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HomeMy WebLinkAboutSEOPW CRA 2015-11-16 MinutesCity of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com e/ '' ime9RP aRaii: ie AO -, Meeting Minutes Monday, November 16, 2015 5:00 PM Camillus House 1603 NW 7th Ave., Bldg. B Miami, FL 33136 SEOPW Community Redevelopment Agency Keon Hardemon, Chair Wifredo (Wily) Gort, Vice Chair Marc David Sarnoff, Commissioner Frank Carollo, Commissioner Francis Suarez, Commissioner SEOPW CRA OFFICE ADDRESS: 819 NW 2nd Avenue, 3rd Floor Miami, FL 33136 Phone: (305) 679-6800, Fax: (305) 679-6835 www.miamicra.com SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 DISCUSSION ITEM 1. 15-01520 Present: Commissioner Suarez, Commissioner Carollo, Vice Chair Gort and Chair Hardemon Absent: Commissioner Sarnoff On the 16th day of November 2015, the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency of the City ofMiami met in regular session at Camillus House, 1603 Northwest 7th Avenue, Miami, Florida. The meeting was called to order by Chair Hardemon at 5:19 p.m., and was adjourned at 6:19 p.m. ALSO PRESENT: Clarence E. Woods, Executive Director, CRA William Bloom, Special Counsel, CRA Renee A. Jadusingh, Staff Counsel, CRA Barnaby Min, Deputy General Counsel Todd B. Hannon, Clerk of the Board CRA DISCUSSION UPDATE ON THE CLOSING FOR THE ST. JOHN APARTMENTS AFFORDABLE HOUSING PROJECT 15-01520-Submittal-Commissioner Carollo-St. John Plaza.pdf DISCUSSED Chair Hardemon: I'd like to call this November 16, 2015 Southeast Overtown/Park West CRA (Community Redevelopment Agency) meeting to order at 6 -- I'm sorry -- 5: 20 p.m. Thank you all for your attendance. Let the record to reflect that we have the presence of Board Members Carollo, Board Member Gort, and myself as Chairman. The first order of business is a discussion item, DI.1, if you will. It's an update for the closing of the St. John Apartments Affordable Housing Project. Whoever is giving that update, please approach the lectern at this moment. You're recognized, sir. Javier Fernandez: Good evening, Mr. Chairman and Members of the Board. Javier Fernandez with Stearns Weaver Miller; offices at 150 West Flagler Street, here in downtown Miami. I believe the executive director had a couple comments, and then I would make a formal request to the Board. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Go ahead, sir. Mr. Fernandez: Great. As you know, we've been working on this project for a bit of time. We were last before the Board regarding some modification to penalty provisions that were negotiated with your staff and had been working to close on the financing for this project, which, as many of you know, has many layers, including a significant contribution from the Housing Finance Agency. In working through our underwriting process, we -- it's become apparent to us that we're going to need a short extension to get us to final closing, and for that reason, we are asking that this Board consider a 30-day extension to December; the end of December of this year; with an option to extend another 30 days to the end of January upon payment of $50, 000 to the CRA; and within the project, itself, we do want to note for the record, there is a slight modification to the project description that we are proposing, as well, which is to reclassify four of the units from one -bedroom units to studio units, which we think staff is in City ofMiami Page 2 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 agreement with, as well, and that's the substance of our request today. If there are any questions, Mr. Chairman, we have our full team here to answer any questions you may have, or that of the Board. Chair Hardemon: Thank you very much. Mr. Bloom, I saw a recommendation that you included within the backup documents, and there were about three different considerations that you thought the Board should make; one of them in which was -- there's a reference to "unskilled labor" being changed to "labor," andl'm assuming that gives us the ability to employ more people within the redevelopment area and other areas that we targeted. Well -- but this contract actually doesn't go -- I don't think this contract actually has that language in it. William Bloom (Special Counsel/CRA): This contract right now has language dealing with unskilled laborers and penalties at different levels with respect to the unskilled labor. Based upon our experience in other projects, we're concerned that under the job classifications for construction, the unskilled labor category is too narrow, and so some of the projects, we've been told that the total number of unskilled laborers employed in the job is only four laborers, which is not within the spirit and intent of the document as drafted; that's why that issue was raised. Chair Hardemon: Okay. And then the second item was what was just stated; was that there were four units that would be transitioned to studio units. And then the third recommendation was some sort of fee for an extension, if they need another extension beyond the December date; is that correct? Mr. Bloom: That's correct. In the last conference call last Thursday, they were optimistic that they could get everything done by the end of December. Obviously, it's important for the CRA to get the project started. It's important for the CRA to get the bond proceeds that the CRA obtained spent, because we're under pressure to spend those proceeds in accordance with our bond issue in connection with the approximately $55 million worth of bonds that the CRA issued, and this is the last of the projects covered by that bond issue. Chair Hardemon: But this language for that fee, it's not necessarily ripe at this time to discuss that. Would it be better to discuss it if they, in fact, need it moving forward? Mr. Bloom: The reason I made that suggestion was to avoid this item having to come back to the Board again, so that we'd be able to do it one last time. They're confident, and they're -- if there's a slipup and they can't get it closed before December 30, that with the additional 30 days, they would be able to get the deal closed, and this would be a motivating factor to get them to try to close in December, because if they don't get it closed by the end of December, it's going to cost them money. Chair Hardemon: So, Board Members, the three things that we -- that they included in this email for us to consider, I think all of them seem to be smart. One of the things that I said to counsel was that the $50, 000 was -- I thought it had more value. You know, we had additional value that could come out of that, but -- andl'm not so necessarily fixed upon that opinion, but if -- you know, if you think we should maybe increase that amount a little bit to allow for the extension and to -- of course, I think we should make the changes to the language from "unskilled" to "labor," but it's up for discussion today. Board Member Carollo: Mr. Chairman. Chair Hardemon: You're recognized. Board Member Carollo: I just want to veri, if it's up for discussion, does that mean we're going to take a vote? City ofMiami Page 3 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Chair Hardemon: Yes; if, in fact, someone moves and seconds it, yes. Board Member Carollo: Okay, because that's the only thing. In the process, you know, I was under the impression that this would be a discussion item; it would be an update. Chair Hardemon: I understand what you mean. Board Member Carollo: Right; it would be an update. Andl understand Mr. Bloom sent an email this morning with regard to this, but I just want for future reference, if we know that it's an update on a project of what's going on, it's not that, hey, they're presenting something for us to vote on. Chair Hardemon: You know, andl apologize for that, because I kind of got ahead of myself in reading this. That was the intent. The intent was to provide this as an update. When Mr. Woods provided it to me as a discussion item, we did it so that we can have the discussion, and maybe at our next meeting, have a vote, but we wanted to be able to be sure to have the discussion about it now. Board Member Carollo: Right. Chair Hardemon: So -- Board Member Carollo: Understood. Chair Hardemon: -- being -- with that being said, I will not take a vote, because one of the things I said was I want to chew on a little bit Point Number 3, and so you almost got me on that one. I almost moved it forward a little quicker than I would have. Mr. Fernandez: Mr. Chair, just -- Vice Chair Gort: The changes to the studio, is that the request of the developer or our request? Chair Hardemon: I don't know. I believe -- I do not believe so. Mr. Bloom: The extension is being requested by the developer. Chair Hardemon: No, the studio. Vice Chair Gort: The studios. Chair Hardemon: The square footage. Mr. Bloom: The studios were -- the requirement always was one, two, and three bedrooms. Vice Chair Gort: Right. Mr. Bloom: We didn't allow studios in any of the other