HomeMy WebLinkAboutInvitation for BidCity of ,':'iam
Invitation for Bid (IFB)
Purchasing Department
Miami Riverside Center
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
Web Site Address: http://ci.miami.fl.ustprocurement
IFB Number: 245231
Title:
Invitation For Bid for Veterinary
Services for Department of Police Dogs,
Horses
Issue Date/Time: 20-OCT-2010
IFB Closing Date/Time: 08-NOV-2010 @ 14:00:00
Pre -Bid Conference:
Pre -Bid Date/Time:
Pre -Bid Location:
Deadline for Request for Clarification: Wednesday, October 27, 2010 at 3:OOPM
Buyer: Byrnes, Terry
Hard Copy Submittal Location: City of Miami - City Clerk
3500 Pan American Drive
Miami FL 33133 US
Buyer E-Mail Address: tbyrnes@ci.miami.fl.us
Buyer Facsimile: (305) 400-5230
Page 1 of 83
Certification Statement
Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and
retain a copy for your files. Prices should include all costs, including transportation to destination. The
City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a
minimum of 120 days following the time set for closing of the submissions.
In the event of en -ors in extension of totals, the unit prices shall govern in determining the quoted
prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations, or debanred or suspended as set in section
18-107 or Ordinance No. 12271.
Al] exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (I) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or
service, and is in all respects fair and without collusion or fraud. We (1) agree to abide by all terms and
conditions of this solicitation and certify that 1 am authorized to sign this submission for the submitter.
Please print the following and sign your name:
SUPPLIER NAME
ADDRESS:
PHONE: FAX -
EMAIL: BEEPER'
SIGNED BY'
TITLE: DATE'
FAILURE TO COMPLETE. SIGN. AND RETURN THIS FORM SHALL DISOUALIFY THIS BID.
Page 2 of 83
Certifications
Legal Name of Firm:
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
Address, City, State, Zip, Contact Name:
Office Location: City of Miami, Miami -Dade County, or Other
Occupational License Number:
Occupational License Issuing Agency:
Occupational License Expiration Date:
Respondent certifies that (s) he has read and understood the provisions of City of Miami Ordinance No.
10032 (Section 18-105 of the City Code) pertaining to the implementation of a "First Source Hiring
Agreement.": (Yes or No)
Do you expect to create new positions in your company in the event your company was awarded a
Contract by the City? (Yes or No)
In the event your answer to question above is yes, how many new positions would you create to
perform this work?
Please list the title, rate of pay, summary of duties, number of positions, and expected length or duration
of all new positions which might be created as a result of this award of a Contract.
Will Subcontractor(s) be used? (Yes or No)
Page 3 of 83
If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
Is this service contract a citywide contract? (Yes or No)
If the above answer is no, please indicate the name of the city (end user) department that your contract
will serve:
Provide brief description of the project or service to be provided
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert
N/A.
Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 1: Address, City, State, and Z
p
or above reference company/agency listed:
Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1
Reference No. 1: Date of Contract or Sale for above reference no. 1
Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 2: Address, City, State, and Zip for above reference company/agency listed:
Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2
Page 4 of 83
Reference No. 2: Date of Contract or Sale for above reference no. 2
Reference No; 3: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 3: Address, City, State, and Zip for above reference company/agency listed:
Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3
Reference No. 3: Date of Contract or Sale for above reference no. 3
Page 5 of 83
Line: 1
Description: Group 1: Veterinary service for police dogs, annnual standard or common physical
exams (including all normal shots, x-rays, etc.)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 2
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for new police dogs, all examinations/testing for new
dog (pre-purchase/donation to include blood work, vaccines, radiology, monitoring)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 3
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs, Lameness Exam - not including
Orthopedic
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 4
Number of Units: l Total: $
Description: Group 1: Veterinary services for police dogs, Lameness Exam - including Orthopedic
Category: 96186-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 6 of 83
Line: 5
Description: Group 1: Veterinary services for police dogs, x-rays services (including set-up), one
view
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 6
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs, x-rays services (including set-up), two
views
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 7
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs, x-rays services (including set-up),
additional views
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 8
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs, x-rays services, boarded radiologist
consultation with written report
Category: 96186-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 7 of 83
Line: 9
Description: Group 1: Veterinary services for police dogs, x-rays setup
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 1.0
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Basic Bloodwork - CBC Laser
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 11
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Bandaging (incls. any topical edications
& dressings) Full leg above hock (rear limb)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 12
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Bandaging (incls. any topical edications
& dressings) Full leg above knee (fore limb)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 8 of 83
Line: 13
Description: Group 1: Veterinary services for police dogs. Bandaging (incls. any topical edications
& dressings) Regular (below hock or knee)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 14
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Bandaging (incls. any topical edications
& dressings) Foot - large
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 15
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Abdominal paracentesis
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 16
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Avid Microchip
Category: 96186-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Line: 17
Page 9 of 83
Description: Group 1: Veterinary services for police dogs. Bath
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 18
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Blood Parasite Exam Snap/Idexx
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 19
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Carcass Removal (if no charge, submit
as .0001 on line)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 20
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Chemscreen In -House
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 21
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Culture
Page 10 of 83
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 22
Number of Units: I Total: $
Description: Group 1: Veterinary services for police dogs. Dental Prophy (including all medicines
and treatments)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 23
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. ECG Initial
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 24
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Euthanasia (if no charge, enter .0001 on
line)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 25
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Fecal Exam
Page 11 of 83
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 26
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Frontline (6 month) or Approved
Equal, Over 40 pounds
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 27
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Heartguard or Approved Equal (6
month) over 50 pounds
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 28
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. 1.V. Fluids - 6 Liter Bag
Category: 96186-00
Unit of Measure: Liter
Unit Price: $
Line: 29
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Ophthalmic Exam
Category: 96186-00
Page 12 of 83
Unit of Measure: Each
Unit Price: $
Line: 30
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs with Stain
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 31
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Pathology
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 32
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Preventic Collar (for heavy tick
infestation areas)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 33
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Rectal Exam (if no charge, enter .0001
on line)
Category: 96186-00
Unit of Measure: Each
Page 13 of 83
Unit Price: $
Line: 34
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Scope (car) (if no charge, enter .0001 on
line)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 35
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Thyroid Profile
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 36
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Urinalysis
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 37
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Anesthesia, Combo - Temp.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 14 of 83
Line: 38
Description: Group 1: Veterinary services for police dogs. Anesthesia, Short Acting/ injection
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 39
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Anesthesia, Long Acting/ Injection
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 40
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Injections -Steroid - Intra muscular
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 41
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Injections -Antihistamines
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 15 of 83
Line: 42
Description: Group 1: Veterinary services for police dogs. Injections - Bordetella, other than
annual exam
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 43
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Injections - Depo-Medrol
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 44
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Injections - Detomedine
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 45
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Injections - Deworming
Category: 96186-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Line: 46
Page 16 of 83
Description: Group 1: Veterinary services for police dogs. Injections - Lepto, other than annual
exam
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 47
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Injections - Torbugesic
Category: 96186-00
Unit of Measure: Each
Unit Price: S
Line: 48
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Injections - Valium
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 49
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Cephalexin 500MG
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 50
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Famotidine 20MG
Page 17 of 83
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 51
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Metronidazole 500MG
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 52
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Nizoral 200MG
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 53
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Rimadyl 75MG
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 54
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Simplicef 200MG
Category: 96186-00
Unit of Measure: Each
Page 18 of 83
Unit Price: $
Line: 55
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Synovi G3 Tablets
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 56
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Tetracycline
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 57
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Tris Edta 4oz
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 58
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Tylan Capsules
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 19 of 83
Line: 59
Description: Group 1: Veterinary services for police dogs. Medications - Gentocin OTIC
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 60
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Gentocin OPHALMIC
OINT
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 61
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Gentocin GENOSIS
SPRAY
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 62
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Medications - Tramado150MG
Category: 96186-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 20 of 83
Line: 63
Description: Group 1: Veterinary services for police dogs. Medications - Zeniquin 100MG
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 64
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Tag Unneutered Dade County License
(IF NOT CARRIED, PUT .0001 ON LINE)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 65
Number of Units: 1 Total: $
Description: Group 1: Veterinary services for police dogs. Basic Bloodwork - Blood Chemistry
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 66
Number of Units: 1 Total: $
Description: Group 1: Veterinary service for police dogs, Boarding of Dogs
Category: 96186-00
Unit of Measure: Day
Unit Price: $ Number of Units: 1 Total: $
Page 21 of 83
Line: 67
Description: Group 1: Veterinary service for police dogs, Boarding of Dogs
Category: 96186-00
Unit of Measure: Week
Unit Price: $
Line: 68
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Annual Wellness Care and General
Maintenance Program to be performed at different intervals during the year, as per ,
Specifications to Include Coggins, Deworming, Vaccinations & Rabies, per horse
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 69
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Acute Care to police horses on an
as -needed, when -needed basis: Response to a regular pre -scheduled service calls: Monday
through Sunday - 7:00 a.m. - 5:00 p.m.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 70
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Acute Care to police horses on an
as -needed, when -needed basis: Response to Emergency service calls Monday through Sunday -
7:00 a.m. - 5.00 p.m.
Category: 96186-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 22 of 83
Line: 71
Description: Group 2: Veterinary services for police horses. Acute Care to police horses on an
as -needed, when -needed basis: Response to Emergency service calls Monday through Sunday -
5:00 p.m. - 7:00 a.m.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 72
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses, examination of new horse
(pre-purchased/donation)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 73
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses, physical exam
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 74
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses, lameness exam
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 23 of 83
Line: 75
Description: Group 2: Veterinary services for police horses, X-Ray Services
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 76
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Basic Bioodwork - CBC
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 77
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Basic Bloodwork - Blood Chemistry
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 78
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Bandaging (incls. any topical
edieations & dressings) Full leg above hock (rear limb)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 24 of 83
Line: 79
Description: Group 2: Veterinary services for police horses. Bandaging (incls. any topical
edications & dressings) Full kg above knee (fore limb)
Category: 96186-00
Unit of Measure: Each
Unit Pricc: $
Line: 80
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Bandaging (incls. any topical
edications & dressings) Regular (below hock or knee)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 81
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Bandaging (incls. any topical
edications & dressings) Foot - large
Category: 96186-00
Unit of Measure: Each
Unit Price: S
Line: 82
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Urinalysis
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Nutnber of Units: 1 Total: $
Page 25 of 83
Line: 83
Description: Group 2: Veterinary services for police horses. Ophthalmic Exam
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 84
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Ophthalmic Exam With Stain
Category: 96186-00
Unit of Measure: Each'
Unit Price: $
Line: 85
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Steroid Intra Muscular
(Articular)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 86
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Steroid - Joint
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 87
Number of Units: 1 Total: $
Page 26 of 83
Description: Group 2: Veterinary services for police horses. Injections - Antihistamines
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 88
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Diuretics
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 89
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Tranquilizer
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 90
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Detomidine
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 91
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Tetracycline, Bute &
Lasix combo
Page 27 of 83
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 92
Number of Units: 1 Total:
Description: Group 2: Veterinary services for police horses. Injections - Tetracycline
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 93
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Phenylbutazone (Bute)
lnj.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 94
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Medroxy Progester
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 95
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Butorphenol &
Detomidine Injection
Page 28 of 83
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 96
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Laceration Repair
Category: 96186-00
Unit of Measure: Hour
Unit Price: $
Line: 97
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Rectal Exam
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 98
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Abdominal Paracentesis
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 99
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Pathology
Category: 96186-00
Unit of Measure: Each
Page 29 of 83
Unit Price: $
Line: 100
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Euthanasia
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 101
Number of Units: 1 Total: S
Description: Group 2: Veterinary services for police horses. Carcass Removal
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 102
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Anesthesia, Combo -Temp.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 103
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Anesthesia, Short Acting
Category: 96186-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 -Total: $
Page 30 of 83
Line: 104
Description: Group 2: Veterinary services for police horses. Anesthesia, Long Acting
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 105
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police. horses. Antibiotics - Gentocin
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 106
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Antibiotics - Penicillin
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 107
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Antibiotics - Ketofen lnj.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 108
Number of Units: 1 Total: $
Page 31 of 83
Description: Group 2: Veterinary services for police horses. I.V. Fluids - 6 Liter Bag
Category: 96186-00
Unit of Measure: Bag
Unit Price: $
Line: 109
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Cetyl M
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 110
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Bute Paste
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 111
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Bute Powder (100g)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 112
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Isoxsuprine Tabs (1000
Tabs per bottle)
Page 32 of 83
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 113
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Acepromazine (50 ml
bottle)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 114
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Surgical Clip & Prep.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 115
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Super Salve (One
pound)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 116
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Banamine Paste
Page 33 of 83
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 117
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Dexamethasonc (2
mg/ml, 100cc)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 118
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Medications - Summer Sore Medicine
(4 oz.)
