HomeMy WebLinkAboutAddendum No. 1(City of ' ° t` tea
KENNETI-1 ROBERTSON CARLOS A. MIGOYA
('hicl J IH Incnt ()nicer City Manager
ADDENDUM NO. 1
IFB No. 247232 October 19, 2010
Grounds Maintenance Services Citywide
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, and clarifications amend the IFB Documents of the above captioned IFB,
and shall become an integral part of the Contract Documents. The remaining provisions are now in effect
and remain unchanged. Please note the contents herein and reflect same on the documents you have on
hand.
Please find below Questions from prospective bidders and the City's Answers to those Questions received
before the stipulated due date:
Q1. Will there be a different bid quote sheet to bid on for the months of May through September because
each group will be cut every week instead of bi-weekly? Because the frequency will be more the price
will have to be more?
Al. The IFB is requesting a monthly rate on a per facility basis. As such, any task frequency differential on
a per month basis should be accounted for when providing your monthly rate.
Q2. Can you provide us with the information of the previous contract/bid for each group?
A2. Attached is a copy of the Award Sheet, marked as "Exhibit 1" for the existing grounds maintenance
services contract containing the current pricing. It should be noted that these prices are reflective of
the City of Miami Living Wage Ordinance, which was in place at the time that IFB was issued. Due to
the adverse economic challenges the City is currently experiencing, the City Commission has
eliminated the applicability of the Living Wage for service related contracts, such as grounds
maintenance; therefore, not a requirement of IFB No. 247232.
Q3. Can you provide us with the Living Wage rate/Ordinance that was took into consideration the previous
year and was canceled or not required for this contract?
A3. The living wage rate in effect at the time the prior bid was issued was $11.21, with a health benefit
plan, and $12.46, without a health benefit plan.
Q4. Can you provide us with the previous contract specifications?
A4. The previous contract specifications are attached to this addendum, marked as Exhibit 2.
05. Is there a bid bond or a performance bond required for this job?
A5. There is no bid bond or performance bond requirement for this IFB.
Q6 Can we go to the properties without an appointment or are you going to have a Pre -Bid Conference?
A6. There is no Pre -bid conference scheduled for this IFB, only voluntary site visits. The sites are available
for inspection by appointment only. For further information, please refer to Section 2.20 of the IFB.
Addendum No.l
IFB 247232
Q7. I need to use the spreadsheet to do my quotes, or can I just enter on my quotes using the create a
quote on iSupplier?
A7. There is no spreadsheet for pricing provided for this IFB. The following steps should be followed when
submitting an electronic response via the Oracle System (iSupplier):
1. Go to www.miamiaov.com/procurement
2. Go to iSupplier Information.
3. Click on iSupplier Login.
4. Put in your Usemame and password.
5. Choose Sourcing Supplier.
6. Cho sa Souroirrg Horde -Page.
7. You are now at the "Search Open Negotiations" page. Click on the drop down arrow, change title to number,
enter the bid/quote number in the box and click GO.
B. Once the bid shows on the bottom table, click on the underlined bid/quote number.
9. In the Actions box {to the right) click on the drop down arrow.
1.0. To_view/printthe.document.click.P_rint_IFB.or_P_rint_RFQ.
11. To quote on the bid click on Create Quote.
12. Scroll all the way to the bottom where it says "Lines". Those are the line items that you will be quoting on.
Click on the pencil and then enter the required information.
13. When finished click on Apply.
14. When completely done click on Continue until the end where you will receive a Quote #
Q8. How do I submit the 4letters of reference? On the quote I don't see an option for them?
A8. The letters of reference need to be scanned and attached to the Header Section, when creating your
quote, under the "Add Attachments" tab.
Q9. How do 1 quote for the addendum on the trees? 1 don't see the item for it?
A9. There have been no addenda issued for trees. This is Addendum No. 1 to the IFB.
Q10. Please advise me as to what "The Deadline for Request for Clarification" date means? That date is
slated for Monday - October 18, 2010. Is that the date the actual proposal is due or what exactly is
that October 18th date?
A10. October 18, 2010 is the deadline for submitting questions and/or request for clarifications regarding the
IFB. The IFB closing date and time is October 25, 2010 at 12:00 p.m.
011. Is there a budget price for this particular project?
A11. There is no estimated budget for this contract.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
Sincerely,
K= neth Roberts
Director/Chief Procurement Officer
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