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Home My WebLink AboutSEOPW CRA 2013-07-25 MinutesCity of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com CON Of Meeting Minutes Thursday, July 25, 2013 12:00 PM City Hall 3500 Pan American Drive Miami, FI. 33133 SEOPW Community Redevelopment Agency Michelle Spence -Jones, Chair Wifredo (Willy) Gort, Vice Chair Marc David Sarnoff, Commissioner Frank Carollo, Commissioner Francis Suarez, Commissioner SEOPW CRA OFFICE ADDRESS: 1490 NW 3rd Avenue, Suite 105 Miami, FL 33136 Phone: (305) 679-6800, Fax: (305) 679-6835 www.miamicra.com SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 FINANCIALS 1. 13-00845 RESOLUTIONS 2. 13-00846 Present: Chair Spence -Jones, Commissioner Sarnoff and Vice Chair Gort Absent: Commissioner Suarez and Commissioner Carollo On the 25th day of July 2013, the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency of the City of Miami met in regular session at Miami City Hall, 3500 Pan American Drive, Miami, Florida. The meeting was called to order by Chair Spence -Jones at 12: 57 p.m. and was adjourned at 1: 07 p.m. ALSO PRESENT: Clarence Woods, Executive Director, CRA Rafael Suarez -Rivas, Assistant General Counsel Jessica N. Pacheco, Special Counsel, CRA Todd B. Hannon, Clerk of the Board CRA REPORT FINANCIAL SUMMARY THROUGH MONTH ENDING JUNE 30, 2013 File #13-00845 Financial Summary.pdf PRESENTED Chairman Spence -Jones: Come in. We'd like to officially call this meeting to order for the Southeast Overtown/Park West, and I believe we had a few items, and I just wanted to -- I thank you, Mr. Chairman, for allowing us to do it during this City Commission meeting. I didn't want you to have to come back on Monday from your vacation to address this, so I really appreciate you addressing it now. So we'd like to officially call this meeting to order, and I'm going to turn it over actually to our director of the CRA (Community Redevelopment Agency). Clarence Woods (Director, Community Redevelopment Agency): Good afternoon, Commissioners. The first item is the CRA financial report. Miguel Valentin (Finance Officer, Community Redevelopment Agency): Good afternoon, Commissioners. I'm going to be presenting the combined statement of financial position as of June 30, 2013. At this time, we are disclosing a cash amount of $29, 473, 691. And as I am saying every month, we don't have any reportable conditions to disclose to the Board. Chairman Spence -Jones: So do we have any questions on this item? All righty, so we will continue on. CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $80,000, TO NEIGHBORS AND NEIGHBORS ASSOCIATION, INC., TO UNDERWRITE COSTS ASSOCIATED WITH THE CONTINUED OPERATION OF THE BUSINESS INCUBATOR AND DEVELOPMENT PROGRAM, AND THE OPERATION OF THE COMMUNITY WORKFORCE TRAINING PROGRAM; AUTHORIZING THE EXECUTIVE DIRECTOR TO City of Miami Page 2 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 3. 13-00847 EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS AND AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000. File # 13-00846 Cover Memo.pdf File # 13-00846 Backup.pdf File # 13-00846 Legislation.pdf 13-00846 Submittal - Overtown Business Resource Center Budget.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-1 3-0044 Clarence Woods (Director, Community Redevelopment Agency): Commissioners, the next item is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing a grant in an amount not to exceed $80, 000 to Neighbors and Neighbors Association, Inc. to underwrite costs associated with the continued operation of the Business Incubator and Development Program and the operation of the Community Workforce Training Program; authorizing the executive director to execute all documents necessary for said purpose. Commissioners, this is basically a grant, as we just stated, to Neighbors and Neighbors to operate the incubator space that's right in the Overtown Shopping Center. They will also provide services to the community in preparing them for the jobs that will