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 119
Number of Units: 1 Total: $
Description: Group 2: Veterinary services for police horses. Injections - Lasix Inj.
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 120
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Progress exam.
Category: 96186-00
Page 34 of 83
Unit of Measure: Each
Unit Price: $
Line: 121
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Lameness exam under
Tack
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 122
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Ophthalmic Progress
exam.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 123
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Flourescein Staining
Category: 96186-00
Unit of Measure: Each
Unit Price: S
Line: 124
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Endoscopic exam.
Category: 96186-00
Unit of Measure: Each
Page 35 of 83
Unit. Price: $ Number of Units: 1 Total: $
Line: 125
Description: Group 2- Veterinary Service for Police Horses Treatments: Interstate Health
Certificate.
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 126
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Sheath Cleaning
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 127
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Necropsy
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 128
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Treatments: Flush Tear Ducts
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 36 of 83
Line: 129
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Radiographs for two views
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 130
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Additional Radiographs per view
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 131
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Fecal 0 & P
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 132
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Fibrinogen
Categoiy: 96186-00
Unit of Measure: Each
Page 37 of 83
Unit Price: $
Line: 133
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Insulin test
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 134
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Glucose test
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 135
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Cytology
Category: 96186-00
Unit of Measure: Each
Unit -Price: $
Line: 136
Number of Units: 1 Total: $
Description: Croup 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Histopathology
Category: 96186-00
Unit of Measure: Each
Page 38 of 83
Unit Price: $
Line: 137
Number of Units: 1 Total:
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Bacterial Culture & Sensitivity
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 138
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Laboratory Services/Diagnostic
Imaging: Dexamethasone Suppression Test
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 139
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Local
Anesthesia
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 140
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Butorphenol
lnj
Category: 87558-00
Page 39 of 83
Unit of Measure: Each
Unit Price: $
Line: 141
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Xylazine Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 142
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Xylazine &
Butorphenol Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 143
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Xylazine,
Butorphenol & Detomedine lnj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 144
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Acepromazine
Inj
Category: 87558-00
Page 40 of 83
Unit of Measure: Each
Unit Price: $
Line: 145
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Acepromazine
& Detomidine lnj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 146
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Acepromazine
& Xylazine lnj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 147
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Acepromazine,
Butorphenol & Xylazine inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 148
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Diazepan lnj
Category: 87558-00
Page 41 of 83
Unit of Measure: Each
Unit Price: $
Line: 149
Number of Units: 1 Total:
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Reserpine inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 150
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Peripheral
Nerve Anesthesia
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 151
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anesthesis/Sedatives: Intra Articular
Anesthesia
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 152
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Banding: Pastern Bandage
Category: 87558-00
Unit of Measure: Each
Page 42 of 83
Unit Price: $ Number of Units: 1 Total: $
Line: 153
Description: Group 2- Veterinary Service for Police Horses Banding: Leg bandage w/Combine
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 154
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Hormone Therapy:
Medroxyprogesterona Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 155
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Hormone Therapy: Equipoise Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 156
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Hormone Therapy: Progesterone
Implant
Category: 87558-00
Unit of Measure: Each
Page 43 of 83
Unit Price: $
Line: 157
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Hormone Therapy: Winstrol lnj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 158
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Antibiotics: Penicillin, Bute & Laxis
Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 159
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Antibiotics: Albon inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 160
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Antibiotics: Albon, Bute & Lasix Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 44 of 83
Line: 161
Description: Group 2- Veterinary Service for Police Horses Antibiotics: Amikacin Inj per cc
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 162
Number of Units: l Total: $
Description: Group 2- Veterinary Service for Police Horses Antibiotics: Trimeth./Sulfa Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 163
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Antibiotics: Baytril Inj per cc
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 164
Number of Units: 1 • Total: $
Description: Group 2- Veterinary Service for Police Horses Antibiotics: Naxcel Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 45 of 83
Line: 165
Description: Group 2- Veterinary Service for Police Horses Vitamins: B-complex & B-12 inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 166
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Vitamins: B-complex, B-12 &
Caw -copper Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 167
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Vitamins: Vitamin E- Selenium lnj
Category: '87558-00
Unit of Measure: Each
Unit Price: $
Line: 168
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Banamine inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Line: 169
Page 46 of 83
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Dipyronc lnj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 170
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
D-Panthenol inj
Category: 87558-00
Unit of Measurc: Each
Unit Price: $
Line: 171
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti-inflammatory Treatment:
Dexamethasone inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 172
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Egstim inj per cc
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 47 of 83
Line: 173
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
DMSO 1.V.
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 174
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Lidocaine I.V.
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 175
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment: Intro
Articular -HA Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 176
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Adequan IM inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 48 of 83
Line: 177
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Robaxin inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 178
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Legend Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 179
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Anti -Inflammatory Treatment:
Insulin Inj
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 180
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Normolsol -R per 5 Liters
Category: 87558-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 49 of 83
Line: 181
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical. Treatment:
Calcium Borogiuconate in Saline per 150 mi
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 182
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Gastrocoat via N/G tube
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 183
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
HMSO via N/G tube
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 184
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Mineral Oil via N/G tube
Category: 87558-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 50 of 83
Line: 185
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Dextrose 1. V.
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 186
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Electrolytes w/H20 via N/G tube
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 187
Number of Units: l Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Lactated Ringers
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 188
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Normal Saline
Category: 87558-00
Unit of Measure: Each
Unit Price: $ Number of Units: 1 Total: $
Page 51 of 83
Line: 189
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Abdominal Palpation per exam
Category: 87558-00
Unit of Measure: Each
Unit Price: $
Line: 190
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Gastric Lavage
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 191
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Fluids/Misc. Medical Treatment:
Gastric -Guard Paste
Category: 96186-00
Unit of Measure: Tube
Unit Price: $
Line: 192
Number of Units: 1 Total: $
Description: Group 2L Veterinary Service for Police Horses Dispensed items: Bute Tablets
Category: 96186-00
Unit of Measure: Bottle
Unit Price: $ Number of Units: 1 Total: $
Page 52 of 83
Line: 193
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Tucoprim Powder
400g per jar
Category: 96186-00
Unit of Mcasure: Bottle
Unit Price: $
Line: 194
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Uniprim
Powder200g per jar
Category: 96186-00
Unit of Measure: Bottle
Unit Price: $
Line: 195
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Dexamethasone
Ophthalmic Ointment
Category: 96186-00
Unit of Measure: Tube
Unit Price: $
Line: 196
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Triple Ophthalmic
Ointment
Category: 96186-00
Unit of Measure: Tube
Page 53 of 83
Unit Price: $ Number of Units: 1 Total: $
Line: 197
Description: Group 2- Veterinary Service for Police Horses Dispensed items: Triple Ophthalmic
Ointment w/Hydrocortisone
Category: 96186-00
Unit of Measure: Tube
Unit Price: $
Line: 198
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Gentocin
Ophthalmic Ointment
Category: 96186-00
Unit of Measure: Tube
Unit Price: $
Line: 199
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Atropine
Ophthalmic Ointment
Category: 96186-00
Unit of Measure: Tube
Unit Price: $
Line: 200
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Malaseb Shampoo
Category: 96186-00
Unit of Measure: Bottle
Page 54 of 83
Unit Price: $
Line: 201
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: One AC per jar
Category: 96186-00
Unit of Measure: Each
Unit Price: $
Line: 202
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Aluspray
Category: 96186-00
Unit of Measure: Can
Unit Price: $
Line: 203
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: DMSO Liquid 4oz.
Category: 96186-00
Unit of Measure: Bottle
Unit Price: $
Line: 204
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Naquasone Packets
Category: 96186-00
Unit of Measure: Packet
Unit Price: $
Number of Units: 1 Total: $
Page 55 of 83
Line: 205
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Naquasone Packets
Category: 96186-00
Unit of Measure: Packet
Unit Price: $
Line: 206
Number of Units: l Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Scratches Formula
4 oz.
Category: 96186-00
Unit of Measure: Bottle
Unit Price: $
Line: 207
Number of Units: 1 Total: $
Description: Group 2- Veterinary Service for Police Horses Dispensed Items: Sole Paint 4 oz.
Category: 96186-00
Unit of Measure: Bottle
Unit Price: $
Number of Units: l Total: $
Page 56 of 83
Invitation for Bid (IFB) 245231
Table of Contents
Terms and Conditions 58
1. General Conditions 38
1.1. GENERAL TERMS AND CONDITIONS 58
2. Special Conditions 75
2.1. PURPOSE 75
2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION 75
2.3. TERM OF CONTRACT 75
2.4. CONDITIONS FOR RENEWAL 75
2.5. NON -APPROPRIATION OF FUNDS 75
2.6. EQUITABLE ADJUSTMENT 75
2.7. BALANCE OF LINE 75
2.8. METHOD OF AWARD 76
2.9. BIDDERS MINIMUM QUALIFICATIONS 76
2.10. FAILURE TO PERFORM 76
2.11. INSURANCE REQUIREMENTS 77
2.12. CONTRACT ADMINISTRATOR 77
2.13. ADDITIONS/DELETIONS OF ITEMS/SERVICES 78
2.14. TIE BIDS 78
2.15. VETERINARY SERVICES AND MEDICAL EQUIPMENT 78
2.16. VETERINARY REPRESENTATIVE 78
2.17. REFERRAL/ASSIGNMENT FOR MEDICAL CARE & SERVICES 78
2.18. REFERENCES 79
2.19. SPECIFICATION EXCEPTIONS 79
2.20. TERMINATION 79
2.21. ADDITIONAL TERMS AND CONDITIONS 79
3. Specifications 80
3.1. SPECIFICATIONS/SCOPE OF WORK 80
Page 57 of 83
Invitation for Bid (IFB) 245231
Terms and Conditions
1. General Conditions
1.1. GENERAL TERMS AND CONDITIONS
Intent: The General Terms and Conditions described herein apply to the acquisition of
goods/equipment/services with an estimated aggregate cost of S25,000.00 or more.
Definition: A formal solicitation is defined as issuance of an Invitation for Bids, Request for Proposals,
Request for Qualifications, or Request for Letters of Interest pursuant to the City of
Miami Procurement Code and/or Florida Law, as amended. Fonnal Solicitation and Solicitation shall be
defined in the same manner herein.
1.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this
formal solicitation, if applicable, shall retrain the property of the seller until a physical inspection and
actual usage of the good is made, and thereafter is accepted as satisfactory to the City. It must comply with
the tenns herein and be fully in accordance with specifications and of the highest quality. In the event the
goods/equipment supplied to the City are found to be defective or does not conform to specifications, the
City reserves the right to cancel the order upon written notice to the Contractor and return the product to the
Contractor at the Contractor's expense.
1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of your solicitation response shall
be considered an offer on the part of the bidder/proposer; such offer shall be deemed accepted upon
issuance by the City of a purchase order.
1.3. ACCEPTANCE/REJECTION — The City reserves the right to accept or reject any or all responses or
parts of after opening/closing date and request re -issuance on the goods/services described in the formal
solicitation. In the event of such rejection, the Director of Purchasing shall notify all affected
bidders/proposers and make available a written explanation for the rejection. The City also reserves the
right to reject the response of any bidder/proposer who has previously failed to properly perform under the
terms and conditions of a contract, to deliver on time contracts of a similar nature, and who is not in a
position to perform the requirements defined in this fonnal solicitation. The City further reserves the right
to waive any irregularities or minor informalities or technicalities in any or all responses and may, at its
discretion, re -issue this formal solicitation.
