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HomeMy WebLinkAboutExhibit 1rent Hunter: (14- 0 899 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN AGREEMENT FLORIDA DEPARTMENT OF EDUCATION DIVISION OF SUPPORT SERVICES Name of Sponsor: Ci 1- y of Hi and FOOD AND NUTRITION MANAGEMENT I Address: 444 SW 2 Avenu, 8 Float 11C IO S: (1) Return two copies of this agreement with origin al signatures prior to the beginning of the n to Food and Nutrition Management, Summer Food Service Program, 325 West Gaines Street, Room Tallahassee, Florida 32399-0400. (2) When the agreement is approved, one copy will be returned to the ir. r to effectuate the purposes of the Summer Food Service Program for Children, the Florida Department Of ton (Hereinafter referred to as the "Department") and the sponsor whose name and address appear on the ation for Participation (SFSP-F1) (hereinafter referred to as the "Sponsor") acting In behalf of each site listed Site Intonation Sheet, tSFSP-F2), covenant and agree as fellows. le DEPARTMENT AGREES TO THE extent of funds available from USDA, 11 shall reimburse the sponsor In cordance with applicable requirements and regulations of the Summer Food Service Program for Children, id any amendments thereto. In connection with meals served to children only at approved sites during any fiscal year for sponsors approved to operate the Summer Food Service Program. The amount of operational reimbursement is based on meals times' rate: (a) Sponsors receive program payments based on the number of meals served multiplied by the appropriate combined administrative and operating rates for reimbursement. (b) Claims for reimbursement must reflect only meals Ural meat SFSP requirements and are actually served to eligible children during the claiming period (SFSP Policy, January 2, 2008; Nationwide Expansion of Sumner Food Service Program Simplified Cost Accounting Piocedures). (c) Based un records that are regularly submitted by the sites, Sponsors must report the number and type of fast and second meals served to all children; sponsors of camps need to report the meals served to eligible children only. Reimbursements are based on the number of meals served multiplied by the sum of administrative and operational rates. Sponsors must maintain complete records to document all costs and meals they claim for r eirllbursenient. (a) Allowable operating costs are those costs incurred by the Sponsor for providing and serving meals to eligible children and adults. These costs include, but are not limited to, cost of food used, nonfood supplies, and space for the food service. (b) The prorated shares of the progranes administrative costs are costs Incurred by your organization for activities related to planning, organizing, and administering the program. The SFSP has two different levels of administrative reimbursement rates. The higher reimbursement rates are for Sponsors of sites that prepare or assemble their own meals and for Sponsors of sites located in rural areas. The lower rate is for all other Sponsors. (c) An amount estimated in the Sponsors approved administrative budget. 4. The Sponsor must continue to account for arty income that accrues to the program, but the Income will not be deducted from the combined operating and administrative cost to determine the amount of reimbursement the Sponsor is entitled to receive. The SPONSOR, being the authority for supervision and control over (he program warrants that, it accepts final financial and administrative responsibility for the program and that it will: 1. Operate a nonprofit food service for children on school vacation during the months of May through September or during the months of may through September and at some other (hue or times during the year for chirdren on school vacation under a continuous school calendar system; 2. For school food authotities, offer meals which meet the requirements and provisions set forth in 7 CFR 225 during times designated as the meal service periods by the sponsor, and serve the same meals to all children; for all other sponsors, serve meats which meet the requirements and provisions set forth in 7 CFR 225 during times designated as the ineal service periods by (he sponsor, and serve the same meal to all children; 3. Serve meals without cost to all children, except that camps may charge for meals served to children who are not eligible for bee or reduced price school meals; 4. Issue a free meal policy statement In accordance with 7 CFR 225; 5. bloat the paining requirements for its administrative and site personnel, as required under 7 CFR 225; 6, Claim reimbursement only for the type or types of meals specified in the agreernent and served tc children at approved sites during the approved meal service period; except that camps shall ctiaitT reimbursement only for the type or types of meals specified itt the agreernent and served without charge to children who meet the Program's income standards; 7. Submit claims for reimbursement on a form provided by the Department in accordance with procedure: established by the Department; 8. Maintain, in the storage, preparation, and service of food, proper sanitation and health standardsit conforniance with all applicable state and local laws and regulations; 9. Accept and use, in as large quantities as may be efficiently utilized in the program, such foods as may be offered as donated by the Department; 10. Have access to facilities necessary for storing, preparing and serving food; 1'I. Maintain a financial management system as prescribed by the Department: '12. Maintain on file documentation of site visits and reviews in accordance with 7 CFR 225; 13. Maintain full and accurate records of all program operations under this agreement. Upon request mete el accounts and records pertaining to the program available to state, federal, or outer authorized offltials for audit or administrative review, at a reasonable lime and place. Suclr records shall be retained for r period of three years after the end of the fiscal year to which they pet lain. except that. rt audit fuufingt have not been resolved, the records shall be retained beyond the Uuee year period as long as regLnrec for the resolution of any issues raised by Are audit. 