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Home My WebLink AboutFY'11 City Clerk Payroll Detail1F--/7-if D I Hannon, Todd Ole'OM Cordero, Adine nt: Tuesday, November 01, 2011 4:34 PM o: Hannon, Todd Cc: Hernandez, Julia D. Subject: RE: FY 11 City Clerk Payroll Detail.xlsx Categories: Red Category Daniel's notes were for FY 2012. As part of the close out ordinance for FY 2011, Daniel will appropriate the difference to cover the bottom line deficit of approximately $4,400. From: Hannon, Todd Sent: Tuesday, November 01, 2011 4:25 PM To: Cordero, Adine Cc: Hernandez, Julia D. Subject: RE: FY 11 City Clerk Payroll Detail.xlsx Perfect! So when the money is added back into our budget through the resolution making amendments to appropriations we'll be good to go. I didn't see the City Clerk's Office in Daniel's notes (see attached Word doc), so it's good to know that we will receive funding for the Records System Coordinator position once the mid -year reso is passed. As always, thank you very much for your help!!! •dd From: Cordero, Adine Sent: Tuesday, November 01, 2011 3:48 PM To: Hannon, Todd; Hernandez, Julia D. Subject: RE: FY 11 City Clerk Payroll Detail.xlsx The exact number was $59,807. From: Cordero, Adine Sent: Tuesday, November 01, 2011 3:46 PM To: Hannon, Todd; Hernandez, Julia D. Subject: FY 11 City Clerk Payroll Detail.xlsx In the amendment for FY 11, additional funding was going to be added for Position #9951 — Records System Coordinator that was not budgeted ($51,600); additional funding for the City Clerk's deferred benefits (short $6,041) and position #10586 — Transcriber (short $3,097). Approximately $59,000 were going to be added in that amendment. 9— y // C- y a-4 IGt r0 I / i cj ... . SaE' City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11-00421 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION MAKING AMENDMENTS TO APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2011. WHEREAS, the General Fund Budget for Fiscal Year 2010-2011 is $487,431,670 million, and the total Budget for all funds is $811,821,483 million; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Taxes" in the amount of $215,361,793; and WHEREAS, on September 27, 2010, pursuant to Resolution No. 10-0434, the City of Miami adopted the General Fund Budget for Fiscal Year 2010-2011; and WHEREAS, the Special Revenue Funds appropriations was changed from $101,743,435 to $253,180,911; WHEREAS, the General Fund appropriation was changed from $500,829,644 to $487,431,670; WHEREAS, the Department of AudioNisual Broadcasting was added to the General Fund; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year commencing October 1, 2010 and ending September 30, 2011: GENERAL FUND APPROPRIATIONS Department, Boards & Offices: Mayor $ 642,123 Board of Commissioners 1,700,000 Office of the City Manager 2,007,688 Office of City Clerk 1,120,953 Office of Civil Service 291,878 Communications 336,090 Building 6,527,548 Public Facilities 4,294,480 City of Miami Page 1 of 5 File Id: 11-00421 (Version: 1) Printed On: 11/1/2011 File Number: 11-00421 Finance 5,863,939 Fire - Rescue 70,057,724 General Services Administration 16,657,332 Employee Relations 2,668,192 Information Technology 10,904,637 Office of Auditor General 826,274 Law 4,506,865 Office of Strategic Planning, Budgeting & Performance 1,208,878 Parks and Recreation 22,192,336 Pension 72,079,752 Department of Planning 2,705,978 Police 122,348,963 Public Works 14,349,282 Purchasing 991,394 Risk Management 62,741,103 Solid Waste 19,027,928 Office of Grants Administration 581,946 Non -Departmental Accounts (NDA) 18,236,900 CIP Administration 1,098,739 Office of Equal Employment