1.4. ADDENDA — It is the bidder's/proposer's responsibility to ensure receipt of all Addenda. Addenda are
available at the City's website at: http://www.ci.miami.fl.us/procurement
1.5. ALTERNATE RESPONSES MAY BE CONSIDERED - The City may consider one (1) alternate
response from the same Bidder/Proposer for the same fonnal solicitation; provided, that the alternate
response offers a different product that meets or exceeds the fonnal solicitation requirements. In order for
the City to consider an alternate response, the Bidder/Proposer shall complete a separate Price Sheet form
and shall mark "Alternate Response". Alternate response shall be placed in the same response. This
provision only applies to fonnal solicitations for the procurement of goods, services, items, equipment,
materials, and/or supplies.
1.6. ASSIGNMENT - Contractor agrees not to subcontract, assign, transfer, convey, sublet, or otherwise
dispose of the resulting Contract, or any or all of its right, title or interest herein, without City of Miami's
prior written consent.
1.7. ATTORNEY'S FEES- In connection with any litigation, mediation and arbitration arising out of this
Contract, the prevailing party shall be entitled to recover its costs and reasonable attorney's fees through
and including appellate litigation and any post judgment proceedings.
1.8. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder/Proposer agrees to
provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any
books, documents, papers, and records of Contractor which are directly pertinent to this formal solicitation,
for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder/Proposer shall
maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for
Page 58 of 83
Invitation for Bid (IFB) 245231
three (3) years after the City makes final payment and all other pending matters are closed. Contractor's
failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract
by the City.
1.9. AVAILABILITY OF CONTRACT STATE-WIDE - Any Governmental, not -for -profit or
quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all
goods/services, specified herein from the successful bidder(s)/proposer(s) at the contract price(s)
established herein, when pennissible by federal; state, and local laws, rules, and regulations.
Each Governmental, not -for -profit or quasi-goverrunental entity which uses this formal solicitation and
resulting bid contract or agreement will establish its own contract/agreement, place its own orders, issue its
own purchase orders, be invoiced there from and make its own payments, determine shipping tenns and
issue its own exemption certificates as required by the successful bidder(s)/proposer(s).
1.10. AWARD OF CONTRACT:
A. The Fonnal Solicitation, Bidder's/Proposer's response, any addenda issued, and the purchase order shall
constitute the entire contract, unless modified in accordance with any ensuing contract/agreement,
amendment or addenda.
B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or
designee in the instance that Tie Bids can't be detennined by applying Florida Statute 287.087, Preference
to Businesses with Drug -Free Workplace Programs.
C. The award of this contract may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. Bidder/Proposer shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required by
the City. Where Bidder/Proposer is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's/Proposer's Response and may
accept the Response from the next lowest responsive, responsible Bidder or Proposal most advantageous to
the City or re -solicit the City's requirements. The City, at its sole discretion, may seek monetary restitution
from Bidder/Proposer and its bid/proposal bond or guaranty, if applicable, as a result of damages or
increased costs sustained as a result of the Bidder's/Proposer's default.
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder/Proposer. These documents may either be a purchase order, notice of award and/or
contract award sheet.
E. The Cityreserves the right to automatically extend this contract for up to one hundred twenty (120)
calendar days beyond the stated contract term in order to provide City departments with continual service
and supplies while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised,
the City shall notify the Bidder/Proposer, in writing, of its intent to extend the contract at the same price,
terns and conditions for a specific number of days. Additional extensions over the first one hundred
twenty (120) day extension may occur, if, the City and the Successful Bidder/Proposer are in mutual
agreement of such extensions.
F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude
upon completion of the expressed or implied warranty periods.
G. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis,
or such combination as shall best serve the interests of the City unless otherwise specified.
H. A Contract/Agreement may be awarded to the Bidder/Proposer by the City Commission based upon
the minimum qualification requirements reflected herein. As a result of a RFP, RFQ, or RFLI, the City
reserves the right to execute or not execute, as applicable, an Agreement with the Proposer, whichever is
determined to be in the City's best interests. Such agreement will be furnished by the City, will contain
certain tenns as.are in the City's best interests, and will be subject to approval as to legal form by the City
A ttorney.
1.11. BID BOND/ BID SECURITY - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders/proposers, if so indicated under the Special Conditions. This check
or bond guarantees that a bidder/proposer will accept the order or contract/agreement, as bid/proposed, if it
is awarded to bidder/proposer. Bidder/Proposer shall forfeit bid deposit to the City should City award
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contract/agreement to Bidder/Proposer and Bidder/Proposer fails to accept the award. The City reserves the
right to reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful
bidders/proposers within ten (10) days after the award and successful bidder's/proposer's acceptance of
award. if sixty (60) days have passed after the date of the formal solicitation closing date, and no contract
has been awarded, all bid deposits will be returned on demand.
1.12. RESPONSE FORM (HARDCOPY FORMAT) - All forms should be completed, signed and
submitted accordingly.
1.13. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute an Agreement
and/or file an acceptable Perfonnance Bond, when required, as provided herein, shall be just cause for the
annulment of the award and the forfeiture of the Bid Security to the City, which forfeiture shall be
considered, not as a penalty, but in mitigation of damages sustained. Award may then be made to the
next lowest responsive, responsible Bidder or Proposal most advantageous to the City or all responses may
be rejected.
1.14. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any
manufacturers, trade names, or bidder/proposer catalog numbers are specified, it is for the purpose of
establishing the type, function, minimum standard of design, efficiency, grade or quality of goods only.
When the City does not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is
added. When bidding/proposing an approved equal, Bidders/Proposers will submit, with their response,
complete sets of necessary data (factory information sheets, specifications, brochures; etc.) in order for the
City to evaluate and determine the equality of the item(s) bid/proposed. The City shall be the sole judge of
equality and its decision shall be final. Unless otherwise specified, evidence in the form of samples may be
requested if the proposed brand is other than specified by the City. Such samples are to be furnished after
formal solicitation opening/closing only upon request of the City. If samples should be requested, such
samples must be received by the City no later than seven (7) calendar days after a formal request is made.
1.15. CANCELLATION - The City reserves the right to cancel all fommal solicitations before its
opening/closing. In the event of bid/proposal cancellation, the Director of Purchasing shall notify all
prospective bidders/proposers and make available a written explanation for the cancellation.
1.16. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm
makes, or prepares to make, in order to deliver/perform the goods/services required by the City, is a
business risk which the contractor must assume. The City will not be obligated to reimburse amortized or
unatnortized capital expenditures, or to maintain the approved status of any contractor. if contractor has
been unable to recoup its capital expenditures during the time it is rendering such goods/services, it shall
not have any claim upon the City.
1.17. CITY NOT LIABLE FOR DELAYS - It is further expressly agreed that in no event shall the City
be liable for, or responsible to, the Bidder/Proposer/Consultant, any sub-contractor/sub-consultant, or to
any other person for, or on account of, any stoppages or delay in the work herein provided for by injunction
or other legal or equitable proceedings or on account of any delay for any cause over which the City has no
control.
1.18. COLLUSION —Bidder/Proposer, by submitting a response, certifies that its response is made without
previous understanding, agreement or connection either with any person, firrn or corporation submitting a
response for the same items/services or with the City of Miami's Purchasing Department or initiating
department. The Bidder/Proposer certifies that its response is fair, without control, collusion, fraud or other
illegal action. Bidder/Proposer certifies that it is in compliance with the Conflict of Interest and Code of
Ethics Laws. The City will investigate all potential situations where collusion may have occurred and the
City reserves the right to reject any and all bids/responses where collusion may have occurred.
1.19. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subject to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect
the goods or equipment offered, including but not limited to:
A. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the following:
employment practices, rate of pay or other compensation methods, and training selection.
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B. Occupational, Safety and Health Act (OSHA), as applicable to this Formal Solicitation.
C. The State of Florida Statutes, Section 287.I33(3)(A) on Public Entity Crimes.
D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation.
E. Uniform Commercial Code (Florida Statutes, Chapter 672).
F. Americans with Disabilities Act of 1990, as amended.
G. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation.
H. National Forest Products Association (NFPA), as applicable to this Formal Solicitation.
I. City Procurement Ordinance City Code Section 18, Article III.
J. Conflict of Interest, City Code Section 2-61 1;61.
K. Cone of Silence, City Code Section 18-74.
L. The Florida Statutes Sections 218.73 and 218.74 on Prompt Payment.
M. First Source Hiring Aereement, City Ordinance No. 10032, as applicable to this Formal Solicitation.
Implemented to foster the creation of new and permanent. jobs for City of Miami residents; requires as a
condition precedent to the execution of service contracts including professional services.
Lack of knowledge by the bidder/proposer will in no way be a cause for relief from responsibility.
Non-compliance with all local, state, and federal directives, orders, and laws may be considered grounds
for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
1.20. CONE OF SILENCE - Pursuant to Section 18-74 of the City of Miami Code, a "Cone of Silence" is
imposed upon each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City
Manager issues a written recommendation to the Miami City Commission. The Cone of Silence shall be
applicable only to Contracts for the provision of goods and services and public works or improvements for
amounts greater than S200,000. The Cone of Silence prohibits any communication regarding RFPs, RFQs,
RFLI or IFBs (bids) between, among others:
Potential vendors, service providers, bidders, lobbyists or consultants and the City's professional staff
including, but not limited to, the City Manager and the City Manager's staff; the Mayor, City
Commissioners, or their respective staffs and any member of the respective selection/evaluation committee.
The provision does not apply to, among other communications:
oral communications with the City purchasing staff, provided the communication is limited strictly to
matters of process or procedure already contained in the fonnal solicitation document; the provisions of the
Cone of Silence do not apply to oral communications at duly noticed site visits/inspections, pre -proposal or
pre -bid conferences, oral presentations before selection/evaluation committees, contract negotiations during
any duly noticed public meeting, or public presentations made to the Miami City Commission during a duly
noticed public meeting; or communications in writing or by email at any time with any City employee,
official or member of the City Commission unless specifically prohibited by the applicable RFP, RFQ,
RFLI or IFB (bid) documents (See Section 2.2. of the Special Conditions); or communications in
connection with the collection of industry comments or the performance of market research regarding a
particular RFP, RFQ, RFLI OR IFB by City Purchasing staff.
Proposers or bidders must file a copy of any written communications with the Office of the City Clerk,
which shall be made available to any person upon request. The City shall respond in writing and file a copy
with the Office of the City Clerk, which shall be made available to any person upon request. Written
communications may be in the form of e-mail, with a copy to the Office of the City Clerk.
In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer or
bidder shall render any award voidable. A violation by a particular Bidder, Proposer, Offeror, Respondent,
lobbyist or consultant shall subject same to potential penalties pursuant to the City Code. Any person
having personal knowledge of a violation of these provisions shall report such violation to the State
Attorney and/or may file a complaint with the Ethics Commission. Proposers or bidders should reference
Section 18-74 of the City of Miami Code for further clarification.
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This language is only a summary of the key provisions of the Cone of Silence. Please review City of
Miami Code Section 18-74 fora complete and thorough description of the Cone of Silence. You may
contact the City Clerk at 305-250-5360, to obtain a copy of same.
1.21. CONFIDENTIALITY - As a political subdivision, the City of Miami is subject to the Florida
Sunshine Act and Public Records Law. If this Contract/Agreement contains a confidentiality provision, it
shall have no application when disclosure is required by Florida law or upon court order.
1.22. CONFLICT OF INTEREST — Bidders/Proposers, by responding to this Formal Solicitation, certify
that to the best of their knowledge or belief, no elected/appointed official or employee of the City of Miami
is financially interested, directly or indirectly, in the purchase of goods/services specified in this Formal
Solicitation. Any such interests on the part of the Bidder/Proposer or its employees must be disclosed in
writing to the City. Further, you must disclose the name of any City employee who owns, directly or
indirectly, an interest of five percent (5%) or more of the total assets of capital stock in your firm.