projects. Vice Chair Gort: And I understand. Mr. Bloom: We were presented with the plans requiring -- including four studios that we observed. We raised our hand and objected. The developer said it was too late in the process to change that and convert them to one bedrooms, and so at this point, for the success of the project, the executive director was willing to recommend accepting the four studios. City ofMiami Page 4 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Mr. Woods: And it's not a substantial change to the whole development, the unit mix; it's really not a substantial change. It's something thatl could have, in effect, allowed for, but it's always good to bring it before the Board. Vice Chair Gort: What are the size of the studio? Would it come down from -- Mr. Fernandez: Mr. Chair, ifI may, we're talking about a discrepancy of about 20 square feet, if I'm not mistaken. We do have our project architect here, who can address it in more detail. Between what was required and what was proposed, apparently it's not a requirement of the contract, the unit size. It's an underwriting issue that comes up with the various layers of financing in terms of meeting the minimum unit sizes for one -bedroom units, so we're about 20 square feet below those minimum sizes; otherwise, they would qualf to be one -bedroom units. Mr. Woods: 20 to 30 feet per unit. Mr. Fernandez: Yeah, the hard -- Mr. Woods: It's not that significant. Mr. Fernandez: -- per the hardship, Mr. -- Vice Chair Gort: It's 9x10. Mr. Woods: Four units. Vice Chair Gort: It's 10x10. Mr. Bloom: No, and the developer has to go back and -- or had to go back and address the same issue with surtax, because they had also told surtax it's going to be one- two- and three -bedroom units. Mr. Fernandez: All the other agencies have approved the modifications; it's pending this Board, or action by your executive director to actually agree with this modification, as well. Chair Hardemon: Whose error was it for this to happen this way? Mr. Fernandez: You know, I would say that plans were submitted, and that unit discrepancy was not ascertained until very late in the -- Chair Hardemon: So basically, in the plans -- Mr. Fernandez: -- due process between both the developer and the review agency. Chair Hardemon: -- you're saying that there was an error -- well, there was -- in the plans, the plans stipulate that there were four studio units, but our language said -- Mr. Bloom: The language was quite clear; 90 -- not less than 90 units; one, two, and three bedrooms, plus 8,500 square feet of community service space. So there was no error on the part of the CRA of what was intended. As soon as we were advised that the project included the studio units, we raised our hand and objected. Mr. Woods: And just to be clear, the error, if you will, was necessitated by the developer changing architects, because the original architect had the one -bedroom units. When that architect couldn't meet the timeline in order to get the plans completed by November, they changed architects, and this architect came up with a different -- with somewhat -- it wasn't City ofMiami Page 5 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 totally different, but it came up with a different layout, which required that some of the units be a little smaller, and that got moved to the studio units. It's about 20 to 30 square feet per unit, which takes them from being one -bedrooms to -- not exactly how -- I don't want to say 20 to 30 square feet. It's not something that's really significant, but that was the reason it happened, when they changed architects in order to hurry up and get this -- to get the plans approved. Mr. Fernandez: And Commissioner, just for the record, the -- all the records, waivers and land use (UNINTELLIGIBLE) have been procured for this project under the current site plan. It's been reviewed and approved by the CRA, and so, in essence, not agreeing to this modification requires us to go back through and actually modin, those waivers, and likely further delay the advancement of the project; so just to be clear about that. Chair Hardemon: Any further discussion from the Board Members? Board Member Carollo: Mr. -- Chair Hardemon: You're recognized, sir. Board Member Carollo: -- Chairman. Thank you, Mr. Chairman. Mr. Chairman, what I'm most concerned about is that I don't want to start setting precedents where, little by little, we start cutting corners. It doesn't appear like it's that big of a square footage; however, I mean, they had an architect, and it was very doable, and we were going to do one-, two-, and three -bedroom units. We start cutting corners, and those one -bedrooms become, after the fact, studios. I mean, I don't -- I think we're setting a bad precedent that I think we need to really consider if we want to move forward; that's number one. Number two, I think most of you know me already, andl don't mind using strong language, but the language that Mr. Bloom used is pretty strong on why this is coming before us for an extension, so I want to make sure that, again, cutting corners; and at the same time, we have our legal counsel here, using such strong language with regards to why this is coming before us; and nothing against you, Mr. Bloom. If you feel that -- if you felt that way, listen, I'm one that I'm not concerned with strong language, but if you're using that strong language with the reason why this is coming before us, coupled with we're going from one -bedroom units to studios, I think we really need to, you know, look at this more than once in order to make a prudent decision. Chair Hardemon: Andl think we will look at it more than once, because this will be before us again before we make a decision on it. Second, what would be the effect of our decision if we decided not to allow for studio units? Vice Chair Gort: Do you all have a copy of his memo? Mr. Fernandez: No -- Vice Chair Gort: I think we should get it. Mr. Fernandez: Yeah. Unfortunately, we did not -- I had not seen a copy of the backup that was submitted this morning, so if you do have a copy, I'd love to look at it. Leo Anillo: Hi. My name is Leo Anillo, one of the partners from Frances, Anillo and Toledo Architects. Chair Hardemon: Yes, sir, you're recognized. Mr. Anillo: The original intentions of the unit, it really didn't change much. The issue is that to be able to be a one -bedroom unit, it has to be minimum of 550 square feet, as per Code. The studios are 500 and change. It's only short of like 20 to 25 square feet to be an official one -bedroom unit. That's the -- City ofMiami Page 6 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Chair Hardemon: You know, we completely understand that it is insufficient for a one -bedroom unit; that, we understand. And can see that you're trying to sell us on the idea that it's not much of a change, it's not substantial, but what my fellow Board Member is concerned about is that we're setting a precedent, or opening the door for people to not full the promises they've made to us, the Board Members. And so that becomes the lingering concern in a community like Overtown. So, no; for studio units, it's not a terrible thing, but it is in the face of the agreement, and so that's what our concern is; that it's in the face of the agreement, and it seems to be that there can be a change to be made; it just is going to cause heartburn, and I'd rather you have the heartburn than the community. Mr. Anillo: I mean, changing either -- changing to one -bedroom units means that we're going to have to lose one of the units, so the unit count is going to decrease, and we don't think it's a good idea of decreasing the amount of units that is -- Mr. Bloom: You can't change -- Chair Hardemon: Mr. Bloom. Mr. Bloom: -- the unit count to comply with the bond issue. Vice Chair Gort: It's according to the -- Chair Hardemon: You said you cannot change. Mr. Bloom: You cannot. This project started as 112 units. It was reduced from 112 to 90. Vice Chair Gort: And we went back and forth during the bond issues -- Mr. Bloom: Then it was -- Vice Chair Gort: -- discussing the -- how many times we had to change in order to get the bond going. Mr. Bloom: Exactly. Vice Chair Gort: And that was -- Mr. Bloom: I was the one who was advocating at that point whether it could -- you know, approximately, and bond counsel made it clear. It says 90; it says 112. That's the number for grading. Chair Hardemon: You know, this -- I think this -- is this our only affordable housing project that has yet to break ground of the bond issuance? Mr. Woods: Of the bondable projects, yes. Chair Hardemon: And that -- and, you know, so for me, I think we've been very, very happy with the progress that we've been making in Overtown, as far as getting these projects off the ground. We had major hurdles to cross as it pertains to this development. We've crossed many of them, and now being presented with more, and so for me, I just want to ensure that this gets