HomeMy WebLinkAboutPre-Attachments•Attachment A
Bugg el and Scope of Work
Proposed Program Budget
Below is a general budget which outlines eligible categories end their allocation under lids award. The Subraclplenl Is to
utilize the approved FY20011 Do mastic Snootily Project Templalas for each respective issue us 8n guide for eligible
reimbursement.
All equipment approved for purcbase in accordance with FY2O00 Domestic Security Project Tempiolos musl be on 0ru FY
200B Authorized Fgthp mr.mt U.si tAEL) and Include ilia( releronce number on all relmbursemenl requests. The AEL can be
found et hnon:// ww.rkb.us.
The transfer of funds behveen the categories Gsted in the Trope sod Program Budget"ls stric0y prohibited.
�- The approved Fr200O Domes0c Seuully Pm)ucl Teogrlates do nut poke for Meuse or Managementend
Administration costs by the Suhrec(.Olenl.
.��. %,;.4,r tS c r g 1 '". �s^ '` . .), 1 "'EKG• s
_ fit 3 t t Allf.,Ntay .._ .3M0114l 'g
Stale Homeland Security Grant •
Program —Issues 12 and 10
City of Miami Fire
Rescue -Task Force 2
Planning
Training
Issue 16—SuslaInmeni of Training for
IMT. USAR & Hazmal
s 0.05
$185,552
$ 0.00
Equipment
Issue 12 —Critical Needs for USAR and HazMat
$300,000
lyre S. rZ
15
Budget Detail Worksheet
The following approved FY2Dng D (une_mee Security Protect Temphatm, as neDtgned for each Issue, provide U conp(eted budget
detail wod:sheet for the Subreclplont, which accounts for the total award.
The Subreolplenl may out Independently alter or mnonxl Ihn intent of approved FY2agn Domestic Set:udly pmiocl Templeton for
funding of Ulu respecUvo Issues wllhoul the prior approve? the Deparencrtl Itaough the gran) manager and with the concurrence of
the Fire/Rescue Domestic Security Funding Commlliee, 11 any changes need In he requnsled, after (hir execution of this Agreement,
contact the grant manager fisted to this Agreement via email or teller.
Subrecipient: City of Miami Fire Rescue -Task Force 2
Issue ID — Marc Unit Sustainment and Maintenance
Issue 12 — Critical Needs for USAR and HazMat
Recipient Agency Item Description Category quantity Unit Cost Total Cost
f27 ' op: acI i e nt lt�yy 7 ,.' j,Jwrh7" F frR
��•iFy' F aril rra, a sa er`�3es ua �o}A9,Y+-:�•'J
e,.; id' tLi?1�:111(
:af
I .r
ctipmen7
Issue 16 — Sustainment of Training for IMT, USAR & HazMa
16
300,000
ATTACHMENT Al
Scope of Work
Fielding Is provided in perform eligible activities es IdenIOed In the Domestic Homdard Socially -Federal Emergency Management
Agency National prapnrsdness Directorate Fiscal Year 200D Slate Homeland Security Gmnl Program (SHSGP). consistent with the
Department of Homeland Security Stale Strategy. E(glblr, o divllics arc outinnd to the Scope of Work tar oath category below:
1. Categories and Other Eligible Activities
A. Equipment Acquisition
FY 2000 SHSP funds may bo used for equipment acqubltion In accordance whit the approved funding Identified in the
FY2008 Domestic Securely Pralect Temdales,,ae acslgned for ea ch omilpment category Issues, from the 21 equipment
calegodes listed in the FY 2000 Grants 8 Training (GLT) Aulhodzed Equipment dal (AEC). The FY 2000 AFl Is available in
ho entirety online through flie Responders Knowledge Base (RI(B) al Id nsJ/oww.rkb.us. The equipment Issues are outlined
below.