come as a result of all the bond projects. That's essentially what this grant will do. Chair Spence -Jones: All right. Vice Chair Gort: Move it. Chair Spence -Jones: We have a motion on this item. Board Member Sarnoff. Second. Chair Spence -Jones: All in favor? The Board (Collectively): Aye. Chair Spence -Jones: This item passes. I just want to acknowledge Leroy Jones and his team. Wherever they are, please stand up real fast. They have been working very hard and actually volunteering for months now -- Mr. Woods: Yes. Chair Spence -Jones: -- and really helping many, many residents, and this is an essential part of all of the major redevelopment efforts. It's making sure that when people promise jobs, you have somebody hounding them to make sure they actually hire them, so we really appreciate all that you guys do. CRA RESOLUTION City of Miami Page 3 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") ACCEPTING THE EXECUTIVE DIRECTORS RECOMMENDATION OF SANSON, KLINE, JACOMINO, TANDOC & GAMARRAS, LLP ("SKJTG") TO PROVIDE EXTERNAL AUDITING SERVICES TO THE CRA; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AN AGREEMENT WITH SKJTG FOR EXTERNAL AUDITING SERVICES FOR AN INITIAL TERM OF TWO (2) YEARS AT AN ANNUAL FEE FOR BASIC AUDIT SERVICES NOT TO EXCEED $25,000 PER YEAR, FOR A TOTAL AMOUNT NOT TO EXCEED $50,000 FOR THE INITIAL TWO-YEAR TERM, WITH OPTIONS TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "ACCOUNTING AND AUDITING," ACCOUNT CODE NO. 10050.920101.532000.0000.00000. File # 13-00847 Financial Form.pdf File # 13-00847 Backup.pdf File # 13-00847 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-1 3-0045 Chair Spence -Jones: All right, so we're going to move on to item number 3. Clarence Woods (Director, Community Redevelopment Agency): Commissioners, item number 3 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency accepting the executive director's recommendation of Sanson, Kline, Jacomino, Tandoc and Gamarras, LLP (Limited Liability Partnership) to provide external auditing services to the CRA (Community Redevelopment Agency); authorizing the executive director to execute an agreement with SKJT (Sanson, Kline, Jacomino, Tandoc) -- I mean SKJTG (Santon, Kline, Jacomino, Tandoc and Gamarras) for external auditing services for an initial term of two years at an annual fee for basic audit services not to exceed $25, 000 per year, and for a total of -- I'm sorry. Board Member Sarnoff. Total amount not to exceed -- Mr. Woods: And for a total amount not to exceed -- yes -- 50, 000 for those two years, and then -- for the initial two years, with options to renew for three additional one-year periods. Commissioners, this is basically just a housekeeping item where we are -- Vice Chair Gort: Move it. Board Member Sarnoff: Second. Chair Spence -Jones: We have a motion and a second on this item. I do want to just make a recommenda -- all in favor? I'm sorry. The Board (Collectively): Aye. Chair Spence -Jones: I do want to make a recommendation on this issue, and I know that Miguel has been very, you know, instrumental in all of this as far as the auditing services, but I know that this has come up before; that we've had this particular firm for how long now? City of Miami Page 4 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 Mr. Woods: It's been since we've actually established our new auditing procedures, which -- Chair Spence -Jones: How many years? Mr. Woods: -- was about 2000 -- since 2003; about 10 years, almost 10 years. Chair Spence -Jones: About 10 years. Mr. Woods: Yeah. Chair Spence -Jones: So I just really, really -- I mean, I know one of the complaints and concerns we got at least today was the fact that, you know, it needs to be open for others to really participate. One person cannot just, you know -- So I don't want to go into the details of it, butt know this is only a two-year agreement, but I'm going to really strongly encourage, you know, that we really try to at least make sure that we give other people the opportunity to