HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 11 O OO 6
Date: 1/1412011 Requesting Department: Purchasing
Commission Meeting Date: 2/10/2011 District Impacted: ALL
Type: ® Resolution ❑ Ordinance D Emergency Ordinance ❑ Discussion Item
❑ Other
Law Department
Matter ID No.
Subject: Amendment to Auction Services and Internet Auction Services Agreements. pursuant to RFP
04-05-137
Purpose of Item:
Authorize the City Manager to execute an amendment to the Auction Services Agreement between the City of
Miami and Fisher Auction Co., Inc., and the Internet Auction Services Agreement between the City of Miami
and Lone Star Auctioneers, Inc., in substantially the attached form, pursuant to Resolution No. 06-0110,
adopted February 23, 2006, to include an additional one (1) year renewal option, in an effort to avoid an
interruption of on -site and internet auction services while a new Request for Proposals (RFP) is being solicited,
evaluated, and awarded.
Background Information:
SEE ATTACHED
Budget Impact Analysis
YES Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATEI
CIP Budget
If using or receiving capital funds
Grants Risk Management
Purchasin = l% i'�r,F� zz t_Dept. Director
Chief / City Manager
Page 1 of 2
Background Information:
On February 23, 2006, the Miami City Commission adopted Resolution No. 06-0110, accepting the
recommendation of the City Manager approving the findings of the evaluation committee, pursuant to
Request for Proposals (RFP) No. 04-05-137, that the top -ranked firm to provide On -Site Auction
Services is Fisher Auction Co., Inc. and that the top -ranked firm to provide Internet. Auction Services is
Lone Star Auctioneers, Inc.; authorizing the City Manager to negotiate and execute a Professional
Services Agreement(s) ("agreement"), in substantiallyy the attached form(s), with said firms, on an as -
needed basis, for a three-year period, with the option to extend for two (2) additional one (1) year
periods, subject to the terms and conditions as stated in said agreement.
As they stand, the Auction Services Agreement executed between the City of Miami and Fisher Auction
Co., Inc., for On -Site Auction Services is set to expire on February 26, 2011, with no more additional
options for renewal. The Internet Auction Services Agreement executed between the City of Miami and
Lone Star Auctioneers, Inc., is also set to expire on February 23, 2011, with no more additional options
for renewal.
These two contracts are revenue -generating to the City of Miami. In an effort to avoid an interruption of
On -Site and Internet Auction Services, it is now necessary to amend both agreements to allow for an
additional one (1) year renewal option while a new Request for Proposals (RFP) is being solicited,
evaluated, and awarded.
Page 2 of 2