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Home My WebLink AboutAttachment No 5ATTACHMENT NO. 5 BID CONTRACT IFB 206203-PURCHASE AND INSTALLATION OF AUDIO VISUAL EQUIPMENT Visit our e .te for business opportunities at: www.ci.miami.l xocurement f1 c?� °` y'` ` \\ G`� o4 �.I� of Miami y Purchase Order Department of Purchasing P.O. Box 330708 Miami, Florida 33233-0708 (305) 416-1900/1922 FAX (305) 416-1925 PURCHASE ORDER/RELEASE NUMBER 1101194 Show this number on all packages. invoices, and shipping papers. Change Number 0 Change Date Page No. Order Date Bid/Contract Number 1 of 6 11/23/2010 Buyer: Yusbel Gonzalez Taxpayer ID Supplier No. Telephone No. 't City of Miami - Fire Rescue -Administration 3• 1151 NW 7th Street Miami, FL 33136 in 262992490 6031 • 954239-4410 Maritime Mobile Communications LLC d/b/a Digital Video Systems ..a..3270 Executive Way ,a+ _ Miramar, FL 33025 n i # Y _ City of Miami - Finance - General Accounting 444 SW 2nd Ave, 6th Floor jamT Miami, FL 33130 Customer Account Number Effective Start Date Effective End Date Total Agreement Limit Line Commodity Code Description/Delivery Date Qty Unit Unit Price Extended Price 1 88011-00 55" LED 1080P HDTV - Model #UN55C6500 - Mfr: Samsung 13 Each 1,790.00 23,270.00 2 88011-00 LED Mounting for 36" - 63" LED Display - Model # LTTU - Mfr: CHIEF 13 Each 200.00 2,600.00 3 88011-00 I -Beam Clamp - Model # CMA-360 - Mfr: Chief 4 Each 160.00 640.00 4 88011-00 Adjustable Extension Column 6' to 8' - Model #CMS-0608 - Mfr: Chief 4 Each 105.00 420.00 5 88011-00 Dual Display Column Mount for 40" Display - Model # PDCU - Mfr: Chief 4 Each 490.00 1,960.00 6 88011-00 Wall Mount for the 40" LCD's Room 308 & 309 - Model # JWDSKUB - Mfr: Chief 4 Each 260.00 1,040.00 7 88011-00 40: LED Display - Model # UN40C6500VFXZA - Mfr: Samsung 13 Each 990.00 12,870.00 8 88011-00 DLP Projector 6200 Lumens - Model # NP-410008ZL - Mfr: NEC 2 Each 3,810.00 7,620.00 9 88011-00 Replacement lamps for NEC - Model # NP12LP- Mfr: NEC 2 Each 470.00 940.00 10 88011-00 Extended Warranty - 2 year additional warranty - Model # ADVEXON2-1 - Mfr: NEC 1 Each 140.00 140.00 11 88011-00 Suspended Ceiling Mount Kit - Model # CMA-440 - Mfr: Chief• 2 Each 80.0D 160.00 12 88011-00 Extension pipe for ceiling mount projector - Model # CMA-006 - Mfr: Chief 2 Each 10.0D 20.00 13 88011-00 Universal Projector Mount - Model # RPA-U - Mfr: Chief 2 Each 130.00 260.00. 14 88011-00 HD Tuner - Model # 232-ATSC - Mfr: Contemp. Res. 4 Each 780.00 3,120.00 15 880,11-00 Dual rack mount kit for 232-ATSC - Model # RK2HD - Mfr: Contemp. Res. 2 Each 40.00 80.00 16 -- 88011-00 -- AV component to VGA converter with audio (As Specified) - Model # 4 Each 100.00 400.00 — - CPNT2VGAA - Mfr. STARTECH 17 88011-00 XGA switcher w/audio - Model # VP-2X2 - Mfr: KRAMER 1 Each 360.00 360.00 18 88011-00 XGA switcher w/audio - Model # VP-4X4XL - Mfr: KRAMER 1 Each 550.00 550.00 19 88011-00 60-506-21 VGA DA with EQ - Model # P/2 DA 2xi MT - Mfr: EXTRON 2 Each 310.00 620.00 20 88011-00 One gang mounting frame - CPM 101 - Model # 60-583-11 - Mfr: EXTRON 12 Each 40.00 480.00 Visit our .e for business opportunities at: www.ci.miami.fl rocurement -, °F ,` �� `'F 9+ r•°°;; ^^°° e arrc ioe> Cityof Miami Purchase Order Department of Purchasing P.O. Box 330708 Miami, Florida 33233 0708 (305) 416-1900/1922 FAX (305) 416-1925 PURCHASE ORDERIRELEASE NUMBER 1101194 Show this number on all packages. invoices, and shipping papers. Change Number 0 Change Date Page No. 2 of 6 Order Date 11/23/2010 Bid/Contract Number Buyer: Yusbel Gonzalez Taxpayer ID Supplier No. Telephone No. ac"'.. City of Miami - Fire Rescue -Administration d' F- . 1151. NW 7th Street a s ' Miami, FL 33136 262992490 6031 954-239-4410 e 3 SO Maritime Mobile Communications LLC d/b/a Digital Video Systems 3270 Executive Way •rn r Miramar, FL 33025 --a City of Miami - Finance - General Accounting y 444 SW 2nd Ave, 61h Floor Miami, FL 33130 Customer Account Number Effective Start Date Effective End Date Total Agreement Limit Line Commodity Code Description/Delivery Date Qty Unit Unit Price Extended Price 21 88011-00 AC Power module for laptop main - 15 PIN HD female - Model # 70-433-13 - Mfr: EXTRON 12 Each 40.00 480.00 22 88011-00 VGA+Audio.module for laptop Main - AC Ext - MAAP - Model #70-372-11 - Mfr: EXTRON 12 Each 63.00 756.00 23 88011-00 VGA+Audio Over CAT - 5 Main EOC (Pair TxRx)- Model # DIGI-VGA-F - Mfr: INTELIX 12 Each 410.00 4,920.00 24 88011-00 Shelves for intelix baluns (VGA over CAT-5) - Model # U1 - Mr: Middle Atlantic 6 Each 30.00 .180.00 25 88011-00 Vent blanks for intelix baluns (VGA Over CAT-5) - Model # VT-1 - Mfr: Middle Atlantic 6 Each 10.00 60.00 26 88011-00 DVS CAT-5 cable plenum rated - Model # CAT-5 Cable - Mfr: DVS 4 Each 210.00 840.00 27 88011-00 VGA 1ft for Intelix batuns (VGA over CAT-5) - Model # 5351 - Mfr: DVS 12 Each 4.00 48.00 28 88011-00 3.5 MM 12 ft for Intelix baluns (VGA over CAT-5) - Model # 645 - Mfr: DVS 12 Each 2.00 24.00 29 88011-00 VGA - SBNC breakout for intelix baluns (VGA over CAT-5) - Model # 6628 - Mfr: DVS 12 Each 7.00 84.00 30 88011-00 Quadview HDx 4 Window system with 4 graphic/HD inputs - Model # HDx-4/0 - Mfr: RGB Spectrum 1 Each 5,830.00 5,830.00 31 88011-00 32 x 32 RGB + Stereo audio matrix - Model #60-469-01 - Mfr: EXTRON 1 Each 23,990.00 23,990.00 32 88011-00 Gooseneck microphone w/shock mount - Model # MX-418SE/C - Mfr: SHURE 1 Each 190.00 190.00 33 88011-00 UHF wireless microphone kit - Model # ULX3124-85- Mfr: SHURE 1 Each 880.00 B80.00 34 86011-00 Digital audio processor - Model # NEXIA-SP - Mfr: BI-AMP 1 Each 1,220.00 1,220.00 35 88011-00 BI-AMP 75 Watt Amplifier - Model # MXA-75 - Mfr: BI-AMP 2 Each 480.00 960.00 36 88011-00 BI-AMP 150 Watt amplifier - Model # MXA-150 - Mfr: BI-AMP 1 Each 550.00 550.00 37 88011-00 32W/70V Speaker-6 inch - Pair - Model # FAP62T - Mfr: ATLAS 4 Each 80.00 320.00 38 88011-00 4 INCH ceiling speaker pair - Model # FAP42T - Mfr: ATLAS 2 Each 60.00 120.00 39 88011-00 Button mate 52 w/ volume control knob - Model # CNX-B12B - Mfr: CRESTRON 2 Each 280.00 560.00 40 88011-00 Central controller - Model # PRO2 - Mfr: CRESTRON 2 Each 2,000.00 4,000.00 Visit our w e for business opportunities at: www.ci.miami.fl rocurement _ .-.. O'" O7 ' . is J r•• ; •r ^ o r �\Go •• rur�rt Clt of Miami y Purchase Order Department of Purchasing P.O. Box 330708 Miami, Florida 33233-0708 (305) 416-1900/1922 FAX (305) 416-1925 PURCHASE ORDER/RELEASE NUMBER 1101194 Show this number on all packages, invoice, and shipping papers. Change Number 0 Change Date Page No. 3 of 6 Order Date 11/23/2010 Bid/Contract Number Buyer: Yusbel Gonzalez Taxpayer ID 1 Supplier No. Telephone No. ° °. "City of Miami - Fire Rescue -Administration 262992490 I 6031 954-239-4410 _'' 1151 NW 7th Street > ,, Maritime Mobile Communications LLC d/b/a Digital Video Systems 3270 Executive Way Miramar, FL 33025 Miami, FL 33136 ° 2, <- J City of Miami - Finance - General Accounting P. .'4444 SW 2nd Ave, 6th Floor Miami, FL 33130 R, Customer Account Number Effective Start Date Effective End Date Total Agreement Limit Line Commodity Code Description/Delivery Date Qty Unit Unit Price Extended Price 41 88011-00 IR I/O card - Model # C2IR-8 - Mfr: CRESTRON 2 Each 390.00 780.00 42 88011-00 15" Touch display for podium tilt base - Model # V15-TILT-B - Mfr: CRESTRON 2 Each 2,440.00 4,880.00 43 88011-00 Digital graphics engine for touch panels - Model # DGE-1 - Mfr: CRESTRON (Valued at $2,225; however Bidder is providing this item at no charge to the City). 1 Each 0.00 0.00 44 88011-00 Ethernet card for main processor - Model # C2ENET-2 - Mfr: CRESTRON 1 Each 725.00 725.00 . 45 88011-00 Misc. Consumables - Model # MSP - DVS 1 Each 2,285.00 2,285.00 46 88011-00 Connection plate podium (2) room 308 & 309 - Model # 60-774-11 - Mfr: EXTRON 4 Each 40.00 160.00 47 88011-00 Connection cables podium room 308 & 309 - Model # 559 - Mfr: DVS 3 Each 10.00 30.00 48 88011-00 Rack ears mounting kit for Kramer VP-2X2 switcher - Model # RK-1 - Mfr: KRAMER 1 Each 60.00 60.00 49 88011-00 SR series pivoting rack - Model # SR-46-28 - Mfr: Middle Atlantic 2 Each 990.00 1,980.00 50 88011-00 Rear rack rails - Model # DWR-RR46 - Mfr: Middle Atlantic 2 Each 60.00 120.00 51 88011-00 Fan guards - Model # GUARD - Mfr: Middle Atlantic 8 Each 6.00 48.00 52 88011-00 Fan - Model # AXS-FAN-K - Mfr: Middle Atlantic 8 Each 80.00 640.00 53 88011-00 Thermostat fan control - Model # FC-4-1C - Mfr: Middle Atlantic 2 Each 130.00 260.00 54 88011-00 Vented clamping rack shelf - Model # OCAP-3 - Mfr: Middle Atlantic 6 Each 30.00 180.00 55 88011-00 Locked plexi front door - Model # PFD-46 - Mfr: Middle Atlantic 2 Each 380.00 760.00 56 __ _88011-00 PDT series 20 amp 20 outletpower_ Model # PDT-2020C NS Mfr: Middle Atlantic 4 Each 140.00 560.00- 57 88011-00 "L" Bar - Model # LBP-1A - Mfr: Middle Atlantic 2 Each 20.00 40.00 58 88011-00 "L" Bar "2" Offset - Model # LBP-2A - Mfr: Middle Atlantic 2 Each 40.00 80.00 59 88011-D0 "L" Bar "4"'Offset - Model # LBP-4A -- Mfr: Middle Atlantic 2 Each 50.00 100.00 Visit our v, e for business opportunities at: www.ci.miami.fl rocurement /J /:��/ o �..f; --.. s or � o.>>,,�,, ' �� ` J ° City of Miami y Purchase Order Department of Purchasing P.O. Box 330708 Miami, Florida 33233-0708 (305) 416-1900/1922 FAX (305) 416-1925 PURCHASE ORDER/RELEASE NUMBER 1101194 Show this number on a II packages, invoices, and shipping papers. Change Number 0 Change Date Page No. Order Date Bid/Contract Number 4 of 6 11/23/2010 Buyer: Yusbel Gonzalez Taxpayer ID Supplier No. Telephone No. o • '; ' City of Miami - Fire Rescue -Administration , = 1151 NW 7th Street ; s •_;, Miami, FL 33136 .., 262992490 6031 - 954-239-4410 e.$ j = _3 Maritime Mobile Communications LLC d/b/a Digital Video Systems 3270 Executive Way Miramar, FL 33025 ° l City of Miami - 444 SW 2nd Ave, Miami, FL 33130 Finance - General Accounting 6th Floor Customer Account Number t. Effective Start Date Effective End Date Total Agreement Limit Line Commodity Code Description/Delivery Date Qty Unit Unit Price Extended Price 60 88011-00 Rack mount for touch screen panels - Model # RM-LCD-PNLV - Mfr: Middle Atlantic 2 Each 40.00 80.00 61 88011-00 HDTV off air UHF HDTV bowtie antenna with preamp and coax RG6 - Model # DB8 - Mfr: Solid Signal 1 Each 80.00 80.00 62 88011-00 Wall mount for above HDTV antenna - Model # RON-118 - Mfr: RONARD 1 Each 30.00 30.00 63 88011-00 5' Galvanized steel mast - Model # RON-DDM5 - Mfr: RONARD 1 Each 40.00 40.00 64 88011-00 Multi -switch for cable antenna to 8 outputs - Model # SMS3809NF - Mfr: SPAUN 1 Each 325.00 325.00 65 88011-00 Installation of above antenna system - Model # Installation - DVS 1 Each 750.00 750.00 66 88011-00 Shipping 1 Each 2,700.00 2,700.00 67 88011-00 System design, system test and programming - Model # Project Mgmt - DVS 1 Each 5,612.00 . 5,612.00 68 88011-00 Copies of all computer drawings in print and disc - Model # CAD DRAWINGS - Mfr: DVS 1 Each 1,230.00 1,230.00 69 88011-00 Cable installation, monitors, rack build out, podium integration projectors, mounts and smarlboard - Model # Installation - DVS 1 Each 8,615.00 8,615.00 70 88011-00 Electrical contractor installation and materials, general administration services - Model # Electrical - DVS 1 Each 11,060.00 11,060.00 71 88011-00 Construction permits for project -IFB 206203 - City of Miami 1 Each 3,500.00 3,500.00 Total Amount: IN ACCORDANCE WITH IFB 206203 SPECIFICATIONS, AND UNDER THE SAME PRICE, TERMS AND CONDITIONS. AS PER RESOLUTION NO. 10-0478 151,272.00 Visit our w .e for business opportunities at: www.ci.miami.fl rocurement ° c£ ' r M e L a c ef t�- Cityof Miami Purchase Order Department of Purchasing P.O. Box 330708 Miami, Florida 33233-0708 (305) 416-1900/1922 FAX (305) 416-1925 PURCHASE ORDER/RELEASE NUMBER 1101194 Show this number on all packages. invoices. and shipping papers. Change Number 0 Change Date Page No. 5 of 6 Order Dale 11/23/2010 Bid/Contract Number Buyer: usbel Gonzalez Taxpayer ID Supplier No. Telephone No. City of Miami - Fire Rescue -Administration 262992490 6031 . 954-239-4410 1151 NW 7th Street G :: Miami, FL 33136 '« ' ` I' 4 -:i Maritime Mobile Communications LLC d/b/a Digital Video Systems s 3270 Executive Way Miramar, FL 33025 i Q-T d`4 City of Miami - Finance - General Accounting 444 SW 2nd Ave, 6th Floor Miami, FL 33130 a /e Customer Account Number Effective Start Date Effective End Date Total Agreement Limit Commodity Line Code Description/Delivery Date Qty t Unit Unit Price Extended Price FOB: Destination Requisition Number: 62176 Vendor Instructions 1. Florida Tax Exempt ID: 85-8012740125C-1 Ship Via: Department: 181000 - Fire Rescue -Administration 2. Invoices: Direct Invoices in Duplicate to the address shown above. 3. Terms and conditions set forth in our Bid or Quotation and on the Payment Terms: Net 30 Contact Person: Allen, Levette D reverse side hereof are incorporated herein by reference become part of this order Number: /,<Telephone 7 ,( { 11/23/2010 Date Approved C FN/PC 506 Rev. 12/05 BY ACCEPTING THIS ORDER, VENDOR AGREES TO THE FOLLOWING TERMS AND CONDITIONS 1. ACCEPTANCE OF PURCHASE ORDER: A Purchase Order is given for immediate acceptance by the VENDOR. Unless promptly notified to the contrary, the CITY will assume the VENDOR accepts the order as written and will make delivery as specified on the document. 2. ENTIRE AGREEMENT: All specifications, drawings, and data submitted to the VENDOR with this order or the solicitation for this order are hereby incorporated herein and made a part hereof. This contract contains the entire agreement of the parties. No charge in quantities, prices, specifications, terms, or shipping instructions will be allowed except on written authority of the CITY of Miami Purchasing Department. Any additional or different terms and conditions proposed by VENDOR are objected to and hereby rejected unless specifically agreed to by the CITY. 3. INDEMNIFICATION: The VENDOR hereby agrees to indemnify, save, and hold harmless the CITY from all claims, demands, liabilities, and suits of any nature whatsoever arising out of, because of, or due to the breach of the Agreement by the VENDOR, its agents or employees, or due to any act or occurrence of omission or commission of the VENDOR, its agents employees. It is specifically understood and agreed that this indemnification agreement does not cover or indemnify the CITY for its own negligence or breach of contract. 4. MODIFICATION: The CITY may by written Order, make changes in the specifications if such changes are within the general scope of the Contract. If such changes cause an increase or decrease in the VENDOR'S costs or in time required for performance of the Contract: (a) the VENDOR shall promptly notify the CITY and assert its claim for adjustment and an equitable adjustment shall be made by the CITY and the Contract modified accordingly. Nothing in this clause shall excuse the VENDOR from performing. 5. DEFAULT: Time is of the essence of this contract and if delivery of acceptable items or rendering of services is not completed by the time promised, the CITY reserves the right without liability, in addition to its other rights and remedies, to terminate this contract by notice effective when received by VENDOR; as to stated items not yet shipped or services not yet rendered, and to purchase substitute items or services elsewhere and charge the VENDOR with any and all losses incurred. 6. TRANSPORTATION CHARGES: Transportation expenses for all shipments shall be prepaid to destination. Shipments sent C.O.D. or freight collect without the CITY'S written consent will not be accepted and will, at VENDOR'S risk and expense be returned 10 VENDOR. No charges will be allowed by the CITY for transportation, packing, cartage or containers unless otherwise authorized in the Purchase Order. 7. UNAVOIDABLE DELAY: If the VENDOR is delayed in the delivery of goods purchased under the Purchase Order by a cause beyond its control, VENDOR must immediately upon receiving knowledge of such delay, give written notice to the CITY and request an extension of time. The CITY shall examine the request and determine if the VENDOR is entitled to an extension. 8. QUANTITY: Quantities furnished in excess of those specified in the Purchase Order will not be accepted and will be held at VENDOR'S risk and expense. 9. INSPECTION: Materials or equipment purchased are subject to inspection and approval at the CITY'S destination. The CITY reserves the right to reject and refuse acceptance of items which are not in accordance with the instructions, specifications, drawings, or data of VENDORS warranty (expressed or implied). Rejected materials or equipment shall be removed by, or at the expense of, the VENDOR promptly after rejection. 10. WARRANTY: The VENDOR warrants that all goods and services furnished hereunder will conform in all respects to the terms of this order, including any drawings, specifications, or standards incorporated herein, and that they will be free from latent and patent defects in materials, workmanship and title, and will be free from such defects in design. In addition, VENDOR warrants that said goods and services are suitable for, and will perform in accordance with, the purpose for which they are purchased, fabricated, manufactured and designed or for such other purposes as are expressly specified in this order. The CITY may retum any nonconforming or defective items to the VENDOR or require correction or replacement of the item at the time the defect is discovered, all at the VENDOR'S risk and expense . Acceptance shall not relieve the VENDOR of its responsibility. 11. REGULATORY COMPLIANCE: VENDOR represents and warrants that the goods or services fumished hereunder (including all labels, packages, and containers for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of Federal, State and local laws, including the Occupational Safety and Health Act as amended, with .respect to design, construction, manufacture or use for their intended purpose of said goods or services. VENDOR shall fumish "Material Safety Data Sheets" in compliance with the Florida Right To Know Law, Florida Statutes, Chapter 442. 12. ROYALTIES AND PATENTS: VENDOR shall pay all royalties and license fees. VENDOR shall defend all suits or claims for infringement of any patent, copyright or trademark rights and shall save the CITY harmless from loss on account thereof, 13. PAYMENT: Payments will be made in accordance with the terms on the face of this order, or the VENDOR'S invoice, whichever are more favorable to the CITY and payment date therefor shall be calculated from the receipt of invoice or final acceptance of the goods, whichever is later. 14. IDENTIFICATION: Invoices in duplicate with prices set out and giving the correct Purchase Order Number must be sent to the address shown on the face of this order, otherwise payment of VENDOR'S account may be delayed. The Purchase Order Number shall appear on all invoices, boxes, packages, shipping documents and correspondence, and the list of contents shall be enclosed in each box or package. 15. TERMINATION: CITY may, at any time, terminate this order in whole or in part by written or telegraphic notice or verbal notice confirmed in writing. Upon termination for convenience of Buyer, the Buyer will assume responsibility for specific contractual or scheduled financial commitments made prior to notice of termination. Any and all services, property, publications, or materials provided during or resulting from the Contract shall become the property of the Buyer. If, however, termination is occasioned by the VENDOR'S breach of any condition hereof, including breach warranty, or by VENDORS delay, except due to circumstances beyond the VENDOR'S control and without VENDOR'S fault or negligence, VENDOR shall not be entitled to any claim or costs or to any profit referred to in said clause, and Buyer shalt have against VENDOR all remedies provided by law and equity. 16. TAXES: CITY of Miami is exempt from State and local taxes. Exemption number is printed on the reverse side hereof. This Order shall serve as the exemption certificate. 17. LAW GOVERNING: This contract shall be governed by and construed according to the laws of the State of Florida. 18. ASSIGNMENT: Any assignment of this Purchase Order, including any performance of work hereunder, in whole or in part, or monies due hereunder, shall be void unless consented to by CITY in writing and CITY shall have no obligations to any assignee of VENDOR under any assignment not consented to in writing try THE CITY. 19. TERMS: The order total shall be paid by the CITY upon receipt of invoice from VENDOR which shall be subject to verification as to quantities and quality of goods delivered or services performed. 20. TAX: VENDOR doing business with the CITY shall not be exempt from paying sales tax to their suppliers for materials 10 fulfill contractual obligations with the CITY, nor shall any VENDOR be authorized to use the CITY Tax Exemption Number in acquiring such materials. 21. LOCAL RESOURCES: VENDOR shall give first priority to utilizing resources in the disaster area, including but not limited to procuring supplies and equipment, awarding sub -contracts, and employing workmen. 22. PAYMENT-CHANGESt-Payments.will.only be made to the..companyancLaddress-as.set.fortteon.Purchase Order unless the VEND.OR.has. requested a change thereto on official company letterhead, signed by an authorized officer of the company. 23. UNIFORM COMMERCIAL CODE: The Uniform Commercial Code (Chapter 672, Florida Statutes) shall prevail as the basis for contractual obligations between the VENDOR and CITY for any terms and conditions not specifically stated in this Purchase Order. 24. INSURANCE: In the event that insurance is required by the CITY in connection with this Purchase Order, VENDOR shall provide an Insurance Certificate, in a form acceptable 10 the CITY, naming the CITY as an additional insured, as proof of compliance therewith which said certificate shall constitute part of this Purchase Order. 25. BONDING: The CITY reserves the right to require the VENDOR to post a performance and payment bond in the amount of One Hundred percent (100%) of the Purchase Order total, upon award or at such time deemed necessary by CITY. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : FROM: Maurice Kemp, Fire Chief Department of Fire -Rescue Kenn th o ertson, D ct1 Depa ment of Purchasing DATE : November 19, 2010 FILE : SUBJECT: Purchase and Installation of Audio Visual Equipment - IFB No. 206203 AMENDMENT NO. 1 REFERENCES: ENCLOSURES: Enclosed please find Amendment No. 1 to IFB 206203 for the Purchase and Installation of Audio Visual Equipment. Effective November 19, 2010, the Purchasing Director approved an Amendment, pursuant to Section 1.52 Modifications or Changes in Purchase Order and Contracts and Section 2.13 Additions/Deletions of Facilities/Items/Products, to have the following items added, deleted, and modified from the contract: hems Added/Deleted/Modified: • SAMSUNG, MODEL# UN55C6500 55" LED 1080P HDTV (Modified) QUANTITY CHANGED FROM 13 TO 14 • CHIEF, MODEL# CMA-360 I -BEAM CLAMP (Modified) QUANTITY CHANGED FROM 10 TO 4 • CHIEF, ADJUSTABLE EXTENSION COLUMN MODEL NUMBER CHANGED FROM CMS-006009 TO CMS-0608 • CHIEF, MODEL # MCSU, FLAT PANEL COLUMN MOUNT FOR 30" TO 55" DISPLAY Deleted) • CHIEF, MODEL # PDCU, DUAL DISPLAY COLUMN MOUNT FOR 40" DISPLAY, UNIT PRICE: $490.00, QUANTITY: 4 (Added) • CHIEF, MODEL4 JWDSKUB,.WALL MOUNT FOR THE 40" LCD'S ROOM 308 & 309, UNIT PRICE: $260.00, QUANTIY: 4 (Added) • DELL, MODEL# 7609WU, DLP PROJECTOR 3850 LUMENS 1920 X 1200 WU XGA NATIVE RESOLUTION (Deleted) • DELL, MODEL# 311-9421, REPLACEMENT LAMP FOR DELL 7609WU (Deleted) • CHIEF, MODEL# CMA-440 SUSPENDED CEILING MOUNT KIT (Modified) QUANTITY CHANGED FROM 3 TO 2 • CHIEF, MODEL# CMA-006 EXTENSION PIPE FOR CEILING MOUNT PROJECTOR (Modified) QUANTITY -CHANGED -FROM 3 TO 2__..