Opportunity 255,173 NET Offices 2,701,601 Code Enforcement 3,885,975 Transfers -Out 14,304,356 AudioNisual Broadcasting 315,643 TOTAL GENERAL FUND $ 487,431,670 Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) Contingency Reserves $ 5,000,000 Undesignated Reserves - Total Reserves $ 5,000,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenues for the Fiscal Year ending September 30, 2011: GENERAL FUND REVENUES Property Taxes Franchise Fees and Other Taxes Interest Transfers In Fines and Forfeits Intergovernmental Revenues License and Permits $ 215,361,793 36,269,000 1,500,000 58,276,860 5,021,277 43,619,282 32,494,313 City of Miami Page 2 of 5 File Id: 11-00421 (Version: 1) Printed On: 11/1/2011 File Number: 11-00421 Other Revenues 12,909,480 Charges for Services 81,979,665 TOTAL GENERAL FUND $ 487,431,670 Section 4. The following appropriations are made for the municipal operations of Debt Service Funds for the Fiscal Year ending September 30, 2011: DEBT SERVICE FUNDS APPROPRIATIONS Special Obligation Bonds $ 42,209,297 General Obligation Bonds 28,999,605 TOTAL DEBT SERVICE FUNDS $ 71,208,902 Section 5. The above appropriations for Debt Service Funds are made based on the following sources of revenues for the Fiscal Year ending September 30, 2011: DEBT SERVICE FUNDS REVENUES Property Taxes Transfers In 28,999,605 42,209,297 TOTAL DEBT SERVICE FUNDS $ 71,208,902 Section 6. The following appropriations are made for the municipal operations of Special Revenue Funds for the Fiscal Year ending September 30, 2011: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenue $ 9,506,250 City Clerk Services 474,911 Community Development 70,264,000 Economic Development 8,401,404 Fire Rescue Services 13,086,441 Homeless Programs 1,024,971 Law Enforcement Trust Fund 3,123,218 Parks and Recreation Services 3,867,492 Police Services 8,567,997 Public Facilities 10,863,790 Public Service Taxes 64,051,918 Public Works Services 2,221,697 Transportation & Transit 19,840,379 Local Option Gas Tax 6,587,386 Net/Code Enforcement 1,416,515 Strategic Development Initiatives 2,607,697 ARRA CD 2,573,557 ARRA Police 10,793,779 ARRA Others 13,907,509 TOTAL SPECIAL REVENUE FUNDS $ 253,180,911 City of Miami Page 3 of 5 File Id: 11-00421 (Version: 1) Printed On: 11/1/2011 File Number: 11-00421 • • • Section 7. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for the Fiscal Year ending September 30, 2011: SPECIAL REVENUE FUNDS REVENUES All Sources $ TOTAL SPECIAL REVENUE FUNDS $ 253,180,911 253,180,911 Section 8. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended. The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to transfer funds between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation and whose expenditure is not limited to use for any other specified purpose. Section 9. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 10. The City Manager is authorized to administer the executive pay plan and benefit package, to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 11. Section 11. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. Section 12. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City of Miami, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him/her in the City Charter to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City of Miami and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause City of Miami Page 4 of 5 File Id: 11-00421 (Version: 1) Printed On: 11/1/2011 File Number: 11-00421 • • a Department to reorganize itself to perform its services more efficiently; such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 13. (a)(1) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1) To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the Code of the City of Miami, Florida, as amended. (2) To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 14. (a) The City Manager is authorized{1} to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Section 14, for which formal bidding is required; such bids to be returnable to the City Commission or City Manager in accordance with Charter or Code provisions. (b) Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 15. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{1} Footnotes: •{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 5 of 5 File Id: 11-00421 (Version: 1) Printed On: 11/1/2011 As of: 7/18/2011 • IGeneralFund City of Miami General Fund FY'11 Amended Budget (Detailed) Adopted Amended - Nov. 18, 2010 Post Salary Reduction -Fully Annualized Frozen Positions Attrition Distribution Ad]ustment Proposed Amended FY'11 FY'11 FY'll FY'11 Exaenditu_res (Outflows( General Government Mayor _.i FY'11 FY'11 FY;11�_,,,,_„ I ? j t_.,,._......:643 722 643,722 642,123t_. _.........»_... .,.. ��................_....._._� ....._. 0 642,123 Board of Commissioners 1• 1,700,000 1,700,000 .........1!%00,000_ 0'_......_..__.,_»_....,____..__._.____0«..._..._____1,700000 i I Office of the City Manager 1,683,5041 1,683,504 2,705,983E O! (98,295)4 0 2,007,6881 Office of the City Clerk i 1,061,146! 1,061,14G� 1,154,543i 0, (33,590) 0 1,120,953 Office of Civil Service • 1 292,6261.^ 292.46261 291,8181 01 0 0! 291,878 }f t 01 Office of the Auditor General i B58,420i 858,420 978,5541 (152,280) 0' I Office of Communications _M 728,7.04 .__..»364,352 336,090 0� 0 0` 336,090E Employee Relations 2,386,146 2,386,146� 2,787,1321 (27,275)I (91,665) _ 01 2,668r192; Equal Employment Opportunity 247,719E 247t719 255,173+~ 0 . 0 255,1731 Information Technology j 10,890,2041 10,890,204 11,402,110 (370,580)1 (126,8934 0j 10,904,637 I( 1 Law L _5c238,951 5,238,951� 4,695,854` 01 (168,9891f 0, 4,506,865 Strategic Management & Performance 1 0 0 01 Oi 0 0(• 01 Management & Budget __.,_,1.384,387t ,V,.,._...1,3844.387 mow.. 1,341,909 01 (135,027)T . w 04 1,208,882 1 *basing i 1,121,1831 1.121,183 1,083,1961 01,_ (91,802) ^ 991,3941 Office of Hearing Boards ..........................756'763 q SN_ _ _w �_0 Neigborhood Enhancement Team Offices 1 i j (NET) } 2,254,-5451 2,254,545 •.. 2,808,302 0 (106�701) 0`: 21701,6011 E Code Enforcement 2,762,326 2,762,326r 3,962,9631 _ 0 (76,988) , 0 3,885,975 i (1,500,000); 1,098,739 Capital Improvement -Administration Audio/Visual Broadcasting Operations Finance Total -General Government Planning & Development Building Planning & Zoning - Department of Planning Office of Zoning Building and Zoning Total -Planning & Development •IIc Works Solid Waste GSA 14052,732 2,552,732 2,677,191i 01 178,452) 6,320,160 826,I744 364,352 315,643 01 0 0_. 315,643 6,320,160 6,21,1,4301 (319,652)1 (230,8401 0 5,863,939 Al iR1 7O 47 RRi 71A AA 7SS n1a 1517 an71 (,t,411 slat 11 S[Yl nam• a1 17f. naa i i I ! _ ...i. _ _..,_......._.... __ ! 1 5 146 364 5,146,3G4 5,564,861 _pt. (35,727)I 200,000i • 5,729,134 I 1.. 0 0, 0� 0 01 01 _._..__». _�I 1( ! I 1,834,861I » . 1,834,861 2,789,3251 0 (83,347)1 0� 21705,9781 783,526 783,526 798,414 0 0 0 798,4141 h 1 1 1 7,764,751 7,764,751 9,152,600! 0 (119,075)1 200,000) •9,233,525 ( 1 1 I 1 16,025 172 16 025,172 16,157,3321 0 OA ___. 500.000i 16,657,332 E_..,.__.._19,358,548 ' ^ ^19'358 548 _. 