HomeMy WebLinkAboutRHHED Request for FundingRHHED
Rafael Hernandez Housing & Economic Development Corporation
October 28, 2010
Mr. George Mensah
City of Miami
Director
Community Development Department
444 SW 2' Avenue
2"d Floor
Miami, Florida 33130
Dear Mr. Mensah:
This is our formal request for a $100,000 grant to begin in January 2011 with the purpose of
offering a highly needed Single Family Home Rehabilitation Program in District 2's Wynwood
area.
This program is to assist low income Elderly and Disabled homeowners residing in Wynwood's
District 2. The intent of this program is to address Hurricane soundness and safety issues which
affect the exterior of properties.
Specifically, funding will be offered to cover ADA Compliance issues for the exterior of the
property, roof repair or replacement, window and exterior door repair or replacement, accordion
shutter installation, termite tenting, exterior paint, replacement of front yard fencing, and
replacement of exterior lighting fixtures for safety purposes solely. All treatments will be
considered for each property and offered based on priority needs and budget. Participating
properties will be offered assistance not to exceed $10,000 per home in hard cost / $12,500
including soft cost.
We intend to complete no less than eight homes the first year, and will try to complete homes
closely together in order to have the greatest area impact. It is our intention to request assistance
each year in District 2 and District 5 in order to continue to offer assistance to the elderly and the
disabled in correcting potentially hazardous and unsafe exterior property conditions that can
affect them and the public safety during Hurricanes while also making these homes energy
efficient (via new roofs, windows and doors).
3550 Biscayne Blvd. Suite 500 Miami, Florida 33137 Tel. (305) 576-9895 Fax (305) 576-7899 rhhed@comcast.net
RHHEDI
Rafael Hernandez Housing & Economic Development Corporation
We would like to begin working on this program as soon as possible but understand that this
request will not be presented to the Commission until December for approval. In the meantime,
we will begin to work with local organizations to find qualified applicants. We would like to
select homes as early as February 14, 2011 in order to begin work by March 15, 2011 be
completed before Hurricane Season begins in June.
Attached I have enclosed the proposed budget and scope of work for this proposed program for
your consideration.
We thank you for your continued support and look forward to working with you and your staff in
2011. Should you remain with any questions please let me know.
Sincerely,
Janitza T. Kaplan
Executive Director
3550 Biscayne Blvd. Suite 500 Miami, Florida 33137 Tel. (305) 576-9895 Fax (305) 576-7899 rhhed@comcast.net
RHHED
Rafael Hernandez Housing & Economic Development Corporation
District 2
Wynwood Housing Rehabilitation Program
Scope of Services
2011-2012
This program is to assist low income Elderly and Disabled homeowners in Wynwood's District 2
area with the intent to address the needs of these homes for Hurricane soundness and safety
issues with the exterior of properties.
Specifically, funding will be offered to cover ADA Compliance issues for the exterior of the
property, roof repair or replacement, window and exterior door repair or replacement, accordion
shutter installation, termite tenting, exterior paint, replacement of front yard fencing, and
replacement of exterior lighting fixtures for safety purposes solely. All treatments `Will be
considered for each property and recommended based on priority needs and budget.
Participating properties will be offered assistance not to exceed $10,000 in hard cost/ $12,500
with the soft cost per home.
Applicants will need to provide evidence of their ownership, proof that they live in the home
approved for assistance proof of income — Income Certificated by the City of Miami, current
homeowner and flood insurance certificates, receipt of paid property taxes and the property must
pass the HQS minimum standards for any assistance to be considered. If disabled, evidence of
the same must be presented. (NOTE: We will use the City Of Miami's Housing Department
underwriting check list for each file submitted for approval.)
We intend to complete no less than eight homes the first year, and will try to complete homes
closely together in order to have the greatest area impact. Priority will be given to homes owned
and occupied by elderly or disabled individuals who live around the Roberto Clemente Park, as
redevelopment efforts have already begun around this area, and we will like to maximize the area
benefits of all area enhancement efforts.
It is our intention to request assistance each year from District 2 and District 5 for the purpose of
expanding this service. We would like to continue to offer assistance to the elderly and the
disable of Wynwood in correcting potentially hazardous and unsafe exterior property conditions
that can affect them and the public safety during Hurricanes. Furthermore, our efforts will also
address the homes energy efficiency (via new roofs, windows and doors).
