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Date: 10/25/2010
AGENDA ITEM SUMMARY FORM
FILE ID: /d— A a 31-1
Requesting Department: Risk Management
Commission Meeting Date: 11/18/2010 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance C Discussion Item
❑ Other
Subject: Claims Administration Services and Managed Care Services
Purpose of Item:
Law Department
Matter ID No.
It is respectfully recommended that the City Commission accept the recommendation of the City Manager
approving the findings of the Evaluation Committee, pursuant to Request for Proposals ("RFP") 207193, for
Claims Administration Services and Managed Care Services, Part I: Workers Compensation Claims
Administration, Part II: General, Automobile and Professional Liability Claims Administration, and Part III:
Managed Care Services, and to authorize the City Manager, after consultation with the City Attorney, to
negotiate and execute a Professional Services Agreement (PSA) with Gallagher Bassett Services, Inc, in
substantially the attached form, for the Department of Risk Management, for a period of three (3) years with
options to renew for five (5) additional one year periods, for a sum not to exceed $2,497,345 annually.
Allocating funds from the various sources of funds of the user department, subject to availability of funds and
budgetary approval.
Background Information:
On April 13, 2010, RFP No. 207193 was issued with responses due to the Office of the City Clerk by May 17,
2010. A total of eight (8) proposals were received, two (2) were deemed non -responsive for Parts I, II, and III
and two (2) were deemed non -responsive for Part III only. The Evaluation Committee appointed by the
City Manager, recommended that the City negotiate a contract, in substantially the attached form,
with Gallagher Bassett Services, Inc. for Parts I, II, and II, and should negotiations fail, the City
should then enter into negotiations with Gallagher Bassett Services, Inc. for Parts I and II, and with
Amerisys for Part III, and should negotiations fail, the City should then enter into negotiations with
PGCS for Part I, with York Risk Services Group, Inc. for Part II, and with Amerisys for Part III. The
City Manager concurred with the recommendation of the Evaluation Committee.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expend *ure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP dget:" �� o
If using or receiving capital. funds
Grants Risk Management
Purchasi f Dept. Director
Chief City Manager
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