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HomeMy WebLinkAboutPre Legislation and Pre ExhibitCity of Miami Legislation Resolution: R-08-0396 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 08-00580 Final Action Date: 7/10/2008 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH MIAMI RIVER FUND, INC., THE FINANCIAL AGENCY FOR THE MIAMI RIVER COMMISSION, TO CONTINUE PROVIDING EDUCATIONAL PROGRAMS RELATED TO THE MIAMI RIVER, FOR A THREE (3) YEAR TERM WHICH BEGAN ON OCTOBER 1, 2007 AND ENDING ON SEPTEMBER 30, 2010, IN AN ANNUAL AMOUNT NOT TO EXCEED $25,000, FOR A TOTAL AMOUNT NOT TO EXCEED $75,000; ALLOCATING FUNDS FROM THE GENERAL FUND NON -DEPARTMENTAL ACCOUNTS, ACCOUNT NO. 0001.980000.882000.0000.00000. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is authorized {1} to execute an Agreement, in substantially the attached form, with the Miami River Fund, Inc., the financial agency for the Miami River Commission, to continue providing educational programs related to the Miami River, for a three (3) year term which began on October 1, 2007 and ending on September 30, 2010, in an annual amount not to exceed $25,000, for a total amount not to exceed $75,000, with funds allocated from the General Fund Non -Departmental Accounts, Account No. 0001.980000.882000.0000.00000. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{2} Footnotes: {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of the ten calendar dates from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 1 of 1 Printed On: 10/9/2008 AGREEMENT BETWEEN THE CITY OF MIAMI AND MIAMI RIVER FUND, INC., THI4, FINANCIAL AGENCY FOR THE MIAMI RIVER COMMISSION This Agreement (the "Agreement") entered this'3M day of t3r�c7'-��� 2008, (but effective as of October 1, 2007 being the `Effective Date") by and between the CITY OF MIAMI, a municipal corporation of the State of Florida, whose address is 444 S.W. 2"6 Avenue, 10`h Floor, Miami, Florida, 33130 (hereinafter referred to as the "CITY" or "GRANTOR"), and MIAMI RIVER FUND, NC., a Florida not -for -profit corporation whose address is 1407 N.W. 76 • Street, Ste D, Miami, Florida, 33125, acting as the financial agency for the Miami River Commission {hereinafter referred to as "GRANTEE"). RECITALS WHEREAS, Section 18-298 of the Code of the City of Miami, as amended (the "Code") permits the CITY's Department of Public Works to fund the City's annual share of funding support for GRANTEE from the stonn water utility trust fund; and WHEREAS, on January 11, 2007, the City Commission adopted Resolution No.. 07-0031 authorizing the City Manager to execute an Agreement to continue providing educational programs related to the Miami River for a three (3) year period ending on September 30, 2007 and allocating funds in an annual amount not to exceed $25,000; and WHEREAS, since that time, the City has not yet provided funding for the October 1, 2007 to September 30, 2008 Fiscal Year; and WHEREAS, on July 10, 2008, the City Commission adopted Resolution No. R-08-0396,. authorizing the City Manager to execute an agreement under the teens and conditions set for below with the GRANTEE to continue providing educational programs related to the Miami River for a three (3) year term for the period which began October I, 2007 and ending on September 30, 2010, allocating funds in an annual amount not to exceed $25,000 from the CITY's General Fund Non -Departmental Accounts in order to fund the CITY's share in support of the GRANTEE, for a total contract amount not to exceed $75,000, NOW, THEREFORE, the CITY and GRANTEE do mutually agree as follows: 1. TERM The term of this Agreement shall cover three (3) fiscal years (FY 2007-2008, FY 2008- 2009 and FY 2009-2010) effective as of October 1, 2007 and ending on September 30, 2010, unless terminated sooner as provided herein below. 2. CITY AUTHORIZATION For the purpose of this Agreement, the City of Miami Depa! talent of Public Works (hereinafter "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, subject to approval of the City Manager and the City Attorney, except as otherwise provided by this Agreement. 3. GRANTEE AGREES (a) GRANTEE shall use the annual grant of $25,000 received from CITY to offset operational costs incurred during the term of this Agreement for City's fair share of administrative costs of the Committee, and to continue providing educational programs related to the Miami River. (b) Except as otherwise stated in this Agreement, the funds appropriated herein will be expended for GRANTEE clerical, travel, supplies and contingencies. 