HomeMy WebLinkAboutExhibit 1Homeless Trust
111 NW 1st Street • 27th Floor • Suite 310
Miami, Florida 33128-1930
T 305-375-1490 F 305-375-2722
Carlos Alvarez, Mayor
October 15, 2010
Mr. Carlos Migoya, City Manager
c/o Sergio Torres, Program Director
City of Miami
1490 NW 3`s Avenue, Suite 103
Miami, FL 33130
RE: 2010-2011Primary Care Program — The City of Miami
Extension and Amendment of the Grant Agreement for the
HMIS, Emergency Hotel/Motel Placement and Feeding Coordination Program
Dear Mr. Migoya:
miamidade.gov
Enclosed, please find for your review, the Amendment of the Agreement between Miami -Dade County, through the
Miami -Dade County Homeless Trust and The City of Miami to provide housing and services to the homeless
individuals in Miami -Dade County. Please review the Agreement thoroughly, as well as the attachments and
become familiar with the amended contract language. In addition, please include an updated Attachment A, Scope
of Services, and Attachment B, Budget for the 2010-2011 contract year.
Please sign and complete all three (3) copies of the Extension and Amendment Agreement and return it to our office,
attention Terrell T. Ellis, Contract Monitoring and Management Supervisor no later than Tuesday. October 26,
2010. One fully executed Agreement will be returned to your agency for your files.
Miami -Dade County requires that the President/Chairman of the Board execute the Agreement on behalf of the
agency. However, the Executive Director may execute the Agreement if approved by a resolution of the agency's
Board. A copy of the applicable Board resolution(s) must be submitted with the Agreement. In addition, the
corporate seal must be affixed to the signature page of the document.
The Miarni-Dade County Ho
project. If you have any
Supervis 305) 37
David Raymo d
Executive Director
Enclosures
Trust looks forward to continuing work with your agency in implementing this
s, please contact me or Terrell T. Ellis, Contract Monitoring and Management
I have received the Agreements for the abovementioned grants.
Signature of Authorized Agency Representative
Printed Name of Agency Representative
Date
EXTENSION AND AMENDMENT #1 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI
HOTEL/MOTEL PLACEMENT PROGRAM/CONTRACT #PC-1011-HTMT-1
FEEDING COORDINATION PROGRAM/CONTRACT #PC-1011-FC
HMIS STAFFING PROGRAM/CONTRACT #PC-1011-HMIS-1
THIS AMENDMENT OF AGREEMENT (the "Agreement Amendment") is made as of
by and between Miami -Dade County, through the Miami -Dade County
Homeless Trust (the "County") and The City of Miami, a provider of services to homeless
individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On February 1, 2010, the County and the Provider entered into an Agreement
("Agreement") which provides funding for the provision of housing and services to homeless
individuals in Miami -Dade County.
WHEREAS, this Agreement provides for certain rights and responsibilities of the County; and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of the
County; and
WHEREAS, the County is desirous of amending the Agreement pursuant to the terms of the
Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment of the Agreement, the
receipt and sufficiency of which are acknowledged, the County and the Provider _ amend this
Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the Agreement.
ARTICLE H — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect.
The City of Miami
Emergency Hotel/Motel Placement Program (PC-1011-HTMT-1), Feeding Coordination (PC-1 011-FC), HMIS Staffing (PC-1011-HMIS-1)
ARTICLE III — Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
1. Emergency Hotel/Motel Placement Program
2. Feeding Coordination Program
3. HMIS Staffing Program
$ 112,500.00
$ 15,000.00
$ 24,666.00
Total Contract Amount $152,166.00
Both parties agree that should available County funding be reduced, the amount payable under
this Contract may be proportionately reduced at the sole discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be at
the Provider's risk and expense.
It. is the responsibility of the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion, may allow Provider an advance of N/A once the Provider
has submitted an .appropriate requestand submitted an invoice in .the form required by the
County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2010-2011 Scope of Services
incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A in a
manner deemed satisfactory to the County. Any modification or amendment to the Scope of
Services shall not be effective until approved by the County and Provider in writing.
2
The City of Miami
Emergency Hotel/Motel Placement Program (PC-10 1 1-HTMT-1), Feeding Coordination (PC-1011-FC), HMIS Staffing (PC-1 011 -HMIS-1 )
Article 4 is replaced as follows:
ARTICLE 4: BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the
2010-2011 Budget, which is attached hereto and incorporated herein as Attachment B:
The parties agree that the Provider may, with the County's prior written approval; revise
the schedule of payments or the line item budget, and such revision shall not require an
amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2010 and terminate at the close of business on September 30, 2011. Contingent of
the existence of sufficient funding and the approval of the County, this Contract may be extended
for one (1) additional one (1) year term, at the County's sole discretion.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
3
The City of Miami
Emergency Hotel/Motel Placement (PC10-11-HTMT-1), Feeding Coordination (PC1011-FC), HMIS Staffing (PC1011-HMIS-1)
IN WITNESS WHEREOF, the parties have caused this five (5) page Amendment of the Agreement to be
executed by their respective and duly authorized officers the day and year first above written.
THE CITY OF MIAMI
By:
Name: CARLOS A. MIGOYA
Title: CITY MANAGER
Date:
By:
Name: PRISCILLA A. THOMPSON
Title: CITY CLERK
Date:
Approved as to Form and Correctness:
By:
Name: JULIE O. BRU
Title: CITY ATTORNEY
Date:
4
MIAMI-DADE COUNTY, FLORIDA
By:
Name:
Title:
Date:
Attest: HARVEY RUVIN, Clerk
Board of County Commissioners
By:
Print Name:
Approved as to Insurance Requirements:
By:
Name: GARY RESHEFSKY
Title: RISK MANAGEMENT
Date:
Attest:
Print Name:
Title:
Authorized Person OR
Notary Public
Corporate Seal OR Notary Seal/Stamp:
5