Specific Issues as described below arc Included In this Category
Training
Funds may be used 10 enhance the capabllilles of Stale and local emergency preparedness and response personnel
through developmenl of a Slate homeland security training program. Albwable training -related costs Include:
Funds used Ia develop, deliver, and evaluate training, Including costs related 10 administering the training, pianntng.
scheduling , facilities, materials and supplies, reproduction of materials, and eeuipmenL
Specific Issues as described below are included In this Category
Issue'18 -IMT, US AR and NazMa( Sustalnmenl Training
This project funds specialized response teams (o train members In approver/training programs . The funding will
allow the Type 11 WMO Regional HazMat Teams and US AR Task Forces to complete cdtical.oporatlonal proficiency
(raining.
Authorized training includes tha following:
Overtime end Baekfll casts, as defined In this guidance, associated with attending or tea thing FEMA-
sponsored andfor approved training courses and programs are allow ed. These costs are allowed only to the
extent the payment for such services is in accordance with the policies of the State or unit(s) of local
government and has the approval of the State or the awarding agency, whichever Is applicable. In no easels
dual compensation allowable, Tha t is, eel employee of a unll of government may not re calve compensation
from both their unit or agency of government AND from an award fora single period o f time (e.g., 1:00 pm to
5:00 pm), even though such work may benefit both activities. Further, overtime costs associated with
employees who participate In training in e leeching role for which they we compensated are not allowed.
Fringe benefit s on overtime hours are limited to Federal Insurance Contributions Act (FICA), workers'
Compensation and Unemployment Compensation.
Travel costs (e.g„ airfare, mileage, per diem, hotel) are al IowaUe as expenses by employees who are on
travel status for official business related to approved training.
Certification/Recertification of Instructors is an allowable cost. States are encouraged to follow the
FEMA Instructor quality Assurance Program to ensure a minimum level or competency and colTesponding
levels of evaluation o f student learning. This is particularly important for those courses Thal Involve Iratn6g of
trainers.
Allowable !raining topl cs inckrde CBRNE terrorism, and NIMS related training,
C. Unauthorized Expenditure
• Activities unrelated to the completion and Implementation of the SHSGP
• Other Items not In accordance with life Authorized Equipment List or previously listed as allowable costs
• Funding may not be used le supplant ongoing, rou doe pubic solely activities of slate end local emergency
responders, and may not be used to hire staff for operational activities or backlit!
17
Nolo: All FY 2oan Flnmolanrl Seduty Grnnf Program C:mnl Guidance can be found a 1
hlin:fhvrw.oliaudoLgoviodpkirnnl s 6sgp.hlm
II. Memorandum of Understandinu (MOU) RequPerna nts
For any 1.ISG P programs Involving pass -Ihrough of funds, the stole may retain sonic or the entire local that of government's
allocation of grant funds for expenditures made by the slate on behalf of the local unit of governm enl only If requested in
writing by Olaf local unit ofgovernnwn(. Slates holding Drive Iunds on behalf of Inonl units of government Pius( enter into B
IominIMOU with the local unll of government spedlying the amount el lands Io be retained by gin slate and the Intended use
of funds. This MDU request must be !Mlle led by Ole local unit of gm'ermnenl. A linnl, ranculabfu copy of the MOU must be
provided to the Division.
111. Reporting Requirements
A. Benchmarks
Al funds shall be obligated within tho Orel 0 months of Oro dole of execution of the Agreement by both
parties, no later Than May 31, 2009.
No less Than 50 % of the funds shall be spent within the first 12 months from the date of execution of the
Agreement, no tater Ihon November 30, 2000.
100% of the funds shah be spent within 10 months from the erccullon of the Agreement, nobler than May
31, 2010.
Any unobligaled funds wit be de-abllgated al the end of this period and are s object to reallocation to other
prioritized prefects.
EMensio s to the period of performance will be considered only through formal reque sts to the Department
with specific and compelling justifications why an extension Is required. At requests for extensions are
subject to review and will not automatically be granted.