__-- • CHIEF, MODEL# RPA-U UNIVERSAL PROJECTOR MOUNT S130.00 3 $390.00 (Modified) QUANTITY CHANGED FROM 3 TO 2 • EXTRON, MODEL# MY-STD•IO-PWR.;1/0 PLATE -LAPTOP CONNECTOR HI POWER OUTLET (Deleted) • EXTRON, MODEL 26-512-02, 50' PLENUM CABLE PKG (Deleted) • EXTRON, MODEL# 60-583-11, ONE GANG MOUNTING FRAME-CPM 101, UNIT PRICE: $40.00, QUANTITY: 12 (Added) • EXTRON, MODEL# 70-433-13, AC POWER MODULE FOR LAPTOP MAIN-15 PIN HD FEMALE UNIT PRICE: $40.00, QUANTITY: 12 (Added) • EXTRON, MODEL# 70-372-11, VGA+AUDIO MODULE FOR LAPTOP MAIN -AC EXT-MAAP, UNIT PRICE: $63.00, QUANTITY: 12 (Added) • INTELIX, MODEL# DIGI-VGA-F, VGA+AUDIO OVER CAT-5 MAIN EOC (PAIR TxRx), UNIT PRICE: $410.00, QUANTITY: 12 (Added) • MIDDLE ATLANTIC, MODEL# U1, SHELVES FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE: $ $30.00, QUANTITY: 6 (Added) - • MIDDLE ATLANTIC, MODEL# VT-1, VENT BLANKS FOR INTELIX BALUNS (VGA OVER CAT- 5), UNIT PRICE: $10.00, QUANTITY: 6 (Added) • DVS, MODEL# CAT-5 CABLE, DVS CAT-5 CABLE PLENUM RATED, UNIT PRICE: $2]0.00, QUANTITY: 4 (Added) • DVS, MODEL# 5351, VGA 1 FT. FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE $4.00, QUANTITY: 12 (Added) • DVS, MODEL# 645, 3.5 MM 12 FT. FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE: $2.00, QUANTITY: 12 (Added) • DVS, 6628 VGA-SBNC BREAKOUT FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE: $7.00, QUANTITY: 12 (Added) • CRESTRON, MODEL# DGE-1, DIGITAL GRAPHICS ENGINE FOR TOUCH PANELS, QUANTITY: 1, UNIT PRICE: NO CHARGE (Added) CRESTRON, MODEL# C2ENET-2, ETHERNET CARD FOR MAIN PROCESSOR, QUANTITY: 1, UNIT PRICE: $725 (Added) • DVS, MSP, MISC. CONSUMABLES, UNIT PRICE INCREASED FROM $1,110 TO $2,285 (Modified) • EXTRON, MODEL # I/O PLATE, MCC STANDARD I/O PLATE (Deleted) • EXTRON, MODEL # 60-774-11, CONNECTION PLATE PODIUM (2) ROOM 308 & 309, UNIT PRICE: $40.00, QUANTITY: 4 (Added) • DVS, MODEL# 559, CONNECTION CABLES PODIUM ROOM 308 & 309, UNIT PRICE: $10.00, QUANTITY: 3 (Added) • MEDIA — TECH, MODEL# VP-00332, 1 X 16 RF DISTRIBUTION AMPLIFIER (Deleted) • SOLID SIGNAL, MODEL# DB8, HDTV OFF AIR UHF HDTV BOWTIE ANTENNA WITH PREAMP AND COAX RG6, UNIT PRICE: $80.00, QUANTITY: 1 (Added) • RONARD, MODEL# RON-118, WALL MOUNT FOR ABOVE HDTV ANTENNA, UNIT PRICE: $30.00, QUANTITY: 1 (Added) • RONARD, MODEL4 RON-DDMS, 5' GALVANIZED STEEL MAST, UNIT PRICE: $40.00, QUANTITY: 1 Added) • SPAUN, MODEL SMS3809NF, MULTI-SWITCH•FOR CABLE ANTENNA TO 8 OUTPUTS, UNIT PRICE: $325.00, QUANTITY: 1 (Added) • DVS INSTALLATION OF ABOVE ANTENNA SYSTEM, UNIT PRICE: $750.00, QUANTITY: 1 (Added) Enclosed is the Contract Award (Amendment) sheet for your reference. Please attach this amendment to the contract previously issued to you for future reference. When in need of any of these commodities, please refer to the contract to identify the vendor name, description and respective unit price. Should your department encounter any problems with the contractor, please document the problem and immediately advise Yusbel Gonzalez, Sr. Procurement Specialist, at (305) 416-1958 for assistance. cc: Bid File �1-it!!; taint CONTRACT AWARD IFB NO: DESCRIPTION: TERM OF CONTRACT: CONTRACT PERIOD: COMMODITY CODE: AMENDMENT NO. 1. 206203 PURCHASE AND INSTALLATION OF AUDIO VISUAL EQUIPMENT Pursuant to the Terms and Conditions stated in IFB 206203 Pursuant to the Terms and Conditions stated in IFB 206203 88011-00 SECTION #1 — VENDOR AWARD Maritime Mobile Communications d/b/a Digital Video Systems 3270 Executive Way Miramar, FL 33025 Contact: Jorge Necuze / Paul Wareham Phone: (954) 239-4410 Fax: (954) 239-4485 Email: jorgen(a digitalvideosystems.net / pauiw@)diaitalvideosystems.net SECTION #2 — AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CC AWARD DATE: OCTOBER 28, 2010 RESOLUTION NO: R-10-0478 TOTAL CONTRACT AMOUNT: $151,345 AMENDED AMOUNT: $151,272 INSURANCE REQUIREMENTS: YES PERFORMANCE BOND: N/A APPLICABLE ORDINANCES: N/A Notes: Funds allocated from Grant Year 2007 Urban Area Security Initiative Account No. P18-180011, T=01.08, A=1564, E=664000, 0=181000. Effective November 19, 2010, the Purchasing Director approved an Amendment, pursuant to Section 1.52 Modifications or Changes in Purchase Order and Contracts and Section 2.13 Additions/Deletions of Facilities/Items/Products to have the following items added, deleted, and modified from the contract: • SAMSUNG, MODELt UN55C6500 55" LED 1080P HDTV (Modified) QUANTITY CHANGED FROM 13 TO 14 CHIEF. MODEL!! CMA-360 I -BEAM CLAMP (Modified) QUANTITY CHANGED FROM 10 TO 4 CHIEF, ADJUSTABLE EXTENSION COLUMN MODEL NUMBER CHANGED FROM CMS-006009 TO CMS-0608 CHIEF, MODEL # MCSU, FLAT PANEL COLUMN MOUNT FOR 30' TO 55' DISPLAY (Deleted) • _CHIEF.,.MQDEL.f_PDCU,DUAL.DlSP1.AY_COLUMN.MQUNT.EOR_40.".DISPLAY,UNIT_PJICE:_5490.F0,QUANTITY:4_._. (Added) • CHIEF, MODELt JWDSKUB, WALL MOUNT FOR THE 40" LCD'S ROOM 308 & 309, UNIT PRICE: $260.00, QUANTIY: 4 (Added • DELL, MODEL' 7609WU, DLP PROJECTOR 3850 LUMENS 1920 X 1200 WU XGA NATIVE RESOLUTION (Deleted) DELL, MODELS 311-9421, REPLACEMENT LAMP FOR DELL 7609WU (Deleted) • CHIEF. MODEL# CMA-440 SUSPENDED CEILING MOUNT KIT (Modified) QUANTITY CHANGED FROM 3 TO 2 CHIEF, MODEL# CMA-006 EXTENSION PIPE FOR CEILING MOUNT PROJECTOR (Modified) QUANTITY CHANGED FROM 3 TO 2 • CHIEF. MODEL/ RPA-U UNIVERSAL PROJECTOR MOUNT S130.00 3 $390.00 (Modified) QUANTITY CHANGED FROM 3 T02 • EXTRON, MODEL# MY-STD40-PWR, UO PLATE -LAPTOP CONNECTOR 0(7 POWER OUTLET (Deleted) • EXTRON, MODEL# 26-512-02, 50' PLENUM CABLE PKG (Deleted) • EXTRON, MODEL# 60-583-11, ONE GANG MOUNTING FRAME-CPM 101, UNIT PRICE: $40.00, QUANTITY: 12 (Added) EXTRON, MODEL# 70-433-13, AC POWER MODULE FOR LAPTOP MAIN-15 PIN HD FEMALE , UNIT PRICE: $40.00, QUANTITY: 12 (Added) • EXTRON, MODEL# 70-372-1 1, VGA+AUDIO MODULE FOR LAPTOP MAIN -AC EXT-MAAP, UNIT PRICE: $63.00, QUANTITY: 12 (Added) • INTELIX, MODEL# DIG]-VGA-F, VGA+AUDIO OVER CAT-5 MAIN EOC (PAIR TxRx), UNIT PRICE: $4 ] 0.00, QUANTITY: 12 (Added) • MIDDLE ATLANTIC, MODEL# U1, SHELVES FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE: $ $30.00, QUANTITY: 6 (Added) MIDDLE ATLANTIC, MODEL# VT-1, VENT BLANKS FOR INTELIX BALUNS (VGA OVER CAT-5). UNIT PRICE: $10.00, QUANTITY: 6 (Added) • DVS, MODEL# CAT-5 CABLE, DVS CAT-5 CABLE PLENUM RATED, UNIT PRICE: $210.00, QUANTITY: 4 (Added) • DVS, MODEL# 5351, VGA I FT. FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE $4.00, QUANTITY: 12 (Added) • DVS, MODEL# 645, 3.5 MM 12 FT. FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE: S2.00, QUANTITY: 12 'Added) • DVS, 6628 VGA-SBNC BREAKOUT FOR INTELIX BALUNS (VGA OVER CAT-5), UNIT PRICE: $7.00, QUANTITY: 12 (Added) • CRESTRON, MODEL# DGE-1, DIGITAL GRAPHICS ENGINE FOR TOUCH PANELS, QUANTITY: 1, UNIT PRICE: NO CHARGE (Added). • CRESTRON, MODEL# C2ENET-2, ETHERNET CARD FOR MAIN PROCESSOR, QUANTITY: 1, UNIT PRICE: $725'Added) • DVS, MSP, MISC. CONSUMABLES, UNIT PRICE INCREASED FROM S I,110 TO S2,285 (Modified) • EXTRON, MODEL # U0 PLATE, MCC STANDARD U0 PLATE (Deleted) • EXTRON, MODEL # 60-774-11, CONNECTION PLATE PODIUM (2) ROOM 308 d 309, UNIT PRICE: $40.00, QUANTITY: 4 'Added) • DVS, MODEL# 559, CONNECTION CABLES PODIUM ROOM 308 R. 309, UNIT PRICE S10.00, QUANTITY: 3 (Added) • MEDIA — TECH, MODEL# VP-00332, 1 X 16 RF DISTRIBUTION AMPLIFIER (Deleted) • SOLID SIGNAL, MODEL# DB8. HDTV OFF AIR UHF HDTV BOWTIE ANTENNA WITH PREAMP AND COAX RG6, UNIT PRICE: $80.00, QUANTITY: 1 (Added) • RONARD, MODEL# RON-I 18, WALL MOUNT FOR ABOVE HDTV ANTENNA, UNIT PRICE: $30.00, QUANTITY: 1 (Added) • RONARD, MODEL# RON-DDMS, 5' GALVANIZED STEEL MAST, UNIT PRICE: $40.00, QUANTITY: 1 Added) • SPAUN, MODEL# SMS3809NF, MULTI -SWITCH FOR CABLE ANTENNA TO 8 OUTPUTS, UNIT PRICE: $325.00, QUANTITY: 1 (Added) • DVS INSTALLATION OF ABOVE ANTENNA SYSTEM, UNIT PRICE: $750.00, QUANTITY: 1 (Added) SECTION #3 - REQUESTING DEPARTMENT DEPARTMENT OF FIRE -RESCUE Contract Administrator: Chief Allen Joyce Phone: (305) 416-5402 SECTION #4 - PROCURING AGENCY CITY OF MIAMI, DEPARTMENT OF PURCHASING Buyer: Yusbel Gonzalez Phone: (305)-416-1958 Prepared By: Yusbel Gonzalez, 11/22/10 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE (SUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT: WWW. MIAMIGOV.COM/PROCUREMENT AWARD SHEET IFB 206203 - Purchase and Installation of Audio Visual Equipment Maritime Mobile Communications LLC d/b/a Digital Video Systems Item # Description Unit Quote Quantity i Quote Price (USD) tt i mere deb 1 $ 122,568.00 Pursuant to General Terms Conditions Section 1.10 (G) the ItzB-r- $ (1,210.00) and of the City did not the folle item: 100" Dry erase-Snaa-rtbeard- award g tt 53 in City's EOC Equipment list, 7/28/10) {Item the revised # 1 Audio Visual Equipment - REVISED Job 1 $ 121,255.00 if 2 Installation of Audio Visual Equipment Job 1 $ 30,017.00 TOTAL AMOUNT: $ 151,315.00 TOTAL AMOUNT REVISED ($121,255 + $30,017): $ 151,272.00 Attachment 1: Original Detailed quotation from Maritime Mobile Communications LLC d/b/a Digital Video Systems Attachment 2: Revised detailed quotation from Maritime Mobile Communications LLC d/b/a Digital Video Systems Created by: Yusbel Gonzalez, CPPB 11/12/2010 Amended/Revised: 11/19/2010 1 of 1 . **ATTACHMENT 1** MM. I.4,- IIIm m¢ E .11C MIyNI T`.41113IIGII4 G Ir!7i. ISOvaialLi) 100E111 d I1^JId1E ®®IDIDI nem .r vim/ VY11116 1el®L1#- 'Ir DIV Lu1 w.digknit friansyHbmBrlEx CONFIDENTIAL QUOTATION CITY OF MIAMI EMERGENCY OPERATIONS CENTER CITY OF MIAMI POLICE MIAMI, FL. IFB-206203 ATTN: LOURDES RODRIGUEZ Iorodrieuezr0lci,miami.8. us QUOTE: 04811 DATE: 08-12-2010 VALID: 30 DAYS FOB: ORIGIN PHONE: 305-400-5033 CELL: FAX: BRAND ( MODEL I DESCRIPTION I PRICE O I 'EXTENDED SAMSUNG CHIEF CHIEF CHIEF CHIEF SAMSUNG DELL DELL NEC NEC NEC CHIEF CMA-440 CHIEF CMA-006 CHIEF RPA-U CONTEMP. RES. 232-ATSC CONTEMP. RES. RK2HD STARTECH CPNT2VGAA KRAMER VP-2X2 KRAMER VP-4X4XL EXTRON P/2 DA2xi MT EXTRON MT-STD-1D PWR RGB SPECTRUM HDx-4/0 EXTRON 60-469.01 SHURE MX-418S5/C SHURE ULXS124.85 BI-AMP NEXIA-SP BI-AMP MXA-75 BI-AMP MXA-150 ATLAS FAP62T ATLAS FAP42T CRESTRON CNX-B1219 CRESTRON PRO2 CRESTRON C21R-8 CRESTRON V15-B DVS MSP EXTRON 26.512-02 EXTRON NO PLATE KRAMER RK-1 MIDDLE ATLANTIC SR-46-28 MIDDLE ATLANTIC DWR-RR46 MIDDLE ATLANTIC GUARD MIDDLE ATLANTIC AXS-FAN-K MIDDLE ATLANTIC FC-4-1C MIDDLE ATLANTIC OCAP-3 MIDDLE ATLANTIC PFD-46 MIDDLE ATLANTIC PDT-2020C-NS MIDDLE ATLANTIC LBP-1A MIDDLE ATLANTIC LBP-2A MIDDLE ATLANTIC LSP-4A MIDDLE ATLANTIC RM-LCD-PNLV QOMO OWB100WS-EM MEDIA -TECH VP-00332 UN55C6500 55'LED I000P HDTV LTTU LED MOUNTING FOR 36" - 03" LED DISPLAY CMA-360 I-BGAM CLAM° CMS-006009 ADJUSTABLE EXTENSION COLUMN MCSU FLAT PANEL COLUMN MOUNT FOR 30" TO 55" DISPLAY UN40C6500VFXZA 40: LED DISPLAY 7609WU DLP PROJECTOR 385D LUMENS 1920 X 1200 WUXGA NATIVE RESOLUTION 311-9421 REPLACEMENT LAMP FOR DELL 7609WU NP-4100002L DLP PROJECTOR 6200 LUMENS NP12CP REPLAC_MENTLAMPS Epp NEC ADVEXON2-1 rEXTENDED WARRANTY - 2 YEAR ADDITIONAL WARRANTY SUSPENDED CEILING MOUNT KIT EXTENSION PIPE FOR CEILING MOUNT PROJECTOR UNIVERSAL PROJECTOR MOUNT HD TUNER. DUAL RACK MOUNT KIT FOR 232-ATSC AV COMPONENT TO VGA CONVERTER WITH AUDIO (AS SPECIFIED) XGA SWITCHER W/ AUDIO XGASWITCHER WI AUDIO 60-500-21 VGA DA WITH SO I/O PLATE -LAPTOP CONNECTOR W/ POWER OUTLET QUADVIEW HDx 4 WINDOW SYSTEM WITH 4 GRAPHIC/HD INPUTS AND 32 X 32 RGB4 STEREO AUDIO MATRIX GOOSENECK MICROPHONE WI SHOCK MOUNT UHF WIRELESS MICROPHONE KIT DIGITAL AUDIO PROCESSOR BIAMP 75 WATT AMPLIFIER BIAMP 150 WATT AMPLIFIER 32W/70V SPEAKER-6 INCH -PAIR 4 INCH CEILING SPEAKER PAIR BUTTON MATE 52 W/ VOLUME CONTROL KNOB CENTRAL CONTROLLER IR WC CARD TOUCH SCREEN MISC. CONSUMABLES 50' PLENUM CABLE PKG MCC STANDARD I/O PLATE RACK EARS MOUNTING KR FOR KRAMER VP-2X2 SWITCHER SR SERIES PIVOTING RACK REAP, RACK RAILS FAN GUARDS FAN THERMOSTAT FAN CONTROL VENTED CLAMPING RACK SHELF LOCKED PLEXI FRONT DOOR PDT SERIES 20 AMP 20 OUTLET POWER " L" BAR " L" BAR 2" OFFSET "L" BAR 4" OFFSET RACKMOUNT FOR TOUCH SCREEN PANELS 105" ELECTROMAGNETIC INTERACTIVE DUAL PEN WHITEBOAR 1 X 16 RF DISTRIBUTION AMPLIFIER This item was not awarded. $1,790.00 S200.00 $100 OD $40.00 $100.00 $990.00 S3,520.00 Z330.00 S3.810.00 S470.00 S140.00 $80.00 S10,00 S 130.00 S780.00 S40,00 S100.00 3360.00 $550.00 $310.00 S210,00 $5,830.00 S23,990.00 $/90.00 5880.00 $1,220.00 S480.00 S550.00 S80.00 560.00 S280.00 .$2,000.00 $390.00 S2,440.00 .$1,110.00 $150.00 $120.00 S60,00 S990,00 S60.00 $6.00 S00.00 S130.00 S30.00 $380.00 $140.00 S20.00 S40.00 S50.00 S40.00 S1,240.00 5110.00 13 $23,270.00 14 S2,800.00 10_ Si 600_00 10 $400.00 10 $1,600.00 13 $12,670.00 1 $3,520.00 1 .$330.00 2 $7,620.00 2 S940.00 5.140.00 3 $240.00 3 S30.00 3 S300.00 4 $3,120.00 2 $80,00 4 S400.00 1 S360.00 1 S550.00 2 $620.00 12 $2,520.00 1 $5,830.00 1 S23,990.03 1 S190,00 1 S880.00 1 $1,220.00 2 5960.00 1 $550.00 4 S320.00 2 S120.00 2 S.560.00 2 S4,000.00 2 $780.00 2 S4,880.00 1 51,110.00 29 S4,350.00 3 S350.00 1 S69.00 2 $1.980,00 2 S120.00 8 S48.00 8 5640.00 2 S260.00 6 E180.00 2 S760.00 4 S560.00 2 $40.00 2 S80.00 2 S100.00 2 $80.00 $1.240.00 2 5220.00 PREPARED BY: Paul Wareham E-mall: paulw©dlgItelvldeosystems.net ACCEPTED_BY. • DAT.._.. 'S1013.TO;TAL-: 'SHIPPING: TAY' S11:9,868:00 NIA . TO.T+A'L-: c'C5ii22c568:00 Thank You! s "INCOMING FREIGHT AND ANY APPLICABLE SAA �}yt6yI�1 1SIONL. 064'ZJE''S1P --" PRICES BASED ON o51A t`� Pb-,1xeu rv,. ••e) FAX: 954-239-4485 Miramar, FI. 33025 TO FINAL INVOICE IF NOT REFLECTED ON .THIS QUOTE - H /-CHECK FORM OF W EffT"'”.n L\S0 mom. --- &,®m.. j .a---..... Fa MI ",.' 0I@N. N /MM. ®®I I V®ISL P ME . NMI 1 1WQJl0, )' 'Qle9en. WWI 1 909131G" 1mGml MIMI .r WW1 lime www.dlgItol uldoosys[Bms.nol DVS DVS DVS DVS CONFIDENTIAL QUOTATION CITY OF MIAMI EMERGENCY OPERATIONS CENTER CITY OF MIAMI POLICE. MIAMI . FL. IFS-200203 ATTN: LDURDES RODRIGUEZ f orp{7 rip uez(Tci. minm i. e.p s DESCRIPTIOt THE FOLLOWING PROPOSAL INCLUDES ALL OF THE INSTALLATION , ELECTRICAL, SYSTEM DESIGN G CAD DRAWINGS, CUSTOM PROGRAMMING, MOVING OF ALL ELECTRICAL OUTLETS PER PLANS. INSTALLATION OF MONITORS, PROJECTORS SMARTBOARD-ACCORDING TO_SUBMITTED PLANS INSTALLRACLC NCLOSUR= TEST AND TERMINATE ALL CONNECTIONS, TRAINING AND COMMISSIONING. PROJECT MGMT SYSTEM DESIGN, SYSTEM TEST AND PROGRAMMING. CAD DRAWINGS COPIES OF ALL COMPUTER. DRAWINGS IN PRINT AND DISC. QUOTE:64811 DATE: 08-12-2010 VALID: 30 DAYS FOE: DESTINATION PHONE: 30C-400.5033 CELL: FAX: PRICE I Q I EXTENDE fNSTALLATION CABLE INSTALLATION, MONITORS, RACK BUILD OUT, PODIUM INTEGRATION PROJECTORS , MOUNTS AND SMARTBOARD ELM -FUGAL ELECTRICAL CONTRACTOR INSTALLATION AND MATERIALS, GENERAL ADMINISTRATION SERVICES. CITY DF MIAMI PERMIT CONSTRUCTION PERMITS FOR PROJECT - IFB-206203 $5,512.00 1 $5,812.00 $1,230,00 1 $1,230.00 $8,815.0 — 1 $B,EI5.00 $11,060.00 1 811.,060.00 $3,500.00 1 $3,500.00 PREPARED BY: Paul Wareham ACCEPTED BY: E-mail: pautw@dIgltalvItleosyatams.net DATE: SUBTOTAL: 530,017.00 SHIPPING: 7BD TAX: NIA 'TOTAL: 30.017.00 N 0 T Thank Your "INCOMING FREIGHT=ANO=ANF-APPEICA86ESAL5-TAXSVM/IEGBE=ADDED TO:FINAL=INVOICETF=NOT:REFLECTED-Ohmils-auOTE' ^' PRICES BASED ON ESTABLISHED TE-RMS OR CASH / CHECK FORM OF PAYMENT"' PHONE: 954-239441 D FAX: 954-2394485 DIGITAL VIDEO SYSTEMS 3270 Executive. Way Miramar, FI. 33025 W W W. D1 GJTAL V I DEO S Y STE M S. N ET ATTACHMENT NO. 2 .7 wmefc. 10318E �. a!'?:Ifti�E;, l'IG.9G:. ' Mtn n `CC_,t74. i' D S'll. WIFE D LLjLI; ' W ICDt31C Z Sj I•i1F.' S-'C104 Rem ► (21I4. r '4191F3t, / ".4, / CONFIDENTIAL QUOTATION CITY OF MIAMI EMERGENCY OPERATIONS CENTER CITY OF MIAMI POLICE MIAMI, FL. IFB-208203 ATTN: YUSBEL GONZALEZ Yn onza!ezAnmiami nov. [om QUOTE: 64611 DATE: 11.17-2010 VALID: 30 DAYS FOB: ORIGIN PHONE: 305-416-1958 CELL: FAX: 305-400.5104 BRAND MODEL I DESCRIPTIO' I PRICE ' 0 EXTENDED SAMSUNG UN55C6500 55" LED 1080P 1-ID7V Si.790.00 13 $23.270.00 CHIEF LTTU LED MOUNTING FOR 36" - 63" LED DISPLAY S200.00 13 $2,600.00 CHIEF CMA-360 1-BEAM CLAMP 5160.00 4 $640.00 CHIEF CMS-0608 ADJUSTABLE EXTENSION COLUMN 6' TO 8' 510500 4 $420.00 CHIEF POCU DUAL DISPLAY COLUMN MOUNT FOR 40" DISPLAY 5490.00 4 $1,960.00 CHIEF JWDSKUB WALL MOUNT FOR THE 40" LCD'S ROOM 308 & 309 S260.00 4 $1,040.00 SAMSUNG UN40C6500VFXZA 40: LED DISPLAY S990.00 13 S12,870.00 NEC NP-410008ZL DLP PROJECTOR 6200 LUMENS $3,810.00 2 57,620.00 NEC NP12LP REPLACEMENT LAMPS FOR NEC 5470.00 2 5940.00 NEC ADVEXON2-1 EXTENDED WARRANTY - 2 YEAR ADDITIONAL WARRANTY S140.00 1 5140.00 CHIEF CMA-440 SUSPENDED CEILING MOUNT KIT 580.00 2 S160.00 CHIEF CMA-006 EXTENSION PIPE FOR CEILING MOUNT PROJECTOR $10.00 2 $20.00 CHEF RPA-U UNIVERSAL PROJECTOR MOUNT $130.00 2 $260.00 CONTEMP. RES. 232-ATSC HD TUNER $780.00 4 $3,120.00 CONTEMP. RES. RK2HD DUAL RACK MOUNT KIT FOR 232-ATSC 540.00 2 $80.00 STARTECH CPNT2VGAA AV COMPONENT TO VGA CONVERTER WITH AUDIO (AS SPECIFIED) $100.00 4 $400.00 KRAMER VP-2X2 XGA SWITCHER WI AUDIO $360.00 1 5360.00 KRAMER VP-4X4XL XGA SWITCHER WI AUDIO S550.00 1 S550.00 EXTRON P/2 DA 2xi MT 60-506-21 VGA DA WITH EQ 5310.00 2 $629.00 EXTRON 60-583-11 ONE GANG MOUNTING FRAME-CPM 101 $40.00 12 $480.00 EXTRON 70-433-13 AC POWER MODULE FOR LAPTOP MAIN-15 PIN HD FEMALE 540.00 12 $480.00 EXTRON 70-372-11 VGA+AUDIO MODULE FOR LAPTOP MAIN -AC EXT-MAAP $63.00 12 $756.00 INTELIX DIGI-VGA-F VGA+AUDIO OVER CAT-5 MAIN EOC (PAIR TxRx) 5410.00 12 $4,920.00 MIDDLE ATLANTIC U1 SHELVES FOR INTELIX BALUNS (VGA OVER CAT-5) $30.00 6 5/80.00 MIDDLE ATLANTIC VT-1 VENT BLANKS FOR INTELIX BALUNS (VGA OVER CAT-5) 510.00 6 $60.00 DVS CA7-5 CABLE DVS CAT-5 CABLE PLENUM RATED- 5210.00 4 S640.00 DVS 5351 VGA 1 FT. FOR INTELIX BALUNS (VGA OVER CAT-5) 54.00 12 $48.00 DVS 645 3.5 MM 12 FT. FOR INTELIX BALUNS ( VGA OVER CAT-5) 5200 12 $24.00 DVS 6628 VGA-56NC BREAKOUT FOR INTELIX, BALUNS ( VGA OVER CAT-5) $7.00 12 564.00 RGB SPECTRUM HDx.-4/0 QUADVIEW HDx 4 WINDOW SYSTEM WITH 4 GRAPHIC/HD INPUTS AND 55,830.00 1 $5,830.00 EXTRON 60-469-01 32 X 32 RGB + STEREO AUDIO MATRIX $23,990.00 1 S23.990.00 SHURE MX-418SE/C GOOSENECK MICROPHONE W/SHOCK MOUNT S190.00 1 $190.00 SHURE ULXS124-85 UHF WIRELESS MICROPHONE KIT $880.00 1 S880.00 BI-AMP NEXIA-SP DIGITAL AUDIO PROCESSOR 51,220.00 1 S1,220.00 BI-AMP MXA-75 BIAMP 75 WATT AMPLIFIER $480.00 2 $960.00 Ell -AMP MXA-150 BIAMP 150 WATT AMPLIFIER $550.00 1 5550.00 ATLAS FAP62T 32W/70V SPEAKER-6 INCH -PAIR $80.00 4 $320.00 ATLAS FAP42T 4 INCH CEILING SPEAKER PAIR $60.00 2 $120.00 CRESTRON CNX-B128 BUTTON MATE 52 W/ VOLUME CONTROL KNOB 5280.00 2 8560.00 CRESTRDN PRO2 CENTRAL CONTROLLER $2,000.00 2 $4,00000 CRESTRON C21R-8 IR 60 CARD $390 00 2 S780.00 CRESTRON V15-TILT-B 15" TOUCH DISPLAY FOR PODIUM TILT BASE $2,440.00 2 $4,880,00 CRESTRON DGE-1 DIGITAL GRAPHICS ENGINE FOR TOUCH PANELS S2,225.00 1 N1C CRESTRON C2ENET-2 ETHERNET CARD FOR MAIN PROCESSOR 5725.00 1 $725.00 DVS MSP MISC. CONSUMABLES $2,285.00 1 $2,285.00 EXTRON 60-774-11 CONNECTION PLATE PODIUM (2) ROOM 308 & 309 $40.00 4 $160.00 DVS 559 CONNECTION CABLES PODIUM ROOM 308 & 309 S10.00 3 530.00 KRAMER RK-1 RACK EARS MOUNTING KIT FOR KRAMER VP-2X2 SWITCHER $60.00 1 560.00 MIDDLE ATLANTIC SR-46-28 SR SERIES PIVOTING RACK $990.00 2 S1,980.00 MIDDLE ATLANTIC DWR-RR46 REAR RACK RAILS $60.00 2 S120.00 MIDDLE ATLANTIC GUARD FAN GUARDS S6.00 8 548.00 MIDDLE ATLANTIC AXS-FAN-K FAN $80.00 6 $640.00 MIDDLE ATLANTIC FC-4-1C THERMOSTAT FAN CONTROL $130.00 2 S260.00 MIDDLE ATLANTIC OCAP-3 VENTED CLAMPING RACK SHELF $30.00 6 $180.00 MIDDLE ATLANTIC PFD-46 LOCKED PLEXI FRONT DOOR $380.00 2 5760.00 MIDDLE ATLANTIC PDT-2020C-NS PDT SERIES 20 AMP 20 OUTLET POWER $140.00 4 S560.00 MIDDLE ATLANTIC LBP-1A " L" BAR $20.00 2 540.00 MIDDLE ATLANTIC LBP-2A " L" BAR 2" OFFSET $40.00 2 $80.00 MIDDLE ATLANTIC LBP-4A "L"BAR 4" OFFSET $50.00 2 $100,00 MIDDLE ATLANTIC RM-LCD-PNLV RACKMOUNT FOR TOUCH SCREEN PANELS $40.00 2 580.00 SOLID SIGNAL DB8 HDTV OFF AIR UHF HDTV BOWFIE ANTENNA WITH PREAMP AND COAX RG6 380,00 1 S80.00 RONARD RON-118 WALL MOUNT FOR ABOVE HDTV ANTENNA $30.00 1 $30.00 RONARD RON-DDMS 5' GALVANIZED STEEL MAST 540.00 1 $40.00 SPAUN -' SMS3809NF MULTI -SWITCH FOR CABLE ANTENNA TO 8 OUTPUTS $325.00 1 S325.00 DVS '-'- -INSTALLATION- INSTALLATION -OF -ABOVE -ANTENNA -SYSTEM ----- - _- --... _ -_ _.$750.00 _ _1. - -S750.00_ PREPARED BY: Paul Wareham E-mail: paulw@dioitalvideosystems.net SUBTOTAL: 5118,555.00 - _ - SHIPP NG: $2,700.00 ACCEPTED BY: - DATE: TAX: NIA . TOTAL: $121.255.00 N • THE ABOVE REVISIONS INCLUDES NEW DUAL MONITOR MOUNTS AND HARDWARE, NEW CAT-5 SOLUTION UTILIZING O VGA+AUDIO OVER CAT-5 RATED PLENUM CABLE. NEW RF DISTRIBUTION , NEW HDTV ANTENNA SYSTEM WITH T MOUNTING AND INSTALLATION. ADDITIONAL CRESTRON HARDWARE FOR REMOTE MONITORING AT PODIUM E DVS WILL INCLUDE ONE CRESTRON DGE-1 GRAPHICS ENGINE AT NO CHARGE FOR TOUCH PANEL - - - DIGITAL VIDEO SYSTEMS . ' PHONE! 85 QN94C4)(8EIGHT AND ANY APPLICABLE SALES TAXES WIL13QE i56 )99 g,L INVOICE IF NOT REFLECTED ONV( (�C.7tLVIDEOSYSTOM. FAX: 954.239.4486 "' PRICES EASED ON ESTABLISHED TERI 4MI MINPC FORM OF PAYMENT'•, SC> 7 !p li /J /3 /S /7 20 ,? J 4 /C' .:21 0 A/ F .7)( b 1 9- al.z- t 7 14y 7 2,S' h�l ,0 0' '3 / 317 33 3y./4 3 4' 3)4 c 3S :37 4 3713 39 3J H/ 4� 4'3 9 4/S 9(7' C/ CQ' Sc s/ ,9- •/ /3 Si C ;-/ C) .NET I tami ram. r+wruu F iR Metal %Olt Jr l®B, ' DEMI \ 'moan P 10m m., IMmI 1 'mos, Jr 'WE late:. Ilea MI 1 '181016' '®®C1 1®S71 ,r CO®' \®01 1®®L� 1v wwtru.dl9lloluldeosystems.ne I Or?' ' C" / CY%1C 1 CONFIDENTIAL QUOTATION CITY OF MIAMI EMERGENCY OPERATIONS CENTER . CITY OF MIAMI POLICE MIAMI , FL. IFB-206203 ATTN; LOURDES RODRIGUEZ 10r00rin aezOmgl mlaml QUOTE: 64011 DATE; 08-12.201 D VALID; 30 DAYS FOB: DESTINATION PHONE: 30G-4 H-5033 CELL; FAX: BRAVO ( MODEL DESCRIPTION 1 PRICE (Qj EXTENDED THE FOLLOWING PROPOSAL INCLUDES ALL OF THE INSTALLATION , ELECTRICAL, SYSTEM DESIGN & CAD DRAWINGS, CUSTOM PROGRAMMING, MOVING OF ALL ELECTRICAL OUTLETS PER PLANS. INSTALLATION OF MONITORS, PROJECTORS SMARTBOARD-ACCORDING TO-SUBMIT-LED_P-LANS.