14. Maintain children on site while meals are consumed. C. The Sponsor hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88[352 42 U.S.C. 2000d et seq.) and all requirements imposed by ate regulations of the Department of Agiicule re ti CFR Part 15), Department of Justice (28 CFR Parts 42 and 50), and FNS directives or regulations llisuec pursuant to that Act and the regulations, to the effect that, no person to the United Stales shall, op the grounds of race, color, national origin, sex, age, or disability be excluded from participation In. be denield the benefits of, or be otherwise subjected to discrimination under any program or activity for which the sponsor receives federal Financial assistance from the Department; and hereby gtve's assurance that it will imme tateli • lake any measures necessary to effectuate this agreement ' This assurance Is given in consideration of and for the purpose of obtaining any and all federal financia assistance, grants, and loans of federal funds; reimbursable expenditures; grant or donation of fzdera property and interest in property; the detail of federal personnel; and the sale and lease of, and the perrilssio to use, federal property or Interest in such property or the furnishing of services without consideration or at nominal consideration, or at a consideration which is reduced for the purpose of assisting the recipte4 or 1 recognition of the public interest to be served by such sale, tease, or furnishing or services to the reciptint, c any improvements made with federal financial assistance extended to the program applicant try t h Department. This includes any federal agreement, arrangement, or other contract which has as one) of it purposes the provision of cash assistance for the purchase of food, and cash assistance for purchase c rental of food service equipment or any other financial assistance extended in reliance on the represen ation and agreements made in this assurance. By accepting this assurance, the sponsor agrees to compile data, maintain records, and submit reports a required, to permit effective enforcement of Title VI and permit authorized USDA personnel during (corm working hours to review such records, books, and accounts as needed to ascertain compliance wiUu Tit e VI (here are any violations of this assurance, the Department of Agriculture, Food and Nutuitioe Service, she have the right to seek judicial enforcement of this assurance. This assurance is binding on the sponsor. t successors, transferees, and assignees as long as they receive assistance or retain possession pf ar assistance from the Department. The person or persons whose signatures appear below are euuhogaed sign this assurance on the behalf of the sponsor. f D. The terms of this Agreement and the detailed information contained on the Application for Participate, (SFSP-F1). and the Site Information Sheets (SFSP.F2). which shall be considered a part of '.his Agre.mer shall not be modified or changed in any way other than by consent in writing of both parties hereto. E 198 SP-F3 (continued on Reverse) Doe Page 'I of 2 Revised 1/27/09 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN AGREEMENT E. This A meat may be renewed annually by the Department and the Sponsor by mutual agreement in writing.li newel will be contingent on the Sponsor meeting program requirements in this Agreement and Ihose El, ned in part 225 of the Code of Federal Regulations and other pertinent Instructions from the Depart" t or the United States Department of Agriculture and shalt pertain to programs under Sponsors luiisdic ,` that have submitted annual applications and said applications have been given Department approve i This Agr -runt may be terminated upon 1days written notice on the part of either party hereunto, and the Denali' it may terminate this Agreement immediately after receipt of evidence that the terms and conditions of this eemant and of the regulations governing the program have not been fully compiled with by the Spons9 I ny termination of this Agreement by the Department shall be In accord with applicable laws and regulati, ls. No ternrinalion or expiration of flits Agreement, however, shall affect the obligations of the Spons maintain and retain records and to make such records available for audit. Termination of this Agree( r 1 l tor noncompliance with Title VI of the Civil Rights Act of 1954 shall be in accordance with applicant= laws and regulations. G. The Department may lake such action, including prosecution for fraud under applicable state and fe statutes or initiate a reclaim, it any part of the money received by the Sponsor, II -trough improper or neg action, Is diminished, lost, misapplied, or diverted from the program. This liability on the part of the Sp( shall remain In effect for the applicable periods or limitations as called for by law after the effective dz termination of the AgreemenL fl. The Department shall Inform the Sponsor of Its right to request a review of decisions made by the Depart which affect the participation of a sponsor In the program or the Sponsor's claim for reimbursement. 1. fl Is understood and agreed by and between the Department and the Sponsor, whether public or private the regulations of the United Slates Department of Agriculture relating to the Food and Nutrition Sen Regulation number 225, attached, are made a part of this Agreement and that the Department- Sponsor sites ate to abide by all of the conditions and terms set forth in the regulations. li iponsor I. rly signal orrect. 11 rosecutic 3ign 4 ignatu I CERTIFICATION AND APPROVAL SPONSORING AGENCY _i L.of Miami late: County Dade re e certifies that the information submitted on this form and its attachments is true and n aware that deliberate misrepresentation or withholding of information may result in under applicable state or federal statutes. aicure of th City Manager l.l Ltd Title of Authorized Representative FLORIDA DEPARTMENT OF EDUCATION Recommended for Approval by: Administrator, Food and Nutrition Management Period of Agreement: From: To: Date: Approved ay: Date: Commissioner of Education or Designated Representative E 198 SP-F3 # IBoih copies mint have orla[pal sic natured (continued on Reverse) Doe Page 2 of 2 Revised 1/27/09