B. Qenrteriy Programmatic Reporting:
The Quarterly Programmatic Repoli is due within 30 calendar days after the end of the reporting period s (March
31, June 30, September 30 and D ecember 31) for the Ilte of this AgreemenL If a reporl(s) is delinquent, future
financial reimbursements wit be withheld uatll the Subreclplenl's reporting Is currenL
Programmatic Reporting Schedule
Reporting Period Report due to DEM.no later than
January 1•th rough March 31 Apn1 30
April 1 enough June 30
July 1 through September 30
October 1 through December 31
July 31
October 31
January 31
8 an al Strategic Implementation Report:
After the end of each mewling period for the Ole of the Agreement. the Department wOl complete Its Biannual
Strategic Implementation Report to the Subreciplent Point or Contact fisted in lhls Agreement. This worksheet
wit contain all of the Information that the Subredpienl needs to report on. The Subrccipicnt Is to complete this
worksheel In Its entirety and email the finished product Io the progm mmaltc contact listed below. The first
worksheet will be available a tier the July 1 —September 30.2000 reporting period.
C. Reimbursement Renuests:
A request for reimbursement may be sent to the grant manager for review end eppro val al anytime during the
—"Agreement periad7ne SebredpheatshoutdInclude(he-categors-oonoopvnJo,i?neNerrnumbm an-th_
'Detail of Claims' form. This number can be found In the "Proposed Program Budget`. An Issue number is la
be Included for every dollar mount listed in the 'Detail of Claims' form.
D. Close-out Programmatic Reporting:
The Close-out Report is due ID Um Department no later than 30 calendar days after the Agreement is either
completed or Om Agreement has expired.
E. Monitoring:
18
Florida Department of Financial Services
US Department of Homeland Security Grants Program
Grant Monitoring Process
Florida has enhanced the stale and local capability and capadly to prevent, prepare and res pond to terrorist throats slice
HMO through various funding sources including lodeml grant lends, As the steward of the Stale Homeland Security Grant
Program funds, prefects end equipment the Deparimmil of Financial Services lent a responsibility to track and monitor the
status of the grant activity and hems purchased.
The monitoring process detailed hi lids document is designed to assess a Submeiplenl's compliance wdlh applicable state
and federal guideline s, The Department Is responsible for r nor luring the proem mrnatic and capability portion of the
grant to Include equipment proeurernwd end crunpliarrco with applicahle SHSGP grant guidance.
Moellering Is acc amplished utilizing various methods including desk monitoring and site visits. There are two primary
areas reviewed during m ordloring acllvghe_s - financial and programmatic/capability. Financial manlloring Is the review of
records associated with the purchase rind disposition of properly, projects and Agreement, Capability review Is the
• °beervallen of equlpmenl purchased, protocols and oilier associated records. Various levels of financial and
programmatic review may be accomplished during ails process.
Desk monitoring Is defined as the review of projects, financial activity and technical assistance between the Department
and the Subrecipiernl via e-mail and telephone. • Site visits are defined as actual visits to the Subreciplenl's location by a
learn or members of the Department or Its designee, to actually observe records, procedures and equipment.
Frequency of annual monitoring activity:
Each year the Department wig identify up la SD% of Subreciplenls for slle visit monitoring.
Examples of areas that maybe examined Include:
Status or equipment purchases
Status of training for purchased equipment
Status and number of response Bain ngs conducted to Include nu tuber trained
Status and number of exercises •
Status of planning activity
AnUdpaled projected completion
Specific difficulties completing the pmjec(.
Agency NIMS compliance documentation
in certain circumstances, the Subrecipienl may be requested to provide additional monitoring /iinformation if the activity, or
lack (here of, en the pad of the specific Subreelpienl has penemled questions from the region, the SAA or the
DopanmenL The method of gathering this fnformallen will be determined an a rase -by -case basis..