19,02%,928i Oi 01 0` 19,027,928 7 of 70 7/18/2011 11:12 AM • As of: 7/18/2011 City of Miami General Fund FY'll Amended Budget (Detailed) General Fund Adopted Amended - Nov. 18, 2010 Post Salary Reduction -Fully Annualized Frozen Positions Attrition Distribution Adjustment Proposed Amended FY'll FY'11 FY'11 FY'11 FY'11 FY' 11 FY'11 Total -Office of the City Manager Office of the City Clerk Regular Salaries and Wages Other Salaries and Wages Overtime Special Pay Fringe Benefits FICA Taxes Life and Health Insurance Professional Services Other Contractual Services Travel and Per Diem Communications & Related Services 1, 683, 5041 1,683,5041 2,105,98 3 I 1 I 1. - 1 [ I ' i I 732 684732,6841 820,342 f i I...•-__.._....__...... of _•._ .._.._.._...__0 i• 01 0 01 t. of al o1 01 0! (98,295) 0 (31r 203 ) 2,007,6881 789 139 •Oir 0 } I I 9t600} 9,600 9,600. I 9,6001 1 57i933k 57,9331 •63,6731 (2z367) _„ •.•,•,._...._._._._• . 4 61,286i 1 I 1 Of 0i 01 • 1 .0. } I i I........ ..... ........P.,820 k ..... _.,.,.__50,820° 5%f20`__ _ „ 50,8201_ 4,I 50,820; } 37,8161 . _, ,,661 37,8137,816 W _ 37,8161 i II 7501 750 _ 7501 M 1 750 2,400� _ 2 400 _ _ 2,400i I i 2,4001 ti . .. _ } t 1 Postage6,6041 6,604a u Mr6,604: _ - I y 6.6041 I : 1 •als and Leases 6,7261. .. 6,726 6,726_ j. ._ w 6,7• 26 Repair and Maintenance Services 01 01 0 i I 01 Printing and Binding -Outsourcing 1 0} ,0' 0 I - 9 „ 01 Printing and Binding -Paper Stock 1,00011,000 . ,- 1,0001 , Ij m ' • 1,000 3 i } „r I .Promotional Activities 0� 0� 0! ! i 0 Advertising and Related Costs „ „ 150i0001 yw 150,0001 150,000 e _ 150,000 t i 1 Other Current Charges and Obligations Oi 0; _ of i.e....a I , • ,_, 0) I Offlce Supplles . 314331 3r433IT- - 3s433j __, _ t m 3r33 fi Operating Supplies 1 01 01 RI__ r _ _, 0! Subscription, Membership, Licenses,i. - t M I . Permits and Others ( 11379) 1,379I 1,379I y 1,379 i i I 1 Total -Office of the City Clerk Office of Civil Service Executive Salaries Regular Salaries and Wages Special Pay Fringe Benefits FICA Taxes • and Health Insurance Professional Services Professional Services -Legal i i I 1,061.1461 1.061,1461 1,154,5431 01 {33,5901i 0` 1,120,9531 I 1 1 1 i } t t I I . 1 1 1 f I ; 1 i 10,6654 10,6651 10,6651 i • I • I 10,665i „.232z6401 „ 232 6401 232,381� j 232381! 01 01p1 I 0l i. 1 6 000i 6 OOOi 6,0°°•±..._____.__.._._.-_......, i . 6,000i 17,797i •,•__ 17,797i 16,328 ' 18328) i 01 _.,._.Oi 01 .,.t_.. i i i ' i o�_ _ _ 01 01 : ` } o t 21i300 ,21,3 1 21,300....___......._._.. 1 I Z,...__..........._._21,300j 15 of 70 7/18/2011 11:12 AM • i • Account Budget Encumbrance Actual Funds Available 00001.121000.512000.0000.00000 732,684.00 786,066.11 (53,382.11) 00001.121000.513000.0000.00000 - - 00001.121000.514000.0000.00000 3,388.82 (3,388.82) 00001.121000.515000.0000.00000 - 00001.121000.516000.0000.00000 12,000.00 12,000.00 00001.121000.521000.0000.00000 57,934.00 52,613.26 5,320.74 00001.121000.523000.0000.00000 00001.121000.531000.0000.00000 52,120.00 10,739.43 52,795.10 (11,414.53) 00001.121000.534000.0000.00000 37,816.00 12,911.93 43,159.20 (18,255.13) 00001.121000.540000.0000.00000 750.00 239.57 510.43 00001.121000.541000.0000.00000 - 00001.121000.541100.0000.00000 5,559.00 3,653.17 1,905.83 00001.121000.544000.0000.00000 6,726.00 6,658.68 67.32 00001.121000.546000.0000.00000 1,045.00 545.00 500.00 00001.121000.547000.0000.00000 - 00001.121000.547100.0000.00000 168.80 (168.80) 00001.121000.547200.0000.00000 1,000.00 587.00 413.00 00001.121000.548000.0000.00000 - - 00001.121000.548100.0000.00000 148,700.00 76,638.86 72,061.14 00001.121000.549000.0000.00000 00001.121000.551000.0000.00000 3,433.00 2,765.01 667.99 00001.121000.552000.0000.00000 00001.121000.552010.0000.00000 - 00001.121000.554000.0000.00000 1,379.00 670.24 708.76 00001.121000.559000.0000.00000 00001.121000.664000.0000.00000 00001.121000.670000.0000.00000 00001.121000.895000.0000.00000 00001.121000.896000.0000.00000 00001.121000.999990.0000.00000 