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Home My WebLink AboutMCRA-R-11-0005 05-31-2011-Backup(2)` SupPORTING nnn NTATION U��Ux�A ��U��LTA --- --- NONICAM|NOLTABUSINESS SOLUTIONS USA 81D0Oak Lane 4/1.2/2011 Eduardo J. Falcon, Office.Equipment Analyst City of Miami GSA/GraphIcs Division Miami, FL33142'4715 SOS'329~471DDirect Line 306'400'5380OinoctFax Efalnon0mimnig0v'com Dear Mr. Falcon, o�e��uurDo�me�Nod�mw ��om The enclosed Division.Atha athorough review and analysis of yourcompany's operations, systems and objectives, .and edyour request, wmsubmit this proposal for your consideration. |nour audit review meeting, we agreed that City of Miami GSA/Graphics Division document processing: °Systems did not adequately support your document output needs. °'p,oduc1acue000riaolack reliability through -the 1enn'ofservice. * Current provider disales local support and maintenance service yourequire-to maintain your copier -fleet resulting ".."""`" p=°"~"''v and increased downtim—' We believe that the Konica Minolta system provides an excellent document imaging The enclosed proposal directly addresses these issues, provides -a detailed description of the proposed workgroup turnkey Konica Minolta systemand describes how we would implement it at City of Miami GSA/Graphics Division. It also discusses the resulting financial and productivity benefits. Many are based on the findings of our audit. and management solution for your company. It will dramatically lower your document processing costs, provide tremendous document processing flexibility andenhance staff productivity throughout -the enterprise. Konica Minolta Business Solutions.U.S.A., Inc. (KMBS) is one of the fastest growing document solutions providers in' the country. That is just one reason we have chosen to partner with KMBS, Our customers reallze exceptional value from the Konica Minolta products we offer and their single server and open systems architecture approach provides -a cost effective platform for the rapid deployment ofnew systems and technologies. Mr. Falcon, thank you again for work - with our staff nnthe audit and for considering KON|CANUNO[[ABUSINESS GOL�[NSUSA and Konica Minolta. Please do not hesitate to call meKyou have any questions about this proposal ovUyou wish todiscuss the upcoming presentation. Darriss Cooper G.E.M. Market ,Specialist. KON|CAK4|NOLTABUSINESS SOLUTIONS USA m00Oak Lane 'KONICA,MINOLTABUSINESS SOLUTIONS USA 'Merril Lakes FL-33016 Darriss Cooper Ph: 3068260994ext2410 SUPPORTINu DOGUMEMTIO.' <ONICA MINOLTA About Konica Minolta Business Solutions U.S.A. Konica Minolta Business Solutions U.S.A. Inc. (KMBS) is a leader in advanced Imaging and networking technologies. With a comprehensive range of document solutions from desktop to print shop, KMBS brings together innovative quality, security and networking functions in its award -winning line of blzhUbc multifunction products (MFPs), bizhub i PROD production print systems, magicolor® desktop color laser printers and pagepr�TM desktop B&W laser printers. " Konica Minolta also offers advanced software solutions, wide -format printers, microform digital imaging systems, and scanning systems for specialized applications. "The essentials of imaging" defines the KMBS approach to product development. KMBS solutions focus on the three most important aspects of imaging: the quality of images, the tools and methods of creating images, and the secure Ildistribution of images. These "essentials" work together to enhance productivity, streamline document workflow, and reduce the cost of document production, storage and distribution. Headquartered in Ramsey, NJ, KMBS delivers expert professional services and client support through an extensive network of direct sales offices, authorized dealers, resellers and distribution partners in the United States, Canada, Mexico, Central America and South America -- all backed by the power of Konica Minolta's top -ranked manufacturing facilities, 33,000 employees, and worldwide sales in 70 countries on six continents. By understanding customer business and document needs, Konica Minolta has created a powerful software platform that is the future standard for the MFP architecture: bizhub OP (Open Platform). Konica Minolta has also developed an advanced Simitri Polymerized HD Toner for sharper color images, superior halftone definition and crisper, more legible text. And KMBS has introduced a unique new approach to MFP device management via bizhub vCare, supporting bizhub customers through accurate and timely meter