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HomeMy WebLinkAbout12-00184 03-29-12 BackupBASTIERI AND ASSOCIATES, INC. ARCHITECTURE AND PLANNING 15661 RED HILL AVENUE, SUITE 150 TUSTIN, CA 92780-7324 (714) 617-8600 FAX (714) 617-8671 BastienArchitects. com February 15, 2012 Mr. Mark Spanioli, P.E. Director of Engineering and Construction City of Miami Community Redevelopment Agency 49 NW 5th Street, Suite 100 Miami, FL 33128 Project: Miami Entertainment Complex Subject: Architectural Design Services Proposal Dear Mark, We have prepared this proposal for the Miami Entertainment Complex improvements in accordance with the Project Design Approach presented in our RFQ response as well as the discussion during the presentation to the Selection Committee. The original text for the Project Approach is included here with the expanded deliverables description discussed with you. The design team will utilize the following methodology to develop the Design Criteria Package: A. SITE VISIT: (3-4 days): Meet with the CRA, discuss the masterplan opportunities, design objectives, overall project program, and project schedule; view, record and assess the existing building (photograph the site) to become familiar with the design constraints/opportunities and surrounding site conditions; consult with local municipal code and planning officials. Tour significant existing buildings/recent projects in Miami to understand historical architectural style and cultural influences. B. RECORD DRAWINGS / PHYSICAL FACILITIES ASSESSMENT: The design and engineering team (CES) will prepare field -measured background drawings of the existing building. These drawings will show the observable physical conditions (no forensic or destructive investigation). The drawings will be used as base drawings for the conceptual design work. Generally observable physical conditions of the building elements, mechanical and electrical systems will be photographed and recorded on the record drawings and compiled into a booklet for future use by the design team in developing the design criteria. C. MEETINGS / WORKSHOPS: In addition to the initial site visit it is expected that there will be one (1) meeting day in Miami with the CRA. One meeting will be held to present the final design criteria package. D. PROGRAMMING: The design team will meet with CRA representatives to discuss goals and needs for the project as well as to establish fundamental facts that will guide the design studies. A written summary of the program will be provided for review and approval by the CRA before commencement of the design studies. E. PRELIMINARY MASTERPLAN CONCEPT STUDIES: Development of concept plans (3 maximum) that indicate alternate conceptual site design strategies and arrangements of program elements. The exhibits are for use by the CRA in discussions and formation of the final design approach. F. CONCEPTUAL MASTERPLAN: Based on the selected masterplan concept study, the Architect will prepare an overall studio masterplan (30"x42" colored) with interior floor plan areas of the primary functional elements identified in the program, site parking, truck access, and landscaping with building area/coverage/parking tabulations. Colored schematic floor plans for all floor levels will be provided. Two cross -sections through the building showing vertical relationships and heights will also be provided. G. AERIAL PERSPECTIVE RENDERINGS (2 views): Perspective color renderings including concept massing illustrating the architectural design approach. These renderings may be inserted into an aerial photograph (provided by CRA) or a Google Earth image to illustrate context. H. DETAILED EXTERIOR RENDERINGS (2 views): Ground level exterior views and conceptual schematic sections will be provided. I. PRELIMINARY DESIGN CRITERIA: Also included are preliminary outline design criteria which describe the use and criteria for each building type (soundstages, production support, commissary, mil!/shops, etc.). The criteria are organized into architectural, structural, HVAC, electrical, and plumbing categories. J. COST ESTIMATING / CM REVIEWS: The Construction Manager (DPR) will provide constructibility reviews with all estimates. A conceptual project budget will be provided during the programming phase of the work. The estimate will be updated as the design work progresses. A final conceptual estimate will be included in the project summary booklet. All budget numbers will be subject to review and approval of the CRA. K. PRESENTATION DRAWINGS: A final package of color drawings of the approved design concept suitable for mounting on presentation boards will be provided to the CRA. L. PRESENTATIONS: The architect will present the final design criteria package to the CRA at the CRA offices. M. PROJECT SUMMARY BOOKLET: All graphic and written materials as described above will be bound in a project booklet format (11 "x17', color) with a cover. These project presentation booklets may be used by the CRA for presentations to future prospective developers, government authorities, contractors, and potential tenants. SCHEDULE: We expect the timeframe for the scope of work items A through M to be six (6) weeks commencing with the kick-off Site Visit