•
Desk monitoring Is an on -going process. Subneciplenls will be required to participate in desk top manlmring on an annual
bests end as determined by the Department The Subreclplenls will complete and submit the desk lop monitoring within
30 calendar days of receipt. This contact will provide an opportunity to Identify the need for technical assistance (TA)
and/ore she visit If the Department delerrnmnes that a Subredpienl Is having dif ficully win plating prole els,
As difficulties/deficiencies are Identified, the respective region or SAA will be notified by the Department via email.
information will Include the Subreciplenl name, year end prop et description and the nature o f the issue in ques lien. Many
of the Issues that arise may be resolved el the Department level. Issues that require further TA will be referred to the SAA
for assistance. Examples of TA Include but are not limited to;
P Equipment selection or available vendors
0 Eligibility of llama or services'•
1• Coordination and partners hip with other agencies wihin or ou ls/de the raglan or discipline.
Site Vistls
Slle visits will be. conducted by the Department or designee. She visits Will fro scheduled In advanced with Ilto
Subreciplent grant manager designated in the grant serene end. Monitoring questionnaires w NI be provided In advanc e of
the visli
The Department or Its designee wit also conduct coordinated financial end grant file monitoring. These monitoring visits
maybe coordinated with a capability revlewvlsll. Subject matter experts from other agencies within the region or slate
may be celled upon to assist In the form of a peer review as needed,
All finctngs related to a capability review will be documented end maintained within the Department.
19
Slur Visit Protocol
The!allowing oul(nes the monitoring protocol lot tie Department:
The elle vislle will begin with those Sutvocfpients flint ern currently spending or have cornphilod spending ler a ledarai
fiscal year (FFY). Site visits may be combined whnn geographic ally convenlend. There Is a site visit checklist le assist In
lha complellon of Nl required leeks.
Silo Visit Preperallon
A Inlmr will be non! to Subrecipicnt's grant manager staling he purpose of the she wish and eoid al least 3u calendar days
before the planned arrival da le. Depertmeel or designatad personnel will call whin the next 10 calendar days to
schedule en appoint went to review Om Subreclplenl's program.
The physical location of any equlpmen( located al an alternate see should be confirmed with a represenlalive Irani Thal
location and fha address should be doctunenled,
The appointment should be confirmed will! the Subreciplenl In willing (erne(! is acceptable) and documented.
Personnel designated by the Department ailending the slle visi v/W review Ole Subreclplenl's documentation before Inc
visit, Prier to the visit, Indivtduat rotes wilt be (den (died for (he site visll. Copies of applicable documents wlii ba marie and
distributed lc the site visit team al a minimum of five (5) calendar days before the Ash. A reminder a -mall should be sent
90 all learn members and the Subreciplenl's grant manager one business day In advance of the site visit.
Slle Vise
Once designated personnel have arrived at the site, en orientation conference wWObe conducted. During lids lime, the
punaose of the site visit and the Items the Department intends to examine will be Eden Died. If financial monitoring visit will
be conducted, they will then explain their objectives and will proceed le perform the 5nanelal review.
. Designated personnel wit review all files and supporting documenlallon. Once the supporting documentation has been
reviewed, a lour/visual/spot Inspection of equipment will be conducted.
Each Item should be visually inspected whenever possible, Bigger Hems (computes, response vehicles, etc.) should
have an as sel decal (iniwmationlsedal number) placed in a prominent location on each piece of equipment as per
Subreciplent agency requirements. The serial number should correspond with the appropriate rec eipt to confirm
purchase. Photographs should be taken Mite equOrnenl (expenditures In excess of $1,0 W.00 per Item
If an Rem Is not available (being used during lima of the site visit), the appropriate doc umentation must be provided to
acceunl for that particular piece of equipm ere. Once the lour/visual/spot Inspection of equipment has been completed, the
designated personnel will then conducl an exit conference with the Subrecipleni to review the finding s.
