HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 1/ - dD // cj
Date: 01/28/2011 Requesting Department: FIRE -RESCUE
Commission Meeting Date: 03/24/2011 District Impacted:
Type: ®'Resolution 0 Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Increase of Contract Award for Purchase and Installation of Audio Visual Equipment at the
Emergency Operations Center, pursuant to Invitation for Bid (IFB) No. 206203
Law Department
Matter ID No.
Purpose of Item:
It is respectfully recommended that the .City Commission adopt the attached resolution authorizing an increase in the
contract awarded to Maritime Mobile Communications, LLC., d/b/a Digital Video Systems, to provide additional goods
and services required for the Purchase and Installation of Audio Visual Equipment, at the Emergency Operations Center,
for the Department of Fire -Rescue, pursuant to Invitation For Bid (IFB) No. 206203, in an amount not to exceed $6,649.50
increasing the total contract amount (which includes a contract amount of $151,345 and a ten percent (10%) owner
contingency of $15,134.50) from $166,479.50 to $173,129,; further authorizing a $2,000 owner contingency to be utilized
by the Department of Fire -Rescue without further City Commission approval (bringing the total authorized not to exceed
amount of $175,129); allocating funds for said increase from account code. P=18-180011, T=01.08, A=1564, E=66400,
0=181000.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 0101
Special Revenue Account No: P=18-180011, T=01.08, A=1564, E
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget,.
'fusing or receiving capi
Grants
Purchasing
Chief
18-($601(, A
/42:// • /,,J„
11000. Ole 660'o
=66400, 0=181000
Bonds?
Risk Management
Dept. Director
[� City Manager
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Background Information
On October 28, 2010, the Miami City Commission adopted Resolution No. 10-0478, accepting the bid
received August 18, 2010, pursuant to Invitation for Bid No. 206203, from Maritime Mobile
Communications, LLC, d/b/a Digital Video Systems, in the amount of $151,345.00, for the Purchase
and Installation of Audio Visual Equipment for the Department of Fire -Rescue at the City's Emergency
Operations Center ("EOC") located at the College of Policing (the "Project"), and further authorizing a
ten percent (10%) owner contingency of $15,134.50 to be utilized by the Department of Fire -Rescue
without further City Commission approval for a total amount of $166,479.50
The Department of Fire -Rescue has determined that additional goods and services are required for the
Purchase and Installation of Audio Visual Equipment for the City's "EOC" located at the "Project".
The additional goods and services include:
• The capability (equipment and programming) to see four (4) simultaneous channels on television
monitors located .in the Planning and Policy Rooms of the "EOC" to enhance the ability to
monitor news events.
o The Department of Police Public Information Office (PIO) section just recently shared
with the Department of Fire -Rescue their ability to watch four (4) channels on one (1)
monitor. This has tremendously increased PIO's ability to monitor for developing
situations and to take quick action. Due to their experience, the Department of Fire -
Rescue believes this will enhance the ability to monitor news stations for developing
situations on a daily basis. A well planned terrorist attack may involve numerous
locations throughout the Country and being able to monitor for developing situations will
allow Fire -Rescue to be better prepared to anticipate their next move and hopefully avoid
or minimize the impact.
• The capability (equipment and programming) to see four (4) simultaneous channels on a
projector which will allow the Planning Section of the "EOC" .to project onto the wall
simultaneously the Situation Report, Resource Tracking, Event Log, Incident Action Report, GIS
Maps, and other Situational Awareness documents/maps.
• Enhance programming on the matrix and control board to handle the additional equipment being
installed.
• Improvement of the ability to hear and see the audio visual components in the overflow section
of the "EOC" by installing two (2) additional speakers with an amplifier and have wiring,
equipment, and programming installed so that the images portrayed via the projectors located in
the overflow section of the EOC can be managed during EOC activation.
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