participate. And I know that there was an RFP (Request for Proposals) process -- Mr. Woods: Yes. Chair Spence -Jones: -- and all of that. Mr. Woods: Yes. Chair Spence -Jones: But, you know, it just seems like every year -- Mr. Woods: We hear you, Commissioner. Chair Spence -Jones: Okay, no problem. Mr. Woods: And we will take down that under -- Chair Spence -Jones: All right. Vice Chair Gort: Plus, after a certain time, you need to change it. Chair Spence -Jones: Yes. Mr. Woods: Yes. Chair Spence -Jones: Yes. Okay. 4. CRA RESOLUTION 13-00848 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY DEALLOCATING $1,120,088.00 PREVIOUSLY AUTHORIZED BY RESOLUTION NO. CRA-R-11-0032 FOR THE DEVELOPMENT OF THE GREENWAY, FROM NW 3RD AVENUE TO NW 7TH AVENUE ALONG NW 11TH TERRACE, MIAMI, FLORIDA; AUTHORIZING THE EXPENDITURE OF FUNDS, IN AN AMOUNT NOT TO EXCEED $1,000,000, FOR ADDITIONAL UPGRADES AND IMPROVEMENTS TO GIBSON PARK, 401 NW 3RD AVENUE, MIAMI, FLORIDA, PROVIDED THAT SAID ADDITIONAL FUNDING IS EQUALLY MATCHED BY OTHER FUNDING SOURCES; AUTHORIZING City of Miami Page 5 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; ALLOCATING FUNDS FROM SEOPW TAX INCREMENT FUND, "OTHER GRANTS AND AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000. File # 13-00848 Cover Memo.pdf File # 13-00848 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-1 3-0046 Chair Spence -Jones: Let's move on to item number 4. Clarence Woods (Director, Community Redevelopment Agency): Commissioners, item number 4 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency de -allocating $1,120, 088 previously authorized by Resolution Number CRA R-11-0032 for the development of the greenway from Northwest 3rd Avenue to Northwest 7th Avenue along Northwest llth Terrace; authorizing the expenditure of funds, in an amount not to exceed 1 million additional, for upgrades and improvements to Gibson Park. Chair Spence -Jones: We have a motion on this item? Vice Chair Gort: Move it. Board Member Sarnoff. Second. Vice Chair Gort: Discussion. Chair Spence -Jones: Okay. Vice Chair Gort: My understanding is the greenway will continue to be performed, and you're going to get CDBG (Community Development Block Grant) funds to utilize for that; am I correct? Mr. Woods: I think it's street bond money funds that -- Vice Chair Gort: Street bond money. Mr. Woods: Yes. Vice Chair Gort: Okay. Mr. Woods: Yes. Chair Spence -Jones: All right. Mr. Woods: And I'd also like to put on the record that we are expecting to receive a contribution of $1 million from a private citizen that is going to leverage the funding of -- City of Miami Page 6 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 Chair Spence -Jones: For the gym. Mr. Woods: -- this gym. Vice Chair Gort: That's good. Mr. Woods: Yeah. Chair Spence -Jones: All in favor? The Board (Collectively): Aye. Chair Spence -Jones: This item passes. 5. CRA RESOLUTION 13-00849 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS FOR THE SALE OF THE GRAND PROMENADE (FOLIO NOS. 01-0101-070-1011 AND 01-0101-090-1030). File # 13-00849 Cover Memo.pdf File # 13-00849 Backup.pdf File # 13-00849 Legislation.pdf File # 13-00849 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-13-0047 Clarence Woods (Director, Community Redevelopment Agency): The next item, Commissioners, is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing the issuance of a Request for Proposals for the sale of the Grand Promenade. Chair Spence -Jones: Do we have a motion on this item? Vice Chair Gort: Move it. Board Member Sarnoff. Second. Chair Spence -Jones: All in favor? Vice Chair Gort: Now, the CRA (Community Redevelopment Agency) owns this. Mr. Woods: Yes. Vice Chair Gort: This is -- Mr. Woods: It's the alley City of Miami Page 7 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 Vice Chair Gort: This used to be railroad tracks or --? Mr. Woods: It used to be the old railroad track that -- Vice Chair Gort: Okay. Mr. Woods: -- the spur that went over to the Port of Miami. Vice Chair Gort: All right. Chair Spence -Jones. All right. All in favor? I had a -- Board Member Sarnoff: Aye. Chair Spence -Jones: -- motion and a second, right? Vice Chair Gort: Yes. Chair Spence -Jones: Yes. All in favor? The Board (Collectively): Aye. Chair Spence -Jones: This item passes. 