1.23. COPYRIGHT OR PATENT RIGHTS — Bidders/Proposers warrant that there has been no violation
of copyright or patent rights in manufacturing, producing, or selling the goods shipped or ordered and/or
services provided as a result of this formal solicitation, and bidders/proposers agree to hold the City
harmless from any and all liability, Toss, or expense occasioned by any such violation.
1.24. COST INCURRED BY BIDDER/PROPOSER - All expenses involved with the preparation and
submission of Responses to the City, or any work performed in connection therewith shall be borne by the
Bidder(s)/Proposer(s).
1.25. DEBARMENT AND SUSPENSIONS (Sec 18-107)
(a) Authority and requirement to debar and suspend. After reasonable notice to an actual or prospective
Contractual Party, and after reasonable opportunity for such party to be heard, the City Manager; after
consultation with the Chief Procurement Officer and the city attorney, shall have the authority to debar a
Contractual Party, for the causes listed below, from consideration for award of city Contracts. The
debarment shall be for a period of not fewer than three years. The City Manager shall also have the
authority to suspend a Contractual Party from consideration for award of city Contracts if there is probable
cause for debarment, pending the debarment determination. The authority to debar and suspend contractors
shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer
after approval by the City Manager, the city attomey, and the City Commission.
(b) Causes for debarment or suspension. Causes for debarment or suspension include the following:
(1) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private Contract or subcontract, or incident to the performance of such Contract or
subcontract.
(2) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification
or destruction of records, receiving stolen property, or any other offense indicating a lack of business
integrity or business honesty.
(3) Conviction under state or federal antitrust statutes arising out of the submission of Bids or
Proposals.
(4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be
indicative of nonresponsibility. Such violation may include failure without good cause to perform in
accordance with the terms and conditions of a Contract or to perform within the time limits provided in
a Contract, provided that failure to perform caused by acts beyond the control of a party shall not be
considered a basis for debarnient or suspension.
(5) Debarment or suspension of the Contractual Party by any federal, state or other governmental
entity.
(6) False certification pursuant to paragraph (c) below.
(7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for
which the violation remains noncompliant.
(8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for
which a civil penalty or fine is due and owing to the city.
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(9) Any other cause judged by the City Manager to be so serious and compelling as to affect the
responsibility of the Contractual Party performing city Contracts.
(c) Certification. All Contracts for goods and services, sales, and leases by the city shall contain a
certification that neither the Contractual Party nor any of its principal owners or personnel have been
convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b)(5).
(d) Debarment and suspension decisions. Subject to the provisions of paragraph (a), the City Manager shall
render a written decision stating the reasons for the debarment or suspension. A copy of the decision shall
be provided promptly to the Contractual Party, along with a notice of said party's right to seek judicial
relief.
1.26. DEBARRED/SUSPENDED VENDORS —An entity or affiliate who has been placed on the State of
Florida debarred or suspended vendor list may not submit a response on a contract to provide goods or
services to a public entity, may not submit a response on a contract with a public entity for the construction
or repair of a public building or public work, may not submit response on leases of real property to a public
entity, may not award or perfomi work as a contractor, supplier, subcontractor, or consultant under contract
with any public entity, and may not transact business with any public entity.
1.27. DEFAULT/FAILURE TO PERFORM - The City shall he the sole judge of nonperfonnance, which
shall include any failure on the part of the successful Bidder/Proposer to accept the award, to furnish
required documents; and/or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder/Proposer to meet any ternis of this agreement, the City will notify
the Bidder/Proposer of the default and will provide the contractor three (3) days (weekends and holidays
excluded) to remedy the default. Failure on the contractor's part to correct the default within the required
three (3) days shall result in the Contract being terminated and upon the City notifying in writing the
contractor of its intentions and the effective date of the termination. The following shall constitute default:
A. Failure to perform the work or deliver the goods/services required under the Contract and/or within the
time required or failing to use the subcontractors, entities and personnel as identified and set forth, and to
the degree specified in the Contract,
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
ensure timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as
nonconforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or
making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the
successful Bidder/Proposer incapable of performing the work in accordance with and as required by the
Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time
limits stated, together with the cost of completing the work, shall be deducted from any monies due or
which may become due on this Contract.
1.28. DETERMINATION OF RESPONSIVENESS - Each Response will be reviewed to determine if it
is responsive to the submission requirements outlined in the Formal Solicitation. A "responsive" response is
one which follows the requirements of the formal solicitation, includes all documentation, is submitted in
the format outlined in the formal solicitation, is of timely submission, and has appropriate signatures as
required on each document. Failure to comply with these requirements may deem a Response
non -responsive.
1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the
response shall be fixed after the award by the Commission, unless otherwise specified in the Special Tenns
and Conditions. Price discounts off the original prices quoted in the response will be accepted from
successful Bidder(s)/Proposer(s) during the tenn of the contract. Such discounts shall remain in effect for
a minimum of 120 days from approval by the City Conunission Any discounts offered by a manufacturer
to Bidder/Proposer will be passed on to the City.
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1.30. DISCREPANCIES, ERRORS, AND OMISSIONS - Any discrepancies, errors, or ambiguities in
the Formal Solicitation or addenda (if any) should be reported in writing to the City's Purchasing
Department. Should it be found necessary, a written addendum will be incorporated in"the Fonnal
Solicitation and will become part of the purchase agreement (contract documents). The City will not be
responsible for any oral instructions, clarifications, or other communications.
A. Order of Precedence — Any inconsistency in this formal solicitation shall be resolved by giving
precedence to the following documents, the first of such list being the governing documents.
1) Addenda (as applicable)
2) Specifications
3) Special Conditions
4) General Terms and Conditions
1.31. EMERGENCY / DISASTER PERFORMANCE - In the event of a hurricane or other emergency
or disaster situation, the successful vendor shall provide the City with the commodities/services defined
within the scope of this formal solicitation at the price contained within vendor's response. Further,
successful vendor shall deliver/perform for the city on a priority basis during such times of emergency.
1.32. ENTIRE BiD CONTRACT OR AGREEMENT - The Bid Contract or Agreement consists of this
City of Miami Formal Solicitation and specifically this General Conditions Section, Contractor's Response
and any written agreement entered into by the City of Miami and Contractor in cases involving RFPs,
RFQs, and RFLIs, and represents the entire understanding and agreement between the parties with respect
to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any,
made by and between the parties. To the extent that the agreement conflicts with, modifies, alters or
changes any of the terms and conditions contained in the Fonnal Solicitation and/or Response, the Fonnal
Solicitation and then the Response shall control. This Contract may be modified only by a written
agreement signed by the City of Miami and Contractor.
1.33. ESTIMATED QUANTITIES —Estimated quantities or estimated dollars are provided for your
guidance only. No guarantee is expressed or implied as to quantities that will be purchased during the
contract period. The City is not obligated to place an order for any given amount subsequent to the award
of this contract. Said estimates may be used by the City for purposes of determining the low bidder or most
advantageous proposer meeting specifications. The City reserves the right to acquire additional quantities
at the prices bid/proposed or at lower prices in this Formal Solicitation.
1.34. EVALUATION OF RESPONSES
A.Rejection of Responses
The City may reject a Response for any of the following reasons:
1) Bidder/Proposer fails to acknowledge receipt of addenda;
2) Bidder/Proposer tnistates or conceals any material fact in the Response ;
3) Response does not conform to the requirements of the Fonnal Solicitation;
4) Response requires a conditional award that conflicts with the method of award;
5) Response does not include required samples, certificates, licenses as required; and,
6) Response was not executed by the Bidder's/Proposer(s) authorized agent.
The foregoing is not an all inclusive list of reasons for which a Response may be rejected. The City may
reject and re -advertise for al! or any part of the Fonnal Solicitation whenever it is deemed in the best
interest of the City.
B. Elimination From Consideration
1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or
contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
2) A contract may not be awarded to any person or first which has failed to perfonn under the terms and
conditions of any previous contract with the City or deliver on time contracts of a similar nature.
3) A contract may not be awarded to any person or fine which has been debarred by the City in
accordance with the City's Debarment and Suspension Ordinance.
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C. Determination of Responsibility
I) Responses will only be considered from entities who are regularly engaged in the business of providing
the goods/equipment/services required by the Formal Solicitation. Bidder/Proposer must be able to
demonstrate a satisfactory record of performance and integrity; and, have sufficient financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements. The terns
"equipment and organization" as used herein shall be construed to mean a fully equipped and well
established entity in line with the best industry practices in the industry as determined by the City.
2) The City may consider any evidence available regarding the financial, technical and other qualifications
and abilities of a Bidder/Proposer, including past performance (experience) with the City or any other
governmental entity in making the award.
3) The City may require the Bidder(s)/Proposer(s) to show proof that they have been designated as an
authorized representative of a manufacturer or supplier which is the actual source of supply, if required by
the Formal Solicitation.
1.35. EXCEPTIONS TO GENERAL AND/OR SPECIAL CONDITIONS OR SPECIFICATIONS -
Exceptions to the specifications shall be listed on the Response and shall reference the section. Any
exceptions to the General or Special Conditions shall be cause for the bid (IFB) to be considered
non -responsive. It also may be cause for a RFP, RFQ, or RFLI to be considered non -responsive; and, if
exceptions are taken to the terns and conditions of the resulting agreement it may lead to terminating
negotiations.
1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices
quoted/proposed by the bidder/proposer must be F.O.B. DESTINATION, inside delivery, with all delivery
costs and charges included in the bid/proposal price, unless otherwise specified in this Formal
Solicitation. Failure to do so may be cause for rejection of bid/proposal.
1.37. FIRM PRICES - The bidder/proposer warrants that prices, terns, and conditions quoted in its
response will be firm throughout the duration of the contract unless otherwise specified in the Formal
Solicitation. Such prices will remain firm for the period of performance or resulting purchase orders or
contracts, which are to be performed or supplied over a period of time.
1.38. FIRST -SOURCE HIRING AGREEMENT (Sec. 18-105)
(a) The Commission approves implementation of the first -source hiring agreement policy and requires
as a condition precedent to the execution of service contracts for facilities, services, and/or receipt of grants
and loans, for projects of a nature that create new jobs, the successful negotiation of first -source hiring
agreements between the organization or individual receiving said contract and the authorized representative
unless such an agreement is found infeasible by the city manager and such finding approved by the City
Commission at a public hearing.
(b) For the purpose of this section, the following terms, phrases, words and their derivations shall have
the following meanings:
Authorized representative means the Private Industry Council of South Florida/South Florida Employment
and Training Consortium, or its successor as local recipient of federal and state training and employment
funds.
Facilities means all publicly financed projects, including but without limitation,, unified development
projects, municipal public works, and municipal improvements to the extent they are financed through
public money services or the use of publicly owned property.
Grants and loans means, without limitation, urban development action grants (UDAG), economic
development agency construction loans, loans from Miami Capital Development, Incorporated, and all
federal and state grants administered by the city.
Service contracts means contracts for the procurement of services by the city which include professional
services.
Services includes, without limitation, public works improvements, facilities, professional services,
commodities, supplies, materials and equipment.
(c) The authorized representative shall negotiate each first -source hiring agreement.
(d) The primary beneficiaries of the first -source hiring agreement shall be participants of the city
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training and employment programs, and.other residents of the city.
1.39. FLORIDA MINIMUM WAGE - The Constitution of the State of Florida, Article X, Section 24,
states that employers shall pay employee wages no less than the minimum wage for all hours worked in
Florida. Accordingly, it is the contractor's and its' subcontractor(s) responsibility to understand and
comply with this Florida constitutional minimum wage requirement and pay its employees the current
established hourly minimum wage rate; which is subject to change or adjusted by the rate of inflation using
the consumer price index for urban wage earners and clerical workers, CPI-W, or a successor index as
calculated by the United States Department of Labor. Each adjusted minimum wage rate calculated shall
be detennined and published by the Agency Workforce Innovation on September 30th of each year and
take effect on the following January 1st.
