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Home My WebLink AboutSEOPW CRA 2012-12-13 MinutesCity of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com [,f • IN O9▪ IEP 19 1i? Meeting Minutes Thursday, December 13, 2012 3:00 PM Miami City Hall 3500 Pan American Drive Miami, FI. 33133 SEOPW Community Redevelopment Agency Michelle Spence -Jones, Chair Wifredo (Willy) Gort, Vice Chair Marc David Sarnoff, Commissioner Frank Carollo, Commissioner Francis Suarez, Commissioner SEOPW CRA OFFICE ADDRESS: 1490 NW 3rd Avenue, Suite 105 Miami, FL 33136 Phone: (305) 679-6800, Fax: (305) 679-6835 www.miamicra.com SEOPW Community Redevelopment Agency Meeting Minutes December 13, 2012 FINANCIALS 1. 12-01377 RESOLUTIONS 2. 12-01375 Present: Chair Spence -Jones, Commissioner Sarnoff, Commissioner Suarez and Vice Chair Gort Absent: Commissioner Carollo CRA REPORT FINANCIAL SUMMARY FOR PERIOD ENDING OCTOBER 31, 2012. File No. 12-01377 11-26-12 Financial Summary.pdf DISCUSSED Chair Spence -Jones: All right. We'd like to official call the CR -- Overtown CRA (Community Redevelopment Agency) Park West meeting to order. I'd like to at least acknowledge we have one Commissioner not on the dais, so we're going to go -- and that is Frank Carollo. We're going to go ahead and get started, though, 'cause I know we have a busy day. Clarence -- Miguel, item number 1, financial summary. Miguel Valentin: Good afternoon. Miguel Valentin, CRA financial officer. I just -- I wanted to put on record that the external auditors, they just released the financial statements for 2012. If you have any question, please feel free to address any question to me. On page 1, we have the combined statement of financial position as of October 31, 2012. We're disclosing the cash amount of $25, 756, 496. And as you can see on the financial statements, there is no reportable condition. And if you have any question, let me know. Chair Spence -Jones: Any questions, guys? Thank you, Miguel. CRA RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE EXERCISE OF THE FIRST ONE-YEAR RENEWAL OPTION UNDER THE AGREEMENT WITH HORSEPOWER ELECTRIC, INC. FOR MAINTENANCE OF CERTAIN STREETLIGHTS, FORA TOTAL AMOUNT NOT TO EXCEED $25,000 FOR THE YEAR; ALLOCATING FUNDS FROM SEOPW, "OTHER CONTRACTUAL SERVICES," ACCOUNT CODE NO. 10050.920101.534000.0000.00000. File No. 12-01375 11-26-12 Cover Memo.pdf File No. 12-01375 11-26-12 Financial Form.pdf File No. 12-01375 11-26-12 Back-Up.pdf File No. 12-01375 11-26-12 Legislation.pdf Motion by Board Member Suarez, seconded by Chair Spence -Jones, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort, Commissioner Suarez and Commissioner Sarnoff Absent: Commissioner Carollo CRA-R-12-0080 Chair Spence -Jones: Going to go on to the resolutions. Item number 2. City of Miami Page 2 Printed on 3,8/2013 SEOPW Community Redevelopment Agency Meeting Minutes December 13, 2012 Clarence Woods (Executive Director, Community Redevelopment Agency): Commissioners, item number 2 is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing the exercise of the first one-year renewal option under the agreement with Horsepower Electric, Inc. for the maintenance of certain streetlights, for a total amount not to exceed $25, 000. Commissioner Suarez: Move the item. Chair Spence -Jones: We had a motion. Vice Chair Gort: Second. Chair Spence -Jones: All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: All right, this item passes. 3. CRA RESOLUTION 12-01374 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $200,000, TO THE BLACK ARCHIVES, HISTORY AND RESEARCH FOUNDATION OF SOUTH FLORIDA, INC. TO UNDERWRITE A PORTION OF THE COSTS ASSOCIATED WITH: (1) THE OPERATION OF THE ARCHIVAL COLLECTION; (2) COORDINATED MARKETING IN SUPPORT OF THE CRA'S "SHOP, DINE, AND EXPLORE" CAMPAIGN; AND (3) THE CREATION AND OPERATION OF THE LYRIC THEATER CULTURAL HERITAGE INSTITUTE; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE GRANT FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND AIDS" ACCOUNT CODE NO.- 10050.920101.883000.0000.00000 File No. 12-01374 11-26-12 Cover Memo.pdf File No. 12-01374 11-26-12 Financial Form.pdf File No. 12-01374 11-26-12 Legislation with Attachement.pdf Motion by Board Member Suarez, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort, Commissioner Suarez and Commissioner Sarnoff Absent: Commissioner Carollo CRA-R-12-0081 Chair Spence -Jones: Item number 3. Clarence Woods (Executive Director, Community Redevelopment Agency): Item number 3, Commissioners, is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing a grant, in an amount not to exceed $200, 000, to the Black Archives History and Research Foundation of South Florida to underwrite a portion of the cost associated with the operations of the archival collection, City of Miami Page 3 Printed on 3/8/2013 SEOPW Community Redevelopment Agency Meeting Minutes December 13, 2012 coordination and marketing in support of the CRA's (Community Redevelopment Agency's) Shop, Dine & Explore campaign, and the creation and operation of the Lyric Theater's Cultural Heritage Institute; authorizing the executive director to disburse funds -- grant funds at his discretion on a reimbursement basis or directly to vendors upon presentation of invoices and satisfactory documentation. Commissioners, this particular item is an item that we are in support of with the Lyric Theater and the Black Archives. The whole intent is to help support them to become self-sufficient and self -sustained. Chair Spence -Jones: All right. Any questions on it? Only thing I would like to at least put on the record, I want to thank Commissioner Suarez. I know he's been working along with the Black Archives on the replat issue and making sure that that is moving in a very positive direction. I want to also thank Dr. Fields and Tim Barber for their commitment. For those that don't know, they had an unfortunate situation that took place