2 (c) Except as otherwise provided below for the 2007-2008 Fiscal Year, GRANTEE shall submit to DEPARTMENT an annual written report each October 1, during the teini of this Agreement, and shall provide minutes of all public meetings which demonstrate use of funds as well as the performance of the organization in attaining its stated objectives for which funding support was requested. For the 2007-2008 Fiscal Year, beginning October 1, 2007 and ending on September 30, 2008, GRANTEE shall coordinate with the DEPARTMENT to provide such update reports and minutes of public meetings as are necessary for the DEPARTMENT's monitoring purposes within thirty (30) days of the execution of this Agreement. (d) GRANTEE shall submit to DEPARTMENT an independent audit by a Certified Public Accountant, which must include the expression of an opinion on the financial statements and accounts of funds for fiscal year 2007-2008, 2008-2009, 2009-2010 as more particularly described in Section 11( c) below. 4. GRANT (a) The CITY shall pay the GRANTEE, as maximum compensation for the services outlined pursuant to Paragraph 3 hereof, $25,000 for each fiscal year identified in Paragraph 1 hereof, for a total not to exceed $75,000 throughout the term of this Agreement. (b) Said funds shall be paid annually as an advance for expenditures incurred during the Agreement period. All expenditures must be verified by copies of the cancelled checks used to pay each specific invoice. In case that an invoice must be submitted to several funding sources, the invoice shall indicate that exact amount paid by other funding sources equaling the total of the invoice. 3 (c) CITY and GRANTEE agree that the funds granted herein may not be used to reimburse expenses incurred prior to the commencement date of October 1, 2007 under this Agreement. (d) CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 5. TERNIINATION OF AGREEMENT City retains the right to terminate this Agreement for cause at any time prior to expiration of the term without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE who shall be paid, for expenses incurred prior to the date of the receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payments made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 6. GENERAL CONDITIONS (a) All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or if my mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. 4 GRANTEE Miami River Funds, Inc, c/o Robert King High 1407 NW 7TH Street, Suite D Miami, FL 33125 With a copy to: CITY OF MIAMI Director of Public Works 444 SW 2nd Ave, 8th Floor Miami, FL 33130 CITY OF MIAMI City Manager 444 S.W. 2nd Ave, 10`h Floor Miami, FL 33130 CITY OF MIAMI Office of the City Attorney 444 S.W. 2°d Ave, 9th Floor Miami, FL 33130 (b) Titles and paragraph headings are for convenience reference and are not a part of this Agreement. (c) In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms of this Agreement shall govern. (d) Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or, if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 5 7. AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by CITY any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 8. NON-DELEGABILITY The obligations undertaken by GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firrn without the CITY'S prior written consent. 9. CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of . Florida. Venue in any proceedings between the parties shall be in Miami -Dade County, Florida. Each party shall bear its own attorney's fees. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties consent to the persona] jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to ajury trial. 10. SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors and assigns. 11. MONITORING, INSPECTION AND AUDIT RIGHTS 6 (a) CITY reserves the right to monitor, inspect and audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three (3) years after final payment is made under this Agreement. (b) CITY shall audit all GRANTEES receiving $15,000 to $25,000. (c) All GRANTEES receiving cash of $25,000 or more agree to submit to the DEPARTMENT an independent audit, by a Certified Public Accountant. Said audit must include the expression of an opinion as to the actual and budgeted receipts and expenditures of the CITY's funds. Said audit shall be submitted to DEPARTMENT no later than ninety (90) days after the termination of this Agreement or final receipt of CITY funds, whichever is applicable. 12. INDEMNIFICATION GRANTEE shall indemnify and hold CITY and its elected officials, officers, employees, representatives, and agents (collectively the "Indemnitees") harmless from and against any and all claims, liabilities, losses, and causes of action that may arise out of GRANTEE's activities under this Agreement, including all acts or omissions to act on the part of the GRANTEE, including any person acting for or on their behalf, and from and against any orders, judgments or decrees which may be entered, and from and against all costs, attorney's fees, expenses and liabilities incurred in the defense of any such claims or in the investigation thereof. GRANTEE's obligations to indemnify, defend and hold harmless the Indemnitees shall survive the termination of this Agreement. 