meetings. FEE: For the item A through M scope of work described above we propose a lump sum fee of $215, 000.00 including an allowance for customary reimbursable expenses such as air travel, hotel, meals, transportation, printing (limited to 8 copies of the summary booklet), and delivery. Thank you for your interest in working with us on this very interesting and important project. We are looking forward to a creative collaboration with you and the CRA team that results in a successful new state-of-the-art studio for the City of Miami. Sincerely, Bastien and Associates, Inc. A Gary L. Bastien, AIA President SUPPORTING DOCUMENTATION SOUTHEAST OVERTOWN/PARK WEST, OMNI AND MIDTOWN COMMUNITY REDEVELOPMENT AGENCIES INTER -OFFICE MEMORANDUM To: Pieter Bockweg Executive Director Fro, n: Mark Spanioli, P.E. Director of Engineering and Construction Date: January 27, 2012 File: Subject: RFQ 11-008-Architecture Services for the Miami Entertainment Complex References: Enclosures: Oral Presentation Final Scoring Sheet This morning, the Miami Entertainment Complex Design Criteria Package Selection Committee for RFQ 11-008 observed the oral presentations provided by the top three ranked firms as determined by the short-list ranking. Based on the oral presentations and the scoring criteria outlined in the RFQ, the selection committee determined the following final ranking order for the shortlisted firms: 1. Bastien and Associates, Inc. 2. Bermello, Ajamil and Partners, Inc. 3. Architects International, Inc. In accordance with the requirements of State Statutes for Architecture and Engineering Services, the CRA must select no fewer than three firms to begin negotiations with in ranking order. If you concur with the results, we will begin negotiations with the top ranked firm which includes scope and fee negotiations. If we are successful at negotiating with the top ranked firm, we can then present the findings and the negotiated contract at your direction and recommendation to the Board for approval. If we are unsuccessful at negotiating an agreement with the top ranked firm, we will then proceed with negotiations with the second ranked firm and so on until we are able to come to a satisfactory agreement. Please advise if you concur with the process and findings thus far so that we can proceed with the contract negotiations in ranking order. cc: Bert Gonzalez, Assistant Director Selection Committee Final Scoring Sheet Project: Bid Number: Date: Architecture Services - Design Criteria Package for the Miami Entertainment Complex RFQ 11-008 1/27/2012 - Oral Presentations Selection Committee Member Bermello Ajamil Bastien & Assoc Architects Intern Mark Spanioli, P.E. 91 95 86 Bert Gonzalez 95 100 82 Clarence Woods 87 94 71 Ryan Alexander 80 91 71 Dean Lewis 75 96 62 Sub Total 428 476 37Z Average Score 85.6 95.2 74.4 Final Ranking 2 1 3 CITY. OF MIAMI OFFICE OF THE CITY CLERK BID SECURITY LIST BID ITEM: Architecture Services - Design Criteria Package for the Miami Entertainment Complex BID NUMBER: RFQ No. 11-008 DATE BID OPENED: December 21, 2011 TIME: 2:00PM BIDDER BASE BID BID BOND (ER) AMOUNT CASHIER'S CHECK Architects International, Inc. See Attached See Attached l3crmello Ajamil & Partners. Inc. See Attached See Attached JACOBS See Attached See Attached l3astien & Assoc.. Inc. See Attached Sec Attached AECOM See Attached See Attached CHISIIOLM See Attached See Attached Rodriguez. Peterson & Porras Architects, Inc. See Attached Sec Attached a4'rz7 ? r %.:s El- ' : .. .t a"1 1-'7A ;In 0.'••.7 eived (7) b •(s) on behalf on PREPARED BY: Community Redevelopment Agency City Department Deputy City Clerk REQUEST FOR QUALIFICATIONS ARCHITECTURE SERVICES - DESIGN CRITERIA PACKAGE FOR THE MIAMI ENTERTAINMENT COMPLEX RFQ NUMBER 11-008 ISSUE DATE OCTOBER 24TH, 2011 NON -MANDATORY PRE -SUBMITTAL MEETING NOVEMBER 307", 2011-10:00 AM AT THE CRA OFFICES ADDITIONAL INFORMATION & CLARIFICATION DEADLINE DECEMBER 9T", 2011 RESPONSE SUBMISSION DATE DECEMBER 21ST, 2011 2:00 PM CONTACT Mark Spanioli, P.E. Director of Engineering and Construction City of Miami Community Redevelopment Agency 49 NW 5th Street, Suite 100 Miami, Florida 33128 Fax: 305-679-6835 Email: mspan cl miamioov.com SECTION 1 1.0: INTRODUCTION TO REQUEST FOR QUALIFICATIONS 1. Invitation Thank you for your interest in this Request for Qualifications ("RFQ"). The City of Miami Community Redevelopment Agency (the "CRA") invites responses ("Responses") which offer to provide the services described in Section 2.0: "Scope of Services." This RFQ is being issued pursuant to Florida Statute 287.055: "the Consultants' Competitive Negotiation Act." 1.2 Agreement Terms and Conditions The Proposer(s) selected to provide the service(s) requested herein (the "Successful Proposer(s)") shall be required to execute a Professional Services Agreement ("Agreement') with the CRA in substantially the same form as the Agreement included as part of the RFQ. 1.3 Submission of Responses Sealed written Responses must be received no later than the date, time, and at the location indicated in the Public Notice and on the cover of this RFQ in order to be responsive. Faxed documents are not acceptable. One (1) original and three (3) copies of your Response and sets of Response forms must be submitted or your Response may be disqualified. 