HomeMy WebLinkAboutR-11-0108City of Miami
Legislation
Resolution: R-11-0108
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-00124 Final Action Date: 3/10/2011
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, APPROVING
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR QUALIFICATIONS NO. 260247, FROM VARIOUS QUALIFIED FIRMS, AS
LISTED ON "ATTACHMENTA", ATTACHED AND INCORPORATED, TO PROVIDE
HEALTH BENEFIT CONSULTING SERVICES AND ACTUARIAL SERVICES;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
PROFESSIONAL SERVICES AGREEMENT(S), NOT EXCEEDING $50,000
PROVIDING ; HOWEVER, THAT SUCH PROFESSIONAL SERVICE
AGREEMENT(S) EXCEEDING $50,000 WILL REQUIRE PRIOR CITY
COMMISSION APPROVAL, IN SUBSTANTIALLY THE ATTACHED FORM(S), ON
AN AS -NEEDED BASIS, BASED ON THE SPECIFIC HEALTH BENEFIT
CONSULTING SERVICES AND ACTUARIAL SERVICES, AS DEEMED QUALIFIED
UNDER THE CATEGORIES OF EXPERTISE AS SPECIFIED IN "ATTACHMENT A",
ATTACHED AND INCORPORATED, FOR A BASE TERM OF A ONE (1) YEAR
PERIOD, WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE (1)
YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF
FUNDS OF THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY AND
BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE
CITY MANAGER THE RIGHT TO ADD MORE CATEGORIES AND QUALIFY
ADDITIONAL FIRMS UNDER THE CURRENT AND ADDITIONAL CATEGORIES AT
ANY GIVEN POINT IN TIME THROUGHOUT THE TERM OF THE CONTRACT
WITHOUT FURTHER CITY COMMISSION ACTION.
WHEREAS, insurance brokerage and risk management consulting services are needed to
provide professional analysis of the City of Miami's ("City's") health benefit plans, on a monthly and
quarterly basis; and
WHEREAS, the City is self insured for health insurance benefits and needs to constantly
assess the performance of the different plans; and
WHEREAS, the City's largest aspect of its budget is in this area, and the constant monitoring
of expenditures and services is necessary to make sure that Third Party Administrators are complying
with the different plan designs; and
WHEREAS, the actuarial services required include, but is not limited to, pension systems,
health, dental and life insurance, workers' compensation, disability, financial and budgetary analysis,
plan design, plan documents, litigation, and negotiation support for the City; and
WHEREAS, pursuant to Request for Qualifications ("RFQ") No. 260247, the City sought
proposals from qualified and experienced firms as listed in "Attachment A", attached and
City of Miami
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File Number: 11-00124 Enactment Number: R-11-0108
incorporated, to provide Health Benefit Consulting Services and Actuarial Services on an as -needed
basis; and
WHEREAS, the evaluation committee reviewed and evaluated the proposals and qualified
each of the firms for each of the categories as specified on "Attachment A"; and
WHEREAS, the City Manager concurred with the recommendation of the evaluation
committee; and
WHEREAS, in accordance with the RFQ, the City Manager reserves the right to add more
categories and qualify additional firms under the current and additional categories at any given point
in time throughout the term of the contract subject to City Commission ratification; and
WHEREAS, the City Commission hereby authorizes the City Manager to negotiate and
execute certain Professional Services Agreement(s) ("Agreement"),within the City Manager's
authority to execute certain professional services agreements that do not exceed the sum of
$50,000, inclusive of amendments and any options for renewals, in substantially the attached form(s),
with the qualified firms, on an as -needed basis, based on the specific Health Benefit Consulting
Services and Actuarial Services, deemed qualified under the categories of expertise as specified in
"Attachment A", attached and incorporated, for a base term of a one (1) year period, with the option to
renew for four (4) additional one-year periods, with funds allocated funds from the various sources of
funds of the user department, subject to the availability and budgetary approval at the time of need;
and
WHEREAS, the City Manager , the Risk Manager , and the Chief Procurement Officer, will
bring Professional Service Agreements in excess of $50,000 to the City Commission for their
consideration and approval prior to execution by the City Manager, as is required by the City of Miami
Procurement Ordinance;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of the Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The recommendation of the City Manager approving the findings of the evaluation
committee, pursuant to RFQ No. 260247, from various qualified firms, as listed on "Attachment A",
attached and incorporated, to provide Health Benefit Consulting Services and Actuarial Services, is
accepted.
Section 3. The City Manager is authorized {1} to execute Professional Services Agreement(s),
which do not exceed $50,000, inclusive of amendments and any options for renewal in substantially
the attached form(s) on an as -needed basis, based on the specific Health Benefit Consulting
Services and Actuarial Services, deemed qualified under the categories of expertise as specified in
"Attachment A", attached and incorporated, for a base term of a one (1) year period, with the option to
renew for four (4) additional one-year periods, with funds allocated from the various sources of the
user department, subject to the availability and budgetary approval at the time of need.
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File Number: 11-00124 Enactment Number: R-11-0108
Section 4. Subject to prior approval of the City Commission, the City Manager will be authorized
{1} to execute Professional Services Agreement(s), Professional Services Agreement(s), which
exceed $50,000, inclusive of amendments and any options for renewal in substantially the attached
form(s )on an as -needed basis, based on the specific Health Benefit Consulting Services and
Actuarial Services, deemed qualified under the categories of expertise as specified in "Attachment A",
attached and incorporated, for a base term of a one (1) year period, with the option to renew for four
(4) additional one-year periods, with funds allocated from the various sources of the user department,
subject to the availability and budgetary approval at the time of need.
Section 5. The City Manager is further authorized {1} in accordance with the RFQ, to add more
categories and qualify additional firms under the current and additional categories at any given point
in time throughout the term of the contract subject to City Commission ratification.
Section 6. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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