HomeMy WebLinkAboutSummary FormDate: 11/4/2010
AGENDA ITEM SUMMARY FORM
FILE ID: r0--0733
Requesting Department: Police
Commission Meeting Date: 12/16/201P District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Air Conditioning Maintenance and Repair Services at Various Police Facilities
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a contract for Air Conditioning Maintenance and Repair
Services at Various Police Facilities, from Southern Comfort Solutions, Inc. for an initial contract
period of one (1) year with the option to renew for four (4) additional one-year periods, allocating
funds from the various sources of funds from the user Department, subject to the availability of funds
and budget approval at time of need.
Background Information:
The Department of Police has identified a need to establish a contract for Air Conditioning
Maintenance and Repair Services at Various Police Facilities. On August 23, 2010, the Purchasing
Department issued Invitation for Bid No. 235227. As required by the Procurement Code, the IFB was
advertised and issued on-line. Bids were due and two (2) bids were received. Southern Comfort
Solutions, Inc submitted the lowest responsive and responsible bid and is therefore recommended for
award. The total estimated annual amount is $148,260.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget *
Ifusing or receiving capital funds
Grants
Risk Management
Purchasing /ram e Dept. Director
Chief � % ll City Manager
*Nal applicable fa oti
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