We are expecting more than eight applicants for this program. Therefore, it is proposed that a
lottery amongst those parties interested whom satisfy the program guidelines be publicly held.
Once the families are selected, and environmental clearance is provided by the City of Miami we
will procure the services needed for each property with the budget pre -approved per home.
The opportunity to bid will be advertised and priority will be given to Section 3 Certified
contractors, neighborhood contactors and contractors who specialize in the specific services
required.
Organizational Capacity
Rafael Hernandez Housing & Economic Development Corporation (RHHED) is a community
based organization established in September of 1993. Our Board consists mostly of community
residents and businesspersons, respectively 6 out of 7. RHHED, Corp. is a non-profit community
housing development organization (CHDO) and a community economic development
corporation (CDC) that serves as an advocate and bridge on behalf of the local community's
economic development and housing needs, and the government.
Over the past several years, the agency has been restructured to include a new staff and Board.
With its newest team, we have accomplished and assisted over 300 businesses, and have built
eight affordable housing units which have been sold to community residents representing 80% of
the median income. Each of the last 12 years, the agency has maintained itself on County and
City grants; always meeting or exceeding it proposed goals. The Empowerment Trust has also
supported and sponsored our agency in its housing efforts, rehabilitations projects and the
beautification project of the business corridors.
Over the past three years, we have dedicated approximately 40% of our time in rehabilitating
commercial corridors which also some of the buildings assisted included residential units. We
have completely assisted in transforming the NE 2nd Avenue corridor between 59th Street and
56th Street; NW 15 Avenue and NW 2nd Avenue.
Agency Experience In Ogeratinn and Managing Grants
Our agency has received 12 years of financial support from CDBG from the City of Miami, 7
years of financial support from the County, and 3 years of financial support from the
Empowerment Zone. We feel confident that we have successfully operated and managed our
grants and agency; complying with all contractual requirements.
We have a full time Record/Bookkeeper who works tirelessly with the Executive Director and
Board Treasurer to assure that all grant requirements and expenditures are allowable, properly
documented and available to be audited by funding sources at any time. Furthermore, we have
an accounting firm, Jordan, Castellon Ricardo, PL, CPA's who bi-annually checks our books and
entries, insuring that all our accounting procedures are adhered to and requirements are being
met responsibly.
Each of our grantors receives timely progress reports and has personally monitored our progress
and financial standing. To -date, our agency has been reported to be fully in compliance with all
said contracts.
RHHED, Corp has 12 years of successful project completion history, grant management and
program outcomes.
Our agency has focused all its efforts strictly on the Wynwood community, District 2 and in
2005 expanded into District 5 to include Little Haiti, Liberty City and Model City.
Achieving results and Program Evaluation
This program will compensate the agency with a total fee of 15% ($15,000) of the total $100,000
grant which is to be collected as the participating homes are completed.
We feel confident that on a quarterly basis we can complete or have started 2 projects with the
employees we have; although our internal goal is to complete all eight projects before Hurricane
Season begins.
Janitza Kaplan, Executive Director monitors the daily activities and closes -out the projects; is
directly involved in the oversight of the procurement process and implementation of the
program.
Luis Canales, Book and Record keeper will assistance in the procurement of the necessary
contractors, maintain all the financial records and the deposits and payments to the contractors
performing the services needed on a business by business basis; providing monthly reports to the
appointed City staff member.
Methodology of Proposed Activity
Our agency will conduct an outreach effort counting on the local NET Offices, Elderly and
Disabled centers of the area, and the City Inspectors. Furthermore, we will also go door-to-door
canvassing the residential corridors of Wynwood to identify and invite homeowner participation.
Once a homeowner is identified, we will work with the homeowner and the City of Miami to ensure
program qualifiers are met and until completion.
BUDGET FORM III
COST ALLOCATION PLAN
City of Miami, Department of Community Development
CDBG FY 2010-2011 Economic Development
AGENCY: Rafael Hernandez Housing & Economic Development Corporation
'._• _. ._sl '»" ice.- ."T:'_;x•. t+`; ;. .fr
F'. :,:r 7 �•._..