reporting, intelligent supply notifications, and pro- active and real-time service alerts. Konica Minolta aims to be an excellent corporate citizen everywhere it does business. Among its many social - responsibility programs is the Colorful Tomorrow Foundation, created to promote child and adult education and cultural enrichment through targeted and measurable giving. In the wake of Hurricane Katrina in August, 2005, Konica Minolta has adopted McDonogh '15, the Little Red Schoolhouse in New Orleans, LA, making repairs and offering scholarships to help underprivileged children of the region. For further information, contact: Darriss Cooper at 305.826.0994 ext. 2410 or:E-mall: dcooDerPkmbs.konicaminol us 6100 Oak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Mlaml Lakes FL-33016 Contract Number: 60D-000-11-1 Darriss Cooper Ph: 30513260994ext2410 K%ONUCA MINOLTA Exuucuti'S�n00mary DOCUIAEN'i .1 current situation: TIBD Client Requirements: High quality, higher speed, reliability Solution must exhibit: � High' � Speed ° Reliabilitylow maintenance ° Versatility and ease ofuse 'Multi -function optito replaceseveral devices (uuenner.printer, copier, fax) with one device. ^ Max|n|e solution that won't be quickly antiquated ^ Network utilities for efficient device management °P|uQand play set up; compatible with current technology ° Low cost of ownership . A"P.c""=.~.~~.~.,...~,~~-_ns Your document (electronic &paper) applications require: °A high capability(color black andwhibA outputdev\ Copying� °Sorting, stapling and hole ° PhnU J& copying on,a variety of stocks Easy ° network connectivity —.-- PC or existing ° Black & White and Color integration Thorough training providedon-site to educate staff and maximize benefits A variety of paper drawers to minimize.user involvement at the device K8N|OA&8IN3LTA BUSINESS SOLUTIONS USA Recommendation Based onthese requirements,Miami implement the Konica Minolta (fill inproduct model) System. This Solution will provide an effective replacement to the slower, less f eatured system now in use. The (fill in product model) providaaaunique way to achieve high quality, high -volume color output onmO AS NEEDED boo\o. The (fill |n product model) is a state ofthe art D ��O |h System, utilizing the most advanced technology available \ the world todytoach|m/ah|ghqua|ity' reliability and productionopeed. This speed and high -volume capability issure tneliminate any obstacles currently encountered. 8100om Lane 'mowcA MmooABUSINESS SOLUTIONS USA 'wUmml LakespL-ooun Contract Number: 6DD-OOD-11-1 oonisocovnn Ph:onsuuonoo^,xtu410 ��K�� U , ��nn.�°�^~v°."~�"~""~ Executive Summary SUPPORTING The Benefits of aLease Acquisition Many organizations are turning to leasing as the most attractive procurement option available. The benefits provided byleasing Include: °Increased Upgrade Flexibility ° s, Capital budgets ° Emovoperating Monthly. Comparison vs, "]ut-od'House"Solutions ° Simple Cost Tracking PURCHASE AND LEASE PROVISIONS Customers wi||beauthorized topurchase orlease equipment by issuance ofopurchase order referencing the con- tract number.Thnmenufauurer'o|eaoeoroemiceogreementformvNUncdbouoedmincotheoont,actresu)dngfnom this RFPand the purchase order will constitute the complete agreement. All State Agencies are required toreceive pre -approval - threshold (currently $25.000). Nnlease shall exceed 5years. AU State agencies are urged tn review the "-ief ` �'�-cial Officer's latest memorandum oddrmoaing|oaeeaanddefanmd'paymontpurohaweoofequipmerdwhan considering the leasing or purchasing of equipment. Lease Period . 3'YearLease: Aconsecutive Vn' month equipment plan (not a lease purchase plan) which shall |expiroo1 the end of the (36)Month period. No termination nofice shall be required by either party at end of lease. The Benefits of Proactive Services Customer Confidence Guarantee - Konica Minolta Business Solutions to maintain the Equipment in good operating condition providing necessary maintenance service and parts for routine repairs. If our Service Representative is unable to repair the equipment covered under this guarantee, we shall provide,at no charge, an equivalent replacement. Should a workgroup unit be out of service, due to maintenance needs, -for more than 16 consecutive business hours, Konica Minolta shall provide a loaner unit of similar capabilibes upon your request. Any unit that Konica Minolta determines -cannot be properly repaired,to manufacturer Specifications will be eligible for a replacement unit of substantially similar or greater