completed, but I want it to be the right way. Personally, many of the other development agreements that we had in the past for these bond issuances, I think, were insufficient. I think, you know, we took some steps in the right direction with this one. You remember my initial ask, and it was much, much greater than what the ask is today. And so now that we've gotten there, now I'm getting City ofMiami Pagel Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 presented with another thing, you know, and to me, it's first the finger, then it's the hand, and then it's the arm. And there was a great, great orator and lawyer in this community, Jesse James McCrary that talked about this and how it affected particularly Overtown, and I don't want to participate in that, and so you have to make this right. Mr. Fernandez: Commissioner, I think, just in response, you know, the impact with respect to the modification would require us to expand the footprint of the building, and with that, then redo the entitlement. I think that's the biggest (UNINTELLIGIBLE), in fact. This is not an attempt -- notwithstanding the characterization you have on the record -- to slip in units. Frankly, we have been trading revisions to the plans with CRA staff. we've been reviewing them along the way. The discrepancy, unfortunately, was caught at the back end of the process. It's not an attempt by the developer to reduce the number of units, or in any way shortchange the CRA from the consideration they've negotiated for. We understand that we're likely going to be beyond our compliance date, which is why we've agreed to the amount proffered by your counsel with respect to the extension, and we're hopeful that with that one modification and the revision to this unit count, slightly, in terms of the re -characterization of the units, we can proceed, and close, and deliver on this much needed project, and help you execute this final phase of your bond program. Chair Hardemon: Well, see, that's part of it, andl completely understand you wanting to proceed and close, andl think many of our projects can proceed to close if they were much easier to satisfy, and that's what you're asking us to do; to make this much easier for you to satisfy, andl don't know if that's satisfactory, ifyou will, for -- Mr. Fernandez: Yeah. Chair Hardemon: -- our Board Members, but -- as this is a discussion item. Yes, sir. Board Member Carollo: And, Mr. Chairman, my problem is that it's to the detriment of the public. I understand that there was an error, but the public didn't cause that error, so I don't think it should be to the detriment of the public that now, instead of a one- bedroom, they're going to receive a studio. Chair Hardemon: Mr. Bloom, when is it that the bond issuance dollars must begin to be spent? Mr. Woods: It's already -- Vice Chair Gort: You got three years. Mr. Woods: The spend down is already -- Chair Hardemon: The count, the date is already starting but -- Mr. Woods: Right. So it's 36 -- we're a year in, and it's a 36-month spend down. Chair Hardemon: And how many -- so how many years do we have left or how many months do we have left? Mr. Woods: A year -- actually, we're at -- it was in August, so we're a year and two months into it. Mr. Fernandez: Mr. Chair, ifI may just have Mr. Ola recognized; Ola Aluko recognized; president of the CDC (Community Development Corporation), who can address -- I think your concern regarding the market acceptance of those -- the modification to the unit counts, it might help address some questions you have about whether or not these are units that are viable in this marketplace. Ola. City ofMiami Page 8 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Vice Chair Gort: That's the first question that I asked "What does it look like?" because I know some people that want to be in the studio; they might like the idea of being in a studio, but I want to see it. The 20 square feet, it's tight, it's a whole room. So we don't have the design in front of us. I don't know what it looks like, what is the composition of the studio. There are some studio, they're very good, and some people that would like to live in one of the studio, but they would like to see it. Ola Aluko: Ola Aluko, president, St. John CDC, Community Development -- St. John Community Development Corporation. Commissioner Gort, you pretty much hit the nail on the head. St. John CDC (Community Development Corporation) has over 120 units within the Overtown development. We have a waiting list for our developments. Our developments consist of one, two, three, and studio units. By no means, Commissioner, do we, the development team, want to circumvent the requirements that was in our development agreement. We, as we continue to say, are the stakeholders with the community, and eventually, with the CRA. When this was brought before us, the initial impact was, how could -- another issue. But then when we looked at it and then went into our records, believe it or not, Commissioners, studio units go first before one -bedroom units, and mainly because of cost. We do have low -- well, individuals who seek affordable housing that may not necessarily be able to afford the one -bedroom unit, the $500 units, so these studios, if priced accordingly with the requirements of the bond and tax credits, these four units, I can almost assure you, will be the first four units that will go. Right now, in Overtown, we are ask -- people are asking us for studio units and -- Chair Hardemon: No, I completely understand. I know that -- I mean, if you provide a unit, someone will live in it. I mean, you could provide a micro -unit; someone will live in it, right? Mr. Aluko: Absolutely. Chair Hardemon: People live under the bridge. Mr. Aluko: Absolutely, absolutely. Chair Hardemon: So I'm not concerned about that. I think the concern is the promise were -- was for one, two, and three -bedroom units; not studio units. If this Board -- andl wasn't here when that was initially bargained for -- but if this Board wanted to bargain for studio units, they could have bargained for studio units, but that's not what happened, so I think that's something that we need to chew on for some time. It may not be solvable right now, today, but it certainly will be a part of the discussion as you meet with the team, and we come back again to address the extension, if there will be. Any further discussion? Anything else? Mr. Fernandez: No, Commissioner. Again, we just are in need of the extension to go ahead and close, compliant with the agreement. I think, at this point, if the extension, as proffered, is not granted, we will likely be in default of our agreement as of the end of the month. So, just again, I want to apprise you and the CRA of that fact. Mr. Woods: Yeah. I think they need the extension today in order to close. Chair Hardemon: See, that's -- and that's my issue, because when we set the agenda, we set RE.1, 2, 3, 4, 5, 6, 7, 8, and 9, and remember saying -- Mr. Woods: Yes, sir. Chair Hardemon: -- why a discussion item? Why? Why that? If not, it would have been a resolution. So now, we have a Board Member, and he's within his right to say, `I didn't expect to vote on this issue. I didn't prepare for a discussion item to vote and give my opinion about City ofMiami Page 9 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Suggestions 1, 2, and 3. That's not what I came to do today. " And so if we had put those down as resolutions, then they would have been -- he would have been prepared to make that vote. Mr. Woods: As I indicated in our discussion -- andl understand the issue with Commissioner -- Board Member Carollo -- the Board has the right to give me a directive to satisfy the request of the developers, as well as give some time in order to consider the other issues. The extension is what it is; I mean, they just need the time in order to close. The other issue relevant to the units, we can always come back for that. Chair Hardemon: This organization has been -- has operated outside of the -- has been in default, basically, of the agreement in the past, in the sense that -- or I don't want to call it -- I want to use the right language, if you will -- but they've been outside of their window to close and things before, correct? Mr. Woods: Yes. Chair Hardemon: And so we extended it after they had found themselves outside of that window, correct? Mr. Woods: Yes. Chair Hardemon: And so, here we are today. And so, part of the reason that -- and correct me if I'm wrong -- but part of the reason that you're asking for the extension is because you need to make sure of what? I know it needs to be extended, but you're asking us to do it today. I have a Board Member that's uncomfortable doing it today as a discussion item. So my question is: How is it that you're going to move forward if you don't receive it today? Mr. Fernandez: I frankly don't have a good answer for that. I can tell you that we -- the issues that were highlighted in this discussion, some of