HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: /7 -;/Oi /
Date: 9/23/2011
Commission Meeting Date: 11/17/2011
Requesting Department: Public Facilities/ Asset Management
District Impacted: 5
Type: ® Resolution ❑ Ordinance ['Emergency Ordinance ❑ Discussion Item
['Other
Subject: Concession Agreement ("Agreement") with Ultimate Catering LLC ("Concessionaire") for the operation
of the City of Miami Police Headquarters cafeteria located at 400 NW 2 Avenue, Miami Florida
Law Department
Matter ID No.
11-1554
Purpose of Item:
A Resolution. of the City. of . Miami. Commission, accepting the recommendations of the City Manager to
approve the findings of the evaluation committee that the top ranked firm, pursuant to Request for Proposals
("RFP") 226249 for food and beverage concessions at the city -owned property known as the City of Miami
Police Headquarters building located at 400 NW 2 Avenue, Miami Florida, is Ultimate Catering LLC; further
authorizing the City Manager to execute the attached Concession Agreement ("Agreement"), in substantially
the attached form, with Ultimate Catering LLC, for the management and operation of a food and beverage
concession at the City of Miami Police Headquarters building; with terms and conditions as more specifically
set forth in said agreement.
See Supplemental Sheet.
Background Information:
Budget Impact Analysis
YES Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
ClP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $3,500.00
CIP N/A
Final Approvals
(SIGN AND DATE)
Budget
N/A
If using or receiving capital funds
Grants N/A Risk Management _
Purchasing `! ' Dept. Directory:
Chief � City
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Subject: Concession Agreement ("Agreement") with Ultimate Catering LLC ("Concessionaire") for the operation
of the City of Miami Police Headquarters cafeteria located at 400 NW 2 Avenue, Miami Florida
Background Information:
On October 12, 2010, the City of Miami's ("City") Purchasing Department issued a Request for Proposals
("RFP") soliciting proposals from qualified individuals or business entities interested in operating and
managing the cafeterias located at the City of•Miami Riverside Center ("MRC") located at 444 SW 2 Avenue,
Miami, Florida and the City of Miami Police Headquarters building located at 400 NW 2 Avenue, Miami,
Florida. Two (2) responsive proposals were received by the City on December 16, 2010. The proposers were
N.Y. Roma Pizza & Pasta Corp. and Ultimate Catering LLC.
The City Manager appointed the members of the evaluation committee to evaluate proposals received in
response to the RFP on January 5, 2011. City staff appointed as part of the evaluation committee conducted
site visits, including taste testing, on March 25, 2011 and April 15, 2011, of locations being operated by the
two responsive proposers. The full evaluation committee conducted a meeting on June 8, 2011 to review the
proposals based on specific criteria in the RFP and evaluations provided from site visits and taste testing. The
results of the evaluation committee's findings are as follows, listed in rank order based on total points
received.
1. Ultimate Catering LLC
2. N.Y. Roma Pizza & Pasta Corp.
The evaluation committee recommended that the City negotiate and execute a Concession Agreement
("Agreement") with the top ranked firm, Ultimate Catering LLC ("Concessionaire"), for both locations. This
Agreement is for the City of Miami Police Headquarters building cafeteria.
In the event the City is unable to consummate an agreement with Ultimate Catering LLC for both locations,
the City is to enter into negotiations with the No. 2 ranked proposer. Should contract negotiations fail with
either of the firms, the City shall reject all proposals received and issue a new Request for Proposals.
Highlights of the Concession Agreement for the Miami Police Headquarters building cafeteria are as follows:
Purpose: To provide for the management and operation of the food service concession at the City of
Miami Police Headquarters building cafeteria.
Term: Five (5) years.
Options:
One (1) additional five (5) year term.
Monthly Use Fee: $350.00 plus State of Florida Use Tax, if applicable.
Percentage Fee:
First Year
Second Year
Third Year
Fourth Year
Fifth Year
Eighteen Percent (18%)
Nineteen Percent (19%)
Twenty Percent (20%)
Twenty -One Percent (21%)
Twenty -Two Percent (22%)
The approval of this Agreement is contingent on the separate approval of the Concession Agreement for the
MRC cafeteria.
The revenue generated for the First Year will be Monthly Use Fees for trn months of the fiscal year totaling
$3,500.00 plus eighteen (18%) percentage fees of gross sales. Thereafter, the annual revenues generated will
be $4,200.00 plus percentage fees as indicated above.
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