Otherprogmmmal lc Issues can be discussed at this lime, such as missing quarterly reports, pay meet
voucherknlmbursement, equipment, queslluns, etc.
Post Site Visit
Department personnel will review the she visit worksheet as a team and receive rotes from the Financial Review Team, If
applicable.
Within 30 calendar days of the site visit, a monitoring report will be generated ends tint to the Subrealplen l explaining any
Issues and corrective actions required or recommendations. The Subrecipienl will submit a Corrective Action Plan within
a (meframe as determined by the Depanm ant The Site Visil Worksheet, report and photographs will then be Included In
the Subreciplent's file along with any documents distributed a t the site visit by the Subreclpient.
• IV. Programmatic Point of Contact
Grans and Progra avails Paint of Contact
lm4rr Mack
1105SNW Gainesville Road
Ocala, FL 34402-1480
(352) 369-2840
loin. mocl;lmmnyf leride cfo.com
V, Agreement Responsibilities
The 1]epartmenl shall determine eligibility of projects and approve changes in scope of work,
This Deportment shall administer the financial pry asses,
20
ATTACHMENT A2
Program Statutes anti regulations
1) 53 Federal Reglster8034
2) Federal Acquisition Regulations 31.2 and 0311.2
3) Section 1352, Title 31, US Code
4) OMB Circulars A-21, A-87, A-110, A-122
5) Chapter 473, Florida Statutes
6) Chapter 215, Florida Statutes
7) Section 768.28, Florida Statutes
8) Chapter 119, Florida Statutes
9) Section 216.181(6) Florida Statutes
10) Cash Management improvement Act Of 1990
11) American with Disabilities Act
12) Section 112.061 Florida Statutes
13) Immigration and Nationality Act
14) Section 286.011, Florida Statutes
'15) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements
28 CFR, Part 66.
16) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970
17) Section 102(a) of the Flood Disaster Protection Acl of 1973, Public Law 93-234, 87 Stat. 975
18) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470),
Executive Order 11593
19) Archeological and Historical Preservation Act of 1966 (16 USG 569a-1 et seq.)
20) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act
21) 28 CFR applicable to grants and cooperative agreements
22) Omnibus Crime Control and Safe Streets Act of 1968, as amended,
23) 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964,
as amended;
24) Section 504 of the Rehabilitation Act of 1973, as amended;
25) Subtitle A, Title it of the Americans with Disabilities Act (ADA) (1990);
26) Title IX of the Education Amendments of 1972;
27) the Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations,
28) 28 CFR Part 42, Subparts C,D,E, and G •
29) Department of Justice regulations on disability discrimination;
30) 28 CFR Part 35 and Part 39.
31) Federal Acquisition Regulations 31.2 and 931.2
21
ATTACHMENT A3
ll�irrrnnties and Representations
Fi n n n ci a l Management
Subrecipienl's financial management system shall provide for the following:
(1) Accurate, current and complete disclosure of the financial results of this project or program.
(2) Records that identity adequately the source and application of funds for all activities. These
records shall contain information pertaining to grant awards, authorizations, obligations,
.unobllgated balances, assets, outlays, income and interest..
(3) Effective control over and accountability for all funds, property and other assets. Subrecipient
shall adequately safeguard all such assets and assure that they are used solely for
authorized purposes.
(4) Cbmparlson of expenditures with budget amounts for each Request For Payment. Whenever
appropriate, financial Information should be related to performance and unit cost data.
(5) Written procedures for determining the reasonableness, allocahrlity and allowability of costs
in accordance with the provisions of the applicable cost prindptes and the terms and
conditions of this grant.
(6) Accounting records, including cost accounting records that are supported by source
documentation.
Competition.
