HomeMy WebLinkAboutAgenda Item Summary ItemAGENDA ITEM SUMMARY FORM
File ID: #16198
Date: 06/06/2024
Commission Meeting Date: 07/25/2024
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Service and Maintenance of UPS
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1770386 for the
Service and Maintenance of Uninterrupted Power Supply ("UPS"), on an semi-annual
basis, and on an emergency basis, from Eola Power LLC, ("Eola Power") for an initial
contract term of three (3) years, with the option to renew for two (2) additional two (2)
year periods; allocating funds from City of Miami's various sources of funds from the
end user departments and agencies; subject to the availability of funds and budgetary
approval, at the time of need; authorizing the City Manager to negotiate and execute
any and all documents, including any amendments, renewals, and extensions; subject
to all allocations, appropriations, and budgetary approvals having been previously
made, compliance with applicable provisions of the Code of the City of Miami, Florida,
as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On March 27, 2024, the Department of Procurement ("Procurement"), on behalf of the
Police Department ("Police") and the Department of Fire -Rescue ("Fire -Rescue") issued
IFB No. 1770386 for the Service and Maintenance of Uninterrupted Power Supply
("UPS") on a semi-annual basis as well as on an emergency basis, under full and open
competition. As required by the Procurement Code, the IFB was issued online via the
City of Miami's BidSync Electronic Portal ("BidSync"). On April 22, 2024, at the bid
closing, three (3) bids were received. One (1) Bidder was found non -responsive as they
did not submit a complete list of references as required by this Solicitation. The
remaining bids were evaluated and tabulated following the guidelines published in the
IFB. Procurement is recommending award to Eola, the apparent lowest Bidder who was
deemed responsive and responsible. The estimated contract amount is approximately
$600,107.20 in the aggregate.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No: Various Account Funds
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Department of Procurement
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Jorge Blanco
Manuel Morales
Luis Hernandez -Torres
Marie Gouin
Yadissa Calderon
Valentin J Alvarez
Arthur Noriega V
Pablo Velez
George K. Wysong III
Maricarmen Lopez
City Clerk's Office
Initial Police Review
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Legislative Division Review
City Manager Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 06/27/2024 10:14 AM
Completed 07/01/2024 9:23 AM
Completed 07/01/2024 10:12 AM
Completed 07/01/2024 1:17 PM
Completed 07/05/2024 12:05 PM
Completed 07/08/2024 11:14 AM
Completed 07/11/2024 12:22 PM
Completed 07/15/2024 5:59 PM
Completed 07/16/2024 6:29 PM
Completed 07/25/2024 9:00 AM
Completed 07/30/2024 3:03 PM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0287
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16198 Final Action Date:7/25/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED ON APRIL 22, 2024, PURSUANT TO INVITATION FOR BIDS ("IFB") NO.
1770386 FOR THE PROVISION OF SERVICE AND MAINTENANCE OF THE
UNINTERRUPTED POWER SUPPLY ("UPS"), ON A SEMI-ANNUAL BASIS AND ON
AN EMERGENCY BASIS, FROM THE APPARENT LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER, EOLA POWER LLC, A FLORIDA LIMITED LIABILITY
COMPANY ("EOLA POWER"), FOR AN INITIAL TERM OF THREE (3) YEARS, WITH
THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS;
ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE
CITY OF MIAMI ("CITY") END USER DEPARTMENTS AND AGENCIES, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT,
AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF
THE CITY CODE, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Police Department ("Police") and Department of
Fire -Rescue ("Fire -Rescue") have a continued need for the service and maintenance of the
uninterrupted power supply ("UPS"); and
WHEREAS, on March 27, 2024, the City's Department of Procurement ("Procurement")
issued Invitation for Bids ("IFB") No. 1770386 for the service and maintenance of the UPS, on a
semi-annual basis and on an emergency basis, to be awarded for an initial term of three (3)
years, with the option to renew for two (2) additional two (2) year periods; and
WHEREAS, on April 22, 2024, Procurement received three (3) bids in response to the
IFB, which were evaluated and tabulated following the required guidelines of the IFB, and Eola
Power LLC, a Florida limited liability company ("Eola Power"), was deemed the apparent lowest
responsive and responsible Bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received on April 22, 2024, pursuant to IFB No. 1770386, for the
provision of service and maintenance of the UPS, on a semi-annual basis and on an emergency
basis, from the apparent lowest responsive and responsible Bidder, Eola Power, for an initial
term of three (3) years, with the option to renew for two (2) additional two (2) year periods, is
hereby accepted.
Section 3. Funds shall be allocated from the various sources of funds from the end user
departments and agencies, subject to the availability of funds and budgetary approval at the
time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, all in forms acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
rge Wyy•ng III', C ytor rey / 7/16/2024
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.