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HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM FILE ID: / ©J 3 5 Date: 11/23/2010 Requesting Department: Purchasing Commission Meeting Date: 12/16/2010 District Impacted: _ A L..L Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other Subject: Office and Educational Consumables, pursuant to State of Florida -Contract No. 618-000-11-1 Purpose of Item: The nature of this item is to establish a resolution authorizing the use of State of Florida Contract No. 618-000- 11-1 for the provision of Office and Educational Consumables, from various vendors on a citywide, as needed contractual basis, effective through October 17, 2013, with options to renew for three (3) years, subject to any extensions and/or replacement contracts thereto made by the State of Florida; allocating funds from the various sources of funds from the user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Background Information: This resolution will authorize the use of State of Florida Contract No. 618-000-11-1 for Office and Educational Consumables, from various vendors on a citywide, as needed contractual basis, effective through October 17, 2013, with options to renew for three (3) years, subject to any extensions and/or replacement contracts thereto made by the State of Florida, allocating funds from the various sources of funds from the user departments and agencies, subject to budgetary approval at the time of need. Estimated annual contract amount is $382,041.00. (see ne4-1 pa5e) Budget Impact Analysis NO Is this item relatedto revenue? NO Is this item an expenditure? If so, please identify funding source below. General Account No: As Required by Department Special Revenue Account No: CIP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: Final Approvals (SIGN AND DATE) CIP Budget Grants °r receiving capital funds Risk Management Purchasin ry�� �., L �:� _� �� —u e i t. Director Chief City Manager Page 1 of 1 Office and Educational Consumables, pursuant to State of Florida -Contract No. 618-000-11-1 The City's existing Office Supplies Contract #42595 with Office Depot expires on 1/1/2011. State of Florida Contract No. 618-000-11-1 will serve as the replacement contract for the City's routine office supply purchases. Office Depot, Staples and Gulf Coast Office Products are approved vendors on this new contract. The fee structure of the new State of Florida Contract No. 618-000-11-1 is based on percentage discounts off of List Prices. Accessing the large volume discounts realized by the State of Florida are in the City of Miami's best financial interests. Based on the City's office supplies historical spend from October 2009 — October 2010, the City can expect to save between 5-8%, if the same items were purchased today under the new contract.