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HomeMy WebLinkAboutLegislation-(Version 4) 12-16-1020= ! : 5i,t1•354-1,t4c._ �-�e -1Z/r 6/10 City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 10-01234 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO. 207193, FOR CLAIMS ADMINISTRATION AND MANAGED CARE SERVICES; AUTHORIZING THE CITY MANAGER, TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM, WITH GALLAGHER BASSETT SERVICES, INC., FOR THE PROVISION OF CLAIMS ADMINISTRATION SERVICES AND MANAGED CARE SERVICES PART I: WORKERS' COMPENSATION CLAIMS ADMINISTRATION, PART II: GENERAL, AUTOMOBILE, AND PROFESSIONAL LIABILITY CLAIMS ADMINISTRATION, AND PART III: MANAGED CARE SERVICES, FOR THE DEPARTMENT OF RISK MANAGEMENT, SUBJECT TO SUCCESSFUL NEGOTIATIONS BETWEEN THE PARTIES, FORA PERIOD OF ONE (1) YEAR, WITH OPTIONS TO RENEW FOR FIVE (5) ADDITIONAL ONE-YEAR PERIODS; WITH THE NEGOTIATED PSA BEING BROUGHT BEFORE THE CITY COMMISSION FOR ITS REVIEW AND APPROVAL PRIOR TO EXECUTION BY THE CITY MANAGER; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL. WHEREAS, on April 13, 2010, Request for Proposals ("RFP") No. 207193 for Claims Administration Services and Managed Care Services was issued and eight (8) proposals were received, two (2) were deemed non -responsive for Part I, II, and III and two (2) were deemed non -responsive for Part III only; and WHEREAS, Section 3.1. of the RFP, indicates that the City of Miami ("City") reserves the right to award Part I, and/or Part II, and/or Part III services to a Successful Proposer; and WHEREAS, the Evaluation Committee, appointed by the City Manager, recommended that the City enter into negotiations with Gallagher Bassett Services, Inc. for Part I, Part II, and Part III, and should contract negotiations fail with Gallagher Bassett Services, Inc. for all three parts, the City should then enter into negotiations with Gallagher Bassett Services, Inc. for Parts I and II and with Amerisys for Part Ill, and should negotiations fail with Gallagher Bassett Services, Inc. and Amerisys, the City should then enter into negotiations with PGCS for Part I, with York Risk Services Group, Inc., for Part II, and with Amerisys for Part III Services; and WHEREAS, the City Manager concurred with the findings of the Evaluation Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CAN BE SEEN AT END OF THIS DOCUMENT Cily of Miami Page I of 2 File Id: 1(1-01234 (Version: 4) Printed On: 12/15/2010 10-or234- ;s1ok oh-(Vers;on +) !2-I((-1© File Number: 10-01234 Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The recommendation cf the of the City Manager approving the findings of the Evaluation Committee pursuant to RFP No. 207193, to accept the proposal of Gallagher Bassett Services, Inc. for the provision of Claims Administration Services and Managed Care Services (Part I: Workers Compensation Claims Administration, Part II: General, Automobile and Professional Liability Claims Administration, and Part III: Managed Care Services), is accepted, subject to successful negotiations between the parties. Section 3. The City Manager is authorized {1} to negotiate and execute a Professional Services Agreement ("PSA"), in substantially the attached form, with Gallagher Bassett Services, Inc. for Part I, Part II, and Part III, Claims Administration and Managed Care Services for a period of one (1) year, with options to renew for five (5) additional one-year periods, with funds allocated from the various sources of funds of the user departments. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} APPROVED AS TO FORM AND CORRECTNESS: JULIE O. BRU CITY ATTORNEY Footnotes: {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT City of Miami Page 2 of 2 File Id: 10-01234 (Version: 4) Printed On: 12/15/2010 SUBSTITUTED City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com le Number: 10-01234 Final Action Date: RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), CEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING TH• INDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR OPOSALS ("RFP") NO. 207193, FOR CLAIMS ADMINISTRATION AND MANAc D CARE SERVICES; AUTHORIZING THE CITY MANAGER, TO NEGOTI • AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN BSTANTIALLY THE ATTACHED FORM, AND IN ACCORDANCE WITH THE A • CHED TERM SHEET, WITH GALLAGHER BASSETT SERVICES, INS FOR THE PROVISION OF CLAIMS ADMINISTRATION SERVICES AND • NAGED CARE SERVICES PART I: WORKERS COMPENSATION • IMS ADMINISTRATION, PART II: GENERAL, AUTOMOBILE, AND • ' OFESSIONAL LIABILITY CLAIMS ADMINISTRATION, AND PART III: MANAG CARE SERVICES, FOR THE DEPARTMENT OF RISK MANAGEMENT, FOR A • . ' IOD OF THREE (3) YEARS, WITH OPTIONS TO RENEW FOR FIVE (5) AD I ZONAL ONE-YEAR PERIODS; WITH THE NEGOTIATED PSA BEING = 'OUGHT BEFORE THE CITY COMMISSION FOR ITS REVIEW AND APPROVAL ' ' IOR TO EXECUTION BY THE CITY MANAGER; ALLOCATING FUND' ROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SU: CT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL. WHEREAS, on April 13, 2010, Request for Proposals Administration Services and Managed Care Services was received, two (2) were deemed non -responsive for Part I, II, non -responsive for Part III only; and FP") No. 207193 for Claims ued and eight (8) proposals were d III and two (2) were deemed WHEREAS, Section 3.1. of the RFP, indicates that the City of i ("City") reserves the right to award Part, I, and/or Part II, and/or Part III services to a Successful P .oser; and WHEREAS, the Evaluation Committee, appointed by the City Manage ecommended that the City enter into negotiations with Gallagher Bassett Services, Inc. for Part I, rt II, and Part III, and should contract negotiations fail with Gallagher Bassett Services, Inc. for all t •e parts, the City should then enter into negotiations with Gallagher Bassett Services, Inc. for Pa I and II and with Amerisys for Part III, and should negotiations fail with Gallagher Bassett Services, c. and Amerisys, the City should then enter into negotiations with PGCS for Part I, with York Risk Se es Group, Inc., for Part 11, and with Amerisys for Part III Services; and WHEREAS, the City Manager concurred with the findings of the Evaluation Committee, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: City of Miami Page 1 of 2 File Id: 10-01234 (Version: 31 Printed On: 12/6/201 SUBSTITUTED 7e Number: 10-01234 ction 1. The recitals and findings contained in the Preamble to this Resolution are adopted by refe - ce and incorporated as if fully set forth in this Section. Secti Evaluation Services, Inc. Workers Com Claims Administ 2. Therecommendation of the of the City Manager approving the findings of the mmittee pursuant to RFP No. 207193, to accept the proposal of Gallagher Bassett or the provision of Claims Administration Services and Managed Care Services (Part I: sation Claims Administration, Part II: General, Automobile and Professional Liability on, and Part III: Managed Care Services), is accepted. Section 3. The Manager is authorized {1} to negotiate and execute a Professional Services Agreement ("PSA"), in ubstantially the attached form, and in accordance with the attached term sheet ,with Gallagher B ett Services, Inc. for Part I, Part II, and Part III, Claims Administration and Managed Care Services f• a period of three (3) years, with options to renew for five (5) additional one-year periods, with fund :Iiocated from the various sources of funds of the user departments. The negotiated PSAwill be b 'ught before the City Commission for its review and approval prior to execution by the City Manager. Section 4. This Resolution shal 'ecome effective immediately upon its adoption and signature of the Mayor. {2) APPROVED AS TO FORM AND CORR • TNESS: JULIE 0. BRU CITY ATTORNEY Footnotes: (1) The herein authorization is further subject to compliance 'th all requirements that may be imposed by the City Attorney, including but not limited to those rescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effect at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes th Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 2 of 2 File Id: 10-01234 (Version: 3) Printed On: 12/6/20