Total City Clerk 1,061,146.00 23,820.16 1,041,780.02 (4,454.18) ‘-g_,(\cc;,\LE-01\ \Dy KAANN, on III\ )3,o1\ Thompson, Priscilla rom: Alfonso, Daniel J. ent: Monday, October 31, 2011 12:01 AM To: Department Directors and Assistants Subject: FW: FY 2010-11 Year End Notes Attachments: Rep 10 as of 09-30-2011 .xlsx; 02 October 29 Briefing Notes.docx The attached reports have been sent to our elected officials. If you have any questions or concerns, please contact your analyst or myself. These numbers are not yet FINAL. Regards; Daniel J. Alfonso Director, Management and Budget Office: 305-416-1585 iACT From: Alfonso, Daniel J. Sent: Sunday, October 30, 2011 11:44 PM To: Alfonso, Daniel J.; Gort, Wifredo (Commissioner); Carollo, Frank (Commissioner); Carollo, Frank (Commissioner); Sarnoff, Marc (Commissioner); Suarez, Francis (Commissioner); Spence -Jones, Michelle (Commissioner District 5) Cc: Castaneda, Frank; Perez Almeida, Judith; Ferrari, Gini; Nelson, Ron; Zacarias, Chris; Llorente, Mike; Shiver, Cornelius; Martinez, Johnny; Bravo, Alice; Cabrera, Luis (Deputy Chief); Chircut, Pete; Michel, Leon Subject: RE: FY 2010-11 Year End Notes Attached are the notes and worksheet I used to make the comments noted on Thursday in reference to the FY 2010-11 ending figures and the coming FY 2011-12. Please note that Finance has not yet closed the FY2010-11. We still have some accruals that need to be posted and these numbers are preliminary. It is also important to note that these numbers reflect the current Revenue versus Expense position of the FY 2010-11. This does not take into account any possible changes that may occur as a result of the Audit that will take place over the coming months. Having said all of that above and sufficiently hedged on the number; the current revenue versus expense surplus stands at $5.4 million. We will provide another update in the Nov. 17th, 2011 Commission meeting. The November report from Management and Budget will be in writing. Unfortunately, I will be out of town on a previously scheduled engagement. If you have any questions or need further clarification, please call me. Regards; Daniel J. Alfonso Director, Management and Budget Office: 305-416-1585 iACT From: Alfonso, Daniel J. Sent: Friday, October 28, 2011 12:16 AM To: Gort, Wifredo (Commissioner); Carollo, Frank (Commissioner); Carollo, Frank (Commissioner); Sarnoff, Marc (Commissioner); Suarez, Francis (Commissioner); Spence -Jones, Michelle (Commissioner District 5) Cc: Castaneda, Frank; Perez Almeida, Judith; Ferrari, Gini; Nelson, Ron; Zacarias, Chris; Uorente, Mike; Shiver, Cornelius; i Martinez, Johnny; Bravo, Alice; Cabrera, Luis (Deputy Chief); Chircut, Pete; Michel, Leon Subject: FY 2010-11 Year End Notes Ouring today's oral presentation I committed that I would provide the current numbers related to the close of the year ater today (Thursday). I discussed the issue with my colleagues at Finance and we agreed that we would have better numbers at COB Friday (today). I will prepare the report for you tonight and send you the information by department as promised. I will also provide the GF revenue and expense citywide for FY 2010-11 as of close of business 10-28-2011. I thank you for your patience. Regards; Daniel J. Alfonso Director, Management and Budget Office: 305-416-1585 iACT • • 2 • • • Dept Name BUDGET ENCUMBRANCE ACTUAL FUND AVAILABLE Auditor General Building CIP City Attorney City Clerk City Manager's Office Civil Services Code Enforcement Commissioner Office Finance Fire Rescue General Service Administration Human Resources Information Technology NET Offices Non Departmental Office of Communication 858,420 5,146,364 