-INSIALL.RACK-ENCLOSURE DVS DVS PROJECT MGMT CAD DRAWINGS TEST AND TERMINATE ALL CONNECTIONS, TRAINING AND COMMISSIONING. SYSTEM DESIG11, SYSTEM TEST ANI7 PROGRAMMING. COPIES OF ALL COMPUTER DRAWINGS IN PRINT AND USG. $5,612.00 1 $1,230.00 1 $5,612.00 $1,230.00 DVS . DVS CITY OF MIAMI INSTALLATION ELCTRICAL PERMIT I CABLE INSTALLATION, MONITORS, RACK BUILD OUT, PODIUM INTEGRATION PROJECTORS, MOUNTS AND SMARTBOARD ELECTRICAL CONTRACTOR INSTALLATION AND MATERIALS, GENERAL ADMINISTRATION SERVICES. CONSTRUCTION PERMITS FOR PROJECT - IFB-206203 $6,615.OD 1 $11,060.00 1 $3,500.00 1 $8,615.00 $11,060.00 S3,500.00 PREPARED BY: Paul Wareham 'E-mall:pauiwtIttdlaltalvIdoosyatems,net SUBTOTAL: SHIPPING: TAX: $30,017.00 TBD NIA ACCEPTED BY: DATE: , TOTAL: 530.017-00 • N 0 T E Thank You! INCOMING.FREIGHT-ANtrkel APPEICABLE-SAGEST-AXES-WILL-BE-ADOED-TO.FINAL.INVOICE:IFNOT'REFEECTED-ON'THIS-QUOTE• "' PRICES BASED ON ESTAELISHED TERMS OR CASH ICHECK FORM OF PAYMENT" —' PHONE: 954-239-4410 FAX: 954.239-4485 DIGITAL VIDEO SYSTEMS 3270 Execullve.Way Miramar, FI. 33025 WWW.OIGITAL VIDEOSYSTEMS.NET CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: FROM : Maurice Kemp, Fire Chief Department of Fire -Rescue KenntTi Robertson,Di c or Department of Purchasing DATE: November 12, 2010 FILE: SUBJECT: Purchase and Installation of Audio Visual Equipment - IFB No. 206203 REFERENCES: ENCLOSURES: Please find enclosed a copy of the recently approved bid contract for the Purchase and installation of Audio Visual Equipment. The Department of Fire -Rescue is .urged to carefully review the contract in detail to become familiar with its prices, terms and conditions. If your department is unable to locate a particular item on the contract, please contact the appropriate Buyer for assistance. No other goods or services can be purchased under this contract except those specified in the contract. When requesting this commodity or service, the IFB and Resolution Nos. should be cited in the requisition. It shall be the responsibility of the using department to properly administer the contract to ensure that the contractor and the City perform all contractual obligations. In the execution of this responsibility, using departments should monitor vendor performance, inspect goods at time of delivery and check for accuracy in billing. Should your department encounter any problems with the contractor, please document the problem and immediately advise Yusbel Gonzalez, CPPB, Sr. Procurement Specialist, at (305) 416-1958 for assistance. cc: Bid File f tami CONTRACT AWARD IFB NO: DESCRIPTION: TERM OF CONTRACT: CONTRACT PERIOD: COMMODITY CODE: 206203 PURCHASE AND INSTALLATION OF AUDIO VISUAL EQUIPMENT. Pursuant to the Terms and Conditions stated in IFB 206203 Pursuant to the Terms and Conditions stated in IFB 206203 88011-00 SECTION #1 — VENDOR AWARD Maritime Mobile Communications d/b/a Digital Video Systems 3270 Executive Way Miramar, FL 33025 Contact: Jorge Necuze / Paul Wareham Phone: (954) 239-4410 Fax: (954) 239-4485 Email: iorgen(tildigitalvideosystems.net / paulw(a�diaitalvideosystems.net SECTION #2 — AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CC AWARD DATE: OCTOBER 28, 2010 RESOLUTION NO: R-10-0478 TOTAL CONTRACT AMOUNT: $151,345 AMENDED AMOUNT: N/A INSURANCE REQUIREMENTS: YES PERFORMANCE BOND: N/A APPLICABLE ORDINANCES: N/A Notes: Funds allocated from Grant Year 2007 Urban Area Security Initiative Account No. P=18-180011, T=D1.08, A=1564, E=664000, 0=181000. SECTION #3 - REQUESTING DEPARTMENT DEPARTMENT OF FIRE -RESCUE Contract Administrator: Chief Allen Joyce Phone: (305)416-5402 SECTION #4 - PROCURING AGENCY CITY OF MIAMI, DEPARTMENT OF PURCHASING Buyer: Yusbel Gonzalez Phone: (305)-416-1958 Prepared By: Yusbel Gonzalez, 11/22/10 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION - CONTAINED HEREIN 'IS"AVAILABLE 'IN THE (SUPPLIER INFORMATION SECTION OF OUR WEBPAGE-AT: WWW. MIAMIGOV.COM/PROCUREMENT AWARD SHEET IFB 206203 - Purchase and Installation of Audio Visual Equipment Maritime Mobile i Communications LLC d/b/a Digital Video Systems Item # Description Unit Quote Quantity 1 Quote Price (USD) # 1 Audio Visual Equipment Job 1 $ 122,568.00 Pursuant to General Terms and Conditions Section 1.10 (G) of the IFB, the City did not award the following item: 100" Dry -erase Smartboard (Item # 53 in the.City's EOC Equipment List, revised 7/28/10) $ (1,240.00) I # 2 Installation of Audio Visual Equipment Job 1 $ 30,017.00 i TOTAL AMOUNT: $ 151,345.00 Attachment 1: Detailed quotation from Maritime Mobile Communications LLC d/b/a Digital Video Systems Created by: Yusbel Gonzalez, CPPB 11/12/2010 1 of 1 **ATTACHMENT 1** L]=MR 01dr^... 111111111 ` IMPS, erIBM. .. Mali t Q®G16. F UIIOIml. f WEE' MOM MOE ,r Astir mem i1ID/11L".0' y� •�..ai' www.dlgtnlubensyetsmenet BRAND MODEL SAMSUNG CHIEF CHIEF CHIEF CHIEF SAMSUNG DELL DELL NEC NEC NEC CHIEF CHIEF CHIEF CONTEMP.RES. CONTEMP. RES. STARTECH KRAMER KRAMER EXTRON EXTRON RGB SPECTRUM EXTRON SHURE SHURE BI-AMP Bl-AMP BI-AMP ATLAS ATLAS CRESTRON CRESTRON CRESTRON CRESTRON DVS EXTRON EXTRON KRAMER MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC MIDDLE ATLANTIC QOMO MEDIA -TECH UN55C6500 LTTU CMA:360 CMS-006009 MCSU UN40C6500VFXZA 7609WU 311-9421 NP-4100082L NP12LP ADVEXON2-1 CMA-440 CMA-066 RPA-U 232-ATSC RK2HD CPNT2VGAA VP-2X2 VP-4X4XL P/2 DA2xi MT MT-STD-10-PWR HDx-4/0 60-469-01 MX-418S6/C ULXS124-85 NEXIA-SP MXA-75 MXA-150 FAP62T FAP42T CNX-8129 PRO2 C2IR-8 V15-B MSP 26-512-02 NO PLATE RK-1 SR-48-28 DWR-RR46 GUARD AXS-FAN-K FC-4-1C OCAP-3 PFD-46 PDT-2020C-NS LBP-1A LBP-2A LBP-4A RM-LCD-PNLV QWB100WS-EM VP-00332 CONFIDENTIAL QUOTATION CITY OFF MIAMI EMERGENCY OPERATIONS CENTER CITY OF MIAMI POLICE MIAMI, FL. 1FB-206203 ATTN' LOURDES RODRIGUEZ IorodriouezCo?ci,miaml.9. us DESCRIPTION 55" LEO 1080P HDTV LED MOUNTING FOR 36" - 63" LED DISPLAY LBEAM_CLAMP ADJUSTABLE EXTENSION COLUMN FLAT PANEL COLUMN MOUNT FOR 30"TO 55" DISPLAY 40: LED DISPLAY DLP PROJECTOR 3850 LUMENS 1920 X 1200 WUXGA NATIVE RESOLUTION REPLACEMENT LAMP FOR DELL 7609WU DLP PROJECTOR 6200 LUMENS REPLACEMENT LAMPS FOR NEC EXTENDED WARRANTY - 2 YEAR ADDITIONAL WARRANTY SUSPENDED CEILING MOUNT KIT EXTENSION PIPE FOR CEILING MOUNT PROJECTOR UNIVERSAL PROJECTOR MOUNT HD TUNER DUAL RACK MOUNT KIT FOR 232-ATSC AV COMPONENT TO VGA CONVERTER WITH AUDIO (AS SPECIFIED) XGA SWITCHER WI AUDIO XGA SWITCHER W/ AUDIO 60-506-21 VGA DA WITH EC I/O PLATE -LAPTOP CONNECTOR W/ POWER OUTLET QUADVIEW HDx 4 W1NDOW SYSTEM WITH 4 GRAPHIC/HD INPUTS AND 32 X 32 RGB+ STEREO AUDIO MATRIX GOOSENECK MICROPHONE WI SHOCK MOUNT UHF WIRELESS MICROPHONE KIT DIGITAL AUDIO PROCESSOR BIAMP 75 WATT AMPLIFIER BIAMP 150 WATT AMPLIFIER 32W/70V SPEAKER-6 INCH -PAIR 4 INCH CEILING SPEAKER PAIR BUTTON MATE 52 W/ VOLUME CONTROL KNOB CENTRAL CONTROLLER IR I/O CARD TOUCH SCREEN MISC. CONSUMABLES 50' PLENUM CABLE PKG MCC STANDARD I/O PLATE RACK EARS MOUNTING KIT FOR KRAMER VP-2X2 SWITCHER SR SERIES PIVOTING RACK REAR RACK RAILS FAN GUARDS FAN THERMOSTAT FAN CONTROL VENTED CLAMPING RACK SHELF LOCKED PLEXI FRONT DOOR PDT SERIES 20 AMP 20 OUTLET POWER " L" BAR L" BAR 2" OFFSET "L" BAR 4" OFFSET RACKMOUNT FOR TOUCH SCREEN PANELS 105" ELECTROMAGNETIC INTERACTIVE DUAL PEN 1 X 16 RF DISTRIBUTION AMPLIFIER This item was not awarded. QUOTE: 64811 DATE: 08-12.2010 VALID: 30 DAYS FOB: ORIGIN PHONE: 305-400-5033 CELL: FAX: j PRICE L Q JEXTENDED S1.790.00 13 S23.270.00 S200.00 14 $2,800.00 S960_MD 10 $3 600.00 $40.00 10 $400.00 $160.00 10 $1,600.00 $990.00 13 $12,870,00 53,520.00 1 $3,520.00 S330.00 1 $330.00 S3,810.00 2 $7,620.00 S470.00 2 S940.00 S140.00 1 $140.00 $80.00 3 S240.00 510.00 3 530.00 5130.00 3 5390,00 5780.00 4 S3,120.00 $40.00 2 580.00 S100.00 4 S400.00 S360.00 1 S360.00 S550.00 1 5550.00 S310.00 2 S620.00 S210.00 12 02,620.00 55,830.00 1 $5,830.00 S23,990.00 1 $23,990,00 S190.00 1 $190.00 S880.00 1 S880.00 S1,220.00 1 $1,220.00 S480.00 2 S950.00 S550.00 1 $550.00 S80.00 4 S320.00 $60.00 2 S120.00 5280.00 2 5560.00 S2,000.00 2 54,000.00 5390.00 2 $780.00 52,440.00 2 54,860.00 .51,110.00 1 S1,110.00 S150.00 2S S4,350.00 $120.00 3 S360.00 $60.00 1 S60.00 S990.00 2 $1,980.00 S60.00 2 5120.00 $6.00 8 $48.00 S80.00 8 $640.00 $130.00 2 S260.00 S30.00 6 5180.00 5380.00 2 S760.00 $140.00 4 5560.00 S20.00 2 $40.00 S40.00 2 $80.00 550.00 2 S100.00 S40.00 2 $80.00 $1,240.00 1 S1.240.00 $110.00 2 5220.OD PREPARED BY: Paul Wareham E-mall: paulw@dlgltalvIdeosystems.net ACCEPTED.BY: :'SUBTOTAL•'; 'SHIPP NG; TAX!' .TOTAL:' ;86800 700i0t) L,-,154'22156Bi00 Thank You! -INCOMING FREIGHT AND ANY APPLICABLE SAg.L1 c '1 io1G-066.4 23g ` 446 �" PRICES BASED ON E67A J. `A.�.0 FAX: 954-239-4465 Miramar, FI. 33025 pg TO FINAL INVOICE IF P NyyOTM RNETFLECTED ON.THIS Q"' UOTEr ' SH/CHECK FORM OF WV'YEFT-i-AL'l9DCOCVCTCMC:N-T ;ems-,. a®mu I0 LU '.'B7tg93. Im®I \ VIA®E f 1L1ID®. 110111 1 'PXOM,.r '1111VIH\ IR1111 1 V69®6' 'MERU Ir WUJ W.dIgItolUldoosystems.net CONFIDENTIAL QUOTATION CITY OF MIAMI EMERGENCY OPERATIONS CENTER CITY OF MIAMI POLICE MIAMI . FL. IFB-206203 ATTN: LOURDES RODRIGUEZ loredriquez(GGi.miami e,us QUOTE: 64E11 DATE: 0B-12-2010 VALID: 30 DAYS FOB: DESTINATION PHONE: 305-400-5033 CELL: FAX: BRAND MODEL DESCRIPTION PRICE I Q I EXTENDED DVS DVS DVS PROJECT MGMT CAD DRAWINGS THE FOLLOWING PROPOSAL INCLUDES ALL OF THE INSTALLATION , ELECTRICAL, SYSTEM DESIGN & CAD DRAWINGS, CUSTOM PROGRAMMING, MOVING OF ALL ELECTRICAL OUTLETS PER PLANS. INSTALLATION OF MONITORS, PROJECTORS SMARTBOARD ACCORDING-TD SUBMITTED PLANS INSTALL RACKENCLOSUR= TEST AND TERMINATE ALL CONNECTIONS, TRAINING AND COMMISSIONING. SYSTEM DESIGN, SYSTEM TEST AND PROGRAMMING. COPIES OFALL COMPUTER DRAWINGS IN PRINT AND DISC. DVS CITY OF MIAMI INSTALLATION ELCTRICAL PERMIT CABLE INSTALLATION, MONITORS, RACK BUILD OUT, PODIUM INTEGRATION PROJECTORS, MOUNTS AND SMARTBOARD ELECTRICAL CONTRACTOR INSTALLATION AND MATERIALS, GENERAL ADMINISTRATION SERVICES. CONSTRUCTION PERMITS FOR PROJECT - IFS-206203 $5,612.00 51.230.00 $0,615.06 $11.060.06 53,500.00 1 1 $5,612.00 $1,230.00 S8,615.0t- $11,060.00 $3,500.00 PREPARED BY: Paul Wareham ACCEPTED BY: E-matt: pautw®dlpttalvIdooayeterns.net DATE: SUBTOTAL: SHIPPING: TAX: TOTAL: $30,017.00 TBD NIA $30.017.00 - N 0 T E Thank Youl —zINEOMING'FREIGH7 AND=ANI=APPEICT10LESAEES=FAXES=WIEGBE=ADDED=TO:FINAL=INVO10E1E NDT:REFEECTED:ONTHIS:QUOTE'- -. - -. _ _ _ ^' PRICES BASED ON ESTABLISHED TERMS OR CASH / CHECK FORM OF PAYMENT'"' PHONE: 954-239-4410 FAX: 954-239-44E5 DIGITAL VIDEO SYSTEMS 3270 Executive Way Miramar, FI. 33025 W W W.DI GITAL VIDEOSYSTEMS.NET City of Miami Text File Report City Hall 3500 Pan American Drive Miami, FL 33133 www.m iamigov.com File ID: 10-01 140 Enactment #: R-10-0478 Version: 1 Type: Resolution Introduced: 9/23/10 Status: Passed Enactment Date: 10/28/10 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED AUGUST 18, 2010, PURSUANT TO INVITATION FOR BID NO. 206203, FROM MARITIME MOBILE COMMUNICATIONS, LLC, D/B/A DIGITAL VIDEO SYSTEMS, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PURCHASE AND INSTALLATION OF AUDIO VISUAL EQUIPMENT FOR THE DEPARTMENT OF FIRE -RESCUE, IN THE AMOUNT OF $151,345; FURTHER AUTHORIZING A TEN PERCENT (10%) OWNER CONTINGENCY TO BE UTILIZED BY THE DEPARTMENT OF FIRE -RESCUE WITHOUT FURTHER CITY COMMISSION APPROVAL; ALLOCATING FUNDS FROM THE GRANT YEAR 2007 URBAN AREA SECURITY INITIATIVE ACCOUNT NO. P=18-180011, T=01.08, A=1564, E=664000, 0=181000. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received August 18, 2010, pursuant to Invitation for Bid No. 206203, from Maritime Mobile Communications, LLC, d/b/a Digital Video Systems, the lowest responsive and responsible bidder, in the amount of S 151,345, for the Purchase and Installation of Audio Visual Equipment for the Department of Fire -Rescue, is accepted, with funds allocated funds from the Grant Year 2007 Urban Security Initiative Account No. P=18-180011, T=01.08, A=1564, E=664000, 0=181000. Section 2. A ten percent (10%) owner contingency to be utilized by the Department of Fire -Rescue, is authorized, without further City Commission approval. Section 3. This Resolution shall become effectiv mmediatel, upon its adop n and signature of the Mayor. { 1 I City of Miami Page I Printed on 11/22/2010 City of iiami Invitation for Bid (IFB) Purchasing Department Miami Riverside Center 444 SW 2n0 Avenue, 61h Floor Miami, Florida 33130 Web Site Address: http://ci.miami.fl.us/procurement IFB Number: 206203 Title: Invitation for Bid for the Purchase and Installation of Audio Visual Equipment Issue Date/Time: 24-JUN-2010 IFB Closing Date/Time: 07/23/2010 @ 14:00:00 Pre -Bid Conference: Mandatory Mandatory Pre -Bid Date/Time: Thursday, July 8, 2010 at 10 a.m Pre -Bid Location: the lobby of the Miami Police Department, 400 NW 2 Avenue, Miami, FL 33125 Deadline for Request for Clarification: Tuesday, July 13, 2010 at 4 p.m Buyer: Rodriguez, Lourdes Hard Copy Submittal Location: City of Miami - City Clerk 3500 Pan American Drive Miami FL 33133 US Buyer E-Mail Address: lorodriguez@ci.miami.fl.us Buyer Facsimile: (305) 400-5033 Page 1 of 33 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 120 days following the time set for closing of the submissions. In the event of en -ors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section). EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: SUPPLIER NAME- ADDRESS• PHONE: FAX EMAIL: BEEPER - SIGNED BY• TITLE: DA 1'E• FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS BID, Page 2 of 33 Certifications Legal Name of Firm: Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade County, or Other Occupational License Number: Occupational License Issuing Agency: Occupational License Expiration Date: Respondent certifies that (s) he has read and understood the provisions of City of Miami Ordinance No. 10032 (Section 18-105 of the City Code) pertaining to the implementation of a "First Source Hiring Agreement.": (Yes or No) Will Subcontractor(s) be used? (Yes or No) If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will be responsible for under this contract (a copy of their license(s) must be submitted with your bid response): I/We hereby state compliance with the City of Miami Living Wage Ordinance, Section 18-556 through Section 18-559 as summarized in Section 1.40 of the General Terms and Condtions? (Yes or No) Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A. Page 3 of 33 Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 Reference No. 1: Date of Contract or Sale for above reference no. 1 Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 2: Address, City, State, and Zip for above reference company/agency listed: Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2 Reference No. 2: Date of Contract or Sale for above reference no. 2 Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3 Reference No. 3: Date of Contract or Sale for above reference no. 3 Page 4 of 33 Line: 1 Description: Audio Visual Equipment Prospective bidders are to provide a lump sum/job cost of the equipment. Prospective bidders shall attach with their bid submittal a list detailing cost for all items and services, including but not limited to delivery of equipment, labor, personnel, material, supplies, etc. Failure to submit a detail list for all cost associated with this project may deem your proposal non -responsive. Category: 88011-00 Unit of Measure: Job Unit Price: $ Line: 3 Number of Units: 1 Total: $ Description: Installation of Audio Visual Equipment Prospective bidders are to provide a lump sum/job cost for the installation. Prospective bidders shall attach with their bid submittal a list detailing cost for all items and services, including but not limited to delivery of equipment, labor, personnel, material, supplies, etc. Failure to submit a detail list for all cost associated with this project may deem your proposal non -responsive, Category: 88011-00 Unit of Measure: Job Unit Price: $ Number of Units: 1 Total: $ Page 5 of 33 Invitation for Bid (IFB) 206203 Table of Contents Terms and Conditions 7 1. General Conditions 7 1.1. GENERAL TERMS AND CONDITIONS 7 2. Special Conditions "4 2.1. PURPOSE 24 2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION 24 2.3. NON -APPROPRIATION OF FUNDS 24 2.4. METHOD OF AWARD 24 2.5. BIDDERS MINIMUM QUALIFICATIONS 24 2.6. COMPENSATION PROPOSAL 24 2.7. FAILURE TO PERFORM 25 2.8. EQUAL PRODUCT 25 2.9. INSURANCE REQUIREMENTS 25 2.10. METHOD OF PAYMENT 26 2.11. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY 26 2.12. COMPLETED WORK 26 2.13. ADDITIONS/DELETIONS OF FACILITIES/ITEMS/PRODUCTS 26 2.14. PRE-BID/PRE-PROPOSAL CONFERENCE 27 2.15. PRE -BID CONFERENCE AND SITE VISIT 27 2.16. CONTRACT ADMINISTRATOR 27 2.17. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED 27 2.18. SUBCONTRACTOR(S)'S MINIMUM REQUIREMENTS 27 2.19. SAMPLES 27 2.20. WORKMANSHIP AND MATERIALS 27 2.21. DEMONSTRATIONS 28 2.22. TIE BIDS 28 2.23. USE OF PREMISES 28 2.24. DAMAGES TO PUBLIC/PRIVATE PROPERTY 28 2.25. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS 29 2.26. WARRANTY, FITNESS FOR PURPOSE 29 2.27. REFERENCES 29 2.28. COMPLETE PROJECT REQUIRED 29 2.29. SPECIFICATION EXCEPTIONS 29 2.30. SAFETY MEASURES 30 2.31. TERMINATION 30 2.32. ADDITIONAL TERMS AND CONDITIONS 30 2.33. PRIMARY CLIENT (FIRST PRIORITY) 30 2.34. UNAUTHORIZED WORK 30 3. Specifications 31 3.1. SPECIFICATIONS/SCOPE OF WORK 31 Page 6 of 33 Invitation for Bid (IFB) 206203 Terms and Conditions 1. General Conditions 1.1. GENERAL TERMS AND CONDITIONS Intent: The General Terms and Conditions described herein apply to the acquisition of goods/equipment/services with an estimated aggregate cost of S25,000.00 or more. Definition: A formal solicitation is defined as issuance of an Invitation for Bids, Request for Proposals, Request for Qualifications, or Request for Letters of Interest pursuant to the City of Miami Procurement Code and/or Florida Law, as amended. Formal Solicitation and Solicitation shall be defined in the same manner herein. 1.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this formal solicitation, if applicable, shall remain the property of the seller until a physical inspection and actual usage of the good is made, and thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in accordance with specifications and of the highest quality. In the event the goods/equipment supplied to the City are found to be defective or does not conform to specifications, the City reserves the right to cancel the order upon written notice to the Contractor and return the product to the Contractor at the Contractor's expense. 1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of your solicitation response shall be considered an offer on the part of the bidder/proposer; such offer shall be deemed accepted upon issuance by the City of a purchase order. 13. ACCEPTANCE/REJECTION — The City reserves the right to accept or reject any or all responses or parts of after opening/closing date and request re -issuance on the goods/services described in the formal solicitation. In the event of such rejection, the Director of Purchasing shall notify all affected bidders/proposers and make available a written explanation for the rejection. The City also reserves the right to reject the response of any bidder/proposer who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time contracts of a similar nature, and who is not in a position to perform the requirements defined in this formal solicitation. The City further reserves the right to waive any irregularities or minor informalities or technicalities in any or all responses and may, at its discretion, re -issue this formal solicitation. 1.4. ADDENDA — It is the bidder's/proposer's responsibility to ensure receipt of all Addenda. Addenda are available at the City's website at: http://www.ci.miami.fl.us/procurement 1.5. ALTERNATE RESPONSES MAY BE CONSIDERED - The City may consider one (1) alternate response from the same Bidder/Proposer for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder/Proposer shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 1.6. ASSIGNMENT - Contractor agrees not to subcontract, assign, transfer, convey, sublet, or otherwise dispose of the resulting Contract, or any or all of its right, title or interest herein, without City of Miami's prior written consent. 1.7. ATTORNEY'S FEES- In connection with any litigation, mediation and arbitration arising out of this Contract, the prevailing party shall be entitled to recover its costs and reasonable attorney's fees through and including appellate litigation and any post judgment proceedings. 1.8. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder/Proposer agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers, and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder/Proposer shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for Page 7 of 33 Invitation for Bid (IFB) 206203 three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 1.9. AVAILABILITY OF CONTRACT STATE-WIDE - Any Governmental, not -for -profit or quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all goods/services, specified herein from the successful bidder(s)/proposer(s) at the contract price(s) established herein, when permissible by federal, state, and local laws, rules, and regulations. Each Governmental, not -for -profit or quasi -governmental entity which uses this formal solicitation and resulting bid contract or agreement will establish its own contract/agreement, place its own orders, issue its own purchase orders, be invoiced there from and make its own payments, determine shipping terms and issue its own exemption certificates as required by the successful bidder(s)/proposer(s). 1.10. AWARD OF CONTRACT: A. The Formal Solicitation, Bidder's/Proposer's response, any addenda issued, and the purchase order shall constitute the entire contract, unless modified in accordance with any ensuing contract/agreement, amendment or addenda. B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or designee in the instance that Tie Bids can't be determined by applying Florida Statute 287.087, Preference to Businesses with Drug -Free Workplace Programs. C. The award of this contract may be preconditioned on the subsequent submission of other documents as specified in the Special Conditions or Technical Specifications. Bidder/Proposer shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the City. Where Bidder/Proposer is in default of these contractual requirements, the City, through action taken by the Purchasing Department, will void its acceptance of the Bidder's/Proposer's Response and may accept the Response from the next lowest responsive, responsible Bidder or Proposal most advantageous to the City or re -solicit the City's requirements. The City, at its sole discretion, may seek monetary restitution from Bidder/Proposer and its bid/proposal bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the Bidder's/Proposer's default. D. The term of the contract shall be specified in one of three documents which shall be issued to the successful Bidder/Proposer. These documents may either be a purchase order, notice of award and/or contract award sheet. E. The City reserves the right to automatically extend this contract for up to one hundred twenty (120) calendar days beyond the stated contract term in order to provide City departments with continual service and supplies while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City shall notify the Bidder/Proposer, in writing, of its.intent to extend the contract at the same price, terms and conditions for a specific number of days. Additional extensions over the first one hundred twenty (120) day extension may occur, if, the City and the Successful Bidder/Proposer are in mutual agreement of such extensions. F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude upon completion of the expressed or implied warranty periods. G. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis, or such combination as shall best serve the interests of the City unless otherwise specified. H. A Contract/Agreement may be awarded to the Bidder/Proposer by the City Commission based upon the minimum qualification requirements reflected herein. As a result of a RFP, RFQ, or RFLI, the City reserves the right to execute or not execute, as applicable, an Agreement with the Proposer, whichever is determined to be in the City's best interests. Such agreement will be furnished by the City, will contain certain terms as are in the City's best interests, and will be subject to approval as to legal form by the City Attorney. 