7 GRANTEE understands and agrees that any and all liabilities regarding the use of any subcontractor for services related to this Agreement shall be borne solely by GRANTEE throughout the duration of this Agreement and that this provision shall survive the termination of this Agreement. 13. CONFLICT OF INTEREST (a) GRANTEE covenants that no persons under its employ who presently exercise any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with the CITY. GRANTEE further covenants that, in the performance of this Agreement, no person having such conflicting interest shall be employed. Any such interests on the part of GRANTEE, or its employees, must be disclosed in writing to the CITY. (b) GRANTEE is aware of the conflict of interest laws of the City of Miami Code of Ordinances, Chapter 2, Article V; the Miami -Dade County Code of Ordinances, Section 2-11.1 and the laws of the State of Florida, and agrees that it will fully comply in all respects with the terms of said laws. 14. INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of the CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of the CITY or any rights generally afforded classified or unclassified employees; further GRANTEE, its employees and agents, shall not be deemed entitled to Florida Workers' compensation benefits as employees of the CITY. 8 15. DEFAULT PROVISION In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then the CITY, at its sole discretion, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances or other funds paid to GRANTEE by the CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to the CITY. 16. NON-DISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, religion, age, marital status, national origin, disability, or sexual orientation in connection with its • performance under this Agreement, GRANTEE further covenants that no otherwise qualified individual shall, solely by reason of his/her race, sex, color, religion, age, marital status, national origin, disability, or sexual orientation, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. 17. MINORITY PROCUREMENT COMPLIANCE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the CITY, as amended, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 9 18. WAIVER No waiver of any provision hereof shall be deemed to have been made unless such waiver is in writing signed by the CITY. The failure of CITY to insist upon the strict performance of any of the provisions or conditions of this Agreement shall not be construed as waiving or relinquishing in the future any such covenants or conditions but the same shall continue and remain in full force and effect. 19. CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for programs activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 20. COMPLIANCE WITH IfEDERAL, STATE AND LOCAL LAWS All parties to this Agreement shall comply with all applicable laws, ordinances and codes. of federal, state and local government. GRANTEE further agrees. to include in all of GRANTEE's agreements with subcontractors for any services related to this Agreement this provision requiring subcontractors to comply with an observe all applicable federal, state, and local laws, rules, regulations, codes and ordinances, as they may be amended from time to time. 21. BONDING AND INSURANCE (a) During the term of this Agreement, GRANTEE shall maintain insurance coverages in amounts as determined by the CITY . and as set forth in Attachment "C" hereto and made a part hereof. 10 (b) GRANTEE shall provide protection to the CITY to the extent of the indemnification, pursuant to Section 12 hereof. (c) GRANTEE shall correct any insurance certificates as requested by the City's Risk Management Director. All such insurance, including renewals, shall be subject to the approval of the City for adequacy of protection and evidence of such coverage(s) and shall be furnished to the City Risk Management Director that it will not be canceled, modified, or changed during the performance of the services under this Agreement without thirty (30) calendar days prior written notice to the City Risk Management Director. Completed Certificates of Insurance shall be filed with the City prior to the performance of Services hereunder, provided, however, that GRANTEE shall at any time upon request file duplicate copies of the policies of such insurance with the City. (d) GRANTEE understands and agrees that any and all liabilities regarding the use of any of GRANTEE's employees or any of GRANTEE's subcontractors for services related to this Agreement shall be borne solely by GRANTEE throughout the term of this Agreement and that this provision shall survive the termination of this Agreement. GRANTEE further understands and agrees that insurance for each employee of GRANTEE and each