1.4 Additional Information or Clarification Requests for additional information or clarifications must be made in writing to the CRA at the location listed on the cover page of this RFQ. Proposers may also fax or e-mail their requests for additional information or clarifications.. Facsimiles must have a cover sheet that includes the Proposer's name, the RFQ number and title, the specific project title and the number of pages transmitted. Any request for additional information or clarification must be received in writing no later than 5:00 PM on December 9th, 2011. The CRA will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the Response Submission Date. Proposers should not rely on any representations, statements or explanations other than those made in this RFQ or in any written addendum to this RFQ. Where there appears to be conflict between the RFQ and any addenda issued, the last addendum issued shall prevail. It is the Proposer's responsibility to assure submission and receipt of all addenda. Prior to submitting the Response, the Proposer should check the CRA webpage, where all addenda will be posted. 1.5 Award of an Agreement An Agreement may be awarded to the Successful Proposer for the project by the CRA Board of Commissioners, based upon the qualification requirements reflected herein. The CRA reserves the right to execute or not execute, as applicable, an Agreement with the Successful Proposer when it is determined to be in the CRA's best interests. The 3 award and execution of the Agreement shall comply with the Consultants' Competitive Negotiation Act, Florida Statute §287.055. 1.6 Agreement Execution By submitting a Response, the Proposers agree to be bound to and execute the Agreement for Architecture Services. 1.7 Unauthorized Work The Successful Proposer(s) shall not begin work until the CRA issues a Notice to Proceed. Such Notice to Proceed shall constitute the CRA's authorization to begin work. Any unauthorized work performed by the Successful Proposer(s) shall be deemed non- compensable by the CRA and Proposer will not have any recourse against the CRA for performing unauthorized work. 1.8 Submittal Instructions Careful attention must be given to all requested items contained in this RFQ. Proposers are invited to submit Responses in accordance with the requirements of this RFQ. PLEASE READ THE ENTIRE SOLICITATION BEFORE SUBMITTING A RESPONSE. Proposers shall make the necessary entry in all blanks and forms provided for the Response. Responses shall be submitted in a sealed envelope or package with the RFQ number and opening date clearly noted on the outside of the envelope. 1.9 Changes/Alterations Proposer may change or withdraw a Response at any time prior to Response Submission Deadline. All changes or withdrawals shall be made in writing. OralNerbal changes, modifications or withdrawals will not be recognized and will be disregarded. Written modifications will not be accepted after the Response Submission Deadline. Proposers shall not assign or otherwise transfer their Response. 1.10 Sub-consultant(s) A Sub -consultant is an individual or firm contracted by the Proposer or Proposer's firm to assist in the performance of services required under this RFQ. A Sub -consultant shall be paid through Proposer or Proposer's firm and not paid directly by the CRA. Sub - consultants are allowed by the CRA in the performance of the services delineated within this RFQ. Proposer must clearly reflect in its Response the major Sub -consultants to be utilized in the performance of required services. The CRA retains the right to accept or reject any Sub -consultant proposed in the Response of Successful Proposer(s) or proposed prior to Agreement execution. Any and all liabilities regarding the use of a Sub - consultant shall be borne solely by the Successful Proposer(s) and insurance for each Sub -consultant must be maintained in good standing and approved by the CRA throughout the duration of the Agreement. Neither the Successful Proposer(s) nor any of its Sub -consultants are considered to be employees or agents of the CRA. Failure to list all major Sub -consultants and provide the required information may disqualify any proposed Sub -consultants from performing work under this RFQ. 4 Proposers shall include in their Responses the requested Sub -consultant information and include all relevant information required of the Proposer. Proposers are expressly prohibited from substituting Sub -consultant contained in the Response. Such substitution, for any reason, after receipt of the Response, and prior to award by the CRA, shall result in disqualification of the Response from further consideration for award. 1.11 Discrepancies, Errors, and Omissions Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported in writing to the CRA in the manner prescribed in the RFQ Section 1.4. Should it be necessary, the CRA will issue an addendum clarifying such conflicts or ambiguities. 