1.11. BID BOND/ BID SECURITY - A cashier's or certified check, or a Bid Bond signed by a recognized surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the amount bid is required from all bidders/proposers, if so indicated under the Special Conditions. This check or bond guarantees that a bidder/proposer will accept the order or contract/agreement, as bid/proposed, if it is awarded to bidder/proposer. Bidder/Proposer shall forfeit bid deposit to the City should City award Page 8 of 33 Invitation for Bid (IFB) 206203 contract/agreement to Bidder/Proposer and Bidder/Proposer fails to accept the award. The City reserves the right to reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders/proposers within ten (10) days after the award and successful bidder's/proposer's acceptance of award. If sixty (60) days have passed after the date of the formal solicitation closing date, and no contract has been awarded, alt bid deposits will be returned on demand. 1.12. RESPONSE FORM (HARDCOPY FORMAT) - All forms should be completed, signed and submitted accordingly. 1.13. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute an Agreement and/or file an acceptable Performance Bond, when required, as provided herein, shall be just cause for the annulment of the award and the forfeiture of the Bid Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages sustained. Award may then be made to the next lowest responsive, responsible Bidder or Proposal most advantageous to the City or all responses may be rejected. 1.14. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any manufacturers, trade names, or bidder/proposer catalog numbers arespecified, it is for the purpose of establishing the type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding/proposing an approved equal, Bidders/Proposers will submit, with their response, complete sets of necessary data (factory information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the City. Such samples are to be furnished after formal solicitation opening/closing only upon request of the City. If samples should be requested, such samples must be received by the City no later than seven (7) calendar days after a formal request is made. 1.15. CANCELLATION - The City reserves the right to cancel all formal solicitations before its opening/closing. In the event of bid/proposal cancellation, the Director of Purchasing shall notify alt prospective bidders/proposers and make available a written explanation for the cancellation. 1.16. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or prepares to make, in order to deliver/perform the goods/services required by the City, is a business risk which the contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup its capital expenditures during the time it is rendering such goods/services, it shall not have any claim upon the City. 1.17. CITY NOT LIABLE FOR DELAYS - It is further expressly agreed that in no event shall the City be liable for, or responsible to, the Bidder/Proposer/Consultant, any sub-contractor/sub-consultant, or to any other person for, or on account of, any stoppages or delay in the work herein provided for by injunction or other legal or equitable proceedings or on account of any delay for any cause over which the City has no control. 1.18. COLLUSION —Bidder/Proposer, by submitting a response, certifies that its response is made without previous understanding, agreement or connection either with any person, firm or corporation submitting a response for the same items/services or with the City of Miami's Purchasing Department or initiating department. The Bidder/Proposer certifies that its response is fair, without control, collusion, fraud or other illegal action. Bidder/Proposer certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City will investigate all potential situations where collusion.may have occurred and the City reserves the right to reject any and all bids/responses where collusion may have occurred. 1.19. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that contracts between private entities and local governments are subject to certain laws and regulations, including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the goods or equipment offered, including but not limited to: A. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the following: employment practices, rate of pay or other compensation methods, and training selection. Page 9 of 33 Invitation for Bid (IFB) 206203 B. Occupational, Safety and Health Act (OSHA), as applicable to this Formal Solicitation. C. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes. D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation. E. Uniform Commercial Code (Florida Statutes, Chapter 672). F. Americans with Disabilities Act of 1990, as amended. G. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation. H. National Forest Products Association (NFPA), as applicable to this Formal Solicitation. 1. City Procurement Ordinance City Code Section 18, Article III. J. Conflict of Interest; City Code Section 2-611;61. K. Cone of Silence, City Code Section 18-74. L. The Florida Statutes Sections 218.73 and 218.74 on Prompt Payment. M. First Source Hiring Agreement, City Ordinance No. 10032, as applicable to this Formal Solicitation. Implemented to foster the creation of new and permanent jobs for City of Miami residents; requires as a condition precedent to the execution of service contracts including professional services. Lack of knowledge by the bidder/proposer will in no way be a cause for relief from responsibility. Non-compliance with all local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s). Copies of the City Ordinances may be obtained from the City Clerk's Office. 1.20. CONE OF SILENCE - Pursuant to Section 18-74 of the City of Miami Code, a "Cone of Silence" is imposed upon each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City Manager issues a written recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to Contracts for the provision of goods and services and public works or improvements for amounts greater than S200,000. The Cone of Silence prohibits any communication regarding RFPs, RFQs, RFLI or IFBs (bids) between, among others: Potential vendors, service providers, bidders, lobbyists or consultants and the City's professional staff including, but not limited to, the City Manager and the City Manager's staff; the Mayor, City Commissioners, or their respective staffs and any member of the respective selection/evaluation committee. The provision does not apply to, among other communications: oral communications with the City purchasing staff, provided the communication is limited strictly to matters of process or procedure already contained in the formal solicitation document; the provisions of the Cone of Silence do not apply to oral communications at duly noticed site visits/inspections, pre -proposal or pre -bid conferences, oral presentations before selection/evaluation committees, contract negotiations during any duly noticed public meeting, or public presentations made to the Miami City Commission during a duly noticed public meeting; or communications in writing or by email at any time with any City employee, official or member of the City Commission unless specifically prohibited by the applicable RFP, RFQ, RFLI or IFB (bid) documents (See Section 2.2. of the Special Conditions); or communications in connection with the collection of industry comments or the performance of market research regarding a particular RFP, RFQ, RFLI OR IFB by City Purchasing staff. Proposers or bidders must file a copy of any written communications with the Office of the City Clerk, which shall be made available to any person upon request. The City shall respond in writing and file a copy with the Office of the City Clerk, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Office of the City Clerk. In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer or bidder shall render any award voidable. A violation by a particular Bidder, Proposer, Offeror, Respondent, lobbyist or consultant shall subject same to potential penalties pursuant to the City Code. Any person having personal knowledge of a violation of these provisions shall report such violation to the State Attorney and/or may file a complaint with the Ethics Commission. Proposers or bidders should reference Section 18-74 of the City of Miami Code for further clarification. Page 10 of 33 Invitation for Bid (IFB) 206203 This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami Code Section ] 8-74 for a complete and thorough description of the Cone of Silence. You may contact the City Clerk at 305-250-5360, to obtain a copy of same. 1.21. CONFIDENTIALITY - As a political subdivision, the City of Miami is subject to the Florida Sunshine Act and Public Records Law. If this Contract/Agreement contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon court order. 1.22. CONFLICT OF INTEREST — Bidders/Proposers, by responding to this Formal Solicitation, certify that to the best of their knowledge or belief, no elected/appointed official or employee of the City of Miami is financially interested, directly or indirectly, in the purchase of goods/services specified in this Formal Solicitation. Any such interests on the part of the Bidder/Proposer or its employees must be disclosed in writing to the City. Further, you must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock in your firm. 1.23. COPYRIGHT OR PATENT RIGHTS — Bidders/Proposers warrant that there has been no violation of copyright or patent rights in manufacturing, producing, or selling the goods shipped or ordered and/or services provided as a result of this formal solicitation, and bidders/proposers agree to hold the City harmless from any and all liability, loss, or expense occasioned by any such violation. 1.24. COST INCURRED BY BIDDER/PROPOSER - All expenses involved with the preparation and submission of Responses to the City, or any work performed in connection therewith shall be borne by the Bidder(s)1Proposer(s). 1.25. DEBARMENT AND SUSPENSIONS (Sec 18-107) (a) Authority and requirement to debar and suspend. After reasonable notice to an actual or prospective Contractual Party, and after reasonable opportunity for such party to be heard, the City Manager, after consultation with the Chief Procurement Officer and the city attorney, shall have the authority to debar a Contractual Party, for the causes listed below, from consideration for award of city Contracts. The debarment shall be for a period of not fewer than three years. The City Manager shall also have the authority to suspend a Contractual Party from consideration for.award of city Contracts if there is probable cause for debarment, pending the debarment determination. The authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer after approval by the City Manager, the city attorney, and the City Commission. (b) Causes for debarment or suspension. Causes for debarment or suspension include the following: (1) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private Contract or subcontract, or incident to the performance of such Contract or subcontract. (2) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty. (3) Conviction under state or federal antitrust statutes arising out of the submission of Bids or Proposals. (4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be indicative of nonresponsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a Contract or to perform within the time limits provided in a Contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension. (5) Debarment or suspension of the Contractual Party by any federal, state or other governmental entity. (6) False certification pursuant to paragraph (c) below. (7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which the violation remains noncompliant. (8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which a civil penalty or fine is due and owing to the city. Page 11 of 33 Invitation for Bid (IFB) 206203 (9) Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the Contractual Party performing city Contracts. (c) Certification. All Contracts for goods and services, sales, and leases by the city shall contain a certification that neither the Contractual Party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b)(5). (d) Debarment and suspension decisions. Subject to the provisions of paragraph (a), the City Manager shall render a written decision stating the reasons for the debarment or suspension. A copy of the decision shall be provided promptly to the Contractual Party, along with a notice of said party's right to seek judicial relief. 1.26. DEBARRED/SUSPENDED VENDORS —An entity or affiliate who has been placed on the State of Florida debarred or suspended vendor list may not submit a response on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit response on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 1.27. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall include any failure on the part of the successful Bidder/Proposer to accept the award, to furnish required documents, and/or to fulfill any portion of this contract within the time stipulated. Upon default by the successful Bidder/Proposer to meet any terms of this agreement, the City will notify the Bidder/Proposer of the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the default. Failure on the contractor's part to correct the default within the required three (3) days shall result in the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the effective date of the termination. The following shall constitute default: A. Failure to perform the work or deliver the goods/services required under the Contract and/or within the time required or failing to use the subcontractors, entities and personnel as identified and set forth, and to the degree specified in the Contract. B. Failure to begin the work under this Contract within the time specified. C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to ensure timely completion. D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as nonconforming with the terms of the Contract. E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the successful Bidder/Proposer incapable of performing the work in accordance with and as required by the Contract. F. Failure to comply with any of the terms of the Contract in any material respect. All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits stated, together with the cost of completing the work, shall be deducted from any monies due or which may become due on this Contract. 1.28. DETERMINATION OF RESPONSIVENESS - Each Response will be reviewed to determine if it is responsive to the submission requirements outlined in the Formal Solicitation. A "responsive" response is one which follows the requirements of the formal solicitation, includes all documentation, is submitted in the format outlined in the formal solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure to comply with these requirements may deem a Response non -responsive. 1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the response shall be fixed after the award by the Commission, unless otherwise specified in the Special Terms and Conditions. Price discounts off the original prices quoted in the response will be accepted from successful Bidder(s)/Proposer(s) during the term of the contract. Such discounts shall remain in effect for a.minimum of 120 days from approval by the. City Commission Any discounts offered by a manufacturer to Bidder/Proposer will be passed on to the City. Page 12 of 33 Invitation for Bid (1FB) 206203 1.30. DISCREPANCIES, ERRORS, AND OMISSIONS - Any discrepancies, errors, or ambiguities in the Formal Solicitation or addenda (if any) should be reported in writing to the City's Purchasing Department. Should it be found necessary, a written addendum will be incorporated in the Formal Solicitation and will become part of the purchase agreement (contract documents). The City will not be responsible for any oral instructions, clarifications, or other communications. A. Order of Precedence — Any inconsistency in this formal solicitation shall be resolved by giving precedence to the following documents, the first of such list being the governing documents. 1) Addenda (as applicable) 2) Specifications 3) Special Conditions 4) General Terms and Conditions 1.31. EMERGENCY / DISASTER PERFORMANCE - In the event of a hurricane or other emergency or disaster situation, the successful vendor shall provide the City with the commodities/services defined within the scope of this formal solicitation at the price contained within vendor's response. Further, successful vendor shall deliver/perform for the city on a priority basis during such times of emergency. 1.32. ENTIRE BID CONTRACT OR AGREEMENT - The Bid Contract or Agreement consists of this City of Miami Formal Solicitation and specifically this General Conditions Section, Contractor's Response and any written agreement entered into by the City of Miami and Contractor in cases involving RFPs, RFQs, and RFLIs, and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any, made by and between the parties. To the extent that the agreement conflicts with, modifies, alters or changes any of the terms and conditions contained in the Formal Solicitation and/or Response, the Formal Solicitation and then the Response shall control. This Contract may be modified only by a written agreement signed by the City of Miami and Contractor. 1.33. ESTIMATED QUANTITIES —Estimated quantities or estimated dollars are provided for your guidance only. No 'guarantee is expressed or implied as to quantities that will be purchased during the contract period. The City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates may be used by the City for purposes of determining the low bidder or most advantageous proposer meeting specifications. The City reserves the right to acquire additional quantities at the prices bid/proposed or at lower prices in this Formal Solicitation. 1.34. EVALUATION OF RESPONSES A.Rejection of Responses The City may reject a Response for any of the following reasons: 1) Bidder/Proposer fails to acknowledge receipt of addenda; 2) Bidder/Proposer mistates or conceals any material fact in the Response ; 3) Response does not conform to the requirements of the Formal Solicitation; 4) Response requires a conditional award that conflicts with the method of award; 5) Response does not include required samples, certificates, licenses as required; and, 6) Response was not executed by the Bidder's/Proposer(s) authorized agent. The foregoing is not an all inclusive list of reasons for which a Response may be rejected. The City may reject and re -advertise for all or any part of the Formal Solicitation whenever it is deemed in the best interest of the City. B. Elimination From Consideration 1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City. 2) A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions of any previous contract with the City or deliver on time contracts of a similar nature. 3) A contract may not be awarded to any person or firm which has been debarred by the City in accordance with the City's Debarment and Suspension Ordinance. Page 13 of 33 Invitation for Bid (IFB) 206203 C. Determination of Responsibility 1) Responses will only be considered from entities who are regularly engaged in the business of providing the goods/equipment/services required by the Formal Solicitation. Bidder/Proposer must be able to demonstrate a satisfactory record of performance and integrity; and, have sufficient financial, material, equipment, facility, personnel resources, and expertise to meet all contractual requirements. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established entity in line with the best industry practices in the industry as determined by the City. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder/Proposer, including past performance (experience) with the City or any other govemmental entity in making the award. 3) The City may require the Bidder(s)/Proposer(s) to show proof that they have been designated as an authorized representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal Solicitation. 1.35. EXCEPTIONS TO GENERAL AND/OR SPECIAL CONDITIONS OR SPECIFICATIONS - Exceptions to the specifications shall be listed on the Response and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid (IFB) to be considered non -responsive. It also may be cause for a RFP, RFQ, or RFLI to be considered non -responsive; and, if exceptions are taken to the terms and conditions of the resulting agreement it may lead to terminating negotiations. 1.36. F.O.B. DESTINATION - Unless otherwise specified in the Forma] Solicitation, all prices quoted/proposed by the bidder/proposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid/proposal. 1.37. FIRM PRICES - The bidder/proposer warrants that prices, terms, and conditions quoted in its response will be firm throughout the duration of the contract unless otherwise specified in the Formal Solicitation. Such prices will remain firm for the period of performance or resulting purchase orders or contracts, which are to be performed or supplied over a period of time. 1.38. FIRST -SOURCE HIRING AGREEMENT (Sec. 18-105) (a) The Commission approves implementation of the first -source hiring agreement policy and requires as a condition precedent to the execution of service contracts for facilities, services, and/or receipt of grants and loans, for projects of a nature that create new jobs, the successful negotiation of first -source hiring agreements between the organization or individual receiving said contract and the authorized representative unless such an agreement is found infeasible by the city manager and such finding approved by the City Commission at a public hearing. (b) For the purpose of this section, the following terms, phrases, words and their derivations shall have the following meanings: Authorized representative means the Private Industry Council of South Florida/South Florida Employment and Training Consortium, or its successor as local recipient of federal and state training and employment funds. Facilities means all publicly financed projects, including but without limitation, unified development projects, municipal public works, and municipal improvements to the extent they are financed through public money services or the use of publicly owned property. Grants and loans means, without limitation, urban development action grants (UDAG), economic development agency construction loans, loans from Miami Capital Development, Incorporated, and all federal and state grants administered by the city. Service contracts means contracts for the procurement of services by the city which include professional services. Services includes, without limitation, public works improvements, facilities, professional services, commodities, supplies, materials and equipment. (c) The authorized representative shall negotiate each first -source hiring agreement. (d) The primary beneficiaries of the first -source hiring agreement shall be participants of the city Page 14 of 33 Invitation for Bid (IFB) 206203 training and employment programs, and other residents of the city. 1.39. FLORIDA MINIMUM WAGE - The Constitution of the State of Florida, Article X, Section 24, states that employers shall pay employee wages no less than the minimum wage for all hours worked in Florida. Accordingly, it is the contractor's and its' subcontractor(s) responsibility to understand and comply with this Florida constitutional minimum wage requirement and pay its employees the current established hourly minimum wage rate, which is subject to change or adjusted by the rate of inflation using the consumer price index for urban wage earners and clerical workers, CPI-W, or a successor index as calculated by the United States Department of Labor. Each adjusted minimum wage rate calculated shall be determined and published by the Agency Workforce Innovation on September 30th of each year and take effect on the following January 1st. At the time of responding, it is bidder/proposer and his/her subcontractor(s), if applicable, full responsibility to determine whether any of its employees may be impacted by this Florida Law at any given point in time during the term of the contract. If impacted, bidder/proposer must furnish employee name(s), job title(s), job description(s), and current pay rate(s). Failure to submit this information at the time of submitting a response constitute successful bidder's/proposer's acknowledgement and understanding that the Florida Minimum Wage Law. will not impact its prices throughout the term of contract and waiver of any contractual price increase request(s). The City reserves the right to request and successful bidder/proposer must provide for any and all information to make a wage and contractual price increase(s) determination. 