subcontractor providing services related to this Agreement shall be maintained in good standing and approved by the City Risk Management Director the duration of this Agreement. (e) GRANTEE shall be responsible for assuring that the insurance certificates required under this Agreement remain in full force and effect for the duration of this Agreement, including any extensions hereof. If insurance certificates are scheduled to expire during 11 the term of this Agreement and any extension hereof, GRANTEE shall be responsible for submitting new or renewed insurance certificates to the City's Risk Management Director at a minimum of ten (10) calendar days in advance of such expiration. In the event that expired certificates are not replaced, with new or renewed certificates which cover the term of this Agreement and any extension thereof: (i) the City shall suspend this Agreement until such time as the new or renewed certificate(s) are received in acceptable form by the City's Risk Management Director; or (ii) the City may, at its sole discretion, terminate the Agreement for cause and seek re -procurement damages from GRANTEE in conjunction with the violation of the terms and conditions of this Agreement. (f) Compliance with the foregoing requirements shall not relieve GRANTEE of its liabilities and obligations under this Agreement. 22. ENTIRE AGREEMENT This instrument and its attachments constitute the sole and only agreement of the parties hereto relating to the matters set forth herein and correctly set forth the rights, duties and obligations each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. 23. ASSURANCES AND CERTIFICATIONS GRANTEE assures and certifies that: (a) AU expenditures of funds shall be made in accordance with the proposal, Attachment A approved by the City Commission and incorporated herein by this reference. The CITY shall not reimburse the GRANTEE for state sales tax. 12 (b) CITY funds shall not be co -mingled with any other funds, and separate bank accounts and accounting records shall be maintained, (c) Expenditures of CITY funds shall be properly documented and such documentation shall be maintained for at least three (3) years after the termination of this Agreement. (d) Periodic progress reports as reasonably requested by the CITY shall be provided. (e) GRANTEE shall be personally liable for any CITY funds expended that were not consistent with the program approved by the City Commission or any funds expended not in accordance with proper accounting standards as determined by competent auditing authority. (f) No activity under this Agreement shall involve political activities, GRANTEE possesses legal authority to enter into this Agreement; a Resolution, Motion, or similar action, an original of which is attached hereto as Attachment B and incorporated herein by this reference, has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of this Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of GRANTEE to act in connection with GRANTEE and to provide such additional information as may be required. 24. AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 13 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized, the day and year first above written. Witness Witness STATE OF FLORIDA ) COUNTY OF MIAMI-DADE) GRANTEE: BY: ;don tri Present Miami River Fund, Inc. I HEREBY CERTIFY that on this 30 day of Se rn- 2008, personally appeared for me an offic-r duly authorized to administer oaths and take acknowledgements, jr ident of MIAMI RIVER FUND, INC., a Florida orp he identification. e or has produced as 14 01-0 NiTARY P ;: C ST i E OF FLORIDA Prin Na e:. ..,' — d r- -1, 1 1 Com is, ion No.: U ConissRp„Ex fires: i,!,,e �� r-, bane A, Caporeili r liTa ; commission DA363973 "'-,Q�•`Es apes: OCF. 19, 2008 ',e,,,,;,,,o``',`, www AARONNOTARY.com ATTEST: Priscilla A. hornpson • City Clerk APPROVED AS TO FORM AND CORRECTNESS: Ju0. Bru C'ty Attorney C..4 -c ©F A IAMB 2- 043 -o3B 15 CITY 0y , a municipal corporation of the Sty. f F orida BY: Pedro G. Hernandez, City'M eager APPROVED AS,TO It), SURANCE REQUIREMENTS: LeeAnn Brel ; Director Risk Manage ent ATTACHMENT "B" CORPORATE RESOLUTION WHEREAS, MIAMI RIVER FUND, INC., (the financial agency of the Miami River Commission) desires to enter into an agreement with the City of Miami; and WHEREAS, the Board of Directors at a duly held corporate meeting has considered the matter in accordance with the by-laws of the corporation; NOW, THEREFORE, be it resolved by the board of directors that the president, hi 1 1),ef] ylil;Thereby authorized and instructed to enter into a contract in the name and on behalf of this corporation with the City of Miami upon the terms contained in the proposed agreement to which this resolution is attached, DATED this day of Y 1 +C Yn--.Id, 2008. CorparatfSecre>t'liy Chairpers of the Bard of ectors 16 (Affix Corporate Seal)