2,552,732 5,238,951 1,061,146 1,650,521 292,626 2,762,326 1,700,000 6,320,160 72,348,680 577 21,420 115,531 1,612 23,820 533 19,499 2,917 29,833 518,341 610,692 5,091,047 1,634,325 4,327,189 1,041,780 1,498,900 288,432 3,268,465 1,588,438 5,566,192 71,503,089 247,151 33,897 802,876 910,151 (4,454) 151,088 4,194 (525, 637) 108,645 724,136 327,250 16,025,173 108,901 15,530,118 386,154 2,452,192 79,623 2,296,588 75,981 10,890,204 298,593 9,934,156 657,455 2,254,545 6 2,507,320 (252,781) 41,743,968 41,688 31,405,572 10,296,708 662,658 3,793 677,717 (18,852) Office of Equal Opportunity 247,719 - 216,430 31,289 Office of Grants Administration 509,695 5,000 487,943 16,752 Office of Planning 2,591,624 7,473 2,456,293 127,858 Office of Strategic Planning & Budgeting 1,384,387 23,476 1,050,494 310,417 Office of the Mayor 643,722 68 639,652 4,002 Parks and Recreation 22,364,797 89,623 22,417,407 (142,234) Pension 72,079,756 - 71,691,610 388,146 Planning and Zoning 783,526 28 769,469 14,057 Police 124,317,436 (366,179) 125,112,726 (429,111) Public Facilities 4,226,509 56,632 4,295,593 (125,716) Public Works 14,396,026 379,004 11,502,334 2,514,688 • • • Purchasing 1,121,183 105 836,740 284,338 Risk Management 62,844,050 (19,400) 61,760,351 1,103,099 Solid Waste 19,358,548 22,413 19,058,011 278,124 Total 500,829,644 1,464,928 481,065,072 18,299,672 • • • October 28th, 2011 Management and Budget Summary of Budgetary and Fiscal Issues First: Note end of year soft close. NOT ALL ITEMS YET ACCRUED!!!! These numbers will change! General Fund Revenue: $486.64 million Expense in GF: $481.22 million Net Gain/(Loss) $5.42 million AS OF 10-29-2011 NOT A FINAL NUMBER IT IS IMPERATIVE THAT WE ALL UNDERSTAND THAT THESE NUMBERS ARE NOT YET FINAL; there are still some accrued expenses that need to be posted. A soft close will occur this coming Friday. We will need a Year -End Budget Amendment to allocate expenditure authority to departments that end up beyond the Adopted Budget; this is needed to be in compliance with statutory requirement s.s. 166.241 Another reason for the Year -End Budget Amendment is the need to record pass through expenses that are not typically budgeted in the operating budget of the City of Miami. For example, the Section 175/185 pension contribution to Fire Rescue and Police that is made by the State of Florida flows through the City's budget, but only as a pass -through. In FY 2011-12 the IAFF membership agreed to let the City utilize these funds and they are in fact in the budget. This was not the case for the FY 2010-11. There are also a number of Departments that will need Mid -Year Amendment for the FY2011- 12 Budget • Manager's Office: Adding the Position and Funding related to the CFO • Public Facility: Revenue and Expense for Mooring Field Marina • Park and Recreation: ADA Parking Fines Fund • Park and Recreation: Melrese Golf Course additional revenue and expense • ARRA and UASI Grants (Fire Rescue and Police) • • • FY'12 SPECIAL REVENUE DISTRIBUTION (October 27, 2011) Type of Special Revenue First 50% Allocation from Fund Balance FY'12 Projected Special Revenue TOTALo Amount to be Allocated Amount to be Placed in Special Revenue Budget Reserve (First 50% + FY'12 Projected) MISC. Special Revenue $12,700 3 I 35,000 Z I position) $17,700 \.1 c)(iScAGN - Vitt Is q Crn CA bi 4.5LCif 1 �N` \ aat4A0ArtiA 06Anyn Reu ;00 Passport Special Revenue $56,200 $ 13,600 if IT Services - r the month of ebruary) $54,600 Lobbyist Special Revenue TOTAL $158,500 163,200 mos. of IT ervices) $55,300 $127,600 Note: The special revenue funds used for this allocation were derived from figures established on June 30, 2011, by the Budget Department.