6. CRA RESOLUTION 13-00850 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA"), AUTHORIZING THE EXECUTIVE DIRECTOR TO TRANSFER FUNDS, IN THE AMOUNT OF $30,000, TO THE BUDGET OF THE OFFICE OF THE CITY CLERK FOR SERVICES TO BE RENDERED DURING FISCAL YEAR 2014 AS CLERK OF THE BOARD, CONTINGENT UPON ANY UNUSED FUNDS BEING RETURNED TO THE CRAAT THE END OF THE FOURTH QUARTER OF FISCAL YEAR 2014; ALLOCATING FUNDS FROM GENERAL OPERATING FUND, ENTITLED "INTERFUND TRANSFER," ACCOUNT CODE NO 10050.920101.891000.0000.00000. File # 13-00850 Cover Memo.pdf File # 13-00850 Financial Form.pdf File # 13-00850 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-13-0048 Chair Spence -Jones: Item number 6. Clarence Woods (Director, Community Redevelopment Agency): Commissioners, item number 6 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing the executive director to transfer funds, in an amount not to exceed $30, 000, to the budget of the Office of the City Clerk for services to be rendered during City of Miami Page 8 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 fiscal year 2014 as Clerk of the Board, contingent upon any unused funds being returned to the CRA (Community Redevelopment Agency) at the end of the fourth quarter of the fiscal year in 2014. This is -- Vice Chair Gort: Move -- Mr. Woods: -- you know, us -- Vice Chair Gort: Move it. Board Member Sarnoff. Second. Chair Spence -Jones: All in favor? The Board (Collectively): Aye. Chair Spence -Jones: Item passes. 7. CRA RESOLUTION 13-00851 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE EXPENDITURE OF FUNDS, IN AN AMOUNT NOT TO EXCEED $185,000, FOR THE INSTALLATION OF THE LYRIC PLAZA, LOCATED AT 831 AND 841 NW 2ND AVENUE, MIAMI, FLORIDA; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "CONSTRUCTION IN PROGRESS," ACCOUNT CODE NO. 10050.920101.670000.0000.00000. File # 13-00851 Cover Memo.pdf File # 13-00851 Financial Form.pdf File # 13-00851 Backup.pdf File # 13-00851 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-13-0049 Chair Spence -Jones: Item number 7. Clarence Woods (Director, Community Redevelopment Agency): Item number 7 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing an expenditure of funds, in an amount not to exceed $185, 000, for the installation of the Lyric Plaza, located at 831 and 841 -- Chair Spence -Jones: Do we have a motion on this item? Vice Chair Gort: Move it. Board Member Sarnoff. Second. City of Miami Page 9 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 Chair Spence -Jones: All in favor? The Board (Collectively): Aye. Chair Spence -Jones: This item passes. 8. CRA RESOLUTION 13-00852 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA"), WITH ATTACHMENT(S), APPROVING AND ADOPTING THE CRA'S PROPOSED GENERAL OPERATING TAX INCREMENT FUND BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014 SET FORTH IN ATTACHMENT "A"; DIRECTING THE EXECUTIVE DIRECTOR TO TRANSMIT COPY OF SAID BUDGET TO THE CITY OF MIAMI AND MIAMI-DADE COUNTY. File # 13-00852 Cover Memo.pdf File # 13-00852 Legislation w attachments.pdf 13-00852 Submittal -Budget Back-up.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-13-0050 Chair Spence -Jones: Iteni number 8. Clarence Woods (Director, Community Redevelopment Agency): Item number 8 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency, with attachments, approving and adopting the CRA's (Community Redevelopment Agency) proposed general operating tax increment fund budget for the fiscal year commencing October 1, 2013 and ending September 30, 2014, set forth in Attachment "A"; directing the executive director to transmit a copy of the said budget to the City of Miami -- Chair Spence -Jones: Do we have a motion on this item? Vice Chair Gort: Is this the one we have