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HomeMy WebLinkAboutSEOPW CRA 2016-01-25 MinutesCity of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Meeting Minutes Monday, January 25, 2016 5:00 PM Camillus House 1603 NW 7th Ave., Bldg. B Miami, FL 33136 SEOPW Community Redevelopment Agency Keon Hardemon, Chair Wifredo (Willy) Gort, Vice Chair Ken Russell, Commissioner Frank Carollo, Commissioner Francis Suarez, Commissioner SEOPW CRA OFFICE ADDRESS: 819 NW 2nd Avenue, 3rd Floor Miami, FL 33136 Phone: (305) 679-6800, Fax: (305) 679-6835 www.miamicra.com SEOPW Community Redevelopment Agency Meeting Minutes January 25, 2016 Present: Vice Chair Gort, Chair Hardemon and Commissioner Russell Absent: Commissioner Suarez and Commissioner Carollo On the 25th day of January 2016, the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency of the City of Miami met in regular session at Camillus House, 1603 Northwest 7th Avenue, Miami, Florida. The meeting was called to order by Chair Hardemon at 5: 22 p.m., and was ad ourned at 5: 34 p.m. ALSO PRESENT: Clarence E. Woods, Executive Director, CRA William Bloom, Special Counsel, CRA Renee A. Jadusingh, Staff Counsel, CRA Barnaby Min, Deputy General Counsel Todd B. Hannon, Clerk of the Board APPROVAL OF MINUTES PRESENTATION Motion by Vice -Chair Gort, seconded by Board Member Russell, to APPROVE PASSED by the following vote. Votes: Ayes: Commissioner Russell, Chair Hardemon and Vice Chair Gort Absent: Commissioner Suarez and Commissioner Carollo Chair Hardemon: I'd like to bring this January 25, 2016 Southeast Overtown/Park West CRA (Community Redevelopment Agency) meeting to order, noting the presence of myself, the Chairman; Commissioner Ken Russell; and also Commissioner Willy Gort. I'm going to move directly onto the approval of the minutes. We have regular meeting minutes of November 16, 2015. Is there a motion to approve those? Vice Chair Gort: Move it. Board Member Russell: Second. Chair Hardemon: It's been properly moved and seconded that we approve those minutes. Any unreadiness? All in favor, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. Motion by Vice -Chair Gort, seconded by Board Member Russell, to APPROVE PASSED by the following vote. Votes: Ayes: Commissioner Russell, Chair Hardemon and Vice Chair Gort Absent: Commissioner Suarez and Commissioner Carollo Chair Hardemon: The regular meeting minutes of December 14, is there a motion to approve? Vice Chair Gort: Move it. Chair Hardemon: It's been properly moved; seconded by Commissioner Ken Russell. Any unreadiness? Hearing none, all in favor, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. City of Miami Paget Printed on 3/22/2016 SEOPW Community Redevelopment Agency Meeting Minutes January 25, 2016 1. 16-00013 RESOLUTIONS 1. 16-00039 CRA PRESENTATION 2015 AUDITED FINANCIAL STATEMENTS. CONTINUED Note for the Record: CRA Presentation was continued to the February 29, 2016, Southeast Overtown/Park West CRA Meeting. Chair Hardemon: Moving on now to a presentation; the 2015 audited financial statement. Miguel Valentin (Financial Officer): Good evening, Commissioners. It was our intent to present the financial statements for fiscal year 2015 today; however, due to a scheduling conflict from Richie Tandoc, we decided to move the item to - for the next meeting - board meeting - and we are going to be presenting the financial statements, as well as the amended budget for fiscal year 2016 at the same time. And at that time, we are more than happy to address any question that you may have. Just to give you the heads up, we received a clean opinion for fiscal year 2015, but we are going to be elaborating further. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Also, Commissioners, I think you've already received the report in your offices, as well. Mr. Valentin: Yes, sir. Well, the - Richie Tandoc, he told me that he delivered - hand -delivered the financial statements to your offices. In case you don't have them, let me know and I will be forwarding one to you. Chair Hardemon: All right. Thank you very much. If there is no objection, we will move and defer this to the next agenda. No objection? Hearing none, that motion will be - well, we'll move it to the next agenda. CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING AN EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED $16,000 TO AM WMBM 1490 FOR RADIO ADVERTISEMENTS FOR THE CRA TO PROMOTE THE REDEVELOPMENT AREA; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; FUNDS TO BE ALLOCATED FROM SEOPW, "ADVERTISING," ACCOUNT CODE NO. 10050.920101.548100.0000.00000. File # 16-00039 Cover Memo.pdf File # 16-00039 Financial Form.pdf File # 16-00039 Backup.pdf File # 16-00039 Legislation.pdf City of Miami Page 3 Printed on 3/22/2016 SEOPW Community Redevelopment Agency Meeting Minutes January 25, 2016 Motion by Vice -Chair Gort, seconded by Board Member Russell, that this matter be ADOPTED WITH MODIFICATIONS PASSED by the following vote. Votes: Ayes: Commissioner Russell, Chair Hardemon and Vice Chair Gort Absent: Commissioner Suarez and Commissioner Carollo CRA-R-1 6-0001 Chair Hardemon: So let's move on now to RE.1 then. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Commissioners, Resolution Number 1 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing an expenditure of funds in an amount not to exceed $16, 000 to AM WMBM 1490 for radio advertisements for the CRA to promote the redevelopment area; authorizing the executive director to disburse funds at his discretion, on a reimbursement basis or directly to vendors upon presentation of invoices and satisfactory documentation; further authorizing the executive director to execute all documents necessary for said purpose. Commissioners, basically, this will be an allocation out of the $200, 000 that's already been approved for - well, it was approved in the proposed budget, $200, 000 for advertising, so we're just taking $16, 000 out of that. Actually, what this is, is for four months - actually three months. It's advertisement and it allows us to extend for another three months for a total of six months and the -- $16,000. Chair Hardemon: Before we have our Board Members address this, is there anyone from the public that'd like to speak on this item? Hearing none, I'm going to close the public hearing at this time. Board Members, you have any questions, concerns? Vice Chair Gort: The question I have, the - do we have any - that was the funds that was allocated last - for last fiscal year, correct? Mr. Woods: What we have to do is we have to amend this legislation, as well, because what it shows is the $200, 000 that was allocated from the proposed budget. The actual amount is the $16, 000 for this item. We were just showing here where the $200, 000 that's already been allocated, we have to amend it to reference the resolution that we passed for the $200, 000, so there's just an amendment to include the resolution for the $200,000, which is CRA-R15-0390. Vice Chair Gort: The question is: Is this going to make it 216,000? Mr. Woods: No, no. Vice Chair Gort: This is part of the 200,000? Mr. Woods: No, no. This is only $16,000, which will come out of the 200, 000. Vice Chair Gort: I understand. How much have we spent out of that; the 200,000? Mr. Woods: None yet. None at this point. Anything that we do spend out of the $200, 000 will come back before you. Vice Chair Gort: As I recall, I think the - one of the reason we allocated the funds is to get someone - Mr. Woods: Yes. Vice Chair Gort: -- to be in charge of this, to come up with the right marketing tools that we have. I mean, we have some beautiful stories that we can tell right now, and people need to City of Miami Page 4 Printed on 3/22/2016 SEOPW Community Redevelopment Agency Meeting Minutes January 25, 2016 know about it. Mr. Woods: Yes. That was in last year's budget; the last year's 200, 000, where we had three separate expense items; one of which was a 3-D virtual tour that would look at the redevelopment area as it exists currently; and then, it would go back and populate those areas, with all of the new development that's actually happening. It's with 3-D Spine. The Board approved that particular item of the $200, 000 from last year, which was $91, 000. The second expenditure from that $200,000 was for a video; for us to be able to capture a lot of what is going on, on video, and that was with Jitter Flicks. It's for 50 - it was 35; 35 - I'm sorry -- $35,000. And the third expenditure was for marketing and promotions, which we selected Mosaic, who is doing the marketing and promotions - all of those things that you're talking about, Commissioner Gort - to promote the redevelopment area, do stories. All of that, that was from last year's budget, and that was $50,000. So that was last year. This is a new - Vice Chair Gort: This is for the new budget. Mr. Woods: The new budget, yes, yes. Board Member Russell: Mr. Chair. Chair Hardemon: You're recognized, sir. Board Member Russell: But if I'm not mistaken, the - these particular funds aren't for promoting the CRA's deeds as a whole, as it is to promote the actually lease sales of the new units for coming on line, right? Mr. Woods: Well, it'll - that's one of the things that we want to do right now, immediately, and that's what we talked about. We have all of the apartments that's actually coming on line, and we want to try to get out in front of the leasing of these apartments, and try to attract some of the older residents of the redevelopment area, but it would also promote other activities and events, all of the other things that we're doing on the radio. We don't have any radio advertisement right now. We were told that we needed to get our story out, so we're trying to use as much - as many mediums as possible in order to do that. Board Member Russell: So this will be a combined - speaking of the good deeds of the CRA, as well as - Mr. Woods: Everything. Board Member Russell: -- "and by the way" - Mr. Woods: Yes. Board Member Russell: -- "the units are coming on line if you're interested" -- Mr. Woods: Yes, yes. Board Member Russell: -- "come back to the CRA." Mr. Woods: Yes. Chair Hardemon: Any further questions? Vice Chair Gort: Move it. City of Miami Page 5 Printed on 3/22/2016 SEOPW Community Redevelopment Agency Meeting Minutes January 25, 2016 Board Member Russell: Second. Chair Hardemon: It's been properly moved and seconded that we pass RE. 1. Any further unreadiness? Hearing none, all in favor, say "aye." The Board (Collectively): Aye. Todd B. Hannon (City Clerk): As amended. Chair Hardemon: Motion passes as amended. 