At the time of responding, it is bidder/proposer and his/her subcontractor(s), if applicable, full
responsibility to determine whether any of its employees may be impacted by this Florida Law at any given
point in time during the term of the contract. If impacted, bidder/proposer must furnish employee name(s),
job title(s), job description(s), and current pay rate(s). Failure to submit this information at the time of
submitting a response constitute successful bidder's/proposer's acknowledgement and understanding that
the Florida Minimum Wage Law will not itnpact its prices throughout the term of contract and waiver of
any contractual price increase request(s). The City reserves the right to request and successful
bidder/proposer must provide for any and all information to make a wage and contractual price increase(s)
determination.
1.40. GOVERNING LAW AND VENUE - The validity, and effect of this Contract shall be govemed by
the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this
Contract shall take place in Miami -Dade County, Florida.
1.41. HEADINGS AND TERMS - The headings to the various paragraphs of this Contract have been
inserted for convenient reference only and shall not in any manner be construed as modifying, amending or
affecting in any way the expressed terns and provisions hereof.
1.42. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) - Any
person or entity that performs or assists the City of Miami with a function or activity involving the use or
disclosure of "individually identifiable health information (IIHI) and/or Protected Health Information (PHI)
shall comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the City
of Miami Privacy Standards. HIPAA mandates for privacy, security and electronic transfer standards,
which include but are not limited to:
A. Use of information only for performing services required by the contract or as required by law;
B. Use of appropriate safeguards to prevent non -permitted disclosures;
C. Reporting to the City of Miami of any non -permitted use or disclosure;
D. Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to
the Bidder/Proposer and reasonable assurances that IIHI/PHI will be held confidential;
E. Making Protected Health Information (PHI) available to the customer;
F. Making PHI available to the custoier for review and amendment; and incorporating any amendments
requested by the customer;
G. Making PHI available to the City of Miami for an accounting of disclosures; and
H. Making internal practices, books and records related to PHI available to the City of Miami for
compliance audits.
PHI shall maintain its protected status regardless of the form and method of transmission (paper records,
and/or electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its
privacy information practices including specifically, a description of the types of uses and disclosures that
would be trade with protected health information.
1.43. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all
the City's agents, officers and employees from and against all charges or claims resulting from any bodily
injury, loss of life, or damage to property from any act, omission or neglect, by itself or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorney's fees, expenses and liabilities incurred in the defense of any such claims and any resulting
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investigation.
1.44. INFORMATION AND DESCRIPTIVE LITERATURE —Bidders/Proposer must furnish all
information requested in the spaces provided in the Fonnal Solicitation. Further, as may be specified
elsewhere, each Bidder/Proposer must submit for evaluation, cuts, sketches, descriptive literature, technical
specifications, and Material Safety Data Sheets (MSDS)as required, covering the products offered.
Reference to literature submitted with a previous response or on file with the Buyer will not satisfy this
provision.
1.45. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether the goods
and/or services required to be provided by the Contractor under this Contract conform to the terms and
conditions of the Fonnal Solicitation. Contractor shall make available to the City all reasonable facilities
and assistance to facilitate the performance of tests or inspections by City representatives. All tests and
inspections shall be subject to, and made in accordance with, the provisions of the City of Miami Ordinance
No. 12271 (Section 18-79), as same may be amended or supplemented from time to time.
1.46. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation
will not be made available until such time as the City provides notice of a decision or intended decision or
within 10 days after bid closing, whichever is earlier. Bid/Proposal results will be tabulated and may be
furnished upon request via fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation.
Tabulations also are available on the City's Web Site following recommendation for award.
1.47. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor,
shall furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of
coverage shall demonstrate strict compliance to all requirements listed on the Special Conditions entitled
"Insurance Requirements". The City shall be listed as an "Additional Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the
insurance certificate is received within the specified time frame but not in the manner prescribed in this
Solicitation the Contractor shall be verbally notified of such deficiency and shall have an additional five (5)
calendar days to submit a corrected certificate to the City. If the Contractor fails to submit the required
insurance documents in the manner prescribed in this Solicitation within fifteen (15) calendar days after
receipt Notice of Award, the contractor shall be in default of the contractual terms and conditions and shall
not be awarded the contract. Under such circumstances, the Bidder/Proposer may be prohibited from
submitting future responses to the City. lnfomsation regarding any insurance requirements shall be directed
to the Risk Administrator, Department of Risk Management, at 414 SW 2nd Avenue, 9th Floor, Miami,
Florida 33130, 305-416-1604.
The Bidder/Proposer shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in effect for the duration of the contractual period; including any and
all option terns that may be granted to the Bidder/Proposer.
1.48. INVOICES - Invoices shall contain purchase order number and details of goods and/or services
delivered (i.e. quantity, unit price, extended price, etc); and in compliance with Chapter 218 of the Florida
Statutes (Prompt Payment Act).
1.49. LOCAL PREFERENCE - City Code Section 18-85, states that the City Commission may offer to a
responsible and responsive bidder/proposer, who maintains a Local Office, the opportunity of accepting a
bid at the low bid amount, if the original bid amount submitted by the local vendor is not more than ten
percent (10%) in excess of the lowest other responsible and responsive bidder/proposer.
1.50. MANUFACTURER'S CERTIFICATION -The City reserves the right to request from
bidders/proposers a separate Manufacturer's Certification of all statements made in the bid/proposal.
Failure to provide such certification may result in the rejection of bid/proposal or termination of
contract/agreement, for which the bidder/proposer must bear full.liability.
1.51. MODIFICATIONS OR CHANCES IN PURCHASE ORDERS AND CONTRACTS - No
contract or understanding to modify this Fonnal Solicitation and resultant purchase orders or contracts, if
applicable, shall be binding upon the City unless made in writing by the Director of Purchasing of the City
of Miami, Florida through the issuance of a change order, addendum, amendment, or supplement to the
contract, purchase order or award sheet as appropriate.
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1.52. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed
or construed to create a partnership or joint venture between the City of Miami and Contractor, or to create
any other similar relationship between the parties.
1.53. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance
with specifications under the direction of the Florida Department of Agriculture and Consumer Services or
by other appropriate testing Laboratories as determined by the City. The data derived from any test for
compliance with specifications is public record and open to examination thereto in accordance with
Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and
returned at Bidder's/Proposer's expense. These non -conforming items not delivered as per delivery date in
the response and/or Purchase Order may result in bidder/proposer being found in default in which event
any and all re -procurement costs may be charged against the defaulted contractor. Any violation of these
stipulations may also result in the supplier's name being removed from the City of Miami's Supplier's list.
1.54. NONDISCRIMINATION —Bidder/Proposer agrees that it shall not discriminate as to race, sex,
color, age, religion, national origin, marital status, or disability in connection with its performance under
this formal solicitation. Furthermore, Bidder/Proposer agrees that no otherwise qualified individual shall
solely by reason of his/her race, sex, color, age, religion, national origin, marital status or disability be
excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any
program or activity.
In connection with the conduct of its business, including performance of services and employment of
personnel, Bidder/Proposer shall not discriminate against any person on the basis of race, color, religion,
disability, age, sex, marital status or national origin. All persons having appropriate qualifications shall be
afforded equal opportunity for employment.
1.55. NON-EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve its
best interest, the City of Miami reserves the right to advertise for, receive, and award additional contracts
for these herein goods and/or services, and to make use of other competitively bid (governmental)
contracts, agreements, or other similar sources for the purchase of these goods and/or services as may be
available.
It is hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of
the successful bidder(s)/proposer(s) to receive all orders that may be generated by the City in conjunction
with this Fomtal Solicitation.
In addition, any and all commodities, equipment, and services required by the City in conjunction with
construction projects are solicited under a distinctly different solicitation process and shall not be purchased
under the terms, conditions and awards rendered under this solicitation, unless such purchases are
determined to be in the best interest of the City.
1.56. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business
location in the City of Miami and is submitting a Response under this Formal Solicitation shall meet the
City's Occupational License Tax requirements in accordance with Chapter 31.1, Article 1 of the City of
Miami Charter. Others with a location outside the City of Miami shall meet their local Occupational
License Tax requirements. A copy of the license must be submitted with the response; however, the City
may at its sole option and in its best interest allow the Bidder/Proposer to supply the license to the City
during the evaluation period, but prior to award.
1.57. ONE PROPOSAL - Only one (1) Response from an individual, firm, partnership, corporation or
joint venture will be considered in response to this Formal Solicitation. When submitting an alternate
response, please refer to the herein condition for "Alternate Responses May Be Considered".
1.58. OWNERSHIP OF DOCUMENTS - It is understood by and between the parties that any documents,
records, files, or any other matter whatsoever which is given by the City to the successful Bidder/Proposer
pursuant to this formal solicitation shall at all times remain the property of the City and shall not be used by
the Bidder/Proposer for any other purposes whatsoever without the written consent of the City.
1.59. PARTIAL INVALIDITY - If any provision of this Contract or the application thereof to any person
or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of
such provision to persons or circumstances other than those as to which it is held invalid shall not be
affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent
permitted by law.
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1.60. PERFORMANCE/PAYMENT BOND —A Contractor may be required to furnish a
Performance/Payment Bond as part of the requirements of this Contract, in an amount equal to one hundred
percent (100%) of the contract price.
1.61. PREPARATION OF RESPONSES (HARDCOPY FORMAT) —Bidders/Proposers are expected to
examine the specifications, required delivery, drawings, and all special and general conditions. All
bid/proposed amounts, if required, shall be either typewritten or entered into the space provided with ink.
Failure to do so will be at the Bidder's/Proposer's risk.
A. Each Bidder/Proposer shall furnish the information required in the Formal Solicitation. The
Bidder/Proposer shall sign the Response and print in ink or type the name of the Bidder/Proposer, address,
and telephone number on the face page and on each continuation sheet thereof on which he/she makes an
entry, as required.
B. If so required, the unit price for each unit offered shall be shown, and such price shall include
packaging, handling and shipping, and F.O.B. Miami delivery inside City premises unless otherwise
specified. Bidder/Proposer shall include in the response all taxes, insurance, social security, workmen's
compensation, and any other benefits nonnally paid by the Bidder/Proposer to its employees. If
applicable, a unit price shall be entered in the "Unit Price" column for each item. Based upon estimated
quantity, an extended price shall be entered in the "Extended Price" column for each item offered. In case
of a discrepancy between the unit price and extended price, the unit price will be presumed correct.
C. The Bidder/Proposer must state a definite time, if required, in calendar days for delivery of goods
and/or services.
D. The Bidder/Proposer should retain a copy of all response documents for future reference.
E. All responses, as described, must be fully completed and typed or printed in ink and must be signed in
ink with the finn's name and by an officer or employee having authority to bind the company or firm by
his/her signature. Bids/Proposals having any erasures or corrections must be initialed in ink by person
signing the response or the response may be rejected.
F. Responses are to remain valid for at least 180 days. Upon award of a contract, the content of the
Successful Bidder's/Proposer's response may be included as part of the contract, at the City's discretion.
G. The City of Miami's Response Forms shall be used when Bidder/Proposer is subrnitting its response in
hardcopy fonnat. Use of any other forms will result in the rejection of the response. IF SUBMITTING
HARDCOPY FORMAT, THE ORIGINAL AND THREE (3) COPIES OF THESE SETS OF FORMS,
UNLESS OTHERWISE SPECIFIED, AND ANY REQUIRED ATTACHMENTS MUST BE
RETURNED TO THE CITY OR YOUR RESPONSE MAY BE DEEMED NON -RESPONSIVE.
1.62. PRICE ADJUSTMENTS — Any price decrease effectuated during the contract period either by
reason of market change or on the part of the contractor to other customers shall be passed on to the City of
Miami.
1.63. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's
product becomes unavailable during the tern of the Contract, the Contractor awarded that item may
arrange with the City's authorized representative(s) to supply a substitute product at the awarded price or
lower, provided that a sample is approved in advance of delivery and that the new product meets or exceeds
all quality requirements.