All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical,
open and free competition. The Subreclpieni shall be alert to conflicts of interest as welt as
noncompetitive practices among contractors that may restrict or eliminate competition or otherwise
restrain trade. In order to ensure objective contractor performance and eliminate unfair competitive
. advantage, contractors that develop or draft specifications, requirements, statements ofwork, Invitations
forbids and/or requests for proposals shall be excluded from competing for such procurements. Awards
shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most
advantageous to the Subrecipient, price, quality and other factors considered. Solicitations shall clearly
set forth all requirements that the bidder or offeror shall fulfill in order for the bid or offer to be evaluated
by the Suhreciplent. Any and all bids.or offers may be rejected when It Is in the Subreciplent's interest to
do so.
Codes of -conduct.
J s Subraclpleni.shallinaintain written standards of conduct governing the performance of Its employees
engaged in the award and administration of contracts. No employee, officer, or agent shall participate In
the selection, award, or administration of a contract supported by public grant funds if e real or apparent
conflict of Interest would be involved. Such a conflict would arise when the employee, officer, or agent,
any member of his or her Immediate family, his or her partner, or an organization which employs or is
about to employ any of the parties Indicated herein, has a financial or other interest In the firm selected for
an award. The officers, omptoyees, and agents of the Subrecipient shall neither solicit nor accept
gratuities, favors, or anything of monetary value from contractors, or parties to subcontracts. The
standards of conduct shall provide for disciplinary actions to be applied for violations of such standards by
officers, employees, or agents of the Subreclplent.
22
BtSiue51 ,YrO UYS
The Subrecipienl shall have Its offices open for buslnnss, udlh the entrance donr open In the public, and
al loasl one employee on mile, from 8:00 AM to 5:00 Ph7. Monday through Friday.
Licensing Feud Permitting
All subcontractors or employees hired by the Subrecipienl shall have all current licenses and permits
required for all of the particular work for which they are hired by (he Subrecipienl.
23
ATTACHMENT A4
RegTding
,T.r.,.tt..t''....'.2-;,..-,P''"..Dobarinent.,'Susoonsidn,tinellgiblitly And Voluntary Exclusion
Contractor Co vered Transactions
(1) The prospective contractor of the Subrecipient, . certifies, by
submission of tlils document, that neither it nor its principals is presently debarred, suspended, proposed
for debarment, declared Ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
(2) Where the Subrecipient's contractor is unable Io certify to the above statement, the prospective
contractor shall attach an explanation to this form.
CONTRACTOR:
By.
Signature Subrecipient's Name
Name and Title Department Grant Number
Street Address
City, State, Zip
Date
24
ATTACHMENT A5
Statement of Assurances
The Subreclpien1 hereby assures and certifies compliance vitli all Federal statutes, regulations, policies,
guidelines and requirements, Including DMi3 Circulars No, A-21, A-110, A-122, A-128, A-87; E.U. 12372 and
Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Parl 66, Common
rule, that govern the application, acceptance and use of Federal funds for this federally -assisted project Also
the Subrecipiont assures and certifies that:
1. If will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Properly Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally -assisted programs.
2. It will comply with provisions of Federal law which limit certain political activities of employees of a
State or local unit of government whose principal employment is In connection with an activity financed In
whole or In part by Federal grants. (5 USC 1501, et seq.) •
3. II will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others, particularly
those with whom they have family, business, or other ties.
5. It will give the Department, SAA, Chiei Financial Officer or the Comptroller General, through any
authorized representative, access to and the right to examine all records, books, papers, or documents
related to the grant.
6. It will comply with all requirements imposed by the Federal sponsoring agency conceming special
requirements of law, program requirements, and other administrative requirements.
7. It will Insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agendy's (EPA) fist of •
Violating Facilities and, that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities Indicating that a facility to be used in the project Is
under consideration for listing by the EPA.
8. II will comply with the flood Insurance purchase requirements of Section 102(e) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after March 2, 1975, the purchase of flood Insurance In communities where such
insurance Is available as a condition for the receipt of any Federal financial assistance for construction or
acquisition purposes for use in any area that has been identified by the Secretary of the Department of
Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial
_ �____�_._�ess stance" tnpiudes anYionf ikloaq,,grant _guaranty, insurance peyment, rebate, subsidy, disaster
assistance loan or grant, or any other form of direct or indirect Federal assistance.