1.12 Disqualification The CRA reserves the right to disqualify Responses before or after the submission date, upon evidence of collusion with intent to defraud or other illegal practices on the part of the Proposer. It also reserves the right to waive any immaterial defect or informality in any Response; to reject any or all Responses in whole or in part, or to reissue a RFQ. Any Response submitted by a Proposer who is in arrears, e.g., money owed or otherwise in debt by failing to deliver goods or services to the CRA (including any agency or department of the City of Miami) or where the CRA has an open claim against a Proposer for monies owed the CRA at the time of Proposal submission, will be rejected as non -responsive and shall not be considered for award. Any Proposer who submits in its Response any information that is determined by the CRA, in its sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect, shall be disqualified from consideration for award of the Agreement. The CRA reserves the right to reject Responses submitted by limited liability corporations. 1.13 Proposer's Expenditures Proposers understand and agree that any expenditure they make in preparation and submittal of Responses or in the performance of any services requested by the CRA in connection with the Responses to this RFQ are exclusively at the expense of the Proposers. The CRA shall not pay or reimburse any expenditure or any other expense incurred by any Proposer in preparation of a Response and/or anticipation of a contract award and/or to maintain the approved status of the Successful Proposer(s) if an Agreement is awarded, and/or administrative or judicial proceedings resulting from the solicitation process. 5 SECTION 2 2.0. RFQ SCOPE OF SERVICES 2.1. Purpose The CRA is seeking the services of an Architecture firm to provide professional services for the development of a Design Criteria Package for the Miami Entertainment Complex. The Proposer and its Sub -consultants must be able to perform every element of the scope of services as outlined below. 2.2. Background and Existing Conditions The proposed Miami Entertainment Complex is a facility owned by the CRA located at 50 NW 14 Street (29 NW 13 Street), Miami, Florida. The facility also known as the Miami Skills Center Building was previously owned by the Miami - Dade School Board. The CRA recently acquired this 1947 built warehouse facility from the School Board with the intent to transform it into a world class film studio complex. The property is located within the Miami 21 zone D-1 district. The building has a footprint of approximately 77,000 SF. The building is primarily a warehouse facility with average ceiling heights of approximately 18 feet. At the northeast corner of the facility is a two story space that once held classrooms of approximately 12,800 SF. The building footprint covers the entire site with zero setbacks on any of its sides. FDOT owns the vacant property adjacent to and on the south side of the facility in which the CRA is leasing from FDOT to use as the parking/loading area. The building is also adjacent to the FEC right-of-way on the west side. A survey of the property was performed when the CRA acquired the property and is available for review. No as -built plans of the actual structure are available. 2.3. Scope of Services Consultant shall provide the following services: • Architecture • Structural, Mechanical, Electrical, Plumbing and Civil Engineering • Cost Estimating • General Contractor/Construction Management • Design Criteria Package Development • As -built preparation • 40-year recertification inspection and report These services shall include all trades deemed necessary to complete the Design Criteria Package in order for the CRA to have all the necessary documents required for the future advertisement of a Design/Build Request for Proposals package. The team shall include a General Contractor/Construction Manager who has experience with building rehabilitation/expansion to help determine the best means/methods and construction options/techniques to be outlined in the Design Criteria Package for the project. 6 2.4. Proposed Project The intent of the project is to develop a state of the art film studio complex that will provide the infrastructure necessary to attract major film productions, tv series, commercials and other film/tv industry clients as tenants to use the facility year round. The proposed project shall be comprised of the following minimum requirements: • Raise the entire buildings present roof to a height of 50 feet. • Provide for "FLEX" office space in the N. E. quadrant of approx. 12,000 SF / 2 floors or optional a 24,000 SF / 4 floors space. • Build two fully operational Film Sound Stages of approx. 10,000 -12,000 SF. • Provide "Motion Capture Stage" - Special Visual Effects Green Screen Stage • The facility will require new Electrical Grids, Plumbing, HVAC, Sound Proofing/Insulation, Lighting and a Cat Walk Grid 7 SECTION 3 3.0: RFQ GENERAL CONDITIONS 3.1. Acceptance/Rejection The CRA reserves the right to accept or reject any or all Responses or to select the Proposer(s) that, in the opinion of the CRA, is/are in its best interest(s). The CRA also reserves the right to reject any Proposer(s) who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time any contracts with the CRA, and who is not in a position to perform the requirements defined in this RFQ. Further, the CRA may waive informalities, technicalities, minor irregularities, and/or request new Responses for the services specified in this RFQ and may, at its discretion, withdraw and/or re -advertise the RFQ. 3.2. Legal Requirements This RFQ is subject to all applicable federal, state, and local laws, codes, ordinances, rules and regulations that in any manner affect any and all of the services covered herein. Lack of knowledge by the Proposer shall in no way be cause for relief from responsibility. 