevelopment Agency and City of Miami Omni Community
Redevelopment Agency (the Agencies), Component Units of the City of Miami, Florida for the fiscal year
ending September 30, 2005. The management letter is presented in accordance with the Rules of the
Auditor General of the State of Florida. In accordance with Government Auditing Standards, we are
required to consider the Agencies' internal control during our planning and performing of our audit of the
financial statements in order to determine our auditing procedures for the purpose of expressing our
opinion on the financial statements and not to provide assurance on the internal control. In fulfilling this
responsibility, estimates, and judgments made by management are required to assess the expected
benefits and related costs of internal control policies and procedures. The objectives on internal control
are to provide management with reasonable, but not absolute, assurance that assets are safeguarded
against loss from unauthorized use or disposition, and that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of its financial statements in
accordance with accounting principles generally accepted in the United States of America.
The management letter is organized in the following manner:
• Executive summary;
■ Responses to the Rules of the Auditor General of the State of Florida; and
• Status of prior years' observations, recommendations, and management's responses.
We would be pleased to discuss this report with you at your convenience. SKJ appreciates the
cooperation we received from the Agencies' staff and management, and is honored to serve the Agencies
as its external auditors.
i
Sanson, Kline, Jacornino
& Company, LLP
Certified Public Accountants
LeJeune Centre 782 N.W. Le Jenne Road - Suite 65o - Miami, Florida 33126
Management Letter in Accordance with the
Rules of the Auditor General of the State of Florida
Tel. {305) 442-247o
Fax (3o5) 442-285o
www.sIsinet.com
To the Board of Directors of the
City of Miami Southeast Overtown Park West
Redevelopment Agency and City of Miami Omni
Community Redevelopment Agency:
We have audited the financial statements of the City of Miami Southeast Overtown Park West
Redevelopment Agency and City of Miami Omni Community Redevelopment Agency, Component Units
of the City of Miami, Florida (the Agencies), as of and for the fiscal year ended September 30, 2005, and
have issued our reports thereon dated November 17, 2005.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. We have issued our independent Auditors'
Reports on internal Control over Financial Reporting and on Compliance and Other Matters. Disclosures
in those reports, which are dated November 1.7, 2005, should be considered in conjunction with this
management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General.
Those rules (Section 10.554(1)(g)1.a.) require that we address in the management letter-, if not already
addressed in the auditors' report on compliance and internal controls, whether or not inaccuracies,
shortages, defalcations, fraud, and violations of laws, rules, regulations, and contractual provisions
reported in the preceding annual financial audit report have been corrected. We noted no inaccuracies,
irregularities, shortages, defalcations, and violations of laws, rules, regulations, and contractual provisions
disclosed in the preceding annual financial audit.
The Rules of the Auditor General (Section 10.554(1)(g)1.b.) require that we disclose in the management
letter, if not already disclosed in the auditors' report on compliance and internal controls, whether or not
recommendations made in the preceding annual financial audit report have been followed. The
recommendations made in the preceding annual financial audit report have been corrected, as reported in
Appendix A, titled "Status of Prior Years' Observations, Recommendations, and Management's
Responses."
The Rules of the Auditor General (Section 10.554(1)(g)2.), state that a management letter shall include a
statement as to whether or not a focal governmental entity complied with Section 218.415, Florida
Statutes, regarding the investment of public funds. In connection with our audit, we determined that the
Agencies complied with Section 218.415, Florida Statutes, relating to local governmental investment
policies.
The Rules of the Auditor General (Section 10.554(1)(g)3.) state that a management letter shall include
recommendations to improve the focal government entity's present financial management, accounting
procedures and internal accounting controls. No recommendations were made for the current fiscal year.
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The Rules of the Auditor General (Section 10.554(1)(g)4.) require disclosure in the management letter of
the following matters if not already addressed in the auditors' reports on compliance and internal controls
(1) violations of laws, rules, regulations, and contractual provisions or abuse that have occurred, or are
likely to have occurred, and were discovered within the scope of the audit; (2) improper or illegal
expenditures discovered within the scope of the audit that may or may not materially affect the financial
statements; (3) improper or inadequate accounting procedures (for example, the omission of required
disclosures from the annual financial statements); (4) failures to properly record financial transactions;
and (5) other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to
the attention of, the auditor. No such conditions were noted during the audit.
The Rules of the Auditor General Section (Section 10.554(1)(g)5.) state that a management letter shall
include the name or official title and legal authority for the primary government and each component unit
of the reporting entity be disclosed in the management letter, unless disclosed in the notes to the financial
statements. Such disclosure is made in note 1 to the Agencies' financial statements.
The Rules of the Auditor General (Section 10.554(1)(g)6.a.), state that a management letter shall include
a statement as to whether or not a unit of local government is in a state of financial emergency as a
consequence of conditions described in Section 218.503(1), Florida Statutes. Section 218.503(1) states
that a local governmental entity is in a state of financial emergency when any of the following conditions
occur:
a. Failure, within the same fiscal year in which due, to pay short-term loans from banks or failure to
make bond debt service payments when due.
b. Failure to transfer at the appropriate time, due to lack of funds: (1) taxes withheld on the income of
employees; or (2) employer and employee contributions for a) federal Social Security, or b) any
pension, retirement, or benefit plan of an employee.
c. Failure for any one period to pay, due to lack of funds: (1) wages and salaries owed to employees;
or (2) retirement benefits owed to former employees.
d. An unreserved or total fund balance or retained eamings (deficit) for which sufficient resources of
the local government entity are not available to cover the deficit for two successive years.
e. Noncompliance of the local government retirement system with actuarial conditions provided by
law.
Section 218.503(2) states that local government entity shall notify the Governor and the Legislative
Auditing Committee when one or more of the conditions specified in Section 218.503(1), Florida Statutes
have occurred or will occur if action is not taken to assist the local governmental entity.
Nothing came to our attention that caused us to believe that the Agencies are, or during the fiscal year,
were in a state of financial emergency as a consequence of conditions in Section 218.503(1), Florida
Statutes.
As required by the Rules of the Auditor General (Sections 10.554(g)(6)c. and 10.556(8)), we applied
financial condition assessment procedures. It is management's responsibility to monitor the Agencies
financial condition, and our financial condition assessment was based in part on representations made by
management and the review of financial information provided by same.
With respect to the financial report for the fiscal year 2005 required to be filed with the State of Florida
Department of Banking and Finance pursuant to Section 218.32 Florida Statutes, the Agencies do not file
a separate report with the State of Florida Department of Banking and Finance. The financial operations
of the Agencies are included in the basic financial statements of the City of Miami, Florida for the year
ended September 30, 2005.
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This management letter is intended solely for the information and use of the board of directors,
management of the Agencies, the State of Florida Office of the Auditor General, and federal and state
awarding agencies and pass -through entities, and is not intended to be and should not be used by
anyone other than these specified parties.
November 17, 2005
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Appendix A
CITY OF MIAMI SOUTHEAST OVERTOWN PARK WEST
REDEVELOPMENT AGENCY AND CITY OF MIAMI OMNI COMMUNITY
REDEVELOPMENT AGENCY
(COMPONENT UNITS OF THE CITY OF MIAMI, FLORIDA)
Management Letter in Accordance With the
Rules of the Auditor General of the State of Florida
No.
Year ended September 30', 2005
Status of Prior Years' Observations, Recommendations,
and Management's Responses
Summary
Comment is
Comment Has Still Relevant at
Prior Year's Observations Been Resolved 9/30/05
2004-1 Payments to Vendors X
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