these issues just came to our attention 10 minutes before the meeting. The request to modifi, the studios as part of this discussion was a new issue for us, in terms of today's discussion, as well as the issue with respect to the re -characterization of labor. So we are equally unprepared to address those issues. What I can say is that we have -- you know, this project, unfortunately, had an original development partner with the CDC that ran into some legal issues. They've been substituted with a new development team that's here and available to all of you to answer any and all questions you may have in the way of CDP Companies and Boston Capital, that have committed an extraordinary amount of dollars to get us to this point, and are willing to get us across, you know, the last two or three yards into the end zone here, as we move to a final close, and hopefully deliver this project well ahead of your compliance periods for the expenditure of the bond proceeds. So frankly, if we can just address the extension issue, we are happy to revisit the other issues with you at your leisure between now and the next CRA meeting to make sure that all parties move forward in a positive posture. Chair Hardemon: Mr. Woods, when do you expect our next Board meeting to be? Mr. Woods: Well, I'm trying to schedule it for the 21st of December, andl have to confirm if everybody is going to be in town at that time. Chair Hardemon: That's close to Christmas. It's pretty close to Christmas. Mr. Woods: Yeah, it's close. It's not the 28th. Chair Hardemon: I'm going to pass this item for a moment to allow us to do some business. I think you all need to talk a little bit, and let me wrestle with some of this, and if needed, you may need to have a conversation with Board Member Carollo if you want to do something about this City ofMiami Page 10 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 today; if not, then this is something we're going to have to do at the next meeting. So you may have the support, but I want to make sure that my Board Members are comfortable. Mr. Woods: Okay. Chair Hardemon: Okay? Mr. Fernandez: All right. (1.) CRA RESOLUTION 15-01520a A RESOLUTION, WITH ATTACHMENT(S), OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY (THE "CRA") AUTHORIZING AN AMENDMENT TO THE DEVELOPMENT AGREEMENT DATED AS OF JANUARY 18, 2013 (THE "DEVELOPMENT AGREEMENT") BETWEEN THE CRA AND ST. JOHN PLAZAAPARTMENTS, LLC (THE "ORIGINAL DEVELOPER") AS ASSIGNED BY THE ORIGINAL DEVELOPER TO SJP APARTMENTS, LLC, A FLORIDA LIMITED LIABILITY COMPANY (THE "DEVELOPER") AS AMENDED BY AMENDMENT DATED AS OF SEPTEMBER 30, 2014 AND AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AN AMENDMENT TO THE DEVELOPMENT AGREEMENT (THE "SECOND AMENDMENT"), IN THE FORM APPROVED BY SPECIAL COUNSEL TO THE CRA. 15-01520a-Submittal-Commissioner Carollo-St. John Plaza.pdf File # 15-01520a Legislation.pdf Motion by Board Member Suarez, seconded by Board Member Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-15-0053 Chair Hardemon: I want to return our attention back to the discussion item DI.1. Commissioner Suarez, you weren't here, but we -- Commissioner Carollo brought about a concern. This was on as a discussion item. Board Member Suarez: Sure. Chair Hardemon: And what the Chair -- what the executive director is asking for is direction to go and negotiate for the extension, so he wants that authority to do so, and so, there is -- we're trying to decide whether or not that discussion item should be voted on with the directives that were recommended by Mr. Bloom, and his recommendations were three: That all reference to "unskilled labor" be changed to "labor "; that the Board approve the four studio -- well, I'm not sure if that's -- well, what it reads is that the Board approve the four studio units, which the developer put into the plans; and then also, there's another item for $50, 000, to extend beyond December 31. I have some ideas if we were decide to move today to actually give them that extension. If we did not do it today, we'd probably have to do it at our next Board meeting, if you want to do something that was quicker, and that would be probably during the December Commission meeting, maybe, during the break, or something of that nature. But one of the things that came to my mind, just for this Board to consider, I know we talked about a future extension cost of $50, 000, if they need to go past December 31. I don't -- I would like to see more -- if we were to do this, more present, and so what I mean by "more present, " not -- so for City ofMiami Page 11 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 this extension to December 31, a -- not a 50,000, but a $100, 000 donation; and the reason being is that I think Overtown lacks a gateway sign. And so, particularly, I would love to see a donation being made for the extension to provide a gateway sign to the community. So now, when you're coming, you don't -- if all of you remember, I believe Commissioner Teele had a small sign that says, "Overtown residents," to the apartments right on 14th Street, butl think something more grand would be beneficial to the Overtown community, so if we were to extend it -- and part of the reason I think that this is a reasonable ask is that we 've made asks from them before, in which we've scaled back on our requests; and now, moving forward, we're asking to give more. And particularly, what was a concern to Commissioner Carollo was that -- and Commissioner Gort, actually -- was that we bargained for one, two, and three -bedroom units, and now, we have one, two, three, and -- Unidentified Speaker: Four. Chair Hardemon: Well, not four -bedroom units, but -- Board Member Carollo: Four studio units. Chair Hardemon: -- four studio units, and that's a concern. Mr. Bloom. Mr. Bloom: During the discussions, the developer proposed in consideration for accepting the four studio units that the developer would provide washer and dryers in each of the units. Chair Hardemon: We'll take that, also. Mr. Fernandez: Thankyou, Bill. Chair Hardemon: You're recognized, sir. Vice Chair Gort: Thankyou. My understanding is that we should build according to the needs of the community where we're building, and I think the -- if we're going to approve studios, we need to have enough information why the change would be accepted. First of all, we got to make sure that it complies with the bond -- during the bond mediation. We got to make certain presentation that the four studios will comply with the total units that were requested by the bond issue, number one. I'm not an attorney, so I cannot decide that. Number two, I would like to see how is the studio, because I've seen some studio that are very beautiful, andl want to see how many people are willing to go into the studios within the community. Chair Hardemon: You know, the one thingl will say -- and this is for my fellow Board Member, his edification -- as a young professional, we're willing to move into studios. I live currently in a flat, which I think, technically, is bigger -- it's bigger than a studio, but it does not have the -- Unidentified Speaker: The partition. Chair Hardemon: -- partition that a bedroom would have. I'm living -- Mr. Aluko: Commissioner, that would be an efficiency. Chair Hardemon: It's not an efficiency, though; that's pretty small. It's not that small. I have a pretty big head. I need -- Vice Chair Gort: Quit while you're ahead. Chair Hardemon: -- more space than an efficiency. But -- right, yeah, don't take victory from the jaws of -- don't take defeat from the jaws of victory, rather. So I will say that it is a product City ofMiami Page 12 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 that will be utilized within the community. There are people who will move in them, because people don't have children, and they're willing to move into smaller units to be in certain areas, andl think that this is an area that will be desirable to move into, and it is quickly becoming that. The bigger concern for me is the precedent that it sets, as Commissioner Carollo stated, and so to alleviate some of those concerns of precedent, I think that some bargaining is required. I love the idea of washer and dryer in each unit; that's one. I think that $100, 000, now, for the gateway sign for Overtown is another; and the changing "unskilled" to "labor" is another one. I think all those make sense. Mr. Fernandez: Commissioner, ifI may, with respect to your request, I think, certainly, the washer and dryer items, we're willing to proffer and commit to incorporating into every unit as opposed to having a centralized laundry facility. With respect to the sign, we're happy to provide the funding, or, in fact, make the improvement ourselves, subject to CRA staffs approval of a design for such a sign that's -- Chair Hardemon: Design for what? Mr. Fernandez: The gateway signage you're looking for, we're to actually make that improvement as part of the project, so it happens on a time