3.3 Non -Appropriation of Funds In the event that insufficient funds are appropriated and budgeting or funding is otherwise unavailable in any fiscal period for this Project, then the CRA, shall have the unqualified right to terminate the Work Order(s), or Agreement upon written notice to the Consultant, without any penalty or expense to the CRA. No guarantee, warranty or representation is made that any particular work or any project(s) will be assigned to any firm(s). 3.4 Occupational License Requirement Proposer(s) shall meet the City Occupational License requirements in accordance with Chapter 31, Article II of the City of Miami Code, as amended. Proposer(s) with a business location outside the City of Miami shall meet the applicable local Occupational License requirements. A copy of the license should be submitted with the Response. The CRA may, at its sole option, allow the Proposer to submit a copy of the Occupational Licenses after the Response Submission Date. 3.5 Minimum Qualification Requirements The Proposer(s) must have a minimum of five (5) years experience under its current name and ownership providing the required professional services as stipulated in Florida Statute 287.055 (CCNA). The Proposer must have a proven record of successfully completing projects. The Proposer must be able to demonstrate past experience with the planning and/or design of a film/movie/TV studio, sound stage or a directly related development project within the past 5 years. The Proposer must be able to demonstrate experience with developing a Design Criteria Package with the constraints of a construction budget. 8 A minimum of three (3) references from Owner's of the project(s) of a similar, size, scope, and complexity are to be included in the Response. Failure to submit the reference forms may result in the Response being deemed non -responsive. Each firm interested in responding to this RFQ must provide information on the firm's qualifications and experience, qualifications of the project team, members and staff, Project Manager's experience, and previous work of similar size, scope and complexity. See Section 4.0 "Instructions for Submitting a Response: Submission Requirements" for further direction. Responses that do not completely adhere to all requirements may be considered non -responsive and eliminated from the process. 3.6 Public Entity Crimes A person or affiliate who has been placed on the convicted Proposer/Bidder list following a conviction for a public entity crime may not submit a Response on a contract to provide any goods or services to a public entity, may not submit a Response on a contract with a public entity for the construction or repair of a public building or public works project, may not submit a Response on a lease of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section §287.017, Florida Statutes, as amended, for Category Two for a period of 36 months from the date of being placed on the convicted Bidder / Proposer list. 3.7 Review of Responses for Responsiveness Each Response will be reviewed to determine if it is responsive to the submission requirements outlined in the RFQ. A "responsive" Response is one which meets the requirements of the RFQ, is submitted in the format outlined in the RFQ, is of timely submission, and has appropriate signatures/attachments as required on each document. 3.8 Collusion The Proposer, by submitting a Response, certifies that its Response is made without previous understanding, agreement or connection either with any person, firm, or corporation submitting a Response for the same services, or with the CRA. The Proposer certifies that its Response is fair, without control, collusion, fraud, or other illegal action. The Proposer further certifies that it is in compliance with the conflict of interest and code of ethics laws. The CRA will investigate all situations where collusion may have occurred and the CRA reserves the right to reject any and all Responses where collusion may have occurred. 3.9 Clarifications The CRA reserves the right to request clarifications of information submitted and to request any necessary supporting documentation or information of one or more Proposers after the deadline for submission of Responses. 9 3.10 Key Personnel Subsequent to submission of a Response and prior to award of an Agreement, Key Personnel shall not be changed. Any changes in Key Personnel will result in the Response being rejected and not considered for award. 10 SECTION 4 4.0: INSTRUCTIONS FOR SUBMITTING A RESPONSE Submit the following information and documents with Proposer's Response to this RFQ. Failure to do so may deem your Responses non -responsive. Non -responsive submittals will receive no further consideration. 