1.64. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS -
Contractor represents and warrants to the City that it has not employed or retained any person or company
employed by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to
pay any person any fee, corrunission, percentage, brokerage fee, or gift of any kind contingent upon or in
connection with, the award of this Contract.
1.65. PROMPT PAYMENT —Bidders/Proposers may offer a cash discount for prompt payment; however,
discounts shall not be considered in determining the lowest net cost for response evaluation purposes.
Bidders/Proposers are required to provide their prompt payment terns in the space provided on the Formal
Solicitation. If no prompt payment discount is being offered, the Bidder/Proposer must enter zero (0) for
the percentage discount to indicate no discount. If the Bidder/Proposer fails to enter a percentage, it is
understood and agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final
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acceptance by the City, whichever is later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment
is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful
bidders/proposers during the term of the contract.
1.66. PROPERTY - Property owned by the City of Miami is the responsibility of the City of Miami. Such
property fumished to a Contractor for repair, modification, study, etc., shall remain the property of the City
of Miami. Damages to such property occurring while in the possession of the Contractor shall be the
responsibility of the Contractor. Damages occurring to such property while in route to the City of Miami
shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total
loss, the Contractor shall he responsible for replacement value of the property at the current market value,
Tess depreciation of the property, if any.
1.67. PROVISIONS BINDING - Except as otherwise expressly provided in the resulting Contract, all
covenants, conditions and provisions of the resulting Contract shall be binding upon and shall inure to the
benefit of the patties hereto and their respective heirs, legal representatives, successors and assigns.
1.68. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not subtnit a response on a contract to provide any
goods or services to a public entity, may not subtnit a response on a contract with a public entity for the
construction or repair of a public building or public work, may not submit responses on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
1.69. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable
times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter
119, Florida Statutes. and City of Miami Code, Section 18, Article III, and agrees to allow access by the
City and the public to all documents subject to disclosure under applicable law. Contractor's failure or
refusal to comply with the provision of this section shall result in the immediate cancellation of this
Contract by the City.
1.70. QUALITY OF GOODS, MATERIALS, SUPPLIES, PRODUCTS, AND EQUIPMENT - All
materials used in the manufacturing or construction of supplies, materials, or equipment covered by this
solicitation shall be new. The items bidiproposed must be of the latest make or model, of the best quality,
and of the highest grade of workmanship, unless as otherwise specified in this Solicitation.
1.71. QUALITY OF WORK/SERVICES- The work/services performed must be of the highest quality
and workmanship. Materials furnished to complete the service shall be new and of the highest quality
except as otherwise specified in this Solicitation.
1.72. REMEDIES PRIOR TO AWARD (Sec. 18-106) - If prior to Contract award it is determined that a
formal solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be
cancelled by the City Commission, the City Manager or the Chief Procurement Officer, as may be
applicable, or revised to comply with the law.
1.73. RESOLUTION OF CONTRACT DISPUTES (Sec. 18-105)
(a) Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the city
attorney, shall have the authority to resolve controversies between the Contractual Party and the city which
arise under, or by virtue of, a Contract between them; provided that, in cases involving an amount greater
than $25,000, the City Commission must approve the City Manager's decision. Such authority extends,
without limitation, to controversies based upon breach of Contract, mistake, misrepresentation or lack of
complete performance, and shall be invoked by a Contractual Party by submission of a protest to the City
Manager.
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(b) Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall
promptly render a written report stating the reasons for the action taken by the City Commission or the City
Manager which shall he final and conclusive. A copy of the decision shall be immediately provided to the
protesting party, along with a notice of such parry's right to seek judicial relief, provided that the protesting
party shall not be entitled to such judicial relief without first having followed the procedure set forth in this
section.
1.74. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (Sec. 18-104)
(a) Right to protest. The following procedures shall be used for resolution of protested solicitations and
awards except for purchases of goods, supplies, equipment, and services, the estimated cost of which does
not exceed S25,000.
Protests thereon shall be governed by the Administrative Policies and Procedures of Purchasing.
].Protest of Solicitation.
i. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a Contract
may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with
the Chief Procurement Officer within three days after the Request for Proposals, Request for Qualifications
or Request for Letters of Interest is published in a newspaper of general circulation. A notice of intent to
file a protest is considered filed when received by the Chief Procurement Officer; or
ii. Any prospective bidder who intends to contest the Solicitation Specifications or a solicitation may
protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the
Chief Procurement Officer within three days after the solicitation is published in a newspaper of general
circulation. A notice of intent to file a protest is considered filed when received by the Chief Procurement
Officer.
2. Protest of Award.
i. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two
days after receipt by the proposer of the notice of the City Manager's recommendation for award of
Contract, which will be posted on the City of Miami Purchasing Department website, in the Supplier
Corner, Current Solicitations and Notice of Recommendation of Award Section. The notice of the City
Manager's recommendation can be found by selecting the details of the solicitation and is listed as
Recommendation of Award Posting Date and Recommendation of Award To fields. If "various" is
indicated in the Recommendation of Award To field, the Bidder/Proposer must contact the buyer for that
solicitation to obtain the suppliers name. It shall be the responsibility of the Bidder/Proposer to check this
section of the website daily after responses are submitted to receive the notice; or
ii. Any actual Responsive and Responsible Bidder whose Bid is lower than that of the recommended bidder
may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with
the Chief Procurement Officer within two days after receipt by the bidder of the notice of the city's
determination of non responsiveness or non responsibility. The receipt by bidder of such notice shall be
confirmed by the city by facsimile or electronic mail or U.S. mail, return receipt requested. A notice of
intent to file a protest is considered filed when received by the Chief Procurement Officer.
iii. A written protest based on any of the foregoing must be submitted to the Chief Procurement Officer
within five (5) days after the date the notice of protest was filed. A written protest is considered filed when
received by the Chief Procurement Officer.
The written protest may not challenge the relative weight of the evaluation criteria or the formula for
assigning points in making an award determination.
The written protest shall state with particularity the specific facts and law upon which the protest of the
solicitation or the award is based, and shall include all pertinent documents and evidence and shall be
accompanied by the required Filing Fee as provided in subsection (f). This shall form the basis for review
of the written protest and no facts, grounds, documentation or evidence not contained in the protester's
submission to the Chief Procurement Officer at the time of filing the protest shall be permitted in the
consideration of the written protest.
No time will be added to the above limits for service by mail. In computing any period of time prescribed
or allowed by this section, the day of the act, event or default from which the designated period of time
begins to run shall not be included. The last day of the period so computed shall be included unless it is a
Saturday, Sunday or legal holiday in which event the period shall run until the end of the next day which is
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neither a Saturday. Sunday or legal holiday. Intermediate Saturdays, Sundays and legal holidays shall be
excluded in the computation of the time for filing.
(b) Authority to resolve protests. The Chief Procurement Officer shall have the authority, subject to the
approval of the City Manager and the city attorney, to settle and resolve any written protest, The Chief
Procurement Officer shall obtain the requisite approvals and communicate said decision to the protesting
party and shall submit said decision to the City Commission within 30 days after he/she receives the
protest. In cases involving more than $25,000, the decision of the Chief Procurement Officer shall be
submitted for approval or disapproval thereof to the City Commission after a favorable recommendation by
the city attorney and the City Manager.
(c) Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a
protest or the written protest, together with the required Filing Fee as provided in subsection (f), with the
Chief Procurement Officer within the time provided in subsection (a), above, shall constitute a forfeiture of
such parry's right to file a protest pursuant to this section. The protesting party shall not be entitled to seek
judicial relief without first having followed the procedure set forth in this section
(d) Stay of Procurements during protests. Upon receipt of a written protest filed pursuant to the
requirements of this section, the city shall not proceed further with the solicitation or with the award of the
Contract until the protest is resolved by the Chief Procurement Officer or the City Commission as provided
in subsection (b) above, unless the City Manager makes a written determination that the solicitation process
or the Contract award must be continued without delay in order to avoid an immediate and serious danger
to the public health, safety or welfare.
(e) Costs. All costs accruing from a protest shall be assumed by the protestor.
(I) Filing Fee. The written protest must be accompanied by a filing fee in the form of a money order or
cashier's check payable to the city in an amount equal to one percent of the amount of the Bid or proposed
Contract, or 55000.00, whichever is less, which filing fee shall guarantee the payment of all costs which
may be adjudged against the protestor in any administrative or court proceeding. If a protest is upheld by
the Chief Procurement Officer and/or the City Commission, as applicable, the filing fee shall be refunded
to the protestor less any costs assessed under subsection (e) above. If the protest is denied, the filing fee
shall be forfeited to the city in lieu of payment of costs for the administrative proceedings as prescribed by
subsection (e) above.
1.75. SAMPLES - Samples of items, when required, must be submitted within the time specified at no
expense to the City. if not destroyed by testing, bidder(s)/proposer(s) will be notified to remove samples,
at their expense, within 30 days after notification. Failure to remove the samples will result in the samples
becoming the property of the City.
1.76. SELLING, TRANSFERRING OR ASSIGNING RESPONSIBILITIES - Contractor shall not sell,
assign, transfer or subcontract at any time during the term of the Contract, or any part of its operations, or
assign any portion of the performance required by this contract, except under and by virtue of written
pennission granted by the City through the proper officials, which may be withheld or conditioned, in the
City's sole discretion.
1.77. SERVICE AND WARRANTY —When specified, the bidder/proposer shall define all warranty,
service and replacements that will be provided. Bidders/Proposer must explain on the Response to what
extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable,
should be submitted with your response.
1.78. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any
supplemental specification as to any detail or the omission from it of detailed description concerning any
point shall be regarded as meaning that only the best commercial practices are to prevail and that only
materials of first quality and correct type, size and design are to•be used. All workmanship and services is
to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
if your finn has a current contract with the State of Florida, Department of General Services, to supply the
items on this solicitation, the bidder/proposer shall quote not more than the contract price; failure to comply
with this request will result in disqualification of bid/proposal.
1.79. SUBMISSION AND RECEIPT OF RESPONSES - Responses shall be submitted electronically via
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the Oracle System or responses may be. submitted in hardcopy format to the City Clerk, City Hall, 3500
Pan American Drive, Miami, Florida 33133-5504, at or before, the specified closing date and time as
designated in the IFB, REP, RFQ, or RFLI. NO EXCEPTIONS. Bidders/Proposers are welcome to attend
the solicitation closing; however, no award will be made at that time.
A. Hardcopy responses shall be enclosed in a sealed envelope, box package. The face of the envelope,
box or package muss show the hour and date specified for receipt of responses, the solicitation number and
title, and the name and return address of the Bidder/Proposer. Hardcopy responses not submitted on the
requisite Response Forms may be rejected. Hardcopy responses received at any other location than the
specified shall be deemed non -responsive.
Directions to City Hall:
FROM THE NORTH: I-95 SOUTH UNTIL IT TURNS INTO US I. US1 SOUTH TO 27TH AVE.,
TURN LEFT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1
BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT TFIE END OF PAN
AMERICAN DR. PARKING IS ON RIGHT.
FROM THE SOUTH: US I NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO.
BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN
AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT.
B. Facsimile responses will not be considered.
C. Failure to follow these procedures is cause for rejection of bid/proposal.
D. The responsibility for obtaining and submitting a response on or before the close date is solely and
strictly the responsibility of Bidder/Proposer. The City of Miami is not responsible for delays caused by
the United States mail delivery or caused by any other occurrence. Responses received after the
solicitation closing date and time will be returned unopened, and will not be considered for award.
E. Late responses will be rejected.
F. All responses are subject to the conditions specified herein. Those which do not comply with these
conditions are subject to rejection.
G. Modification of responses already submitted will be considered only if received at the City before the
time and date set for closing of solicitation responses. All modifications must be submitted via the Oracle
System or in writing. Once a solicitation closes (closed date and/or time expires), the City will not consider
any subsequent submission which alters the responses.
H. If hardcopy responses are submitted at the same time for different solicitations, each response must be
placed in a separate envelope, box, or package and each envelope, box or package must contain the
information previously stated in 1.82.A.