2. CRA RESOLUTION 16-00015 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ACCEPTING A GRANT IN THE AMOUNT OF $75,000 FROM THE HEALTH FOUNDATION OF SOUTH FLORIDA, INC. ("HFSF") FOR USE IN THE CONSTRUCTION OF A NEW PLAYGROUND AT TOWN PARK PLAZA NORTH, 475 N.W. 19TH STREET, MIAMI, FL; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO ADMINISTER THE GRANT; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE. File # 16-00015 Cover Memo.pdf File # 16-00015 Financial Form.pdf File # 16-00015 Backup.pdf File # 16-00015 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Russell, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Commissioner Russell, Chair Hardemon and Vice Chair Gort Absent: Commissioner Suarez and Commissioner Carollo CRA-R-1 6-0002 Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Resolution Number 2 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency accepting a grant in the amount of $75, 000 from the Health Foundation of South Florida, Inc. (Incorporated), for use in the construction of a new playground at Town Park Plaza North; further authorizing the executive director to administer the grant; authorizing the executive director to execute all documents necessary for said purpose. This is, as I just mentioned, where we're receiving funding. As you know, we've been tasked with trying to find ways to leverage the funding that we use in our projects, and if Xavier Vega would stand up. Xavier is our grants writer on staff and Xavier has been doing a tremendous job. Not only has he gotten this grant for $75, 000, but just recently, we received a $50, 000 grant from the Knight Foundation for our Overtown Music and Arts Festival. So I just wanted to acknowledge Xavier and the job that he's been doing in helping us to get additional funding into projects that we undertake. Xavier Vega (Grants Administrator): Thank you very much, Mr. Woods. Thank you, Board. I really - you know, I'd love to be able to take credit for these grants, but really, I believe that they're a testament to the work that we're doing, and how the work that we're doing aligns with the mission and values of a number of other organizations that are out there, you know, trying to do good things, so congratulations. City of Miami Page 6 Printed on 3/22/2016 SEOPW Community Redevelopment Agency Meeting Minutes January 25, 2016 Mr. Woods: Oh, and I should mention, as well, for this playground, the contractors, they will be committing $30, 000, as well, to the buildout of this playground, so 111 -- $100, 000 -- $105, 000 will go towards a brand new playground over at Town Park Plaza North. Chair Hardemon: At this time, I'll open up the floor for public hearing. Is there anyone from the public that'd like to speak on this item? Seeing none, I'll close the public hearing. Is there any discussion or a motion to approve the agenda item? Vice Chair Gort: Move it. Board Member Russell: Second. Chair Hardemon: It's been properly moved and seconded that we approve RE.2. Any further discussion? Any unreadiness? Hearing none, all in favor, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. 3. CRA RESOLUTION 16-00016 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY RATIFYING THE EXPENDITURE OF FUNDS IN THE AMOUNT OF $69,638.55 FOR THE PAYMENT OF 2015 REAL ESTATE PROPERTY TAXES AT THE OVERTOWN SHOPPING CENTER LOCATED AT 1490 N.W. 3RD AVENUE, MIAMI, FL 33136; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "OTHER CURRENT CHARGES AND OBLIGATIONS," ACCOUNT CODE NO. 10050.920101.549000.00000.0000. File # 16-00016 Cover Memo.pdf File # 16-00016 Financial Form.pdf File # 16-00016 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Russell, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Commissioner Russell, Chair Hardemon and Vice Chair Gort Absent: Commissioner Suarez and Commissioner Carollo CRA-R-1 6-0003 Chair Hardemon: Move on to RE.3. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Resolution Number 3 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency, ratifying the expenditure of funds in the amount of $69, 638.55 for the payment of the 2015 real estate property taxes at the Overtown Shopping Center located at 1490 Northwest 3rdAvenue. This is the payment of taxes as it just - I mean, it's - I guess it's straightforward. We - the reason we do pay taxes, understanding that we are a governmental agency - a quasi -governmental agency - but we have for profit businesses operating in that building, so we still have to pay taxes. Those taxes are passed through to those tenants that are in that space. Our leases are a triple -net lease where they do pay taxes. Chair Hardemon: I'll open up the floor for public hearing. Is there anyone from the public City of Miami Page 7 Printed on 3/22/2016 SEOPW Community Redevelopment Agency Meeting Minutes January 25, 2016 ADJOURNMENT that'd like to speak on this item? Seeing none, 171 close the public hearing. Any discussion from the dais? Is there a motion to approve it? Vice Chair Gort: You got to pay taxes. Move it. Chair Hardemon: It's been properly moved and seconded by - Board Member Russell: Second. Chair Hardemon: -- Mr. Russell - Commissioner Russell. Any further discussion? Hearing none, all in favor, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. All right. And that will conclude the meeting at 5:34 p.m. Thank you very much. Vice Chair Gort: Record time. The meeting adjourned at 5:34 p.m. City of Miami Page 8 Printed on 3/22/2016