certain schedule, as opposed to just kind of writing the check. We're happy to kind of take that on -- Chair Hardemon: I have a question for you. Mr. Fernandez: Yes, sir. Chair Hardemon: The $50, 000, is that a check that you have included? Mr. Fernandez: The 50 -- the $100, 000 is what I'm referring to. Chair Hardemon: No, no, I understand that. Mr. Fernandez: Okay. Chair Hardemon: But the $50, 000 that you were willing to commit to for the extension, would that have been in the form of a check? Mr. Fernandez: That would have been a check we would have written should we not meet the closing deadline by the end of December; that's what we had proffered initially. Chair Hardemon: Okay. So -- Mr. Fernandez: We just want to make sure, with respect to the improvement, if that's the improvement that you want, we're happy to do it at our cost and deliver it, so, you know, it happens as a companion to the project, you know, it doesn't get deferred at some point. Chair Hardemon: You know, I guess a thought could be that -- because I want to make sure that this is something that isn't to your liking, but to the community's liking. Mr. Fernandez: Absolutely. Chair Hardemon: And so -- and maybe our attorneys can help us with this a little bit -- if they did commit the $100, 000, and could it -- could we hire them to make that improvement, to make that sign, rather than requiring them to make the sign and then the sign not having been made, ever. Do you understand where I'm going with that? City ofMiami Page 13 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Mr. Bloom: I mean, you can, number one, you know, charge them $100, 000 for the extension; dedicate that money for the sign. You can design the sign and have them build the sign at their cost, as being proposed, and pay for it out of the $100, 000. Chair Hardemon: That was my thought. I'd rather -- what I'd rather have is the security of the funds, and then the ability to contract with you so you can build that sign, and then you build that sign. It's just -- it feels better. Mr. Fernandez: Sorry, if you could repeat that, Commissioner; unfortunately, I was distracted. Chair Hardemon: No problem. You make the payment. We hold the payment for the purposes of building the sign. We contract with you to make that improvement. I just want -- I want them to be two separate transactions. Mr. Fernandez: If you want -- if you'd like us to post collateral to make sure we comply with that requirement, I think we could certainly entertain that as a solution, and undertake the improvements to specifications, you know, set forth by the CRA. Chair Hardemon: Board Members, does that sound fair? Vice Chair Gort: It's all right with me. Mr. Fernandez: So we're talking about $100, 000 in terms of posted -- some form of posted collateral in the event that we don't perform or deliver the improvements. Chair Hardemon: You know, I don't understand your legalese. I said, "cash." Mr. Fernandez: Cash, okay. Mr. Woods, III: Commissioner, ifI might. Chair Hardemon: You're recognized. Mr. Woods: I'd like to have the flexibility to not use them if we don't -- Mr. Fernandez: Okay. Mr. Woods: -- desire to in getting a sign like that done. I mean, we can -- we don't have to take it off the table, but as you are stating, they proffered the check, and if we want to use someone else to do the sign, we'd like to have the flexibility to be able to do that. We don't necessarily want to have -- Mr. Fernandez: Commissioner, we're happy just to -- if it's simpler, we're happy just to tender the $100, 000, as you requested. Chair Hardemon: I think that is simpler. Mr. Fernandez: Okay. Chair Hardemon: All right. So I think -- so I just want to make sure that our directive from the Board is in unison. It is: One, adopting the recommendationsfrom Mr. Bloom, which are: Changing the language from "unskilled labor" to "labor" in the agreement; approving the four studio units, under the condition that there is a $100, 000 payment that is made, to be used by the CRA, so the CRA can produce a gateway sign in the Overtown community; and in addition, to have a washer and dryer in every unit in this development. City ofMiami Page 14 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Mr. Fernandez: Commissioner, just one question and clarification: I know you all weren't briefed on some of these issues, and similarly, we have not had a chance to study some of the requested modifications that Mr. Bloom has suggested; particularly the one with respect to the change of the description of the labor. We're not sure what, if any impact that has on our ability to procure labor. We had a long discussion the last time about penalties, et cetera. We're certainly comfortable to proceed with all the others. That would be one that we would -- Chair Hardemon: If it has any significant change, we can discuss it moving forward. Mr. Fernandez: Okay. "Significant, " meaning --? Chair Hardemon: I'd like -- if someone shook their head, ` yes, " so significant change. Mr. Fernandez: Okay, "significant" is fine. Chair Hardemon: And by "washer and dryer, " we don't mean dishwasher that dries dishes; we mean washes and dries clothing. Mr. Fernandez: Clothing, clothing, washer and dryers, correct; clothing the washer and dryers. Board Member Suarez: You want to spec the make and model? Chair Hardemon: Right, no, right. Is Kenmore pretty good? Is Samsung? But -- so that is the motion. Is there anyone that'd like to carry that motion? Board Member Suarez: Sure, I'll carry it. Chair Hardemon: All right. Is there a second? Board Member Carollo: Second. Chair Hardemon: It's been properly moved and seconded. Further discussion, Commissioner Carollo? Board Member Carollo: Thankyou, Mr. Chairman. I just want to make sure that from now on, when there's a discussion item, it becomes a discussion item and it's not expected for us to take a vote. I -- you know, again, I mentioned as far as setting precedence, and that's something I think we -- you know -- we need to look at, and not just look at it, but, you know, fix, so in the future, we know when we come here, what we're voting on, and make sure we have a proper information before us to make a prudent decision. Chair Hardemon: I think that's a reasonable request. Any further discussion? Seeing none, all in favor say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. This meeting comes to an end. Mr. Fernandez: Thankyou, gentlemen. Chair Hardemon: It adjourns at 6:19 p.m. RESOLUTIONS 1 CRA RESOLUTION City ofMiami Page 15 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 15-00502 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, WITH ATTACHMENTS, RECOMMENDING TO THE MIAMI CITY COMMISSION TO APPROVE THE MASTER PLAN OF THE OVERTOWN CHILDREN AND YOUTH COALITION, IN SUBSTANTIALLY THE ATTACHED FORM. File # 15-00502 Cover Memo.pdf File # 15-00502 Backup.pdf File # 15-00502 Legislation.pdf File # 15-00502 Exhibit.pdf Motion by Board Member Carollo, seconded by Vice -Chair Gort, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-15-0044 Chair Hardemon: So I'll move on to RE.1. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Commissioners, Resolution Number 1 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency, with attachments, recommending to the City Commission to approve the Master Plan of the Overtown Children's and Youth Coalition, in substantially the attached form. Chair Hardemon: Is there anyone from the public that'd like to speak on this item? Seeing none, I'm going to close the floor for public hearing. Commissioners? Board Member Carollo: Move it. Vice Chair Gort: Second. Chair Hardemon: It's been properly moved and seconded to approve RE.1. Is there any unreadiness? Any discussion? Hearing none, all in favor, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. I'd also like to, for the record, announce the presence of Commissioner Suarez. Welcome to the party. Mr. Woods: And register a ` yes " for Commissioner Suarez, as well. Board Member Suarez: Yes, I -- Chair Hardemon: And we'll include his vote as an "aye. Board Member Suarez: Sorry, traffic is really bad. Mr. Woods: No problem. 2. CRA RESOLUTION 15-01330 City ofMiami Page 16 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 A RESOLUTION THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING AN EXPENDITURE OF FUNDS, IN AN AMOUNT NOT TO EXCEED $15,000, TO UNDERWRITE COSTS ASSOCIATED WITH THE 2015 HOLIDAY TREE LIGHTING EVENT HELD ON N.W. 3RD AVENUE, MIAMI, FLORIDA; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000. File # 15-01330 Cover Memo.pdf File # 15-01330 Financial Form.pdf File # 15-01330 Backup.pdf File # 15-01330 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-1 5-0045 Chair Hardemon: Moving on to RE.2. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Resolution Number 2 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing an expenditure of funds in an amount not to exceed $15, 000 to underwrite costs associated with the 2015 Holiday Tree Lighting Event, held on Northwest 3rdAvenue; and authorizing the executive director to disburse funds at his discretion, or on a reimbursement basis, or directly to vendors upon presentation of invoices and satisfactory documentation. This will be the 7th Annual Tree Lighting Ceremony, an event that we put on every year for the residents of Overtown Vice Chair Gort: I'll move it. Mr. Woods: -- primarily for the kids and -- Chair Hardemon: It's been properly moved. Is there a second? Board Member Carollo: Second. Chair Hardemon: Seconded, also. Commissioner, you're recognized, sir. Board Member Suarez: Do you dress up like Santa Claus? Mr. Woods: Not me. Board Member Suarez: No? Just wondering, because I want to see that. I would pay money to see that. Chair Hardemon: I open the floor for public comment now. Is there anyone from the public that'd like to make a comment? Seeing none, close the floor for public hearing. Is there any unreadiness; any discussion? Hearing none, all in favor, say "aye." City ofMiami Page 17 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 The Board (Collectively): Aye. Chair Hardemon: Motion passes. 3. CRA RESOLUTION 15-01331 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") RATIFYING THE EXERCISE OF THE CRA'S OPTIONS TO RENEW ITS SERVICES AGREEMENT WITH HORSEPOWER ELECTRIC, INC. ("HORSEPOWER") TO PROVIDE STREETLIGHT MAINTENANCE SERVICES ON CRA-MAINTAINED STREETLIGHTS, FOR THE PERIOD OF SEPTEMBER 1, 2015 THROUGH AUGUST 31, 2016, AT THE ANNUAL RATE OF $25,000; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, "OTHER CONTRACTUAL SERVICES," ACCOUNT CODE NO. 10050.920101.534000.0000.00000. File # 15-01331 Cover Memo.pdf File # 15-01331 Financial Form.pdf File # 15-01331 Backup.pdf File # 15-01331 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-15-0046 Chair Hardemon: Moving on to RE.3. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Resolution Number 3 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency ratifying the exercise of the CRA's (Community Redevelopment Agency) option to renew its services agreement with Horsepower Electric to provide streetlight maintenance services on CRA-maintained streetlights for the period of September 1, 2015 through August 31, 2016, at the annual rate of $25,000 per year; authorizing the executive director to disburse funds at his discretion, on a reimbursement basis, or directly to vendors. This is basically a ministerial item where every -- well, I think this is the first -- William Bloom (Special Counsel/CRA): This is the third option. Mr. Woods: -- third option that we have with Horsepower, who actually maintains all of the upgraded street lighting that the CRA installed. As you know, FPL (Florida Power & Light) normally maintains the streetlights, but where we went in and we put in enhanced street lighting, we have the responsibility to maintain those streetlights. We have them on the 9th Street Mall, Sawyer's Walk, and on poles throughout 3rdAvenue, and the Washingtonian, so this is just maintaining well. City ofMiami Page 18 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Chair Hardemon: Is there anyone from the public that'd like to speak on this item? Hearing none, we'll close the floor for public hearing. Any motions? Vice Chair Gort: Question: When the lights go out, you're the one that fix it? Mr. Woods: The ones that we put in, which -- actually, as a matter of fact, we got hit for copper again on 9th Street, which we need for Horsepower to go in and put it back. Vice Chair Gort: We have a lot of those problems with other neighborhoods. One is maintained by the County; they owned by the City; the owned by FP&L. So they're in charge of the one they put up. They will maintain it; the lights go out, they'll take care of it. Mr. Woods: Yes. Chair Hardemon: I think they're supposed to respond quicker, also, than FP&L, right? Mr. Woods: Yes. Vice Chair Gort: Right, yes. Mr. Woods: Far quicker than FP&L would. Vice Chair Gort: Move it. Board Member Carollo: Second. Chair Hardemon: It's been properly moved and seconded. Is there any unreadiness? Hearing none, all in favor, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. 4. CRA RESOLUTION 15-01191 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE EXECUTIVE DIRECTOR OF THE CRA TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH UPSCALE EVENTS BY MOSAIC, LLC D.B.A. "THE MOSAIC GROUP", IN AN AMOUNT NOT TO EXCEED $50,000, TO PERFORM MARKETING AND PUBLIC RELATIONS SERVICES FOR THE CRA; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "PROFESSIONAL SERVICES ," ACCOUNT CODE NO. 10050.920101.881000.0000.00000. City ofMiami Page 19 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 File # 15-01191 Cover Memo.pdf File # 15-01191 Financial Form.pdf File # 15-01191 Backup.pdf File # 15-01191 Legislation.pdf Motion by Board Member Suarez, seconded by Board Member Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-1 5-0047 Chair Hardemon: Moving on to RE.3 -- I'm sorry -- RE.4. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Commissioners, both RE.4 and 5 are companion items. 4 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing the executive director to execute a professional services agreement with Upscale Events by Mosaic, LLC (Limited Liability Company), doing business as The Mosaic Group, in an amount not to exceed $50, 000, to perform marketing and public relations services for the CRA (Community Redevelopment Agency); authorizing the executive director to execute all documents necessary for said purpose; further authorizing the executive director to disburse funds at his discretion, on a reimbursement basis directly to vendors. Whatl want to say about this particular item, this isn't -- we're not asking for any new money. This is money that the Board has already approved, the $200, 000 that the Board approved last December for marketing and promotions, as well as videography services for the CRA to begin to publicize and promote all of the wonderful things that's happening in the redevelopment area. Chair Hardemon: Thank you very much. For this item, I'll open up the public hearing for items RE.4 and RE.5 at this time, so is there anyone that'd like to speak on items RE.4 and RE.5? Seeing none, I'm going to close the public hearing for RE.4 and RE. 5. Commissioners, any discussion? Is there a motion to approve RE.4? Board Member Suarez: So moved. Vice Chair Gort: Let me ask a question. Board Member Carollo: Second. Chair Hardemon: It's been moved and seconded. You're recognized, sir. Vice Chair Gort: Do we have a plan that is put out by them? Clarence Woods: Actually, we -- what happened, if you recall, back in December, when we -- when the Board approved this item, there was a question about whether or not I had just the general discretion to be able to spend $200, 000, andl said, "No. What we'll do is we'll put out a Request for Qualifications," and for the public relations services, as well as the videography and the 3D spine for the virtual tour that we're getting by the firm, 3D Spine. We did put out those REQ's (Requests for Qualifications). This is one of the responses. This firm was one of the responses, and we empanelled the review committee. The review committee ranked all of the proposals. This particular firm was chosen, or was the top -ranked firm. They did submit their whole plan for how they would market and promote the CRA. Chair Hardemon: Any further unreadiness? Seeing none, all in favor, say "aye. ' The Board (Collectively): Aye. City ofMiami Page 20 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 5. 15-01245 Chair Hardemon: Motion passes. CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE EXECUTIVE DIRECTOR OF THE CRA TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH JITTER FLIX, LLC, IN AN AMOUNT NOT TO EXCEED $35,000, TO PERFORM VIDEO PRODUCTION SERVICES FOR THE CRA; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "PROFESSIONAL SERVICES ," ACCOUNT CODE NO. 10050.920101.531000.0000.00000. File # 15-01245 Cover Memo.pdf File # 15-01245 Financial Form.pdf File # 15-01245 Backup.pdf File # 15-01245 Legislation.pdf Motion by Board Member Suarez, seconded by Board Member Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-15-0048 Chair Hardemon: Moving on to RE.5. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Again, a companion item which authorizes the executive director of the CRA (Community Redevelopment Agency) to execute a professional service agreement in an amount -- well, to Jitter Flix, LLC (Limited Liability Company), in an amount not to exceed $35, 000, to perform video production services for the CRA; authorizing the executive director to execute all documents necessary for said purpose; further authorizing the executive director to disburse funds at his discretion, or on a reimbursement basis. Chair Hardemon: Is there any -- is there a motion to approve? Board Member Suarez: So moved. Board Member Carollo: Second. Chair Hardemon: It's been moved and seconded to approve RE.5. Any unreadiness; any discussion? Seeing none, all in favor, say "aye"? The Board (Collectively): Aye. Chair Hardemon: Motion passes. City ofMiami Page 21 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 6. 