1.40. GOVERNING LAW AND VENUE - The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall take place in Miami -Dade County, Florida. 1.41. HEADINGS AND TERMS - The headings to the various paragraphs of this Contract have been inserted for convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way the expressed terms and provisions hereof. 1.42. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) - Any person or entity that performs or assists the City of Miami with a function or activity involving the use or disclosure of"individually identifiable health information (IIHI) and/or Protected Health Information (PHI) shall comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the City of Miami Privacy Standards. HIPAA mandates for privacy, security and electronic transfer standards, which include but are not limited to: A. Use of information only for performing services required by the contract or as required by law; B. Use of appropriate safeguards to prevent non -permitted disclosures; C. Reporting to the City of Miami of any non -permitted use or disclosure; D. Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to the Bidder/Proposer and reasonable assurances that IIHI/PHI will be held confidential; E. Making Protected Health Information (PHI) available to the customer; F. Making PHI available to the customer for review and amendment; and incorporating any amendments requested by the customer; G. Making PHI available to the City of Miami for an accounting of disclosures; and H. Making internal practices, books and records related to PHI available to the City of Miami for compliance audits. PH] shall maintain its protected status regardless of the form and method of transmission (paper records, and/or electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its privacy information practices including specifically, a description of the types of uses and disclosures that would be made with protected health information. 1.43. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the City's agents, officers and employees from and against all charges or claims resulting from any bodily injury, loss of life, or damage to property from any act, omission or neglect, by itself or its employees; the Contractor shall become defendant in every suit brought for any of such causes of action against the City or the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs, attomey's fees, expenses and liabilities incurred in the defense of any such claims and any resulting Page 15 of 33 Invitation for Bid (IFB) 206203 investigation. 1.44. INFORMATION AND DESCRIPTIVE LITERATURE —Bidders/Proposer must furnish all information requested in the spaces provided in the Formal Solicitation. Further, as may be specified elsewhere, each Bidder/Proposer must submit forevaluation, cuts, sketches, descriptive literature, technical specifications, and Material Safety Data Sheets (MSDS)as required, covering the products offered. Reference to literature submitted with a previous response or on file with the Buyer will not satisfy this provision. 1.45. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities and perform such tests, as the Citydeems reasonably necessary, to determine whether the goods and/or services required to be provided by the Contractor under this Contract conform to the terms and conditions of the Formal Solicitation. Contractor shall make available to the City all reasonable facilities and assistance to facilitate the performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in accordance with, the provisions of the City of Miami Ordinance No. 12271 (Section 18-79), as same may be amended or supplemented from time to time. 1.46. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation will not be made available until such time as the City provides notice of a decision or intended decision or within 10 days after bid closing, whichever is earlier. Bid/Proposal results will be tabulated and may be furnished upon request via fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation. Tabulations also are available on the City's Web Site following recommendation for award. 1.47. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage shall demonstrate strict compliance to all requirements listed on the Special Conditions entitled "Insurance Requirements". The City shall be listed as an "Additional Insured." Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Solicitation the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in this Solicitation within fifteen (15) calendar days after receipt Notice of Award, the contractor shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder/Proposer may be prohibited from submitting future responses to the City. Information regarding any insurance requirements shall be directed to the Risk Administrator, Department of Risk Management, at 444 SW 2nd Avenue, 9th Floor, Miami, Florida 33130, 305-416-1604. The Bidder/Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this Section' remain in effect for the duration of the contractual period; including any and all option terms that may be granted to the Bidder/Proposer. 1.48. INVOICES - Invoices shall contain purchase order number and details of goods and/or services delivered (i.e. quantity, unit price, extended price, etc); and in compliance with Chapter 218 of the Florida Statutes (Prompt Payment Act). 1.49. LOCAL PREFERENCE - City Code Section 18-85, states that the City Commission may offer to a responsible and responsive bidder/proposer, who maintains a Local Office, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor is not more than ten percent (10%) in excess of the lowest other responsible and responsive bidder/proposer. 1.50. MANUFACTURER'S CERTIFICATION -The City reserves the right to request from bidders/proposers a separate Manufacturer's Certification of all statements made in the bid/proposal. Failure to provide such certification may result in the rejection of bid/proposal or termination of contract/agreement, for which the bidder/proposer must bear full liability. 1.51. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS - No contract or understanding to modify this Formal Solicitation and resultant purchase orders or contracts, if applicable, shall be binding upon the City unless made in writing by the Director of Purchasing of the City of Miami, Florida through the issuance of a change order, addendum, amendment, or supplement to the contract, purchase order or award sheet as appropriate. Page 16 of 33 lnvitation for Bid (IFB) 206203 1.52. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City of Miami and Contractor, or to create any other similar relationship between the parties. 1.53. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with specifications under the direction of the Florida Department of Agriculture and Consumer Services or by other appropriate testing Laboratories as determined by the City, The data derived from any test for compliance with specifications is public record and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at Bidder's/Proposer's expense. These non -conforming items not delivered as per delivery date in the response and/or Purchase Order may result in bidder/proposer being found in default in which event any and all re -procurement costs may be charged against the defaulted contractor. Any violation of these stipulations may also result in the supplier's name being removed from the City of Miami's Supplier's list. 1.54. NONDISCRIMINATION —Bidder/Proposer agrees that it shall not discriminate as to race, sex, color, age, religion, national origin, marital status, or disability in connection with its performance under this formal solicitation. Furthermore, Bidder/Proposer agrees that no otherwise qualified individual shall • solely byreason•of his/her race, sex, color, age, religion, national origin, marital status or disability be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any program or activity. In connection with the conduct of its business, including performance of services and employment of personnel, Bidder/Proposer shall not discriminate against any person on the basis of race, color, religion, disability, age, sex, marital status or national origin. All persons having appropriate qualifications shall be afforded equal opportunity for employment. 1.55. NON-EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve its best interest, the City of Miami reserves the right to advertise for, receive, and award additional contracts for these herein goods and/or services, and to make use of other competitively bid (governmental) contracts, agreements, or other similar sources for the purchase of these goods and/or services as may be available. It is hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of the successful bidder(s)/proposer's) to receive all orders that may be generated by the City in conjunction with this Formal Solicitation. In addition, any and all commodities, equipment, and services required by the City in conjunction with construction projects are solicited under a distinctly different solicitation process and shall not be purchased under the terms, conditions and awards rendered under this solicitation, unless such purchases are determined to be in the best interest of the City. 1.56. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in the City of Miami and is submitting a Response under this Formal Solicitation shall meet the City's Occupational License Tax requirements in accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a location outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the license must be submitted with the response; however, the City may at its sole option and in its best interest allow the Bidder/Proposer to supply the license to the City during the evaluation period, but prior to award. 1.57. ONE PROPOSAL - Only one (I) Response from an individual, firm, partnership, corporation or joint venture will be considered in response to this Formal Solicitation. When submitting an alternate response, please refer to the herein condition for "Alternate Responses May Be Considered". 1.58. OWNERSHIP OF DOCUMENTS - It is understood by and between the parties that any documents, records, files, or any other matter whatsoever which is given by the City to the successful Bidder/Proposer pursuant to this formal solicitation shall at all times remain the property of the City and shall not be used by the Bidder/Proposer for any other purposes whatsoever without the written consent of the City. 1.59. PARTIAL INVALIDITY - If any provision of this Contract or the application thereof to any person or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision 10 persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law. Page 17 of 33 Invitation for Bid (IFB) 206203 1.60. PERFORMANCE/PAYMENT BOND —A.Contractor may be required to fumish a Performance/Payment Bond as part of the requirements of this Contract, in an amount equal to one hundred percent (100%) of the contract price. 1.61. PREPARATION OF RESPONSES (HARDCOPY FORMAT) —Bidders/Proposers are expected to examine the specifications, required delivery, drawings, and all special and general conditions. All bid/proposed amounts, if required, shall be either typewritten or entered into the space provided with ink. Failure to do so will be at the Bidder's/Proposer's risk. A. Each Bidder/Proposer shall fumish the information required in the Formal Solicitation. The Bidder/Proposer shall sign the Response and print in ink or type the name of the Bidder/Proposer, address, and telephone number on the face page and on each continuation sheet thereof on which he/she makes an entry, as required. B. If so required, the unit price for each unit offered shall be shown, and such price shall include packaging, handling and shipping, and F.O.B. Miami delivery inside City premises unless otherwise specified. Bidder/Proposer shall include in the response all taxes, insurance, social security, workmen's compensation, and any other benefits normally paid by the Bidder/Proposer to its employees. If applicable, a unit price shall be entered in the "Unit Price" column for each item. Based upon estimated quantity, an extended price shall be entered in the "Extended Price" column for each item offered. In case of a discrepancy between the unit price and extended price, the unit price will be presumed correct. C. The Bidder/Proposer must state a definite time, if required, in calendar days for delivery of goods and/or services. D. The Bidder/Proposer should retain a copy of all response documents for future reference. E. All responses, as described, must be fully completed and typed or printed in ink and must be signed in ink with the firm's name and by an officer or employee having authority to bind the company or firm by his/her signature. Bids/Proposals having any erasures or corrections must be initialed in ink by person signing the response or the response may be rejected. F. Responses are to remain valid for at least 180 days. Upon award of a contract, the content of the Successful Bidder's/Proposer's response may be included as part of the contract, at the City's discretion. G. The City of Miami's Response Forms shall be used when Bidder/Proposer is submitting its response in hardcopy format. Use of any other forms will result in the rejection of the response. IF SUBMITTING HARDCOPY FORMAT, THE ORIGINAL AND THREE (3) COPIES OF THESE SETS OF FORMS, UNLESS OTHERWISE SPECIFIED, AND ANY REQUIRED ATTACHMENTS MUST BE RETURNED TO THE CITY OR YOUR RESPONSE MAY BE DEEMED NON -RESPONSIVE. 1.62. PRICE ADJUSTMENTS — Any price decrease effectuated during the contract period either by reason of market change or on the part of the contractor to other customers shall be passed on to the City of Miami. 1.63. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the City's authorized representative(s) to supply a substitute product at the awarded price or lower, provided that a sample is approved in advance of delivery and that the new product meets or exceeds all quality requirements. 1.64. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any person or company employed by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this Contract. 1.65. PROMPT PAYMENT —Bidders/Proposers may offer a cash discount for prompt payment; however, discounts shall not be considered in determining the lowest net cost for response evaluation purposes. Bidders/Proposers are required to provide their prompt payment terms in the space provided on the Formal Solicitation. If no prompt payment discount is being offered, the Bidder/Proposer must enter zero (0) for the percentage discount to indicate no discount. If the Bidder/Proposer fails to enter a percentage, it is understood and agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final Page 18 of 33 Invitation for Bid (IFB) 206203 acceptance by the City, whichever is later. When the City is entitled to a cash discount, the period of computation will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage; the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies. Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders/proposers during the term of the contract. 1.66. PROPERTY - Property owned by the City of Miami is the responsibility of the City of Miami. Such property furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Miami. Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City of Miami shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property, if any. 1.67. PROVISIONS BINDING - Except as otherwise expressly provided in the resulting Contract, all covenants, conditions and provisions of the resulting Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. 1.68. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a response on a contract to provide any goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.69. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and City of Miami Code, Section 18, Article III, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law. Contractor's failure or refusal to comply with the provision of this section shall result in the immediate cancellation of this Contract by the City. 1.70. QUALITY OF GOODS, MATERIALS, SUPPLIES, PRODUCTS, AND EQUIPMENT - All materials used in the manufacturing or construction of supplies, materials, or equipment covered by this solicitation shall be new. The items bid/proposed must be of the latest make or model, of the best quality, and of the highest grade of workmanship, unless as otherwise specified in this Solicitation. 1.71. QUALITY OF WORK/SERV10ES - The work/services performed must be of the highest quality and workmanship. Materials furnished to complete the service shall be new and of the highest quality except as otherwise specified in this Solicitation. 1.72. REMEDIES PRIOR TO AWARD (Sec. 18-106) - If prior to Contract award it is determined that a formal solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be cancelled by the City Commission, the City Manager or the Chief Procurement Officer, as may be applicable, or revised to comply with the law. 1.73. RESOLUTION OF CONTRACT DISPUTES (Sec. 18-105) (a) Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the city attorney, shall have the authority to resolve controversies between the Contractual Party and the city which arise under, or by virtue of, a Contract between them; provided that, in cases involving an amount greater than $25,000, the City Commission must approve the City Manager's decision. Such authority extends, without limitation, to controversies based upon breach of Contract, mistake, misrepresentation or lack of complete performance, and shall be invoked by a Contractual Party by submission of a protest to the City Manager. Page 19 of 33 Invitation for Bid (IFB) 206203 (b) Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall promptly render a written report stating the reasons for the action taken by the City Commission or the City Manager which shall be final and conclusive. A copy of the decision shall be immediately provided to the protesting party, along with a notice of such parry's right to seek judicial relief, provided that the protesting party shall not be entitled to such judicial relief without first having followed the procedure set forth in this section. 1.74. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (Sec. 18-104) (a) Right to protest. The following procedures shall be used for resolution of protested solicitations and awards except for purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed S25,000. Protests thereon shall be governed by the Administrative Policies and Procedures of Purchasing. 1.Protest of Solicitation. i. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a Contract may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within three days after the Request for Proposals, Request for Qualifications or Request for Letters of Interest is published in a newspaper of general circulation. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer; or ii. Any prospective bidder who intends to contest the Solicitation Specifications or a solicitation may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within three days after the solicitation is published in a newspaper of general circulation. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer. 2. Protest of Award. i. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two days after receipt by the proposer of the notice of the City Manager's recommendation for award of Contract, which will be posted on the City of Miami Purchasing Department website, in the Supplier Corner, Current Solicitations and Notice of Recommendation of Award Section. The notice of the City. Manager's recommendation can be found by selecting the details of the solicitation and is listed as. Recommendation of Award Posting Date and Recommendation of Award To fields. If "various" is indicated in the Recommendation of Award To field, the Bidder/Proposer must contact the buyer for that solicitation to obtain the suppliers name. It shall be the responsibility of the Bidder/Proposer to check this section of the website daily after responses are submitted to receive the notice; or ii. Any actual Responsive and Responsible Bidder whose Bid is lower than that of the recommended bidder may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two days after receipt by the bidder of the notice of the city's determination of non responsiveness or non responsibility. The receipt by bidder of such notice shall be confirmed by the city by facsimile or electronic mail or U.S. mail, return receipt requested. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer. iii. A written protest based on any of the foregoing must be submitted to the Chief Procurement Officer within five (5) days after the date the notice of protest was filed. A written protest is considered filed when received by the Chief Procurement Officer. The written protest may not challenge the relative weight of the evaluation criteria or the formula for assigning points in making an award determination. The written protest shall state with particularity the specific facts and law upon which the protest of the solicitation or the award is based, and shall include all pertinent documents and evidence and shall be accompanied by the required Filing Fee as provided in subsection (f). This shall form the basis for review of the written protest and no facts, grounds, documentation or evidence not contained in the protester's submission to the Chief Procurement Officer at the time of filing the protest shall be permitted in the consideration of the written protest. No time will be added to the above limits for service by mail. In computing any period of time prescribed or allowed by this section, the day of the act, event or default from which the designated period of time begins to run shall not be included. The last day of the period so computed shall be included unless it is a Saturday, Sunday or legal holiday in which event the period shall run until the end of the next day which is Page 20 of 33 Invitation for Bid (IFB) 206203 neither a Saturday, Sunday or legal holiday. Intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of the time for filing. (b) Authority to resolve protests. The Chief Procurement Officer shall have the authority, subject to the approval of the City Manager andthe city attorney, to settle and resolve any written protest. The Chief Procurement Officer shall obtain the requisite approvals and communicate said decision to the protesting party and shall submit said decision to the City Commission within 30 days after he/she receives the protest. In cases involving more than S25,000, the decision of the Chief Procurement Officer shall be submitted for approval or disapproval thereof to the City Commission after a favorable recommendation by the city attorney and the City Manager. • (c) Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a protest or the written protest, together with the required Filing Fee as provided in subsection (f), with the Chief Procurement Officer within the time provided in subsection (a), above, shall constitute a forfeiture of such parry's right to file a protest pursuant to this section. The protesting party shall not be entitled to seek judicial relief without first having followed the procedure set forth in this section (d) Stay of Procurements during protests. Upon receipt of a written protest filed pursuant to the requirements of this section, the city shall not proceed further with the solicitation or with the award of the Contract until the protest is resolved by the Chief Procurement Officer or the City Commission as provided in subsection (b) above, unless the City Manager makes a written determination that the solicitation process or the Contract award must be continued without delay in order to avoid an immediate and serious danger to the public health, safety or welfare. (e) Costs. All costs accruing from a protest shall be assumed by the protestor. (f) Filing Fee. The written protest must be accompanied by a filing fee in the form of a money order or cashier's check payable to the city in an amount equal to one percent of the amount of the Bid or proposed Contract, or S5000.00, whichever is less, which filing fee shall guarantee the payment of all costs which may be adjudged against the protestor in any administrative or court proceeding. If a protest is upheld by the Chief Procurement Officer and/or the City Commission, as applicable, the filing fee shall be refunded to the protestor Tess any costs assessed under subsection (e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of costs for the administrative proceedings as prescribed by subsection (e) above. 1.75. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to the City. If not destroyed by testing, bidder(s)/proposer(s) will be notified to remove samples, at their expense, within 30 days after notification. Failure to remove the samples will result in the samples becoming the property of the City. 1.76. SELLING, TRANSFERRING OR ASSIGNING RESPONSIBILITIES - Contractor shall not sell, assign, transfer or subcontract at any time during the term of the Contract, or any part of its operations, or assign any portion of the performance required by this contract, except under and by virtue of written permission granted by the City through the proper officials, which may be withheld or conditioned, in the City's sole discretion. 1.77. SERVICE AND WARRANTY —When specified, the bidder/proposer shall define all warranty, service and replacements that will be provided. Bidders/Proposer must explain on the Response to what extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable, should be submitted with your response. 1.78. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental specification as to any detail or the omission from it of detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship and services is to be first quality. All interpretations of these specifications shall be made upon the basis of this statement. If your firm has a current contract with the State of Florida, Department of General Services, to supply the items on this solicitation, the bidder/proposer shall quote not more than the contract price; failure to comply with this request will result in disqualification of bid/proposal. 1.79. SUBMISSION AND RECEIPT OF RESPONSES - Responses shall be submitted electronically via Page 21 of 33 Invitation for Bid (IFB) 206203 the Oracle System or responses may be submitted in hardcopy format to the City Clerk, City Hall,.3500 Pan American Drive, Miami, Florida 33133-5504, at or before, the specified closing date and time as designated in the IFB, RFP, RFQ, or RFLI. NO EXCEPTIONS. Bidders/Proposers are welcome to attend the solicitation closing; however, no award will be made at that time. A. Hardcopy responses shall be enclosed in a sealed envelope, box package. The face of the envelope, box or package must show the hour and date specified for receipt of responses, the solicitation number and title, and the name and return address of the Bidder/Proposer. Hardcopy responses not submitted on the requisite Response Forms may be rejected. Hardcopy responses received at any other location than the specified shall be deemed non -responsive. Directions to City Hall: FROM THE NORTH: 1-95 SOUTH UNTIL IT TURNS INTO US1. US1 SOUTH TO 27TH AVE., TURN LEFT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. FROM THE SOUTH: US1 NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. B. Facsimile responses will not be considered. C. Failure to follow these procedures is cause for rejection of bid/proposal. D. The responsibility for obtaining and submitting a response on or before the close date is solely and strictly the responsibility of Bidder/Proposer. The City of Miami is not responsible for delays caused by the United States mail delivery or caused by any other occurrence. Responses received after the solicitation closing date and time will be returned unopened, and will not be considered for award. E. Late responses will be rejected. F. All responses are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. G. Modification of responses already submitted will be considered only if received at the City before the time and date set for closing of solicitation responses. All modifications must be submitted via the Oracle System or in writing. Once a solicitation closes (closed date and/or time expires), the City will not consider any subsequent submission which alters the responses. H. If hardcopy responses are submitted at the same time for different solicitations, each response must be placed in a separate envelope, box, or package and each envelope, box or package must contain the information previously stated in 1.82.A. 1.80. TAXES - The City of Miami is exempt from any taxes imposed by the State and/or Federal Government. Exemption certificates will be provided upon request. Notwithstanding, Bidders/Proposers should be aware of the fact that all materials and supplies which are purchased by the Bidder/Proposer for the completion of the contract is subject to the Florida State Sales Tax in accordance with Section 212.08, Florida Statutes, as amended and all amendments thereto and shall be paid solely by the Bidder/Proposer. 1.81. TERMINATION —The City Manager on behalf of the City of Miami reserves the right to terminate this contract by written notice to the contractor effective the date specified in the notice should any of the following apply: . A. The contractor is determined by the City to be in breach of any of the terms and conditions of the contract. B. The City has determined that such termination will be in the best interest of the City to terminate the contract for its own convenience; C. Funds are not available to cover the cost of the goods and/or services. The City's obligation is contingent upon the availability of appropriate funds. 1.82. TERMS OF PAYMENT - Payment will be made by the City after the goods and/or services awarded to a Bidder/Proposer have been received, inspected, and found to comply with award Page 22 of 33 Invitation for Bid (IFB) 206203 specifications, free of damage or defect, and properly invoiced. No advance payments of any kind will be made by the City of Miami. Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection and acceptance of the goods/services and pursuant to Section 218.74, Florida Statutes and other applicable law. 1.83. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of this solicitation. The City reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on their Response. Deliveries are to be made during regular City business hours unless otherwise specified in the Special Conditions. 1.84. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the goods/equipment or used the goods, whichever comes first. 1.85.TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE- All Responses submitted to the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes. An exception may be made for "trade secrets." If the Response contains information that constitutes a "trade secret", all material that qualifies for exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE SECRETS EXCEPTION," with your firm's name and the Solicitation number and title marked on the outside. Please be aware that the designation of an item as a trade secret by you may be challenged in court by any person. By your designation of material in your Response as a "trade secret" you agree to indemnify and hold harmless the City for any award to a plaintiff for damages, costs or attorney's fees and for costs and attomey's fees incurred by the City by reason of any legal action challenging your claim. 1.86. UNAUTHORIZED WORK OR DELIVERY OF GOODS- Neither the qualified Bidder(s)/Proposer(s) nor any of his/her employees shall perform any work or deliver any goods unless a change order or purchase order is issued and received by the Contractor. The qualified Bidder(s)/Proposer(s) shall not be paid for any work performed or goods delivered outside the scope of the contract or any work performed by an employee not otherwise previously authorized. 1.87. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other publicity purposes. No advertising, sales promotion or other publicity materials containing information obtained from this Solicitation are to be mentioned, or imply the name of the City, without prior express written permission of the City Manager or the City Commission. 1.88. VARIATIONS OF SPECIFICATIONS - For purposes of solicitation evaluation, bidders/proposers must indicate any variances from the solicitation specifications and/or conditions, no matter how slight. If variations are not stated on their Response, it will be assumed that the product fully complies with the City's specifications. Page 23 of 33 Invitation for Bid (IFB) 206203 2. Special Conditions 2.1. PURPOSE The purpose of this Solicitation is to establish a contract, for the purchase and installation of audio visual equipment for the Emergency Operations Center (EOC), as specified herein, from a source(s) of supply that will give prompt and efficient service fully compliant with the terms, conditions and stipulations of the solicitation. 2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION Any questions or clarifications concerning this solicitation shall be submitted by email or facsimile to the Purchasing Department, Attn: Lourdes Rodriguez; fax: (305) 400-5033 or email: lorodriguez@ci.miami.fLus. The solicitation title and number shall be referenced on all correspondence. All questions must be received no later than Tuesday, July 13, 2010 at 4 p.m. All responses to questions will be sent to all prospective bidders/proposers in the form on an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 23. NON -APPROPRIATION OF FUNDS In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any fiscal period for payments due under this contract, then the City, upon written notice to Contractor or his assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City. No guarantee, warranty or representation is made that any particular or any project(s) will be awarded to any firm(s). 2.4. METHOD OF AWARD Award of this contract will be made to the lowest responsive and responsible bidder meeting specifications. 2.5. BIDDERS MINIMUM QUALIFICATIONS Bids will be considered only from firms that have been regularly engaged, for at least five (5) years, in the business of providing goods and/or services as described in this Bid; that have a record of performance for the period of time as described herein; and that have sufficient financial support, equipment and organization to insure that they can satisfactorily provide the goods and/or services if awarded a Contract under the terms and conditions herein stated. Bidder/Subcontractor shall: (1) Hold a valid State of Florida Electrical Contractors License. (2) Possess the equipment and all required licenses and authorizations necessary to complete the type of services required. (3) Not have any member, officer, or stockholder that is in arrears or is in default of any debt or contract involving the City, is a defaulter surety otherwise, upon any obligation to the City, and/or has failed to perform faithfully on any previous contract with the City. (4) Have no record of pending lawsuits or criminal activities, and have never been declared bankrupt. 2.6. COMPENSATION PROPOSAL Prospective bidders are to provide a lump sum/job cost of the equipment and a lump sum/job cost for the installation. Prospective bidders shall attach with their bid submittal a list detailing cost for all items and services, including but not limited to, delivery of equipment, labor, personnel, material, supplies, etc. Failure to submit a detail list for all cost associated with this project may deem your proposal Page 24 of 33 Invitation for Bid (IFB) 206203 non -responsive. 2.7. FAILURE TO PERFORM Should it not be possible to reach the contractor or supervisor and/or should remedial action not be taken within 48 hours of any failure to perform according to specifications, the City reserves the right to declare Contractor in default of the contract or make appropriate reductions in the contract payment. 2.8. EQUAL PRODUCT Manufacturer's name, brand name and model/style number when used in these specifications are for the sole purpose of establishing minimum requirements of levels of quality, standards of performance and . design required and is in no way intended to prohibit the bidding of other manufacturer's brands of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. Failure to do so at time of bid may deem your bid non -responsive. 2.9. INSURANCE REQUIREMENTS INDEMNIFICATION Bidder shall pay on behalf of, indemnify and save City and its officials harmless, from and against any and all claims, liabilities, losses, and causes of action, which may arise out of bidder's performance under the provisions of the contract, including all acts or omissions to act on the part of bidder, including any person performing under this Contract for or on bidder's behalf, provided that any such claims, liabilities, losses and causes of such action are not attributable to the negligence or misconduct of the City and, from and against any orders, judgments or decrees which may be entered and which may result from this Contract, unless attributable to the negligence or misconduct of the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of any such claim, or the investigation thereof. The bidder shall furnish to City of Miami, c/o Purchasing Department, 444 SW 2nd Avenue, 6th Floor, Miami, Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: (I) Worker's Compensation A. Limits of Liability - Statutory - State of Florida (2) Commercial General Liability: A. Limits of Liability Bodily Injury and Property Damage Liability - Each Occurrence: $1.000.000 General Aggregate Limit: $2,000,000 Personal and Adv. Injury. Products and Completed Operations and Fire Damage: S1.000.000. B. Endorsements Required: City of Miami included as an Additional insured. Employees included as insured. Contractual Liability. (3) BusinessAutomobile Liability A. Limits of Liability Bodily injury and property damage liability combined single limits. Any Auto, including hired, borrowed or owned, or non -owned autos used in connection with the work - $1,000,000 B. Endorsements Required: City of Miami included as an Additional Insured BINDERS ARE UNACCEPTABLE. • - The insurance coverage required shall include those classifications, as listed in standard liability insurance Page 25 of 33 Invitation for Bid (IFB) 206203 manuals, which most nearly reflect the operations of the bidder. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: CITY BID NUMBER AND/OR TITLE OF BID MUST APPEAR ON EACH CERTIF]CATE. Compliance with the foregoing requirements shall not relieve the bidder of his liability and obligation under this section or under any other section of this Agreement. —If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. —In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: (4) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the Invitation To Bid. (5) The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the Bidder in conjunction with the General and Special Terms and Conditions of the Bid. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted to the Bidder. 2.10. METHOD OF PAYMENT Full payment will be made upon receipt and acceptance of a complete unit(s). No down or partial down payments will be made. 2.11. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the City's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back -orders if applicable. 2.12. COMPLETED WORK The City shall be notified by the Contractor upon completion of work. The City shall inspect and approve completed work before authorizing payment. Work not satisfactorily completed shall be redone by the Contractor at no additional charge to the City. 2.13. ADDITIONS/DELETIONS OF FACILITIES/ITEMS/PRODUCTS Although this Solicitation identifies specific facilities/items/products to be serviced, it is hereby agreed and understood that any facility/item/products may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required, the successful bidder(s) under this contract shall be invited to submit price quotes for these new services/items/products. if these quotes are comparable with market prices offered for similar services/items/products, they shall be added to the contract whichever is in the best interest of the City and an addendum and a separate purchase order shall be issued by the City. Page 26 of 33 Invitation for Bid (IFB) 206203 2.14. PRE-BID/PRE-PROPOSAL CONFERENCE Mandatory 2.15. PRE -BID CONFERENCE AND SITE VISIT A Mandatory pre -bid conference and site visit will be held on Thursday, July 8, 2010 at 10 a.m, at the lobby of the Miami Police Department, 400 NW 2 Avenue, Miami, FL 33125. Bidder's failure to attend shall deem any bid from the same as non -responsive. At that conference all work will be discussed and all questions answered. No questions will be answered except at the pre -bid conference. During this conference, all potential bidders will have an opportunity to inspect the facility and familiarize themselves . further with the nature of the work. All questions and answers adversely affecting the scope of work/specifications of the bid will be included in an addendum and sent immediately following the conference to all the attendees. Bidders who arrive more than one-half (1/2) hour late at the initial Conference at Thursday, July 8, 2010 at 10 a.m, shall not be deemed as having met this mandatory requirement. 2.16. CONTRACT ADMINISTRATOR Upon award, contractor shall report and work directly with Assistant Chief Allen Joyce, who shall be designated as the Contract Administrator. 2.17. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED As part of its Bid, the Bidder is required to identify any and all Subcontractors that will be used in the performance of the proposed contract, their capabilities, experience, minority designation, as defined in Ordinance 10062 and the portion of the work to be done by the Subcontractor. Failure to identify any and all subcontractors in the Bid shall render the Bid non -responsive; unless, the low bidder submits this documentation to the City within five (5) working days after the bid opening. The Contractor shall not, at any time during the tenure of the contract, subcontract any part of his operations or assign any portion or part of the contract, to Subcontractor(s) not originally mentioned in their Bid, except under and by virtue of permission granted by the City through the proper officials. Nothing contained in this specifications shall be construed as establishing any contractual relationship between any subcontractor and the City. The contractor shall be fully responsible to the City for the acts and omissions of the subcontractor and their employees, as for acts and omissions of persons employed by contractor. 2.18. SUBCONTRACTOR(S)'S MINIMUM REQUIREMENTS Bidder must list any or all subcontractor(s) that may be utilized to assist in the performance of the work specificied herein. All information required shall be included in the solicitation response. If bidder does not include any subcontractor(s) as part of its bid submittal, it will be construed that bidder will be able to handle the entire workload by itself and will not be allowed to subcontract any of the work unless it request in writing the hiring of subcontractor(s) with the aforementioned requirements attached to its request within seventy two (72) hours of considering hiring subcontractor(s). The City will grant or deny such request in writing within forty-eight (48) hours of receiving said request. 2.19. SAMPLES The bidder shall provide upon request, a complete and accurate sample of the product(s), which they propose to furnish. 2.20. WORKMANSHIP AND MATERIALS Page 27 of 33 Invitation for Bid (IFB) 206203 All parts installed and materials used in performance of this contract shall be new and unused (of current design or manufacture). Salvage materials will not be allowed without the express consent of the City. All materials and workmanship shall be of the highest quality and shall conform to all applicable Building Codes, so as to ensure safe and functional operation. The City shall be the sole judge as to parts and workmanship. 2.21. DEMONSTRATIONS Bidders may be called upon to demonstrate the equipment offered. Such demonstration and inspection shall be by arrangement with the Purchasing Department. 2.22. TIE BIDS Whenever two or more Bids which are equal with respect to price, quality and service are received by the City for the procurement of commodities or contractual services, a Bid received from a business that certifies that is has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drug -free workplace program, a business shall: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the action that will be taken against employees for violations of such prohibition. (2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. (3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1). (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. (6) Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. 