1.80. TAXES - The City of Miami is exempt from any taxes unposed by the State and/or Federal
Government. Exemption certificates will be provided upon request. Notwithstanding, Bidders/Proposers
should be aware of the fact that all materials and supplies which are purchased by the Bidder/Proposer for.
the completion of the contract is subject to the Florida State Sales Tax in accordance with Section 212.08,
Florida Statutes, as amended and all amendments thereto and shall be paid solely by the Bidder/Proposer.
1.81. TERMINATION —The City Manager on behalf of the City of Miatni reserves the right to terminate
this contract by written notice to the contractor effective the date specified in the notice should any of the
following apply:
A. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract.
B. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience;
C. Funds are not available to cover the cost of the goods and/or services. The City's obligation is
contingent upon the availability of appropriate funds.
1.82. TERMS OF PAYMENT - Payment will be made by the City after the goods and/or services
awarded to a Bidder/Proposer have been received, inspected, and found to comply with award
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specifications, free of damage or defect; and properly invoiced. No advance payments of any kind will be .
made by the City of Miami.
Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection
and acceptance of the goods/services and pursuant to Section 218.74, Florida Statutes and other applicable
law.
1.83. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of this
solicitation. The City reserves the right to cancel such orders, or any part thereof, without obligation, if
delivery is not made within the time(s) specified on their Response. Deliveries are to be made during
regular City business hours unless otherwise specified in the Special Conditions.
1.84. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted
the goods/equipment or used the goods, whichever comes first.
1.85.TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE- All Responses
submitted to the City are subject to public disclosure pursuant to Chapter 1 19, Florida Statutes. An
exception may be made for "trade secrets."
If the Response contains information that constitutes a "trade secret", all material that qualifies for
exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE
SECRETS EXCEPTION," with your finn's name and the Solicitation number and title marked on the
outside.
Please be aware that the designation of an item as a trade secret by you may be challenged in court by any
person. By your designation of material in your Response as a "trade secret" you agree to indemnify and
hold harmless the City for any award to a plaintiff for damages, costs or attorney's fees and for costs and
attomey's fees incurred by the City by reason of any legal action challenging your claim.
1.86. UNAUTHORIZED WORK OR DELIVERY OF GOODS- Neither the qualified
Bidder(s)/Proposer(s) nor any of his/her employees shall perform any work or deliver any goods unless a
change order or purchase order is issued and received by the Contractor. The qualified
Bidder(s)/Proposer(s) shall not be paid for any work performed or goods delivered outside the scope of the
contract or any work performed by an employee not otherwise previously authorized.
1.87. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other
publicity purposes. No advertising, sales promotion or other publicity materials containing information
obtained from this Solicitation are to be mentioned, or imply the name of the City, without prior express
written permission of the City Manager or the City Commission.
1.88. VARIATIONS OF SPECIFICATIONS - For purposes of solicitation evaluation, bidders/proposers
must indicate any variances from the solicitation specifications and/or conditions, no [natter how slight. If
variations are not stated on their Response, it will be assumed that the product fully complies with the
City's specifications.
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2. Special Conditions
2.1. PURPOSE
The purpose of this Solicitation is to establish a contract, for veterinary services for police canines and
equines (dogs and horses), as specified herein, from a source(s) of supply that will give prompt and
efficient service fully compliant with the terms, conditions and stipulations of the solicitation.
2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION
Any questions or clarifications concerning this solicitation shall be submitted by email or facsimile to the
Purchasing Department, Attn: Terry Byrnes, CPPB; fax: (305) 400-5230 or email: tbymes@ci.miami.fl.us.
ci.miami.fl.us.
The solicitation title and number shall be referenced on all correspondence. All questions must be received
no later than Wednesday, October 27, 2010 at 3:OOPM. All responses to questions will be sent to all
prospective bidders/proposers in the form on an addendum. NO QUESTIONS WILL BE RECEIVED
VERBALLY OR AFTER SAID DEADLINE.
2.3. TERM OF CONTRACT
The Contract shall commence upon the date of notice of award and shall be effective for one (1) year with
the option to extend for four (4) additional one ( I ) year periods, subject to the availability of funds for
succeeding fiscal years.
Continuation of the Contract beyond the initial period is a City prerogative; not a right of the Bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
2.4. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a) continued satisfactory performance compliance with the specifications, terms and conditions
established herein and
b) availability of funds.
2.5. NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in
any fiscal period for payments due under this contract, then the City, upon written notice to Successful
Bidder or their assignee of such occurrence, shall have the unqualified right to terminate the contract
without any penalty or expense. No guarantee, warranty or representation is made that any particular
project(s) will be awarded to any finn(s).
2.6. EQUITABLE ADJUSTMENT
After the initial two (2) year term, the Purchasing Department may, in its sole discretion, allow an
equitable adjustment in the Contract tenns and/or pricing if pricing or availability of veterinary supplies are
affected by extreme or unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the
following criteria: (1) the volatility is due to circumstances beyond the Successful Bidder's control, (2) the
volatility affects the marketplace or industry, not just the particular Contract source of supply, (3) the effect
on pricing or availability of supply is substantial, and (4) the volatility so affects the Successful Bidder(s)
that continued performance of the Contract would result in a substantial loss. Successful Bidder(s) must
supply documentation to justify any requested percentage increase in cost to the City of Miami. Once
adjusted, the prices will remain fixed and firm for the balance of the contract term.
2.7. BALANCE OF LINE
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While the city has listed all needed items on the Bid Solicitation, which are utilized citywide
in conjunction with its operations, there may be ancillary items that must be purchased by the City during
the tern of this contract. For this reason, Bidders must understand that for items which do not appear on
this Bid Solicitation will he charged at cost plus five percent (5%) and shall be offered for all items listed in
nationally, established annual retail supply catalogs.
Successful Bidder(s) shall submit, their product catalog, published price list, or other verifiable
pricing source(s) for the products they offer as the Balance of Line.
2.8. METHOD OF AWARD
Award of this contract will be made up to the two (2) lowest responsive and responsible Bidders, on
a group by group basis meeting Specifications, whose bid offers the lowest price when all items are added
in the aggregate. If a bidder fails to bid on all items within Group I (Line Items 1 - 72) and/or Group 2
(Line Items 73- 212), bidder may be deemed non -responsive for that group.
The City shall select up to two (2) suppliers for each group, with the lowest deemed the "primary supplier"
and the next lowest the "secondary supplier", in the order of lowest prices provided to the City. Should the
"primary supplier" not be able to provide the service at the time needed, the City has the option to select the
next lowest "secondary supplier" to provide said service.
The Ciry reserves the right to award on an item by item or group by group basis, a combination of
items/groups or a total of all items/groups, whichever is in the hest interest of the City.
2.9. BIDDERS MINIMUM QUALIFICATIONS
Bids will be considered only from practices located within Miarni-Dade County or fully staffed practices
in both Miami -Dade and Broward Counties and that are regularly engaged in the business of providing the
goods and/or services as described in this Bid; that have a record of performance for a minimum period of
three (3) years; and that have sufficient financial support, equipment and organization to insure that they
can satisfactorily provide the goods and/or services if awarded a Contract under the terms and conditions
herein stated.
a) Bidder shall provide evidence of the following qualifications with their bid:
1. Bidder must be a graduate of an accredited veterinary school in accordance with the South Florida
Veterinary Medical Association.
2. Bidder must be a licensed veterinary in the State of Florida.
3. Bidder must belong to the South Florida Veterinary Medical Association.
b) Not have any member, officer, or stockholder that is in arrears or is in default of any debt or contract
involving the City, is a defaulter surety otherwise, upon any obligation to the City, and/or has failed to
perform faithfully on any previous contract with the City.
c) Have no record of pending lawsuits or criminal activities, and have never been declared bankrupt.
The term "equipment and organization" as used herein shall be construed to mean a fully equipped and
well established industry as determined by the proper authorities of the City of Miami, Florida.
The City reserves the right to visit the facility of bidder to determine if bidder is responsive to this IFB
regarding its facility, prior to bid award.
2.10. FAILURE TO PERFORM
Should it not be possible to reach the Successful Bidder or authorized representative and/or should
remedial action not be taken within forty-eight (48) hours on any failure to perform according to
specifications, the City reserves the right to declare Successful Bidder in default of the contract or make
appropriate reductions in the contract payment.
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2.11. INSURANCE REQUIREMENTS
I. Commercial General Liability (Primary Non Contributory
A. Limits of Liability
Bodily Injury and Property Damage Liabi
Each Occurrence
General Aggregate Limit
Products/Completed Operations
Personal and Advertising Injury
B Endorsements Required
ty
S 1,000,000
$ 2,000,000
S 1,000,000
$ 1,000,000
City of Miami included as an additional insured
Premises & Operations Liability
II. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto/Owned Autos/Scheduled
Including Hired, Borrowed or Non -Owned Autos
Any One Accident
B. Endorsements Required
City of Miami included as an additional insured
$ 300,000
IIL Worker's Compensation
Limits of Liability
Statutory -State of Florida
Employer's Liability
A. Limits of Liability
S100,000 for bodily injury caused by an accident, each accident.
SI00,000 for bodily injury caused by disease, each employee
5500,000 for bodily injury caused by disease, policy limit
The above policies shall provide the City of Miami with written notice of cancellation or material
change from the insurer not less than (30) days prior to any such cancellation or material change.
Companies authorized to do business in the State of Florida, with the following qualifications, shall issue
all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less than "Class V" as to
Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company,
Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to
review and verification by Risk Management prior to insurance approval.
2.12. CONTRACT ADMINISTRATOR
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Upon award for each group, Successful Bidder(s) shall report and work directly with Sgt. Leonardo Abad
for the Police Dogs, and Sgt. Rafael Toirac for the Police Horses, who shall be designated as the Contract
Administrators.
2.13. ADDITIONS/DELETIONS OF ITEMS/SERVICES
Although this Solicitation identifies specific items/services to be performed, it is hereby agreed and
understood that any items/services may be added/deleted to/from this contract at the option of the City.
When an addition to the contract is required, the Successful Bidder(s) under this contract shall be invited to
submit price quotes for these new items/services. If these quotes are comparable with market prices offered
for similar items/services, they shall be added to the contract, whichever is in the best interest of the City,
and an addendum and a separate purchase order shall be issued by the City.
2.14. TIE BIDS
Whenever two or more Bids which are equal with respect to price, quality and service are received by the
City for the procurement of commodities or contractual services, a Bid received from a business that
certifies that it has implemented a drug -free workplace program shall be given preference in the award
process. Established procedures for processing Tie Bids will be followed if none of the tied vendors have a
drug -free workplace program. In order to have a drug -free workplace program, a business shalt:
(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the worlcpiace and specifying the action that
will be taken against employees for violations of such prohibition;
(2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance
programs, and the penalties that may be imposed upon employees for drug abuse violations;
(3) Give each employee engaged in providing the commodities or contractual services that are under Bid a
copy of the statement specified in subsection (1);
(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under Bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction or plea of guilty or nolo contendere to any
violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later than five (5) days after such finding;
(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is so
convicted and
(6) Make a good faith effort to continue to maintain a drug -free workplace through implementation of this
section.
2.15. VETERINARY SERVICES AND MEDICAL EQUIPMENT
The Successful Bidder shall furnish, at its own expense, all services, medical equipment, machinery,
apparatus, supervision, medications, dosages, required for the satisfactory execution of the veterinary
services, as detailed in the Specifications.
2.16. VETERINARY REPRESENTATIVE
Successful Bidder(s) shall provide the City with the name and contact number for your veterinary care
management representative who shall serve as the liaison with the City regarding these specifications
throughout the duration of the contract.
2.17. REFERRAL/ASSIGNMENT FOR MEDICAL CARE & SERVICES
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The Successful Bidder shall not refer or assign any medical care or services described herein, to another
veterinarian (service provider). Strict adherence to this condition is required.