4.1 Submission Requirements Each Response must contain the following documents required by Sections 4.1 A&B, each fully completed, and signed as required. Proposers shall prepare their Responses utilizing the same format outlined below in Section 4.1.B. Each section of the Response as stipulated in 4.1.B. shall be separated by a tabbed divider identifying the corresponding section number. Proposers are not to submit any information in response to this RFQ that has not been requested or which the Proposer considers confidential. Submission of any confidential information will be deemed a waiver of any confidentiality or other such protection, which would otherwise be available to the Proposer, except as specifically permitted under Florida Statute. Proposers are not to include any documents not specifically required or requested. Hard cover binders and not be used in the submission of the Response. Only heavy stock paper, not exceeding 100#, is to be used for the front and back covers as well as the required section dividers. Proposers should also make every effort to utilize recycled paper in preparing its proposal. Double sided printing is permitted provided that the Response complies with the format set forth in 4.1B. Do not include additional information not requested in this RFQ unless specified in the form of an Addendum. A. CONTENTS OF QUALIFICATION STATEMENT: 1. Proposal Letter (1 page maximum) 2. Qualifications of the Firm Proposer shall provide the following information as separate sections under this Category. Each section is to be identified by the corresponding letter for the section and the sections are to be submitted in the same order as that shown below: a. Copies of any federal, State of Florida, county or local small and/or minority business certifications. (Submit company certification, not personal certifications) c. Copy of business licenses, including Occupation, and Florida Registration. (Submit company certification, not personal certifications) e. Copy of Certificate of Status or proof that the Proposer is authorized to perform work in the State of Florida. 11 3. Qualifications of the Proposer's Team An organizational chart of the Project Team shall be provided along with a one page resume for key personnel as well as copies of any related professional registrations. The team shall include a General Contractor/Construction Manager and all other trades deemed necessary to prepare a complete Design Criteria Package. 4. Qualifications of Project Manager The individual must have a minimum of ten (10) years experience and have served as a Project Manager on similar projects on a minimum of three (3) previous occasions. Failure to meet the specified minimum requirement will result in the proposal being deemed non -responsive. Provide a one page resume reflecting the Project Manager's education, experience and qualifications as they relate to this Project is required. 5. Project Design Approach (3 page maximum) Proposer shall include a detailed explanation of its project design approach as it relates to this Project. This section shall outline how the proposer intends on developing a Design Criteria Package that will meet the requirements outlined, be within the CRA's design -build budget and provide all the necessary elements to create a world class film studio complex. 6. Technical Capabilities (3 pages maximum) Proposer shall include a brief explanation of its technical capabilities as it relates to this Project in the following areas: > Sustainable design — Approach to minimizing the daily and long term operational and maintenance cost, including the application of "green" design. y Cost Estimating — Approach to cost estimating as it relates to this project. > Value engineering — Approach used in determining material and equipment quality, and maximizing efficiency within the design. > Design Criteria Package Development — Experience on other DCP package developments related to Design/Build projects. 7. Project Experience Past Five (5) Years: Proposer shall only include projects that have been completed and are comparable to the types of projects to be awarded under the Agreement. (List no more than 5 projects) 12 8. Proposers References: Proposer shall provide reference letters from past clients and a list of references from past clients. (3 letters required and 5 references required) 9. Acknowledgment of Addenda and Proposer information Forms B. Response Submission Format Responses are to be prepared and submitted in the following format. Failure to comply with this format may result in the Response being determined non- responsive. Section A The following documents shall be included in the order listed. 