9. It will assist the Federal grantor agency In its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 el seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of investigations, as necessary, to Identify properties listed In or ellglble
for Inclusion In the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part
800.5) by the activity, and notifying the federal grantor agency of the existence of any such properties and by
(b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse •
effects upon such properties.
2.5
10. It will comply, and assure the compliance of all contractors, with the applicable provisions of Title I of
tlx: Omnibus Crime Control and Safe Streets Act of 19611, as amended, lho Juvenile Justice and
Delinquency Prevenllon Ac1, or the Victims of Crime Act, as appropriate; the provisions of the current
edition of the Office of Jusllce Programs Financial and Administrative Guide for Grants, M7100.1; and all
other applicable Federal laws, orders, circulars, or regulations.
11. II will comply with the provisions of 28 CFR applicable to grants and cooperative agreements
Including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part
22, Confidentiality of identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Systems Operating Policies; Pail 3D, Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Parl 61,
Procedures for implementing the National Environmental Policy Act; Parl 63, Floodplain Management
and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance
Programs.
12. Itwill comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civl Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title I( of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of
Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Par( 35 and Parl 39,
13. to the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing an the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs. .
14. It will provide an Equal Employment Opportunity Program If required to maintain one, where the
application is for $500,000 or more.
15. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
16. DRUG -FREE WORKPLACE (SUBRECIPIENTS OTHER THAN INDIVIDUALS) As required by the
Drug -Free Workplace Act of 1988, and implemented et 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620.
26
• AGENDA ITEM SUMMARY FORM
FILE II):
Date: 1119/2009
Requesting Department: Fire; Rescue
Comuaissiou Mecting Date: I /149.1 District Impacted: All
Type: X Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: "2008-2009-State I3omelamd Security Grant Sub -Recipient Agreement"
Purpose of Item:
Law 1)cp:•tuicut
Matter Ill No.
09-2877
A Resolution to establish a special revenue project entitled: "State Homeland Security Grant Program
(SHGSP) Sub -Recipient Agreement for Expenditure of Local Government Unit Funding for Florida
Urban Search and Rescue (USAR) Task Forces (FY 2008-09) and appropriating funds in the amount
of $488,582.00, consisting of a grant received by the City from the State of Florida Department of
Financial Services.
Background Information:
The State of Florida Department of Financial Services has annually awarded a grant to the South
Florida Urban Search and Rescue Task Force 2, for the continued operation of the City's USAR
Program. Said grant award for Fiscal Year 2008-09 is the amount of $48,582 commencing upon the
execution of this Agreement. It is now appropriate to accept said grant award, establish a special,
revenue project and appropriate the $488,582.00 grant award therein for said fiscal year. I:.
Budget Impact Analysis
YES Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account Ni'•
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Nov.1' 3 zoos
By A6,-to-o3
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: 415E SgLr
Final Approvals
CD! Budge WM4
ccil [rosin. �nliel fimtls
rants ,� Risk Management
Purcbasi s ; Dept. Director
Chief {Ii/. � . t City Manager
Pnge1ofI
i�
PROJECT TITLE: State Homeland Security Grant Program
("SHGSP") Fiscal Year 2008 - 09
RESOURCES: State of Florida
APPROPRIATIONS:
$488,582.00
$488582.00
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Project ' Truancy Reduction
Budget Version I
Award !Truancy Reduction Plan
Status IBaselined
Top Task Task
c,: Resource
Budgetary Control Level Funds
Award i Start Date End Date Budget Actuals Encumbrances Available
1TruancyReduction !Absolut!D1AUG-2009 [.31-OCf'-2010 i 690,000.0aI 361,037.23 0.00 2B;962.77
I 1 I __
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Result