here, right? Mr. Woods: Yes. Chair Spence -Jones: Yeah. Mr. Woods: Yes. Vice Chair Gort: So what's this? Mr. Woods: That's just the full detail, all of the backup. Vice Chair Gort: The budget is the same as last year, more or less? Mr. Woods: Well, no, it's not the same as last year. This is for the upcoming fiscal year. City of Miami Page 10 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 Vice Chair Gort: Right. I understand. Mr. Woods: Yes. Vice Chair Gort: What are the changes? Mr. Woods: Yes. It's a proposed budget. It's not the actual. As you know, because we are a part of the City's CAFR (Comprehensive Annual Financial Report), we have to go ahead and approve a proposed budget. Vice Chair Gort: Gotcha. Motion. Mr. Woods: Yes. Chair Spence -Jones: We had a motion on this. Board Member Sarnoff: Second. Chair Spence -Jones: All in favor? The Board (Collectively): Aye. Chair Spence -Jones: This item passes. 9. CRA RESOLUTION 13-00853 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, WITH ATTACHMENT(S), DELALLOCATION REMAINING FUNDS ASSOCIATED WITH PROJECTS, AS MORE SPECIFICALLY SET FORTH IN ATTACHMENT "A." File # 13-00853 Cover Memo.pdf File # 13-00853 Legislation w Attachment.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-13-0051 Chair Spence -Jones: Item number 9. Clarence Woods (Director, Community Redevelopment Agency): Number 9 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency, with attachments, de -allocating remaining funds associated with projects that have been completed, as more specifically set forth in Attachment 'A." Vice Chair Gort: Motion; discussion. Chair Spence -Jones: Yes. Mr. Woods: Absolutely. City of Miami Page 11 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 Board Member Sarnoff.- Second. Vice Chair Gort: The projects have been concluded, they're finished -- Mr. Woods: Completed. Vice Chair Gort: -- and this is a surplus. Mr. Woods: It's cleaning up the balances on the books -- Vice Chair Gort: Okay. Mr. Woods: -- for completed projects. Vice Chair Gort: Move it. Chair Spence -Jones: All in favor? The Board (Collectively): Aye. Chair Spence -Jones: This item passes. 10. CRA RESOLUTION 13-00854 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $66,000, TO THE BLACK ARCHIVES, HISTORY AND RESEARCH FOUNDATION OF SOUTH FLORIDA, INC., TO UNDERWRITE COSTS ASSOCIATED WITH THE INSTALLATION OF VISUAL EQUIPMENT AT THE LYRIC THEATER NECESSARY FOR FILM SCREENING AND OTHER RELATED ACTIVITIES; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS AND AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000. File # 13-00854 Cover Memo.pdf File # 13-00854 Financial Form.pdf File # 13-00854 Backup.pdf File # 13-00854 Legislation.pdf Motion by Vice -Chair Gort, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort and Commissioner Sarnoff Absent: Commissioner Carollo and Commissioner Suarez CRA-R-1 3-0052 Chair Spence -Jones: Last but not least, item number 10, Black Archives. Clarence Woods (Director, Community Redevelopment Agency): Yes. Commission, this is a City of Miami Page 12 Printed on 8/29/2013 SEOPW Community Redevelopment Agency Meeting Minutes July 25, 2013 ADJOURNMENT resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing a grant, in an amount not to exceed $66, 000, to the Black Archives History and Research Foundation of South Florida, Inc. to underwrite costs associated with the installation of visual equipment at the Lyric Theater necessary for film screening and other related activities; authorizing the executive director to execute all documents necessary for said purposes; authorizing the executive director to disburse funds at his discretion on a reimbursement basis. Chair Spence -Jones: Do we have a motion on this item? Vice Chair Gort: Move it. Board Member Sarnoff. Second. Chair Spence -Jones: All in favor? The Board (Collectively): Aye. Chair Spence -Jones: All right, this item passes. The meeting is officially adjourned. The meeting adjourned at 1: 07 p.m. City of Miami Page 13 Printed on 8/29/2013