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Date: 3/14/11
AGENDA ITEM SUMMARY FORM
FILE ID: 11 — 00073
Requesting Department: CIP
Commission Meeting Date: 4/14/11 District(s) Impacted: All
Law Department
Matter ID No.
Type: /1 Resolution n Ordinance n Emergency Ordinance ❑ Discussion Item Other
Subject: Resolution to exercise the Citv's second option to renew the Professional Services Agreement
with Post Buckley Schuh & Jernigan. Inc.. for the provision of Capital Program Support Services.
Purpose of Item:
To authorize the City Manager to exercise the City's second option to renew the Professional Services
Agreement with Post Buckley Schuh & Jernigan, Inc., for an additional one (1) year period, for the provision
of Capital Program Support Services for the multi -year. Capital Improvements Plan. Extension of this
agreement is essential for continuity of ongoing services to support Capital Improvement Program (CIP)
Projects under way.
Background Information:
On May 6, 2008, pursuant to Resolution No. R-08-0199, the City executed a Professional Services Agreement
(Agreement) with Post Buckley Schuh & Jernigan, Inc. (PBS&J), for the provision of Capital Program
Support Services, for a two (2) year period with the option to renew for three (3) additional one (1) year
periods. The authorized maximum compensation limit per year was $2,527,943, for a total capacity of
$5,055,886 for the two year period. $3,021,788 of this capacity was utilized during the initial two (2) year
period.
Pursuant to Resolution No. R-10-0246, the City exercised the first option to renew the Agreement. It is
anticipated that by the close of the third year period, $689,549 of, the above capacity will be utilized. The
anticipated remaining agreement capacity for future assignments will be $1,344,549. Pursuant to Article 2.04-
1 of the Compensation section of the agreement, CIP may utilize the remaining capacity throughout its
appropriately exercised option to renew periods. In anticipation of future assignments under this agreement, it
is necessary to exercise the City's second option to renew pursuant to Article 2.02.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIF Project No: Various
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP • N/A Budget - N/A
capital fundsN/A
Purchasing
Chief
N/P
_ Risk Management N/A
Dept. Director
City Manager
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