2.23. USE OF PREMISES The contractor shall confine his/her equipment, apparatus, the storage of materials, and the operation of his/her workmen to the limits indicated by law, ordinances, permits, or direction of the project manager, and shall not unreasonably encumber the premises with his/her materials. The contractor shall take all measures necessary to protect his own materials. 2.24. DAMAGES TO PUBLIC/PRIVATE PROPERTY The contractor shall carry out the work with such care and methods as not to result in damage to public or private property adjacent to the work. Should any public or private property be damaged or destroyed, the contractor, at his/her expense, shall repair or make restoration as is practical and acceptable to the City and/or owners of destroyed or damaged property promptly within a reasonable length of time. (Not to exceed one month from date damage was done). Page 28 of 33 Invitation for Bid (IFB) 206203 2.25. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The Bidder hereby acknowledges and agrees that all materials/products, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials/products supplied to the City by the Bidder are found to be defective or do not conform to specifications, the City reserves the right to cancel the order and return such materials/products to the Bidder to replace the materials/products at the Bidder's expense. 2.26. WARRANTY, FITNESS FOR PURPOSE The contractor warrants the materials supplied and the work performed under this contract conform to warranty materials provided and work performed for one (I) year from date of completion. In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its products and/or service against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the contractor is under contract with the City at the time of any defect. Any payment by the City on behalf of the goods or services received from the contractor does not constitute a waiver of these warranty provisions. The contractor shall be responsible for promptly correcting any deficiency, at no cost to the City, within five (5) calendar days after the City notifies the contractor of such deficiency in writing. If the contractor fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the contractor, in writing, that the bidder may be debarred as a City bidder/proposer and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the contractor fails to satisfy the warranty within the period specified in the notice, the City may (a) place the contractor in defaults of its contract, and/or (b) procure the products or services from another contractor and charge the contractor for any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. 2.27. REFERENCES Each bid must be accompanied by a list of references (see Header, Attribute Section), which shall include the name of the company, dates of contract, description of goods supplied, a contact person and the telephone number. NO BID WILL BE CONSIDERED WITHOUT THIS LIST. 2.28. COMPLETE PROJECT REQUIRED The scope of these specifications is to insure the delivery of complete units, ready for operation. Omission of any essential detail from these specifications does not relieve the supplier from furnishing a complete working unit to the satisfaction of the City of Miami. 2.29. SPECIFICATION EXCEPTIONS Specifications are based on the most current literature available. Bidder shall notify the City of Miami Purchasing Department, in writing, no less than ten (10) days prior to solicitation closing date of any change in the manufacturers' specifications which conflict with the specifications. For hard copy bid submittals, bidders must explain any deviation from the specifications in writing as a footnote on the applicable specification page and enclose a copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission. For electronic bid submittals, bidders must explain in the Header Section or by an Attachment and, if applicable, enclose a scanned copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission. Additionally, bidders must indicate any options requiring the addition of other options, as well as those which are included as a part of another option. Failure of bidders to comply with these provisions will result in bidders being held responsible for all costs Page 29 of 33 Invitation for Bid (IFB) 206203 required to bring the item(s) in compliance with contract specifications. 230. SAFETY MEASURES Contractor shall take all necessary precautions for the safety of employees, and shall erect and properly maintain at all times all necessary safeguards for the protection of the employees and the public. Danger signs warning against hazards created by his/her operation and work in progress must be posted. All employees of contractor shall be expected to wear safety glasses or goggles, appropriate clothing, and hearing protection when and wherever applicable. The contractor shall use only equipment that is fully operational and in safe operating order. Contractor shall be especially careful when servicing property when pedestrians and/or vehicles are in close proximity - work shall cease until it is safe to proceed. 2.31. TERMINATION A. FOR DEFAULT if Contractor defaults in its performance under this Contract and does not cure the default within 30 days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice without penalty to the City of Miami. In such event the Contractor shall be liable for damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Contractor was not in default or (2) the Contractor's failure to perform is without his or his subcontractor's control, fault or negligence, the termination will be deemed to be a termination for the convenience of the City of Miami. B. FOR CONVENIENCE The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in the best interests of the City of Miami. If this Contract is for supplies, products, equipment, or software, and so terminated for the convenience by the City of Miami the Contractor will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Miami shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. 2.32. ADDITIONAL TERMS AND CONDITIONS No additional terms and conditions included with the solicitation response shall be evaluated or considered, and any and all such additional terms and conditions shall have no force or effect and are inapplicable to this solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the General and Special Conditions in this solicitation are the only conditions applicable to this solicitation and that the bidder's/proposer's authorized signature affixed to the bidder's/proposer's acknowledgment form attests to this. 2.33. PRIMARY CLIENT (FIRST PRIORITY) The successful bidder(s)/proposer(s) agree upon award of this contract that the City of Miami shall be its primary client and shall be serviced first during a schedule conflict arising between this contract and any other contract successful bidder(s)/proposer(s) may have with any other cities and/or counties to perform similar services as a result of any catastrophic events such as tornadoes, hurricanes, severe storms or any other public emergency impacting various areas during or approximately the same time. 2.34. UNAUTHORIZED WORK The Successful Proposers) shall not begin work until a Purchase Order is received. Page 30 of 33 Invitation for Bid (IFB) 206203 3. Specifications 3.1. SPECIFICATIONS/SCOPE OF WORK Background: The City of Miami is seeking to purchase and install audio visual equipment for the Emergency Operations Center (EOC) located at the Miami Police College of Policing. This equipment will enable the City to carry out the various functions of the EOC which is to collect, gather, and analyze data in order to make decisions that protect life and property, and maintain continuity of the organization, and disseminate those decisions to all concerned agencies and individuals. The EOC is a central command and control facility responsible for carrying out the principles of emergency preparedness and emergency management, or disaster management functions at a strategic level in an emergency situation to ensure the continuity of those services provided to the citizens of the City of Miami. Prospective bidders are to provide a lump sum cost of the equipment and a lump sum cost for the installation. Prospective bidders shall attach with their bid submittal a list detailing cost for all items and services: Failure to submit a detail list for all cost associated with this project may deem your proposal non -responsive. Description of work: a) The installation shall be for the new Emergency Operations Center (EOC) located on the 3rd floor of the Miami Police College of Policing. b) The installation will result in the components working properly together to render a user friendly functional audio and video EOC system. c) Contractor shall insure that installation of the audio and video equipment shall include any and all work/materials related to installation of the equipment listed on the attached spreadsheet. d) Work shall include all low voltage electrical services required to complete the installation and scope of work. Scope of Work: (a) Provide all the equipment listed and found in the Header, Attributes and Attachment Section, and or approved equal, using established industry standards. (b) Prospective Bidder shall ensure that all components installed work properly together to render a user friendly functional audio and video EOC system. (c) Shall use pre -fabricated wall and ceiling mounts to mount fourteen (14) video monitors onto the EOC wall and ten (10) suspended from the EOC ceiling, as noted by attached floor plan. (d) All monitors shall have VGA and coaxial cables that run from the monitor to the pivot rack applicable equipment. (e) All low voltage wiring, cables, tie wraps and other consumables shall be provided and installed in an organized and secured manner. Cables will be run together and tie wrapped so as to avoid sloppy appearance or random layouts. (f) Thin stall Mount shall be used for the wall mount monitors. (g) I -Beam Clamp, Adjustable Extension Columns and Flat Panel Column Mount shall be use to mount the monitors from the suspended ceiling. (h) The DLP Projector will be mounted from the ceiling in Room 309. (i) The DLP Projector will be mounted from the ceiling in the main EOC area. (j) The HD Tuner will be installed in the pivot rack and used to augment the ATSC off air, clear QAM cable and analog channels antenna. (k) The Single Rack Kit will be used to install the HD Tuner into the Pivoting Rack. (1) The component to VGA Converter will be installed in the pivot rack and will be used to take component output and translate it into a VGA signal. (m) The 2 x 2 XGA switcher will be installed in the pivot rack and will be used in Room 309 to allow the room to be either local or remote for both audio and video. (n) The 4 x 4 XGA switcher will be installed in the pivot rack and will be used in Room 308 to allow the room to be either local or remote for both audio and video. (o) VGA D/A with EQ will be installed in the pivot rack and will allow Room 308 computers to output Page 31 of 33 Invitation for Bid (IFB) 206203 signals and distribute them to the proper equipment. (p) 10 Plate -Laptop Connector will allow a laptop to plug into it in Rooms 308 and 309, and at the EOC lectern, so as to allow signals into the system. (q) The QuadView HD is a multi -window display processor that will be installed in the pivot rack and will allow multiple inputs displayed on a single output. (r) The 16 x 32 RGB matrix switcher will be installed in the pivot rack and will route audio and video to all monitors throughout the system. (s) The UHF Wireless Microphone Kit will be housed in the pivot rack. This is the receiver for the microphone system that will place the signal into the audio system. (t) The Digital Audio Processor will be installed in the pivot rack and will take in the audio signal and will output the signal in a formatted manner to a specific protocol. (u) Biamp Amplifiers will be installed in the pivot rack and will provide the power for the audio speakers. (v) Speakers will be placed in the main EOC ceiling area. (w) Speakers will be placed in the ceilings of the following rooms: two (2) in Room 308 and two (2) in Room 309. (x) The ButtonMate knob is the control pad for the room to take it from local to remote and a volume control. The ButtonMate knob will be installed in Rooms 308 and 309. (y) The Central Controller will be installed in the pivot rack and will control audio visual equipment in the EOC. (z) The IR 1/0 Card will be installed in the Central Controller and will be used to control the infrared devices. (aa) The Touch Screen will be installed at the lectern. This is a graphical user interface (GUI) to facilitate control of all the AV Equipment. (ab) The MCC Standard 10 Plate will be installed at the lectern. This will allow audio visual connections. (ac) The rack ears for the 2 x 2 XGA Switcher is a mounting bracket for the 2 x 2 XGA Switcher. (ad) The SR Series Pivoting Racks will be installed in the EOC storage room. (ae) The Rear Rack Rails are the internal mounting brackets used on the pivot rack to mount equipment. (af) The fans will be installed on the pivot racks for thermal management of the pivot rack equipment. (ag) The thermostat will be installed on the pivot rack to control the fan. (ah) The vented clamping rack shelf will be installed on the pivot rack and is the rack mounting hardware for the SATV and CATV boxes. (ai) The locked plexiglas doors will be installed on the pivot rack and will secure the equipment on the pivot rack. (aj) The PDT Series 20AMP 20 Outlet Power (power strip) will be installed inside the pivot rack for power management of the rack. (ak) The L Bars will be used for the cable management system within the pivot rack. (al) The custom wedge for 15" Control Screen will be installed on the lectern and will house the control screen. (am The 100" Dry -Erase Smartboard will be installed in Room 309 to be used in conjunction with the ) projector and the PC to annotate over a projected imagery. (an) The 1x16 RF Distribution Amplifier will be installed in the pivot rack and will be used to distribute the CATV signal to all monitors: (ao) The prospective bidder will supply and install the HDTV off air antenna and necessary cable/components from the 3rd floor EOC pivot rack to the EOC roof top with a secure installation. Any and all damage caused to the existing roof, interior walls, exterior and internal painted surfaces or any other part of the property as a result of the Contractors or subcontractor's negligence during the installation of the aforementioned items shall be repaired by contractor at their cost. Under no circumstances shall any action take place that would void roof warranty. Additional work may be identified during mandatory pre -bid conference and site inspection and documented via addendum. Prospective bidder must apply for and obtain all permits that are required. The Prospective Bidder will pay cost of these permits and approvals beyond those not waived by the City. Any damages cause to personal or city property during commission of contract work shall be the responsibility of the successful bidder. Page 32 of 33 Invitation for Bid (IFB) 206203 Work shall commence within ten (10) working days after receipt of a purchase orderand shall be . completed in an expedient and proficient manner. Successful Bidder and his/her employees or subcontractors must be aware of the fact that this is a working facility and must make every effort to minimize impact on personnel. Successful Bidder shall be responsible for all clean up related to this project, including but not limited to acquiring dumpsters, and shall use dust control measures if necessary. This is a turnkey operation and technical assistance will be provided by the City of Miami. Page 33 of 33 LJ LJ 1_J LJ B1 SER110E CLSSR0011 .(---_1__-,'.(mil__. .0 .1__. ; a _ iJ., r 1 t_I lJ, __r_i__ �1___lJi ,L4I I -_ T __- y Cy ` r .('`1 ()._ ,('S;} I� r -i ,r� ! I , •v .___ .LS tJ, READY .cYr - (Y <� r ^ ;rLj YN,; ROOM -J, 307 , Jd 1 1I �� I Y . . 1, . 11 r y ---1' r I� y T,` I `, I i it ;LS------LJ. ;LJ^---- --Li -%'TA t.7?. ii .rl rY ,ri r , 'nl�//\ rZ r -r, rLi L- pd, (� JQ ao ir=r-117-y- -11 J__Ly J_1_4 I1'- I1 , 11 I L_y II I, ,, IMIIG AREA 32E CORRI00R All U,1 IIIn11, b1111 WST MALE 305 i T01 . I COUNTER NONRORING PLANNING RN EOC VESTIBULE I, Iliul,lnl, II I It II IIIIIIII 1, 11111, OPEN TO BELOW ItIIIIII II 1) City of Miami Emergency Operation Center Equipment List Item Description Manufacturer Quantity Equipment 1 55" LED TV DFE 13 2 Thinstall Mount for 37-63" LED Display Mediatech 14 3 I -Beam Clamp Mediatech 10 4 Adjustable Extension Column Mediatech 10 5 Flat Panel Column Mount Mediatech 10 6 40" LED TV DFE 13 7 DLP Projector DFE 1 9 Replacement bulbs DFE 2 10 DLP Projector DFE 1 11 Replacement bulbs DFE 2 13 Projector Extended warranty --- OPTIONAL DFE 1 14 Suspended Ceiling Mount Mediatech 2 15 Extension Pipe Mediatech 2 16 Projector Mount Mediatech 2 17 HD Tuner Mediatech 1 18 Single Rack Kit Mediatech 1 19 Component to VGA Converter DFE 4 20 2x2 XGA Switcher w/ Audio Mediatech 1 21 4x4 XGA Switcher w/ Audio Mediatech 1 22 VGA D/A with EQ Mediatech 2 23 10 Plate -Laptop Conn. w/Power Mediatech 3 24 QuadView® HD Mediatech 1 25 16x32 RGB + Stereo Audio Matrix Mediatech 1 26 Gooseneck Microphone w/Shock Mount Mediatech 1 27 UHF Wireless Microphone Kit Mediatech 1 28 Digital Audio Processor Mediatech 1 29 Biamp 70 Watt Amplifier Mediatech 2 30 Biamp 150 Watt Amplifier Mediatech 1 31 32W/70V Speaker, 6 in. - Pair Mediatech 4 32 4in Ceiling Speaker Pair Mediatech 2 33 ButtonMate 52 w/VC Knob Mediatech 2 34 Central Controller Mediatech 2 35 IR I/O Card Mediatech 2 36 Touch Screen Mediatech 2 37 Consumables Mediatech 11 38 50 Foot Plenum Cable Pkg Mediatech 29 39 MCC Standard 10 Plate Mediatech 3 40 2x2 XGA Switcher w/ Audio rack ears Mediatech 1 41 SR series Pivoting Rack Mediatech 2 42 Rear Rack Rails Mediatech 2 43 Fan Guards Mediatech 8 44 Fan Mediatech 8 45 Thermostat Mediatech 2 46 Vented Clamping Rack Shelf Mediatech 6 City of Miami Emergency Operation Center Equipment List Item Description Manufacturer Quantity 47 Locked Plexi Front Door Mediatech 2 48 PDT Series 20 AMP•20 Outlet Power Mediatech 4 49 "L" Bar Mediatech 2 50 "L" Bar, 2" offset Mediatech 2 51 "L" Bar, 4" offset Mediatech 2 52 Custom Wedge for 15" Control Screen(2) Mediatech 2 53 Lectern ship and re -ship Mediatech 2 54 Optiplex USFF PC with 22" LCD DFE 15 55 100" Dry -erase Smartboard DFE 1 56 lx16 RF Distribution Amplifier DFE 2 ON 1 137.61.1 LOX PPtoal 00.0 POP 1.11.11 VA Vary.W 211,31m. aAY o- Iam moor. 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I 1 I I LEVEL ONE - FLOOR PLP N "" • I IIE:1: -tC, .;-1) MIAMI.DADE COUNTY PUBLIC RCNO01.8 CI1Y OF MIAMI - COLLEGE OF POLICING / MIAMI-DADE SCHOOL OF LAW STUDIES, HOMELAND SECURITY, AND FORENSIC SCIENCES 13.-6211.2.1.11 11021.62193.1101 G.16-.12214.1.1 MI5 CANDELA OW lainCan•Ximus maiumuumumull 0. \ .111/••••=11.6i 11•0•10911•1111•0/21 VA 120/1110113. MO PIMP* •10 /111/16101.1.0.116 rirarial••• Ira TZ WEI VAlirel 17412 noirr•surr.`` 'MIT rtrar rosiV2 41%1 Or " '''' .164•••••••pem aiMMIMMINAIMM MoVaar•'• BUILDING EAST ELEVATION 02212007 • measseassseF-,S- - 116159:1=1 1111101110.111111111111 EL2_FE POL. OPT 1 SCHOU. BOARD 1 1 SINFED-FOrSS I POLICE OFF, SCHOOL BOARD SWIFT) •PLIFSB TOM SO FT. 1.11.1 SF 101.1 SOF1 tmw TOTH SO Fl SW SF 0) (a) T mai Lot 888888 8888888 8888888 I 88888 8863888 8888880 8888088 ')0 littEt 8888888 8888E188 88E1808 RRIRRiR 11111111111MR ll' 2104Z1,1 I LEVEL TWO — FLOOR PLAN cu. MISPAIOALIE COUNTY PUBLIC SCHOOLS CITY OF MIAMI COU.EGE OF POLICING / MIAMI-DADE SCHOOL OF LAW STUDIES, HOMELAND SECURITY, AND FORENSIC SCIENCES 4:4 ntr..4 06261-1.0.-60.1ffill 1.12CLASIII.16% SPIWS CANDELA 0/4111 uanuffiamsum manuammancos te.aw, (OM. 1.1.102.0,4 11.•=a0111.1n0•66. mamma 11.11•101....i.106 zurr.trr" ratrirpra •121 :.:11 caut aams. sus. ir.X:r Tr= 41 pi 39.41.11111 15..../—m• BUILDING EAST ELEVATION 02212007 •••• Haws 8888 8888888 8888880 8888898 tis' [It vo 989880 9988989 988890 888808 888888' 888888 8888888 88888E3 002. P0.ICE OM 1 SOOCI BOARD 1 SWFEO.MSS PM. DEPT SCHOOL BOUM SM. •POW) TOTAL SOFT, Am,W IOIN SOFT AIMS, TOUT SO FT. ?ABU ILEVEL THREE - FLOOR PLAN ([) e .w.. �J • MI MI -GAGE COUNTY AIL. ITC HOOT. CITY OF MIAMI - COLLEGE OF POLICING / MIAMI-DADE SCHOOL OF LAW STUDIES, HOMELAND SECURITY, AND FORENSIC SCIENCES odn.a,nLc�MLwn M„BUT Dow :,. 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SPIWS CANDELA DWI rArr.trre a C -4003 .Ta.eA nnnmu rPIM wqN .10111•1101•INIUS.114 4 iMMilyi � i N y BUILDING EAST ELEVATION 0221.2007 ***REVISED*** CITY OF MIAMI EMERGENCY OPERATION CENTER EQUIPMENT LIST Item Description Manufacturer Part # Quantity 1 55" LED 1080p HDTV SAMSUNG UN5586000 13 2 Thinstall Mount for 37-63" LED Display Media -Tech MT-LTTU 14 3 1-Beam Clamp Media -Tech MT-CMA360 10 4 Adjustable Extension Column Chief CMS-006009 10 5 Flat Panel Column Mount for 30" to 55" Flat Panel Display Chief MCSU 10 6 40" LED HDTV SAMSUNG UN40B6000VFXZA 13 7 DLP Projector Dell 7609WU 1 8 Replacement bulbs Dell X415G 2 9 DLP Projector 6200 Lumen NEC NP4100 *2 10 Replacement bulbs NEC NP12LP 2 11 Projector Extended warranty --- OPTIONAL 2 year additional warranty 1 12 Suspended Ceiling Mount Kit Media -Tech MT-DE-CMA440 *3 13 Extension Pipe for Ceiling Mount Projector Media -Tech MT-DE-CMA-006 *3 14 Universal Projector Mount Media -Tech MT-DE-RPA-U *3 15 HD Tuner Media -Tech MT-232-ATSC *4 16 Single Rack Kit for HD Tuner Media -Tech MT-RK1-HD 1 17 AV Component to VGA Video Converter with audio StarTech CPNT2VGAA 4 18 2x2 XGA Switcher w/ Audio Media -Tech MT-VP-2x2 1 19 4x4 XGA Switcher w/ Audio Media -Tech MT- VP-4x4XL 1 20 VGA D/A with EQ Media -Tech MT-CDA2EQA 2 21 10 Plate -Laptop Conn. w/Outlet Power Media -Tech MT-STD-10-PWR *12 22 QuadView° HD Media -Tech MT -QUAD -HD 1 23 **32 x 32 RGB + Stereo Audio Matrix Media -Tech Unknown Part Number 1 24 Gooseneck Microphone w/Shock Mount Media -Tech MT-MIC-SM 1 25 UHF Wireless Microphone Kit Media -Tech MT-ULXS124-85 1 26 Digital Audio Processor Media -Tech MT-Nexia-SP 1 27 Biamp 70 Watt Amplifier Media -Tech MT-MXA-70 2 28 Biamp 150 Watt Amplifier Media -Tech MT-MXA150 1 29 32W/70V Speaker, 6 in. - Pair Media -Tech MT-FAP62T 4 30 4in Ceiling Speaker Pair Media -Tech MT-FAP42T 2 31 ButtonMate 52 with Volume Control Knob Media -Tech MT-52-BM-V 2 32 Central Controller Media -Tech MT-PR02 2 33 IR I/O Card Media -Tech MT-C2IR-8 2 34 Touch Screen Media -Tech MT-V15-B 2 35 Consumables Media -Tech MT-CON-25K 11 36 50 Foot Plenum Cable Pkg Media -Tech MT-CAB-50 29 37 MCC Standard 10 Plate Media -Tech MT-MONT-STD-10 3 38 2x2 XGA Switcher w/ Audio rack ears Media -Tech MT-RK-1 1 39 SR series Pivoting Rack Media -Tech MT-SR-46-28 2 *DENOTES INCREASE IN QUANTITY. **DENOTES CHANGE IN SPECIFICATIONS. 