capabilities, at no additional cha . rge; provided, however, that the replacement unit may be other,than now. Service Escalation - First Level technical support for our hardware and networking functions, will be provided by our factory trained and authorized Konica Minolta service technicians, Second Level support will provide 2nd level support via direct communication with authorized technicians from Konica Minolta's System Solutions and Development Division (SSD). Third level support If the SSD is unable to resolve the issue in conjunction with local systems engineer, the open issue will escalate to,Konica Minolta Professional Services (KMPS) for 3d Level review. m00Oak Lane 'KONICAm/wOLT BUSINESS SOLUTIONS USA 'Mlnml LakeoFL-3301u Contract Number: 600-000-11 -1 Darriss Cooper ph:nooauonoo4omo410 Specification Sheet(s) SUPPORTING KONICA MINOLTA DOCUMENTATION Investment Includes: Base Configuration: 1 bizhub C360 - Monochrome Printer/Copier/Color Scan 1 EK-604 - USB Host Board (Local Interface Kit) 1 DF-617 - Reverse Automatic Document Feeder. 1 PK-517 - Punch Klt required for FS-527 Finisher. 1 FS-527 - Floor Finisher 1 PC-207 - Paper Feed Cassette (500 x 2) 1 D5133NT— Power Filter Service— Maintenance Plan Option 0 Base Delivery, Installation and Training 36 Month FMV Lease: $125.13 per month Service Contract: Includes all parts, labor, service calls (including print controller), and supplies. Excludes paper and taxes. Black and White: Base Allowance All Black and White Copies All Color Copies Base Monthly Charge 0 copies $0.0055 per copy overage rate $0.049 per copy overage rate SCPC Figures do not include sales tax. Proposal valid until August 2, 2014 bizhub C3600 tr HD Rffr NJ, NM+. Nirwrital T.w 7- AtiE CfM 51.1171! www pm; * Standard configuration includes; bizhub C360/1,150-Sheet Paper Supply (inc uding bypass)/ PS, GB Hard Drive* Controller/250 B100 Oak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Mlaml Lakes FL-33016 Contract Number: 600-000-11-1 Darrlss Cooper Ph; 3056260894ext2410 KONICA MINOLTA Specification Sheet(s) SUPPORTING DOCUMENTATIO" Investment Includes: Base Configuration: 1 blzhub 0360 - Monochrome Printer/Copier/Color Scan 1 EK-604 USB Host Board (Local Interface Kit) 1 DF-617 - Reverse Automatic Document Feeder. 1 PK-517 - Punch Kit required for FS-527 Finisher. 1 FS-527 - Floor Finisher 1 PC-207 - Paper Feed Cassette (500 x 2) 1 D5133NT — Power Filter Service— Maintenance Plan Option 0 Base Delivery, Installation and Training 36 Month FMV Lease: $125.13 per month Service Contract: Includes all parts, labor, service calls (including print controller), and supplies. Excludes paper and taxes. Black and White: Base Allowance 0 copies for B/W and 2,000 copies for color per Month All Black and White Copies $0.0055 per copy overage rate All Color Copies $0.049 per copy overage rate Base Monthly Charge $98.00 per Month Figures do not include sales tax. Proposal valid until August 2, 2014 bizhub c3607 ,ove dtr HD Mac em, • PAUENCOR kholneul 1111cl „ hrissnimilran flo vete ' 51.11.11'. * Standard conflgurathm includes: bizhub C360/1,150-Sheet Paper Supply (including bypass)/ PS, PCL & )CPS Controller/250 GB Hard Drive* 6100 Oak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Miami Lakes FL-33016 Contract Number: 600-000-11-1 Darrlss Cooper Ph: 3056260994ex12410 KONICA MINOLTA Specification Sheet(s) SUPPORTING DOCUMENTATION This proposal includes the following model(s): Option 1: 1 blzhub C360 (Plus accessories If applicable) - Monochrome Printer/Copier/Scanner Total lease price all-inclusive is: 36 Month FMV Lease: 36 Month Maintenance Plan Option 2: 1 bizhub C360 (Plus accessories Total lease price all-inclusive is: 36 Month FMV Lease: 36 Month Maintenance Plan: $125,13 per month *Cost per Copy (Billed Quarterly) pp icable) - Monochrome Printer/Copier/Scanner $125.13 per month $98.00 per month B100 Oak Lane- KONICA MINOLTA BUSINESS SOLUTIONS USA - Mlaml Lakes FL-33016 Contract Number: 600-000-11-1 Darriss Cooper Ph: 3058260994ext2410 KONICA MINOLTA Specification Sheet(s) SUPPORTING DOCUMENTATION C360 Series Sample Configuration Maxknurntapadtyl 3,650-000mi) with the optional PC-409 Paper Feed Cabinet Compton* media: 60-909/m2 (main unit)/60-21091m1.(Multiphl bypass tray) Multiple Bypass Tray 150 sheets 4p/rni /44) Trays 1-4 500 shkeets ) 4 (sogirrzMI LCD Control Panel 508 Compliant 1.1161 • . • HDD Standard Security B100 Dak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Mlaml Lakes FL-33016 Contract Number: 600-000-11-.1 Darrlss Cooper Ph: 3053260994ext2410