1. Proposal Letter 2. Qualifications of Firm 3. Qualifications of Team a. Team Organizational Chart b. Resume of Key Personnel Section B 1. Qualifications of Project Manager a. Resume of Project Manager Section C 1. Project Design Approach 2. Technical Capabilities Section D 1. Proposer's Project Experience 2. Proposer's References Section E 1. Agreement Provisions 2. Acknowledgment of Addenda and Proposer Information Forms 13 4.2. Response Submission One (1) original and three (3) bound copies of your complete response to this RFQ must be delivered to: Ms. Priscilla A. Thompson, City Clerk City of Miami Office of the City Clerk 3500 Pan American Drive First Floor Miami, Florida 33133 Responses must be clearly marked on the outside of the package referencing RFQ No. 11-008 ARCHITECTURE SERVICES — DESIGN CRITERIA PACKAGE FOR THE MIAMI ENTERTAINMENT COMPLEX Responses received at any other location than the aforementioned or after the Response Submission Date and time shall be deemed non -responsive and shall not be considered. Responses should be signed by an official authorized to bind the Proposer to the provisions given in the Responses. Responses are to remain valid for at least 180 days. Upon award of an Agreement, the contents of the Responses of the Successful Proposer(s) may be included as part of the Agreement, at the CRA's discretion. SUBMITTAL GUIDELINES 1. General Only one (1) Response from an individual, firm, partnership, corporation or joint venture will be considered in response to this RFQ. Sub -consultants, business entity, or Sub -Contractors may be included in more than one Response submitted by more than one Proposer. A firm, partnership, corporation or joint venture that submits a Response may not be a Sub -Consultant on another Response submitted under this RFQ. Joint venture firms must complete and submit with their Response the form titled "Information for Determining Joint Venture Eligibility", (Form A) and submit a copy of the formal agreement between all joint -venture parties. This joint venture agreement must indicate their respective roles, responsibilities and levels of participation for the Project. Failure to timely submit Form A, along with an attached written copy of the joint venture agreement may result in disqualification of your Response. Joint Venture Submissions will be evaluated based on the combined team. Each member of a Joint Venture shall provide the information listed above. 14 Proposer must clearly reflect in its Response any Sub -Consultants proposed to be used, and provide for the Sub -Consultant the same information required of the Proposer. The CRA retains the right to accept or reject any proposed Sub - Consultants, Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements. Any Response that does not meet the mandatory requirements is subject to immediate disqualification. 15 SECTION 5 5.0 EVALUATION/SELECTION PROCESS A. Evaluation Procedures The procedure for response evaluation and selection is as follows: 1. Request for Qualifications issued. 2. Receipt of Responses. 3. Opening and listing of all Responses received. 4. Preliminary review by CRA staff for compliance with the submission requirements of the RFQ, including verification that each Response includes all documents required. 5. Review by professional staff and/or Selection Committee certifying that the Proposer is qualified to render the required services according to State regulations. 6. The staff or Selection Committee, appointed by the CRA Executive Director, shall meet to evaluate each responsive Response in accordance with the requirements of this RFQ. The staff or Committee will select a minimum of three (3) firms deemed the most highly qualified to perform the required services, unless fewer than three Responses are received. At the option of the staff or the Committee, they may decide to hold brief presentations and interview sessions with all Proposers or Shortlisted firms. 7. The staff or Selection Committee will forward its recommendation to the CRA Executive Director, listing the Proposers in rank order. 8. After considering the recommendation of staff or the Selection Committee, the CRA Executive Director may approve the recommendation and authorize the CRA to enter into negotiations with the top ranked firm, request that staff or the Selection Committee provide additional information as to the ranking of the Responses, or reject all Responses and cancel or re -issue the solicitation. Upon approval of the Committee's recommendation the Proposers will be listed in rank order on the CRA webpage, 9. Upon successful negotiation of an Agreement, CRA Director of Engineering and Construction will forward the recommended Agreement to the CRA Executive Director for approval and the CRA Executive Director upon acceptance of the negotiated Agreement will recommend award by the CRA Board of Commissioners. Where the CRA is not able to successfully negotiate an Agreement with the top ranked Proposer(s), the CRA 16 Executive Director will recommend that such negotiations be terminated and that the CRA enter into negotiations with the next ranked Proposer(s) until an Agreement is negotiated or all Responses are rejected. 