1 ***REVISED*** CITY OF MIAMI EMERGENCY OPERATION CENTER EQUIPMENT LIST 40 Rear Rack Rails Media -Tech MT-DWR-RR46 2 41 Fan Guards Media -Tech MT -GUARD 8 42 Fan Media -Tech MT-AXS-FAN-K 8 43 Thermostat Fan Control Media -Tech FC-4-1C 2 44 Vented Clamping Rack Shelf Media -Tech MT-OCAP-3 6 45 Locked Plexi Front Door Media -Tech MT-PFD-46 2 46 PDT Series 20 AMP 20 Outlet Power Media -Tech MT-PDT-2020C-NS 4 47 "L" Bar Media -Tech MT-LBP-1A 2 48 "L" Bar, 2" offset Media -Tech MT-LBP-2A 2 49 "L" Bar, 4" offset Media -Tech MT-LBP-4A 2 50 Custom Wedge for 15" Control Screen(2) Media -Tech MT-CON-25K 2 51 Lectern ship and re -ship Media -Tech MT-CON-25K 2 52 Optiplex 780 USFF PC with 22" LCD Dell Optiplex 780 15 53 100" Dry -erase Smartboard Dell Smartboard 1 54 1x16 RF Distribution Amplifier Media -Tech MT-VP-00332 *2 *DENOTES INCREASE IN QUANTITY. **DENOTES CHANGE IN SPECIFICATIONS. 2 CORRIDOR 301 MOIL= Olt 7 CORRIDOR I 301 I leo mop 1. 1013.17 vsn ne.G,aa. EOC VESTIBULE MI EOC READY ROOM — THIRD FLOOR — IPARTIAL ENLARGED PLAN —ROOMS 307, 308, 309, 331, 332 & 333 e...e ,. tt�m "•, v..,d . e ev e eev, vow. ne q MY Veva I0w mwus me0 me :moy=rfolu woo SECTION *A -A' CELLULAR UNDERFLOOR RACEWAY SYSTEMS FLOOR PORT RECESSED ACTIVATIONS �I Lb cal J TRIPLE SERVICE PRESET —* •yr m,. Moo_ —13 morn CELL BOOT RISER DETAIL FLOOR PORT ACTIVATION ACCESSORIES 01•1110-1...101 NMI M eeM BOTTOMLESS TRENCH PROFILE B-B 110 ,n• e„y COMPONENT PARTS CLOP CITY OF ITY OF 11 PUBLIC M1OE PUBLIC BC MIAMI-OADE SCH STUDIES HO SECURITY AND SECURITY_ a.* PC M Van POMO . / SIWU SPILUS CAND COPAL GOLCS. [L ' .e eo F'ceneee [LMia UCCUSC CONSULT ENOiNi O COUeUIT S.tmM 1214.139 INO)SGPL. Ono 0*3 *0 0 L'E!L'9 SL_ cs,v , x0 MAIM MOM efeeicensioresa eme ofat crt loo ofg PoN0 xCC I aOP GUMS OP wfoe 0. MacLwen WOO Mm.w ,000 MOMS C0 wLMwm®Pma ®M aam ,. BID S RXe r 900 MU Titg anti GLENN MARCOS CARLOS A. MIGOYA Chief Procurement OtTicer City Manager ADDENDUM NO. 1 IFB No. 206203 Invitation For Bid (IFB) for the Purchase and Installation of Audio Video Equipment TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The bid closing date and time has been changed to: Friday, July 30, 2010 at 2 p.m. The City of Miami Emergency Operation Center Equipment List has been revised, please see. attached. A copy can also be found under the Header/Notes and Attachment Section. The College of Policing Floor Plans and Power Riser Plans have been attached in the Header/Notes and Attachment Section. Audio from the Pre -Bid Conference has been added and can be found under the Header/Notes and Attachments Section. Section 3.1 — Specifications/Scope of Work, the following items have changed and/or added: Letter (c) Shall use pre -fabricated wall and ceiling mounts to mount fourteen (11) thirteen (13) video monitors onto the EOC wall and ten (10) suspended from the EOC Ceiling, as noted by attached floor plan. Two 55" monitors will be installed on the West wall, with one (1) to be installed over the copy machine and one (1) installed to the left of that one. This wit leave an open space on the wall to the left of these two monitors. This open space will be used to project an image from an additional DLP NEC NP4100 XGA (1024 x 768) projector that will be installed and suspended from the ceiling approximately 25 feet off the North wall and 20 feet off the West wall. Letter (e) All low voltage wiring, cables, tie wraps and other consumables shall be provided and installed in an organized and secured mariner. Cables will be run together and tie wrapped so as to avoid sloppy appearance or random layouts. Runs of cable to be colored differently or tagged. Letter (k) Single Four Rack Kits will be used to install the HD Tuner into the Pivoting Rack. Letter (r) The 16 x 32 32 x 32 RGB matrix switcher will be installed in the pivot rack and will route audio and video to all monitors throughout the system. Letter (an) The Two 1 x 16 RF Distribution Amplifiers will be installed in the pivot rack and will be used to distribute the CAN signal to all monitors. Letter (ap) I/O Plate -Laptop connectors with outlet power will be added to the Planning area located to the left of the fax/printer counter. Q1. Can the City of Miami make available the sign in sheet for the pre -bid conference? Al. Yes, the sign -in sheet for the pre -bid conference held on July 8th, 2010, at 10 a.m., has been attached to this addendum. Q2. The touch screen controllers will this be wireless capabilities? If, yes a wireless network would need to be in place. This is something your IT Department would be involved with? A2. No, the touch screen controllers will not be wireless. Q3. Can the City provide the as -built drawing so we can spec the electric work needed? A3. Attached, under the Header/Attributes, Notes and Attachment Section, please find a copy of the Power Riser Plans. The City will make available the electrical plans in an addendum to be issued next week. Q4. What type of cable is to be used, Plenum or standard? Previous Installs with Police Departments, Fire Department EOC's normally requires Plenum. A4. All cable wiring must be Plenum. Q5. At the mandatory pre -bid conference held on Tuesday, July.8th, 2010, it was agreed to increase the quantity of the HD Tuner from one (1) to four (4), and the rack kit for the tuner form one (1) to four (4). These can be found in Line Item No. 18 on the equipment list and listed in Section 3.0 Specifications/Scope of Work, Letter K, is this correct? ---A5. Yes -this -is -correct. —The -equipment -list has -been --updated to -reflect -the --increase quantities. Section 3.1-- Specifications/Scope of Work, Letter (k) has been changed as follows: (k) Singie Four Rack Kits will be used to install the HD Tuner into the Pivoting Rack. Q6. For Line Item # 56 and letter (an) In the scope of work, the 1 X 16 RF Distribution Amp must be increase from a quantity of one (1) to a quantity of two (2) in order to allow for all the monitors to display the RF signal. A6. The equipment list has been updated to reflect the increase from one (1) to two (2). Section 3.1 - Specifications/Scope of Work, Letter (an) has been changed as follows: (an) The Two 1 x 16 RF Distribution Amplifiers will be installed in the pivot rack and will be used to distribute the CAN signal to all monitors. Q7. Please update the equipment list to provide the manufacturer, model numbers and revised quantities. A7. The equipment list has been revised and updated to provide the requested information and is attached to this addendum. Q8. Can there be a third line be added to include shipping and freight cost? . A8. Pursuant to Section 1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder/proposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid/proposal. Therefore, based on the aforementioned, pricing must be inclusive of shipping and freight charges. Q9. What is the make and model of the electrical panel? A9. All the electrical panels in the College of Policing Building are Square-D. The electrical panel for the Emergency Operation Center can be found inside Electrical Room No. 327A. Attached under the Header/Attributes Section, prospective bidders will find the drawing and Room 327A is bubbled in the power riser diagram. Q10. How many spaces are available in the Electrical Panel for this project? A10. Currently, there is an abundance of electrical circuit breakers available on the third floor panels. Q11. In Tight of the- above questions and changes to the specifications and scope of work, will the City consider extending the bid closing date and time? All. The bid closing date and time has been changed to: Friday, July 30, 2010 at 2 p.m. Q12. I was inquiring to find out if the electrical plans have been made available as of yet. We will need these in order to quote the high voltage work related to the AV Installation. Al2. The electrical plans will be provided in an addendum that will be issued next week. Page 2 Q13. Has there been any change in the due dates with regards to questions or Bid submittal? A13. The bid closing date and time has been changed to: Friday, July 30, 2010 at 2 p.m. Q14. Section 3.1 Specifications/Scope of Work, Letter (d), states as follows: All monitors shall have VGA and coaxial cables that run from the monitor to the pivot rack applicable equipment. Since prospective bidder is using a matrix switcher and any Input can be fed to any TV, only one cable is required to be run to each television monitor and projector to feed the video from the matrix switcher. Doyou still want both cables run to each television and projector? A14. Yes, the City still wants both cables to run each television and projector. Prospective Bidders shall bid on both options and provide pricing in the list detailing cost for all items and services. Q15. Will the scope of work be changed to allow for each wire to each television monitor being color coded? A15. Section 3.1 — Specifications/Scope of Work, Letter (e), has been changed as follows: Letter (e) At low voltage wiring, cables, tie wraps and other consumables shall be provided and installed in an organized and secured manner_ Cables will be run together and tie wrapped so as to avoid sloppy appearance or random layouts. Runs of -cable -to be -color -coded -or -tagged. Q16. Prospective bidder understands that it is to provide HD tuners for over the air local HD programming. Will there be any other cable and or satellite sources? If so, how many and what type? A16. The HD Tuners are also for cable and satellite sources. There will be at least three (3) cable sources and one (1) satellite sources. 017. The specifications equipment list include DLP projectors, can you provide the specifications with regards to lumens, aspect ratio, single chip or 3 chip DLP, resolution? A17. The specifications for the DLP Projectors are as follows: DLP Projector EOC Room, as or approved equal to, NEC NP4100 XGA (1024 x 768), 6200 ANSI Lumens. DLP Projector Room 309, as or approved equal to, Dell, Part No. 7609WU 1920 x 1200 WUXGA native resolution, 2700:1 contrast radio (full onffull off), 3850 lumens maximum brightness. Q18. Section 3.1 — Specifications/Scope of Work, Letters (m), (n), and (0), calls for XGA switchers and a VGA D/A which are to be. used to send signals from Rooms 308 and 309. Based on using a matrix switcher, these will not be needed as any input can be fed to any monitor or projector using the touch screen controller. A18. At this time, the City will keep these items in the scope of work and equipment list as optional items. Prospective Bidders shall bid on both options and provide pricing in the list detailing cost for all items and services. Q19. Prospective bidder does not see any provisions for getting a feed from an apple computer, only VGA. Do you have any needs input ports for apples (DVI) display output? A19. At this time, the City does not need any input ports to support an Apple computer. Q20. Please clarify the term "DFE" used within the equipment list. A20. Please see the revised equipment list as the manufacturer names previously listed as "DFE" have been updated. Q21. Can those items listed as Media -Tech be substituted with brand name alternates or acceptable equals? A21. Yes, prospective bidders can bid on an equal brand. 1.14. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any manufacturers, trade names, or bidder/proposer catalog numbers are specified, it is for the purpose of establishing the type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding/proposing an approved equal, Bidders/Proposers will .submit, with their response, complete sets of necessary data (factory information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the City. Such samples are to be fumished after formal solicitation opening/closing only upon request of the City. If samples should be requested, such samples must be received by the City no later than seven (7) calendar days after a formal request is made. Therefore, bidders may bid other brand name and model numbers, but Bidders are reminded that the City is the sole judge on whether or not it is indeed an "EQUAL". Page 3 Q22. Item Number 55 — 100" Dry erase smart board. Is this a typical dry erase board or an actual 100" Smart . Technologies Interactive Board? A22. Item 55 — 100" Dry erase smart board refers to an actual 100" Smart Technologies Interactive Board. Q23. Are there any pending addendums or proposed extensions pending before July 23rd closing date? A23. There will be at least one additional addendum to be issued next week, and the bid closing date and time has been changed to: Friday, July 30, 2010 at 2 p.m. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, GM/Ir c: Bid File cos, CPO, CPPB, FCPM, FCPA Pro urement Officer Page 4 SIG -IN SHEET PRE -BID CONFERENCE IFB 206203 -PURCHASE AND INSTALLATION OF AUDIO VISUAL EQUIPMEiNT JULY 8, 2010 AT 10 A.M. PRINT NAME ,. I. PRINT NAME OF FIRM ;; TELEPHONE NUMBER EMAIL ADDRESS Ce'e. cSUr. ) �e,�- w U I y i \ v 5r3\ �o�.S ft e"35`-1 -- S`s't - I S I� 1 * \�, \ -e,c-cg,eirvv'Z.- yz . c o+n ZaD126p /JECU2� VS-I'Sy-2_34- uy)' j c *..ia d,y 1,-r,1LJ)Dto c cRV Q- -TA stotO nivi 14 i_ir eCs 9- - S 2-2- l 200 .:tar yl 0 7 t,►150 n , Co rn E. , r '%iv( .5ou.vi� a,,.,% Gi)di fitnG 2 �%S`/-S'Zz /ZOO j t of i, 7-,i)$ou,?I Cori goat .1v1 �l ^ i) ✓ %ry Roy -5774. ! G'� ._KQ.-cr,a„ ®1.11.0)h Semi, /�iu�Ay i d>c t,i 7°R - 37/ - 2 7o & ( 1 Saes-4 / 0 S i Ll cone ..CLa ttt- S qSk -23q (f410 • -h, I:'4a9- - ,,. i- . _Lts-utipz: bi:2.1evt- z_ - Al.e obf— HeVYIA-- :, (-4-ife,---tqDti, /9///P 7 575, cle o "-A-4Lt !^ , % c-,S s7iD-s-vo Z k c J o, ice E H + foist o i cvpy , os M,o y G 1 � i' { x h li 2 S ii 11 fi I w 6. ti ***REVISED*** CITY OF MIAMI EMERGENCY OPERATION CENTER EQUIPMENT LIST Item Description Manufacturer Part # Quantity 1 55" LED 1080p HDTV SAMSUNG UN55B6000 13 2 Thinstafl Mount for 37-63" LED Display Media -Tech MT-LTTU 14 3 1-Beam Clamp Media -Tech MT-CMA360 10 4 Adjustable Extension Column Chief CMS-006009 10 Flat Panel Column Mount for 30" to 55" Flat 5 Pane[Display Chief MCSU 10 6 40" LED HDTV SAMSUNG UN40B6000VFXZA 13 7 DLP Projector Dell 7609WU 1 8 Replacement bulbs Dell X415G 2 -.._-9 - -NP4100----._--*.2- DLP-Projett-d 62D0-Lumen NEC ---- 10 Replacement bulbs NEC NP12LP 2 11 Projector Extended warranty — OPTIONAL 2 year additional warranty 1 12 Suspended Ceiling Mount Kit Media -Tech MT-DE-CMA440 *3 13 Extension Pipe for Ceiling Mount Projector Media -Tech MT-DE-CMA-006 *3 14 Universal Projector Mount Media -Tech MT-DE-RPA-U *3 15 HD Tuner Media -Tech MT-232-ATSC *4 16 Single Rack Kit for HD Tuner Media -Tech MT-RK1-HD 1 17 AV Component to VGA Video Converter with audio StarTech CPNT2VGAA 4 18 2x2 XGA Switcher w/ Audio Media -Tech MT-VP-2x2 1 19 4x4 XGA Switcher w/ Audio Media Tech MT- VP-4x4XL .1 .20 VGA D/A with EQ Media Tech MT-CDA2EQA 2 • 21 10 Plate -Laptop Conn-w/Outlet Power Media -Tech MT-STD-10-PWR *12 22 QuadView® HD Media -Tech MT -QUAD -HD 1 23 **32 x32 RGB+.Stereo Audio Matrix Media Tech Unknown Part Number 1 24 Gooseneck Microphone w/Shock Mount Media -Tech MT-MIC-SM 1 25 UHF Wireless Microphone Kit Media -Tech 'MT-ULXS124-85 1 26 Digital Audio Processor • Media -Tech MT-Nexia-SP 1 27 Biamp 70 Watt Amplifier Media Tech MT-MXA-70 2 28 Biamp 150 Watt Amplifier Media Tech MT-MXA150 1 29 32W/70V Speaker, 6 in. - Pair Media -Tech MT-FAP62T 4 30 4in Ceiling Speaker Pair Media -Tech MT-FAP42T 2 31 ButtonMate 52 with Volume Control Knob Media -Tech MT-52-BM-V 2 32 Central Controller Media -Tech MT-PRO2 2 33 IR I/O Card Media Tech MT-C21R-8 2 34 Touch Screen Media -Tech MT-V15-B 2 35--Con'sucnables MediaTech _MT--00N25K—___ 11 36 50 Foot Plenum Cable Pkg Media -Tech MT-CAB-50 29 37 MCC Standard 10 Plate Media -Tech MT-MONT-STD-10 3 38 2x2 XGA Switcher w/ Audio rack ears Media -Tech MT-RK-1 1 39 SR series Pivoting Rack Media -Tech MT-SR-46-28 2 *DENOTES INCREASE IN. QUANTITY. **DENOTES CHANGE IN SPECIFICATIONS. 1 Cfiitg xf ant GLENN MARCOS CARLOS A. MIGOYA C'hicf Procurement Officer City Manager ADDENDUM NO. 2 IFB No. 206203 Invitation For Bid (IFB) for the Purchase and Installation of Audio Video Equipment TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. THE ELECTRICAL PLANS ARE ATTACHED AND CAN BE FOUND UNDER THE HEADER/NOTES AND ATTACHMENT SECTION. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. , CF O, CPPB, FCPM, FCPA Proc (ement Officer GM/Ir c: Bid File yaariS• w ler flax] O ar a MOOR 1301 ueonas ORD CORRIDOR 301 EOC VESTIBULE ®u. •11 MRCS ma. vel.wr oar SECTION "A -A' CELLULAR UNDERFLOOR RACEWAY SYSTEMS awl A,WL.m m.0 YO..EA mm 01111.111,041111010 v. 1171a .1.161140101....00 RR 09.1 MU 1‘11.00111 . OW.wAwaa awn Np..a ENT.. A. ilea 'YIP Km, dearan EOC READY ROOM - THIRD FLOOR PARTIAL ENLARGED PLAN -ROOMS 307, 308, 309, 331, 332 & 333 FLOOR PORT RECESSED ACTIVATIONS �1 la di LEI TRIPLE SERVICE PRESET M CELL SOOT RISER DETAIL aLOOR PORT ACTNATION ACCESSORIES BOTTOMLESS TRENCH PROFILE IBEI M VD. SCRAM 1011300.0 COMPONENT PARTS aA» A.1 ORR rat Ee.aMa - N. .. MI RT.:- e.. ,ma+m, amwA.gamL n a.m am. 0000/711 En e. OR.NM, .. Ma. .0rn, •• ram.W.I.'m... CUM CITY OF MIAMI COLLEGE OF POUC 1,1I0.RO-0ACE COUX1 V,19UC SCXOOL9 MIAMI-DADESCH0GL01 STUDIES,HCMELAN SECURRY,ANO FORE} SCIENCES ,a M. xa.s UM. x .mX¢nEtiL / RaCA¢ / n[ SPIWS CANDELA D GEO SOLSNS Cmw,ct. n COPAL E.OL6. R : R.YN.-ao, l: 304-01 ,Laa ,rust MOOS= CONSUL ANT BID SET Ncoitn 00 pymF: StSOSS ***REVISED 7/28/10*** CITY OF MIAMI EMERGENCY OPERATION CENTER EQUIPMENT LIST Item Description Manufacturer Part # Quantity 1 55" LED 1080p HDTV SAMSUNG UN5586000 13 2 Thinstall Mountfor 37-63" LED Display Media -Tech MT-LTTU 14 3 I -Beam Clamp Media -Tech MT-CMA360 10 4 Adjustable Extension Column Chief CMS-006009 10 Flat Panel Column Mount for 30" to 55" Flat 5— Panel Display Chiet MCSU 10 6 40" LED HDTV SAMSUNG UN40B6000VFXZA 13 7 DLP Projector Dell 7609WU 1 8 Replacement bulbs Dell X415G 2 9 DLP Projector 6200 Lumen NEC NP4100 2 10 Replacement bulbs NEC NP12LP 2 11 Projector Extended warranty -- OPTIONAL 2 year additional warranty 1 12 Suspended Ceiling Mount Kit Media -Tech MT-DE-CMA440 3 13 Extension Pipe for Ceiling Mount Projector Media -Tech MT-DE-CMA-006 3 14 Universal Projector Mount Media -Tech MT-DE-RPA-U 3 15 HD Tuner Media -Tech MT-232-ATSC 4 16 Single Rack Kit for HD Tuner Media -Tech MT-RK1-HD *4 17 AV Component to VGA Video Converter with audio StarTech CPNT2VGAA 4 18 2x2 XGA Switcher w/ Audio Media -Tech MT-VP-2x2 1 19 4x4 XGA Switcher w/ Audio Media -Tech MT- VP-4x4XL 1 20 VGA D/A withEQ _ _. _ Media -Tech . .. .....MT-CDA2EQA 2 21 10 Plate -Laptop Conn. w/Outlet Power Media -Tech MT-STD-10-PWR 12 22 QuadView* HD Media -Tech MT -QUAD -HD 1 23 32 x 32 RGB + Stereo Audio Matrix Media -Tech Unknown Part Number 1 24 Gooseneck Microphone w/Shock Mount Media -Tech MT-MIC-SM 1 25 UHF Wireless Microphone Kit Media -Tech MT-ULX5124-85 1 26 Digital Audio Processor Media -Tech MT-Nexia-SP 1 27 Biarnp 70 Watt Amplifier Media -Tech MT-MXA-70 2 28 Biamp 150 Watt Amplifier Media -Tech MT-MXA150 1 29 32W/70V Speaker, 6 in. - Pair Media -Tech MT-FAP62T 4 30 4in Ceiling Speaker Pair Media -Tech MT-FAP42T 2 31 ButtonMate 52 with Volume Control Knob Media -Tech MT-52-BM-V 2 32 Central Controller Media -Tech MT-PRO2 2 33 IR I/O Card Media -Tech MT-C2IR-8 2 --34- Touch Screen Media-Tech---- --MT-V15-B -2 35 Consumables Media -Tech MT-CON-25K 11 36 50 Foot Plenum Cable Pkg Media -Tech MT-CAB-50 29 37 MCC Standard 10 Plate Media -Tech MT-MONT-STD-10 3 38 2x2 XGA Switcher w/ Audio rack ears Media -Tech MT-RK-1 1 39 SR series Pivoting Rack Media -Tech MT-SR-46-28 2 *DENOTES INCREASE IN QUANTITY. REVISED 7/28/10 ***REVISED 7/28/10*** CITY OF MIAMI EMERGENCY OPERATION CENTER EQUIPMENT LIST 40 Rear Rack Rails Media -Tech MT-DWR-RR46 2 41 Fan Guards Media -Tech MT -GUARD 8 42 Fan Media -Tech MT-AXS-FAN-K 8 43 Thermostat Fan Control Media -Tech FC-4-1C 2 44 Vented Clamping Rack Shelf Media -Tech MT-OCAP-3 6 45 Locked Plexi Front Door Media -Tech MT-PFD-46 2 46 PDT Series 20 AMP 20 Outlet Power Media -Tech MT-PDT-2020C-NS 4 47 „C ar Me- is h MTLRP-1A 2 48 "L" Bar, 2" offset Media -Tech MT-LBP-2A 2 49 "L" Bar, 4" offset Media -Tech •MT-LBP-4A 2 50 Custom Wedge for 15" Control Screen(2) Media -Tech MT-CON-25K 2 51 Lectern ship and re -ship Media -Tech MT-CON-25K 2 52 Optiplex 780 USFF PC with 22" LCD Dell Optiplex 780 15 53 100" Dry -erase Smartboard Dell Smartboard 1 54 1x16 RF Distribution Amplifier Media -Tech MT-VP-00332 2 *DENOTES INCREASE IN QUANTITY. REVISED 7/28/10 2 Tit f Miami GLENN MARCOS CARLOS A. MIGOYA Chief Procurement Officer City Manueer ADDENDUM NO. 4 IFB No. 206203 Invitation For Bid (IFB) for the Purchase and Installation of Audio Video Equipment TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The bid closing date and time has been changed to: Friday, August 6, 2010 at 3 p.m. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, GM/Ir c: Bid File O, CPPB, FCPM, FCPA rement Officer Titof Miami GLENN MARCOS CARLOS A. MIGOYA Chief Procurement Officer City Manager ADDENDUM NO. 5 IFB No. 206203 Invitation For Bid (IFB) for the Purchase and Installation of Audio Video Equipment TO:. ALL PROSPECTIVE BIDDERS: The following changes, additions, ciartfications, and deletions arnend the Bid Docurrienfs of the above captioned IFB, and shall become an integral part of the Contract Documents. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The bid closing date and time has been changed to: Wednesday, August 18, 2010 at 2 p.m. A mandatory.walk-thru and onsite inspection will be held on Wednesday, August 11, 2010 at 9:00 a.m., at 350 N.W. 2 Avenue, in the lobby of the Miami Police Training Center, to allow those Prospective Bidders who attended the mandatory Pre -Bid Conference held on July 8, 2010 and listed in the attached sign in sheet, an opportunity to identify the electrical panels and available circuits ("electrical system"), and any other feature, system, accessories, etc., located in the Emergency Operation Center. Failure to attend this mandatory walk-thru and onsite inspection shall be deemed as not having met this mandatory requirement. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, Glenn Ma os Director/Chi GM/Ir c: Bid File PO, CPPB, FCPM, FCPA PrdRurement.Officer_ SIG -IN SHEET PRE -BID CONFERENCE IB 206203 -PURCHASE AND INSTALLATION OF AUDIO VISUAL EQUIPMENT JULY 8, 2010 AT 10 A.M. PRINT NAME Gr %/-1r1+"1 Simi flit y C(LiSTCA S TtC k1 - a c3c7C-e PRINT NAME OF FIRM �1 S ''M 43 anri li$1$$ivn�c� c,J Li�dr 11t,1 // J Usk, G74-�/G``7% TELEPHONE NUMBER - 175t EMAIL ADDRESS qs9-234- Sty) %�� Wad v1D G?5 y - 522- ) 2nc� 95'y/-5zz- /200 / ry ijoq -S l g6 i7°A- . 7/- �7O& —4-410 3ps Y/G-S yo2 (4 1 vnr,)()n-TC_oAft cov- 6O5 of icfiv/.5 ,4 Corn/ sa ��' t .ps L /at/. {Ani CT`itu aami CARLOS A. MIGOYA City Manager ADDENDUM NO. 6 IFB No. 206203 Invitation For Bid (IFB) for the Purchase and Installation of Audio Video Equipment TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. A The following item has been added to Section 3.1 Specifications/Scope of Work: Prospective bidders will run a 22/2 shielded cable(s) from each monitor to the equipment room. B. The following item has been deleted from the City of Miami Emergency Operation Center Equipment List: Item 52 — Optiplex 780 USFF PC with 22" LCD, Quantity: 15 ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, Kenneth Robertson Interim Director Purchasing Department KR/Ir c: Bid File END OF ATTACHMENT NO. 5