�'T _.. ...1-s�.,. 1E..
r7 __. d... ...n::
i C.i—. f.r.- a',a .,
. ,.
.'t ...... _. .
Effective Date
Oct 10 - Sept 11
2010-2011 .
2010-2011
Oct 2010-Sept 2011
Jan 11 - Apr 12
Line -Item Description
City of Miami
City of Miami
Office
City Miami
City of Miami
Total
Percentage of Operating Budget
District 5 ED
Dist 2 Pilot Program
Operating Fundincc
Little Haiti Project
Housing Rehab
101 STAFF SALARIES
$ 23,000.00
$ 50,000.00
$ 27,650.00
$ 51,350.00
$ 6,370.00
$ 158,370.00
200 STAFF MICA
$ 333.50
$ 725.00
$ 400.93
$ 745.00
$ 398.13
$ 2,602.56
201 STAFF FICA
$ 1,437.50
$ 3,400.00
$ 1,714.30
$ 3,183.00
$ 92.36
$ 9,827.16
203 STAFF UNEMPLOYMENT
$ -
$ -
$ -
$ 166.00
$ 166.00
204 STAFF GROUP HEALTH INS.
$ -
$ -
$ - -
$ -
$ -
252 AUDIT COST
$ -
$ -
$ 4,500.00
$ -
$ 3,000.00
$ 7,500.00
301 GEN. LIABILITY INS./Workman;
$ -
$ -
$ 3,300.00
$ 3,300.00
350 TELEPHONE
$ -
$ -
$ 3,056.99
$ 3,056.99
460 SPACE RENTAL
$ -
$ -
$ 5,662.02
$ 3,774.68
$ 1,887.34
$ 11,324.04
501 POSTAGE
$ -
$ -
$ -
$ 102.32
$ 195.18
$ 297.50
521 OFFICE SUP. STAFF
$ 229.00
$ 2,125.00
$ -
$ 1,500.00
$ 3,854.00
PRINTING
$ -
$ -
$ -
$ 500.00
$ 500.00
Admimistrative Cost
$ 25,000.00
$ 56,250.00
$ 39,927.25
$ 64,621.00
$ 15,000.00
$ 200,798.25
Archtect fees
$ -
$ -
$ -
$ 8,735.00
$ 8,735.00
City Signs
$ -
$ -
$ -
$ 4,000.00
$ 4,000.00
Recording Fees
$ -
$ 2,000.00
$ -
$ 400.00
$ 800.00
$ 3,200.00
Surveys
$ 2,400.00
$ 2,400.00
Signs (Actual cost)
$ -
$ 25,000.00
$ -
$ 29,700.00
$ 54,700.00
Paint
$ -
$ 50,000.00
$ -
$ 37,950.00
$ 15,000.00
$ 102,950.00
Windows & Doors
$ -
$ 60,000.00
$ -
$ 85,000.00
$ 20,000.00
$ 165,000.00
Roll Down Shutters
$ -
$ 50,000.00
$ -
$ 68,000.00
$ 20,000.00
$ 138,000.00
Awnings
$ -
$ 50,000.00
$ -
$ 30,000.00
$ 80,000.00
Stucco
$ -
$ -
$ -
$ 15,000.00
$ 15,000.00
Light Fixtures
$ -
$ -
$ -
$ 22,500.00
$ 22,500.00
Roofing Metal
$ -
$ -
$ -
$ 7,500.00
$ 15,000.00
$ 22,500.00
Carpentry
$ -
$ 6,750.00 '
$ -
$ 55,000.00
$ -
$ 61,750.00
Fence
$ -
$ -
$ -
$ -
$ 8,000.00
$ 8,000.00
Termite Tenting
$ -
$ -
$ -
$ -
$ 6,200.00
$ 6,200.00
Special Project Cost
$ -
$ 243,750.00
$ -
$ 366,185.00
$ 85,000.00
$ 694,935.00
Total
$ 25,000.00
$ 300,000.00
$ 39,927.25
$ 430,806.00
$ 100,000.00
$ 895,733.25
Revised September, 2010
$200,798.25
$694,935.00