15-01332 CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $20,000, TO CAMILLUS HOUSE TO UNDERWRITE A PORTION OF COSTS ASSOCIATED WITH THE "MIAMI SHELTER PROGRAM"; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000. File # 15-01332 Cover Memo.pdf File # 15-01332 Financial Form.pdf File # 15-01332 Backup.pdf File # 15-01332 Legislation.pdf Motion by Board Member Carollo, seconded by Board Member Suarez, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-15-0049 Chair Hardemon: Moving on to RE. 6. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Resolution Number 6 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency in an amount not to exceed $20, 000 to Camillus House to underwrite a portion of the cost associated with the Miami Shelter Program; authorizing the executive director to disburse funds at his discretion, or on a reimbursement basis directly to vendors, upon presentation of invoices and satisfactory documentation. Commissioner, this item is in addition to an item that was brought earlier this year, where we provided $110, 000 for Camillus House and the Shelter Program; that was found not to be enough. Some of the other agencies that were asked to contribute also -- and "other agencies, " meaning Omni and other agencies -- they were asked to -- who else? Oh, yeah, Omni andDDA (Downtown Development Authority) were asked to give some additional money. They were able to provide additional money, and they're now asking us for an additional $20, 000. Chair Hardemon: Is there a representative from Camillus House here today that can take the lectern? Well, if so, please. And then, also, as he is walking up, is there anyone from the public that'd like to speak on this item? Seeing none, I'm going to close the public hearing at this time. How are you doing, sir? Shed Boren: Good. How are you tonight? Chair Hardemon: Great. The -- I asked you to come because I have this issue sometimes. In Overtown, I know we give dollars towards Camillus House, and you always are very gracious with us, and we appreciate being able to use the space, and think we -- it's a partnership in keeping our communities clean. Particularly in Overtown, we've committed resources to doing lots of things: One, the CRA (Community Redevelopment Agency) Police; two, Blue Shirts; and some other things that we do to make sure that not only residents have an opportunity to City ofMiami Page 22 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 participate in cleaning our community, and getting training and such, but that residents and homeless persons have an opportunity to remove themselves from the streets of Overtown, and come into Camillus House. One thing particularly that I want to bring up, a concern of mine, is that on 9th Street -- is that where Jackson Soul Food is? Mr. Woods: On 10th. Chair Hardemon: 10th Street, on 10th Street near the park -- what is it? -- Range Park that's underneath the expressway, that community of homeless individuals is growing, and all of their items are -- I mean, if you look at that gate, it's continuously being -- things are being put up, as if they were closets, and they've been there -- it's been more than a month. And one of my concerns -- because I live near to this area -- is that Camillus House is right here, and if you could help us -- Mr. Boren: Sure. Chair Hardemon: -- reach out to the people that are within the Overtown community, where we're committing our resources, to move them along through the processes in the Shelter Programs at Camillus House. I think it's almost a slap in the face -- not to Camillus House, but to the Overtown community -- that we give so much to this cause, but then we're suffering so much from the perils of it. Right? It's one thing to talk about downtown and these other areas, but, I mean, it's right here in Overtown. Kids walk by that every single clay. Mr. Boren: And you said 10th Street and where? Chair Hardemon: It's between 3rd Avenue and probably -- Mr. Woods: 5th; 3rd and 5th. Chair Hardemon: 3rd and 5th? Mr. Boren: 3rd and 5th Avenue -- Chair Hardemon: Everyone knows where it is, so. Mr. Woods: 10th Street. Mr. Boren: Okay. Chair Hardemon: Yeah. So, please, we do need that assistance. Additionally, from 7th Avenue, Northwest 7th Avenue going west, on 14th Street, just under the expressway there, there's also -- we have a lot of issues with homelessness. That's where the tents were. The tents are no longer there, but there's an individual that's homeless that lives on the north side of the -- on the sidewalk, and one that lives on the south side of the sidewalk, and so the trash accumulation is great in that area, and we're constantly sending out individuals from the City to clean up there, but every night, they're there, so if you can help send some resources there, also. Mr. Boren: Certainly. Well, as you know, we've expanded the Lazarus Project, so that's going to be expanding the -- we're doing Bayfront Park. We're focusing on downtown, as well as this area immediately around us through the medical center, so that's a very important area to us, as well. Chair Hardemon: Right. Mr. Boren: And I'll add this other area. City ofMiami Page 23 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Chair Hardemon: Please, don't skip over Overtown. I know, I know, we're right here, I know, but I don't want to give people the impression that we are skipping over Overtown, but there -- I mean, it's a real concern. We're doing our best to clean up these streets. When you walk through this community, we want a few things out of the community, and especially if you have the homelessness; that's a concern. You have the drug use; that's a concern. We're trying to tackle all these issues, and we just need your help. Mr. Boren: One other thing l just wanted to say: I've been meeting with the City ofMiami in general about putting together a program similar to the green -- the Yellow Shirts that they have with the DDA to clean downtown, where we could actually clean other areas, including Overtown, including the Medical District. So we want to -- we'll be bringing a proposal sometime in the next few months. Chair Hardemon: Well, I don't want you to step on the toes of our Blue Shirts, so that's a -- Mr. Boren: We won't; we'll work collaboratively. Chair Hardemon: Okay. That's a discussion that you'll have to have so -- I haven't seen any details of it -- Mr. Boren: (UNINTELLIGIBLE.) Chair Hardemon: Right, make something work, but if it includes areas that go beyond Overtown, especially, that would be something that we would like. Any other discussion about RE.6? Vice Chair Gort: I don't have any problem with it, but I think the -- we got to look at the broken window. You have one moving in, and all of a sudden, you have two, three and four people, and suddenly, you have a whole town, a whole city underneath. We had that over here in the expressway about 10 years ago. That became a city underneath the expressway of the overpass, so whatever -- and somehow, we got to bring everybody together and work as a team, and come up with a master plan to really take care of that. I know there's a lot of people working, but somehow, we need it, to bring them together, andl think you guys can do it. Mr. Boren: Absolutely. Chair Hardemon: Okay, thank you very much. Mr. Boren: Thank you. Chair Hardemon: Is there a motion to -- Vice Chair Gort: So move. Chair Hardemon: -- approve RE. 6? Board Member Suarez: Second. Chair Hardemon: Now properly moved and seconded to approve RE.6. Is there any further discussion? Hearing none, all in favor, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. Mr. Boren: Thank you. City ofMiami Page 24 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 7. 15-01333 CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING AN EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED $65,000 TO UNDERWRITE COSTS ASSOCIATED WITH EMERGENCY AND URGENT REPAIRS TO THE BLACK POLICE PRECINCT AND COURTHOUSE MUSUEM; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, "CONSTRUCTION IN PROGRESS," ACCOUNT CODE NO. 10050.920101.610000.0000.00000. File # 15-01333 Cover Memo.pdf File # 15-01333 Financial Form.pdf File # 15-01333 Backup.pdf File # 15-01333 Legislation.pdf Motion by Board Member Suarez, seconded by Board Member Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-15-0050 Chair Hardemon: Moving on to RE.7. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Resolution Number 7 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing an expenditure in an amount not to exceed $65, 000, to underwrite costs associated with emergency and urgent repairs to the Black Police Precinct and Courthouse Museum; authorizing the executive director to disburse funds at his discretion, on a reimbursement basis, or directly to vendors upon presentation of invoices and satisfactory documentation. This, Commissioners, actually, we are looking to ratift costs associated with renovations and repairs at the Black Police Precinct. They had some emergency needs that we couldn't wait, we needed to go ahead; roof leaking, several issues with the structure that we needed to take care of right away. We got cost -- we got three bid -- well, three cost proposals, and we took the lowest, and we are -- $65, 000 is what it's going to take to alleviate all of the issues over at the Black Police Precinct Courthouse Museum. Chair Hardemon: I open the floor for public hearing at this time. Anyone from the public that'd like to speak on this item? It's a quiet bunch today. Seeing none, I'll close the floor for public hearing. Board Member Suarez: Move it. Board Member Carollo: Second. Chair Hardemon: Been properly moved and seconded that we approve this item. Any further discussion? City ofMiami Page 25 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 Vice Chair Gort: Let me tell you, that facility is a great facility. Chair Hardemon: Yes. Vice Chair Gort: It's a lot of history and it should be a great tourist attraction. At the same time, filmmakers will probably want to utilize that place. I think somehow, the marketing company that we have -- Mr. Woods: Yes. Vice Chair Gort: -- they should put some emphasis on this place, because it's very unique. Mr. Woods: Yes. Vice Chair Gort: And I'll tell you, people in the industry would love to use it for filming and doing photo shots and all that. I mean, it can be a moneymaker. Mr. Woods: Well, as you mention that, Commissioner Gort, one of the things that we are looking to do moving forward, since we are going to keep it -- there was some question about whether or not we would keep it in our possession or give it back to the City, but it appears as if we're going to keep it, and now, we are going to look at how we can begin to do some programming in bringing additional services; a curator, someone that can go out and try to look for grants and foundation awards, so that, you know, we can help them to kind of get self-sustaining and self-sufficient, and the program aspect is a significant one that will help to bring some dollars, some needed dollars into the space. Chair Hardemon: If anything, I mean, it's part of the cultural tourism of that community. Mr. Woods: Yeah. Chair Hardemon: So it's something that we should be utilizing, so, to me, this ratification is perfectly fine. So any further unreadiness? Hearing none, say "aye." The Board (Collectively): Aye. Chair Hardemon: Motion passes. 8. CRA RESOLUTION 15-01517 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH DESIGN2FORM, IN AN AMOUNT NOT TO EXCEED $120,000, TO PROVIDE ARCHITECTURAL SERVICES FOR A PROPOSED MIXED USE APARTMENT BUILDING TO BE LOCATED AT 224 NW 16th STREET AND 1900 NW 2nd COURT, MIAMI, FLORIDA; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE IN A FORM ACCEPTABLE TO STAFF COUNSEL; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS; FUNDS TO BE City ofMiami Page 26 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "PROFESSIONAL SERVICES ," ACCOUNT CODE NO. 10050.920101.531000.0000.00000. File # 15-01517 Cover Memo.pdf File # 15-01517 Financial Form.pdf File # 15-01517 Backup.pdf File # 15-01517 Legislation.pdf Motion by Board Member Suarez, seconded by Vice -Chair Gort, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-1 5-0051 Chair Hardemon: Moving on to RE.8. Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): Commissioners, item 8 and 9 are both somewhat companion items. They're resolutions of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing the executive -- the execution of a professional services agreement with Design2Form, in an amount not to exceed $120, 000, to provide architectural services for a proposed mixed -use apartment building to be located at 224 Northwest 16th Street and 1900 Northwest 2nd Court, Miami, Florida; authorizing the executive director to execute all the documents necessary for said purpose in a form acceptable to staff counsel. Board Member Suarez: Move it. Vice Chair Gort: Second. Chair Hardemon: It's been properly moved and seconded. I'll open the floor for public hearing for both RE.8 and RE. 9 at this time. Is there anyone from the public that'd like to speak on RE.8 or RE.9? Seeing none, I'll close the floor for public hearing. Vice Chair Gort: Discussion. Chair Hardemon: You're recognized, sir. Vice Chair Gort: Will this be for homeownership? Mr. Woods: Homeownership, yes. Vice Chair Gort: That's good. Mr. Woods: Homeownership, yes. Vice Chair Gort: So they invest on it. Okay. Mr. Woods: Yes. Chair Hardemon: Any further discussion? Board Member Suarez: It's the first one that we've done like that, huh? City ofMiami Page 27 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 9. 15-01518 Board Member Carollo: This was for RE.8, correct? Mr. Woods: It's going to be six. Chair Hardemon: R -- this is for RE. 8, yes. Seeing no further discussion, all in favor, say "aye. The Board (Collectively): Aye. Chair Hardemon: All against? Motion passes. CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH LEO A. DALY COMPANY, IN AN AMOUNT NOT TO EXCEED $400,000, TO PROVIDE ARCHITECTURAL SERVICES FOR A PROPOSED MIXED USE APARTMENT BUILDING TO BE LOCATED AT 1611 N.W. 3RDAVENUE, MIAMI, FLORIDA; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE IN A FORM ACCEPTABLE TO STAFF COUNSEL; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "PROFESSIONAL SERVICES ," ACCOUNT CODE NO. 10050.920101.531000.0000.00000. File # 15-01518 Cover Memo.pdf File # 15-01518 Financial Form.pdf File # 15-01518 Backup.pdf File # 15-01518 Legislation.pdf Motion by Board Member Suarez, seconded by Board Member Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Hardemon, Commissioner Suarez, Vice Chair Gort and Commissioner Carollo Absent: Commissioner Sarnoff CRA-R-15-0052 Clarence Woods, III (Executive Director, Southeast Overtown/Park West Community Redevelopment Agency): And again, the last -- Chair Hardemon: RE.9. Board Member Suarez: Move RE.9. Board Member Carollo: Second; discussion. Chair Hardemon: It's been moved and seconded. You're recognized. Board Member Carollo: Thank you, Mr. Chairman. The one thing thatl want to point out, and I'm going to yield to our professional staff is that $400, 000 for architectural service for -- City ofMiami Page 28 Printed on 1/21/2016 SEOPW Community Redevelopment Agency Meeting Minutes November 16, 2015 ADJOURNMENT Board Member Suarez: It's a big project. Board Member Carollo: -- a five -story, 25-unit apartment seems quite high, so I'm yielding to our professional staff but it just seems like it's a lot of money for just architectural services. Chair Hardemon: Is there anyone from the staff please, to reply to this? Brian Zeltsman: Good evening, Chair, Commissioners. Brian Zeltsman, CRA (Community Redevelopment Agency) director of architecture. In your package there, behind the proposal, there is a State of Florida guideline that we followed. You'll see that the architecture and engineering services fall right in line with the category for this type of project. That number that's there does not include civil engineering, which is usually something additional, so if you look at the proposal, it is in line with the State of Florida guidelines. Chair Hardemon: Sorry. You said and the $400, 000 does include civil engineering? Mr. Zeltsman: The 400 does, yes. Chair Hardemon: But the standard in which you compared it to does not? Mr. Zeltsman: Yeah. We've included in the back of the proposal -- it's sort of a printout from the State of Florida's website, and it's a worksheet that we use on a lot of projects, and you will see for a type of project like an apartment building, it's considered less than average complexity, it's -- there's a Category "E, " and the total amount for architectural and engineering services is 279, 000, but that does not typically include additionals, like landscaping, civil engineering, so if you look at the proposal from Leo Daly, you'll see that it's broken up in a fashion to kind of mirror this guideline. Chair Hardemon: So it's within your professional opinion that the $400, 000 is reasonable? Mr. Zeltsman: Yes, it is. Chair Hardemon: Any further discussion? Seeing none, all in favor of the item, say "aye. The Board (Collectively): Aye. Chair Hardemon: Motion passes. Mr. Woods: Commissioners, ifI might, I also want to mention -- I'm sure they would kill me ifI didn't mention that these projects are in conjunction with the City of Miami's Community Development Department. They conveyed the land to us for these developments, so there will be funding that will be coming from CD (Community Development), primarily for, you know, a 25-unit apartment building with some commercial on the ground floor. The meeting adjourned at 6: 19 p.m. City ofMiami Page 29 Printed on 1/21/2016