about a year and a half ago that has really stopped them from moving their project and completing the construction, not by their will, but by the will of someone else. I'm just happy to know that they're finally -- the theater is finally moving in a very positive direction, and I know that these resources will be very valuable to them because this allows them to have the necessary support in order to be prepared to open. We've also been working along with the Adrienne Arsht Center, the direct -- What is the director's name at the Adrienne Arsht Center again? Richard -- director of Adrienne Arsht. Commissioner Sarnof Oh, Rich -- Mr. Woods: John Richards. Commissioner Sarnof John Richards. Chair Spence -Jones: John Richards. We've been working along with them and the Black Archives. They've been almost kind of like being -- not -- I'm not going to say mentors, but providing the technical support they need to make sure that they're ready to go to be opened and also to just provide support just in general from a programming standpoint so there 's a great working relationship between the -- both theaters. So I think that's great and we're moving in a very positive direction. So I just wanted to congratulate them on that. So with that being said, any questions on item 3? All right, do we have a motion and a second on this item? Commissioner Suarez: Move it. Chair Spence -Jones: We had a motion. Commissioner Sarnof Second. Chair Spence -Jones: Second. All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: This item passes. 4. CRA RESOLUTION 12-01376 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING FUNDING IN AN AMOUNT NOT TO EXCEED $500,000 FOR THE PURCHASE OF LAND WITHIN THE REDEVELOPMENT AREA IN FURTHERANCE OF THE STATED REDEVELOPMENT OBJECTIVES OF THE SOUTHEAST/OVERTOWNPARK WEST REDEVELOPMENT PLAN, City of Miami Page 4 Printed on 3/8/2013 SEOPW Community Redevelopment Agency Meeting Minutes December 13, 2012 PROVIDED THAT THE PURCHASE PRICE OF ANY PARCEL SHALL NOT EXCEED 10% OF THE APPRAISED VALUE, AND SAID FUNDING SHALL ALSO INCLUDE COSTS ASSOCIATED WITH APPRAISALS AND CLOSING COSTS; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE IN A FORM ACCEPTABLE TO SPECIAL COUNSEL; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, "CONSTRUCTION IN PROGRESS," ACCOUNT CODE NO. 10050.920101.661000.0000.00000. File No. 12-01376 11-26-12 Cover Memo.pdf File NO. 12-01376 11-26-12 Financial Form.pdf File NO. 12-01376 11-26-12 Back-Up.pdf File No. 12-01376 11-26-12 Legislation.pdf Motion by Board Member Suarez, seconded by Board Member Sarnoff, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: Chair Spence -Jones, Vice Chair Gort, Commissioner Suarez and Commissioner Sarnoff Absent: Commissioner Carollo CRA-R-12-0082 Chair Spence -Jones: Item number 3. Clarence Woods (Executive Director, Community Redevelopment Agency): Item number 3, Commissioners, is a resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency authorizing a grant, in an amount not to exceed $200, 000, to the Black Archives History and Research Foundation of South Florida to underwrite a portion of the cost associated with the operations of the archival collection, coordination and marketing in support of the CRA's (Community Redevelopment Agency's) Shop, Dine & Explore campaign, and the creation and operation of the Lyric Theater's Cultural Heritage Institute; authorizing the executive director to disburse funds -- grant fimds at his discretion on a reimbursement basis or directly to vendors upon presentation of invoices and satisfactory documentation. Commissioners, this particular item is an item that we are in support of with the Lyric Theater and the Black Archives. The whole intent is to help support them to become self-sufficient and self -sustained. Chair Spence -Jones: All right. Any questions on it? Only thing I would like to at least put on the record, I want to thank Commissioner Suarez. I know he's been working along with the Black Archives on the replat issue and making sure that that is moving in a very positive direction. I want to also thank Dr. Fields and Tim Barber for their commitment. For those that don't know, they had an unfortunate situation that took place about a year and a half ago that has really stopped them from moving their project and completing the construction, not by their will, but by the will of someone else. I'm just happy to know that they're finally -- the theater is finally moving in a very positive direction, and I know that these resources will be very valuable to them because this allows them to have the necessary support in order to be prepared to open. We've also been working along with the Adrienne Arsht Center, the direct -- What is the director's name at the Adrienne Arsht Center again? Richard -- director of Adrienne Arsht. Commissioner Sarnoff: Oh, Rich -- Mr. Woods: John Richards. Commissioner Sarnoff: John Richards. Chair Spence -Jones: John Richards. We've been working along with them and the Black Archives. They've been almost kind of like being -- not -- I'm not going to say mentors, but City of Miami Page 5 Printed on 3/8/2013 SEOPW Community Redevelopment Agency Meeting Minutes December 13, 2012 providing the technical support they need to make sure that they're ready to go to be opened and also to just provide support just in general from a programming standpoint so there 's a great working relationship between the -- both theaters. So I think that's great and we're moving in a very positive direction. So I just wanted to congratulate them on that. So with that being said, any questions on item 3? All right, do we have a motion and a second on this item? Commissioner Suarez: Move it. Chair Spence -Jones: We had a motion. Commissioner Sarnoff. Second. Chair Spence -Jones: Second. All in favor? The Commissioners (Collectively): Aye. Chair Spence -Jones: This item passes. City of Miami Page 6 Printed on 3/8/2013