HomeMy WebLinkAboutSummary FormDate: 9/07/10
AGENDA ITEM SUMMARY FORM
FILE ID: to _otog1
Requesting Department: Transportation & CIP
Commission Meeting Date: 9/23/10 District Impacted:
Type: ® Resolution ❑ Ordinance (l Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to approve an emergency finding pursuant to City Code Sections 18-90 and 18-85
to execute a Grant Agreement with Action Community Center, Inc. for the provision of Pre -Arranged
Transportation Services.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths affirmative vote adopting the City
Manager's finding of an emergency, waving competitive bidding procedures and the use of a
competitive negotiations method as stipulated in Section 18-90 and 18-85 of the City of Miami Code
and to authorize the City Manager to execute a Grant Agreement between Action Community Center,
Inc. and the City of Miami for pre -arranged transportation services. Funds up to the amount of
$142,605, in Fiscal Year 2009-2010 and up to the amount of $350,000, in Fiscal Year 2010-2011,
subject to budget allowance, will be allocated from the Transportation and Transit Special Revenue
Fund 122001, the transit portion of the Transit Surtax, Capital Improvement Program and
Transportation Project.
Background Information:
Pursuant to Committee Substitute for House Bill (CS/HB) 1271, recently adopted by the Florida
Legislature, and signed by the Governor and effective July 1, 2010, which provides that the
expansion, operation, and maintenance of on -demand transportation services are an allowable use of
the Charter County Transit System Sales Surtax. Action Community Center has been providing
transportation for the elderly and the disabled since its inception in 1971. The City Manager has
found that it is most advantageous for the City to waive competitive sealed bidding procedures,
pursuant to Sections 18-90 and 18-85 of the City Code, approve the use of competitive negotiations,
(cont'd on second page)
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 122001 v-(xeU \ ":(`-) ec
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget lc
If using receiving capital funds ' v + ✓ / �- i
Grants N/A Risk Management
Purchas' N/A Dept. Director
Chief City Manager
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Background Information cont'd:
for the purposes of entering into an agreement for pre -arranged transportation services to City of Miami
residents who are low -to moderate income elderly and the disabled. In total, the Grant Agreement
provides for a one-year extension for four years subject to City Commission approval and budgetary
allowance. The City Manager determined that Action Community Center, a non-profit corporation,
offers the City the most advantageous agreement based on a combination of extensive experience,
hands-on management and local resources and would minimize the adverse impact of reducing
transportation services to many transit dependent riders in Miami. To accomplish this it is necessary to
waive the competitive proposal process under City Code Sections 18-90 and 18-85. The City Manager
has made a written emergency finding justifying this action. The funding source, Transportation and
Transit Special Revenue Fund 122001 has been converted to the Oracle Fund 15600.
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