10. After reviewing the CRA Executive Director's recommendation, the CRA Board of Commissioners may: approve the CRA Executive Director's recommendation and authorize award of the Agreement; reject the Agreement; or reject all Responses and direct the CRA Executive Director re -open negotiations or to solicit new Responses. B. EVALUATION CRITERIA Responses shall be evaluated according to the weight: Proposer's Experience and Qualifications y Proposer's Team Experience Experience of Project Manager ➢ Design Philosophy and Process D Technical Capabilities ➢ Minority Status References following criteria and respective Maximum 20 points Maximum 15 points Maximum 15 points Maximum 20 points Maximum 15 points Maximum 5 points Maximum 10 points 17 REQUEST FOR QUALIFICATIONS ARCHITECTURE SERVICES - DESIGN CRITERIA PACKAGE FOR THE MIAMI ENTERTAINMENT COMPLEX RFQ NUMBER 11-008 ADDENDUM #1 NOVEMBER 3RD, 2011 ISSUE DATE OCTOBER 24TH, 2011 NON -MANDATORY PRE -SUBMITTAL MEETING NOVEMBER 30TH, 2011 — 10:00 AM AT THE CRA OFFICES ADDITIONAL INFORMATION & CLARIFICATION DEADLINE DECEMBER 97", 2011 RESPONSE SUBMISSION DATE DECEMBER 21ST, 2011 2:00 PM CONTACT Mark Spanioli, P.E. Director of Engineering and Construction City of Miami Community Redevelopment Agency 49 NW 5th Street, Suite 100 Miami, Florida 33128 Fax: 305-679-6835 Email: mspanmiamigov.com This addendum is being issued as clarification to the Request for Qualifications # 11-008 issued on October 2491, 2011. This addendum should be considered a supplement to the original RFQ that shall provide clarifications to the questions posed during the additional information and clarification period. Questions Posed During the Clarification Period with Responses: Question No. 1: Will points be given to minority firms under this contract? Answer #1: The CRA has modified the evaluation criteria as shown below. No points will be given for minority firms. The CRA does however encourage minority and/or small business firms to participate in this solicitation. EVALUATION CRITERIA Responses shall be evaluated according to the following weight: ➢ Proposer's Experience and Qualifications y Proposer's Team Experience ➢ Experience of Project Manager Design Philosophy and Process Technical Capabilities References 1 criteria and respective Maximum 20 points Maximum 20 points Maximum 15 points Maximum 20 points Maximum 15 points Maximum 10 points REQUEST FOR QUALIFICATIONS ARCHITECTURE SERVICES - DESIGN CRITERIA PACKAGE FOR THE MIAMI ENTERTAINMENT COMPLEX RFQ NUMBER 11-008 ADDENDUM #2 DECEMBER 2ND, 2011 ISSUE DATE OCTOBER 24TH, 2011 NON -MANDATORY PRE -SUBMITTAL MEETING NOVEMBER 30TH, 2011 — 10:00 AM AT THE CRA OFFICES ADDITIONAL INFORMATION & CLARIFICATION DEADLINE DECEMBER 9TH, 2011 RESPONSE SUBMISSION DATE DECEMBER215T, 2011 2:00 PM CONTACT Mark Spanioli, P.E. Director of Engineering and Construction City of Miami Community Redevelopment Agency 49 NW 5th Street, Suite 100 Miami, Florida 33128 Fax: 305-679-6835 Email: mspanmiamiqov.com This addendum is being issued as clarification to the Request for Qualifications # 11-008 issued on October 24th, 2011. This addendum should be considered a supplement to the original RFQ that shall provide clarifications to the questions posed during the additional information and clarification period. Questions Posed During the Pre -Submittal Meeting with Responses: Question No. 1: Are electronic responses to the RFQ via email, in pdf, allowed? If yes, what is the email address? Answer #1: Electronic responses to the RFQ are not allowed. All responses must be delivered as stipulated in the RFQ. Question No. 2: Please provide information describing the process after a shortlist of qualified applicants has been determined? Answer #2: Please refer to Section 5 of the RFQ, "Evaluation and Selection Process" Question No. 3: Will there be a competitive bid process to select from the RFQ short list the team that will prepare the Design Criteria Package for the Miami Entertainment Complex? Answer #3: No, selected firms are ranked by qualifications (point system was provided in Addendum #1) as .stipulated by Florida State Statute 287.055. Question No. 4: Will the successful team be allowed to participate (bid) in the future Design/Build RFP package? Answer #4: The prime firm that is selected to provide the Design Criteria Package Services for the CRA is prohibited from participating in the Design Build Bid. For reference, sub -consultants would not be prohibited from participating in the bid for the Design/Build portion of the project. Question No. 5: Section 2.4 mentions to raise the entire buildings present roof to a height of 50 feet, is this correct? Answer #5: The proposed facility shall provide for at least two sound stages that have 50 foot ceiling heights. We expect the selected firm to provide guidance to the CRA in the development of the entire facility including the need to raise the entire roof to a height of 50 feet. 1 Question No. 6: Is there a "moving -in -date" target? If yes, please provide. Answer #6: The target date for project completion is outlined in the business plan. Please refer to the following link for details: http://www.miamicra.com/does/MEC%2OPP%20Presentation%20PDF.pdf Question No. 7: Does an architectural firm have to be the prime firm for this RFQ? Answer #7: The prime firm must be an architectural firm. Question No. 8: Can an out of state firm submit a response to the RFQ as a prime? Answer #8: An out of state firm is eligible to submit a response to this RFQ as long as the meet all of the minimum requirements outlined in the RFQ. Question No. 9: Will double sided pages count as one page or two for page requirement maximums? Answer #9: The use of two sides of a page for page requirement maximums will be considered as one page. 2