2.18. REFERENCES
Each Bid must be accompanied by a list of references as reflected in the Header/Attributes Section of this
Solicitation, which shall include the name of the company, dates of contract, description of goods or
services supplied, a contact person and the telephone number. NO BID WILL BE CONSIDERED
WITHOUT THIS LIST.
2.19. SPECIFICATION EXCEPTIONS
Specifications are based on the most current information available. Bidder(s) shall notify and explain to
the City of Miami Purchasing Department, in writing, no less than ten (10) days prior to Solicitation closing
date of any change in the bidder's specifications which conflict with these Specifications. For electronic
Bid submittals, said explanation must be included in the Header/Attachments Section with an
enclosed scanned copy specifications detailing the changed item(s). For hard copy Bid submittals, Bidders
must explain any deviation from the Specifications in writing as a footnote on the applicable specification
page and enclose an explanation of the specifications detailing the changed item(s) with said
submission. Additionally, Bidders must indicate any options requiring the addition of other options, as
well as those which are included as a part of another option. Failure of Bidder(s) to comply with these
provisions will result in Bidder(s) being held responsible for any additional costs incurred.
2.20. TERMINATION
A. FOR DEFAULT
if Successful Bidder defaults in its performance under this Contract and does not cure the default within 30
days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon
written notice without penalty to the City of Miami. In such event the Successful Bidder shall be liable for
damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is
determined for any reason that the Successful Bidder was not in default or (2) the Successful Bidder's
failure to perform is without its control, fault or negligence, the termination will be deemed to be a
termination for convenience by the City of Miami.
B. FOR CONVENIENCE
The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice
when in the best interest of the City of Miami. If this Contract is for supplies, products, equipment, or
software, and so terminated for convenience by the City of Miami the Successful Bidder will be
compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for
services and so terminated, the City of Miami shall be liable only for payment in accordance with the
payment provisions of the Contract for those services rendered prior to termination.
2.21. ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the Bid response shall be evaluated or considered, and
any and all such additional terns and conditions shall have no force or effect and are inapplicable to this
Solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately
in transmittal -letters, specifications, literature, price lists or warranties, it is understood and.agreed.that the
General and Special Terns and Conditions in this Bid Solicitation are the only conditions applicable and
that the Bidder's authorized signature affixed to the Bidder's acknowledgment form attests to the same.
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3. Specifications
3.1. SPECIFICATIONS/SCOPE OF WORK
1. SCOPE OF SERVICES - GROUP 1 -Veterinary Services for Police Canines (Dogs)
A. Annual Wellness Care/General Maintenance Program
The Successful Bidder will perform general health examinations on a regular basis, and provide for the
health maintenance of the animals. Each animal shall receive a complete and thorough exam on an annual
basis, and shall receive an abbreviated, brief exam on a semi-annual basis. The exam/maintenance will
include:
1) standard or common physical exam;
2) fecal exam for occult blood/parasites;
3) standard heartworm check every twelve (12) months;
4) hip x-ray, including anesthesia, as needed;
5) other tests or exams as dictated by the above and
6) heartwonn/parasite preventatives dispensed monthly; Heartguard Plus will be the accepted brand
provided unless changed by mutual consent of doctor and K-9 Supervisor.
B. The Successful Bidder(s) will provide total veterinary care for all active work dogs belonging to the
Department during the contract period, to include but not limited to:
1) twenty-four hour presence on -site of a veterinary doctor;
2) diagnosis of any health or medical condition;
3) surgery as required;
4) hospitalization as required;
5) provision and/or administration of medicines as required;
6) annual routine dental exam to include:
dental cleaning and polishing
a. pre -op blood work
b. IV catheter, fluids, and monitoring
c. Anesthesia
d. Dental cleaning and polishing
e. Injection of antibiotics
f. Bath (depending on need)
7) other medical care as required not specifically described.
C. In all medical treatment of any animal, care provided for the first ten (10) days of any symptom or
condition shall be described as acute care; care provided for any symptom or condition after that time shall
be considered chronic care. Chronic care shall include any symptom or symptoms related in cause, even if
the diagnosis should change. The Successful Bidder shall charge any treatment and/or medicines not listed
in the Price Lines section at cost plus 5% basis per Balance of Line.
D. The Successful Bidder(s) will attempt to provide the least problematic drug and/or treatment available,
pursuant to the standards of the veterinary profession and of the American Animal Hospital Association.
E. The Successful Bidder(s) will administer special or prescription diets as required. Should any dog
require such special or prescription diet for longer than five (5) continuous days, the K-9 supervisor will
make arrangements to purchase the food from either the City canine food vendor, or the Successful Bidder.
The decision -will be based -on price -and availability. if said special or prescription diet is.purchased from
the Successful Bidder(s), the cost of such special diet will be billed to the City separately. The Successful
Bidder(s) shall discount the price of such special diet food to cost plus 5% basis per Balance of Line.
F. The Successful Bidder(s) will dispense flea preventative on a monthly basis; Program and Frontline will
be the accepted brands provided unless changed by mutual consent of the doctor and K-9 Supervisor. The
Successful Bidder(s) shall discount the price of such flea preventative at cost plus 5% basis per Balance of
Line.
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G. The Successful Bidder(s) will conduct an initial general health examination to all new police dog
candidates, including a hip x-ray with anesthesia and parasite control as required.
H. The Successful Bidder(s) will provide a veterinary doctor or health care professional to lecture and/or
demonstrate regarding a canine health care topic, such topic provided by the detail supervisors, on at (east
two evening occasions during the twelve (12) month year. The veterinary doctor will also provide such
specific physical exams as appropriate for the lecture topic. The exact time and location of the lecture will
he at the mutual convenience of the Canine Detail and the Successful Bidder(s).
1. Successful Bidder(s) will provide the Avid Microchips that will be used to identify City of Miami Police
Dogs.
7. The Successful Bidder(s) will submit a monthly invoice to the City for each dog of the Canine Detail
treated during the month. This invoice will include an itemization for all treatments received and/or
medicines delivered.
K. The City of Miami may consider past performance history of the Veterinary Hospitals in question when
awarding a bid under these specifications, including but not limited to complaints, unsettled arbitrations,
recommendations of clients both favorable and unfavorable, and the general reputation of the respective
Hospitals.
L. Description of Facilities and Equipment
The following equipment is required to service approximately twenty-two (22) police dogs:
I) The Successful Bidder(s) must have facilities available for the twenty-four (24) hour boarding of police
dogs.
2) The Successful Bidder(s) must have facilities/personnel available to accommodate attack trained, large
dogs.
3) The Successful Bidder(s) must have available runs suitable for large dogs; the runs should have both
indoor and outdoor components. Approximate minimum dimensions should be 4' by 6' outside, and 4' by 8'
inside.
2. SCOPE OF SERVICES -GROUP 2 -Veterinary Services for Police Equines (Horses)
It is the intention of the City to institute and maintain an Annual Wellness Care/General Maintenance -
Program for currently eleven (11) police horses of the Miami Police Department. The number of horses to
be treated may be in a greater or lesser quantity, and is subject to change throughout the duration of the
Contract. In addition, due to unpredictable events which occur beyond the normal and usual schedules,
requiring extended services, it is the expectation of the Successful Bidder(s) to develop a program dealing
with "Acute Care" and proper treatment of those horses.
A. Annual Wellness Care/General Maintenance Program
Shall include as a minimum, the following services:
1) Shall maintain up-to-date vaccinations and wonnings on a scheduled basis.
2) Shall provide services on a twenty-four hour (24) basis, whenever necessary, in order to respond to
emergency calls from any location within the City's boundaries, or any route of travel to and from work, or
on -site at the stable facility, located at Lumus Park, 360 NW 3 Ave., Miami. Successful Bidder(s) operating
in Miami shall respond to any emergency calls made within one (1) hour of the call, and within two (2)
hours for operations from Broward County.
3) Shall provide and maintain a fully equipped mobile and portable X-ray capabilities.
4) Shall provide routine services to police horses at Lumus Park or any other stabling facility.
5) Deworming: Each of the following shall be performed twice annually per horse (for a total of 6
treatments per horse):
a. Tube Wonn - Twice per year per horse
b. Paste Wonn - Twice per year per horse
c. Injectible - Twice per year per horse
Rotational Process with the medicinal agent shall be used to dewonn. Scheduling should occur in
conjunction with instructions from the Contract Administrator due to potential changes, however,
wonnings are always two (2) months apart from one another.
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6) vaccinations:
a. Rabies - Once per year per horse;
b. Fall Shots - Once per year per horse (includes STRANGLES);
c. Spring Shots - Once per year per horse (includes E & W ENCEP, TETANUS);
d. Both Spring and Fall Shots - Twice per year per horse (includes FLU, RHINO & WEST NILE) and
e. Others - Should an unexpected `outbreak" of virus or disease occur, a vaccination for that problem, if
known, would immediately be necessary.
7) Coggins Test: Blood test is required by the State of Florida to test for EIS/Swamp Fever (Horse AIDS).
B. Acute Care:
Response to any emergency per these specifications and as deemed necessary by police personnel, or to
provide care to serious or critically sick and/or injured horses. The most common examples of Acute Care
are defined below and clearly require veterinary treatment. However, this list is not all-inclusive:
1) Persistent loss of appetite or idiosyncratic behavior;
2) Incidents of colic, severe muscular contraction, dehydration, stroke, infection, virus, disease, fever,
urinary tract infection, among others;
3) Hoof abscess, laminitis, quarter cracks, white line fungus, etc.;
4) Bone fractures, tendon or ligament separation or strain, joint inflammation, vital nerve injury, etc.;
5) Head or eye injuries resulting in bleeding from nasal orifice, corneal (eye) laceration, conjunctivitis, or
edema of unknown origin;
6) Lacerations, puncture wounds, severe abrasions or welts and
7) Allergic reactions, or severe reaction to insect bites.
C. Additional Services:
Required on an as -needed, when -needed basis, including but not limited to the following:
I) Pre-purchase/donation examination: Extensive exam to establish the physical soundness of any mount
accepted on a trial basis by the Police Department. Services shall include the following:
a. Physical Wellness: Hoof, coat - overall condition;
b. Identifying pre-existing lameness or deficiency of any type (Lameness Exam);
c. Check eyes, ears, nose and throat;
d. Check teeth;
e. Neurological Exam: stability, balance mental status as it pertains to this area of focus and
f. Flexibility: Flexibility of the horse is detected by a road test where the horse is put through its gaits
either in hand or while ridden. This will show possible joint illness and lameness otherwise
undetected by normal indicators.
2) Physical/lameness examination: Examination when needed to specify the origin, care and treatment of
lameness or illness;
3) If necessary, Successful Bidder shall perform reeular daily follow-ups on horses who are injured or ill;
4) Physical Exam;
5) Lameness Exam;
6) Cost of X-Rays, per view;
7) Basic Bloodwork:
a) CBC and
b) Blood Chemistry.
8) Bandaging: (includes any topical medications & dressings):
a. Full leg above hock (rear limb);
b. Full leg above knee (fore limb);
c. Regular (below hock or knee) and
d. Hoof- large.
9) Urinalysis;
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10) Ophthalmic Exam with Stain
11) Injections:
a. Steroid - lntra Muscular -Joint;
b. Antihistamines;
c. Diuretics;
d. Tranquilizer;
e. Detomedine;
f. Lasix;
g. Tetra, Bute & Lasix combo;
h. Tetracycline and
i. Bute.
12) Laceration Repair;
13) Rectal Exam;
14) Abdominal Paracentesis;
15) Pathology;
16) Euthanasia;
17) Carcass Removal and Disposal;
18) Anesthesia:
a. Combo -Temp;
b. Short Acting and
c. Long Acting.
19) Antibiotics:
a. Gentocin;
b. Penicillin;
c. Tetracycline and
d. Ketofen.
20) I.V. Fluids - 6 Liter Bags.
D. Emergency Service Response:
Successful Bidder, as stated above, is required to provide service and respond to any unscheduled Acute
Care or other emergency as deemed necessary by the City within one (1) hour, two (2) hours if coming
from Broward County, and provide immediate emergency treatment and medications to the police horses.
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