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HomeMy WebLinkAboutAddendum 1of Alta= GLENN MARCOS CA.RLOS A. MIGOYA City Ma naecr Chief' Procurement Officer ADDENDUM NO. 1 IFB No. 206203 Invitation For Bid (IFB) for the Purchase and Installation of Audio Video Equipment TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The bid closing date and time has been changed to: Friday. July 30. 2010 at 2 p.m. The City of Miami Emergency Operation Center Equipment List has been revised, please see attached. A copy can also be found under the Header/Notes and Attachment Section. The College of Policing Floor Plans and Power Riser Plans have been attached in the Header/Notes and Attachment Section. Audio from the Pre -Bid Conference has been added and can be found under the Header/Notes and Attachments Section. Section 3.1 — Specifications/Scope of Work, the following items have changed and/or added: Letter (c) Shall use pre -fabricated wall and ceiling mounts to mount fourtoon (14) thirteen (13) video monitors onto the EOC wall and ten (10) suspended from the EOC Ceiling, as noted by attached floor plan. Two 55' monitors will be installed on the West wall, with one (1) to be installed over the copy machine and one (1) installed to the left of that one. This will leave an open space on the wall to the left of these two monitors. This open space will be used to proiect an image from an additional DLP NEC NP4100 XGA (1024 x 768) projector that will be installed and suspended from the ceiling approximately 25 feet off the North wall and 20 feet off the West wall. Letter (e) All low voltage wiring, cables, tie wraps and other consumables shall be provided and installed in an organized and secured manner. Cables will be run together and tie wrapped so as to avoid sloppy appearance or random layouts. Runs of cable to be colored differently or tagged. Letter (k) Single Four Rack Kits will be used to install the HD Tuner into the Pivoting Rack. Letter (r) The 16 x 32 32 x 32 RGB matrix switcher will be installed in the pivot rack and will route audio and video to all monitors throughout the system. ---- ----Letter-(an)-Thc Two 1-x-16-Rr.Distribution_Amplifiers_will_be-installed-in_the_pivot_rack and will be used to distribute the CAN signal to all monitors. Letter (ap) I/O Plate -Laptop connectors with outlet power will be added to the Planning area located to the left of the fax/printer counter. Q1. Can the City of Miami make available the sign in sheet for the pre -bid conference? Al. Yes, the sign -in sheet for the pre -bid conference held on July Bah, 2010, at 10 a.m., has been attached to this addendum. Q2. The touch screen controllef fill this be wireless capabilities? If, yes )eless network would need to be in place. This is something your-ri' Department would be involved with? A2. No, the touch screen controllers will not be wireless. 'Q3. Can the City provide the as -built drawing so we can spec the electric work needed? A3. Attached, under the Header/Attributes, Notes and Attachment Section, please find a copy of the Power Riser Plans. The City will make available the electrical plans in an addendum to be issued next week. Q4. What type of cable is to be used, Plenum or standard'? Previous installs with Police Departments, Fire Department EOC's normally requires Plenum. _ A4._ . All cable wiringmust be Plenum... Q5. At the mandatory pre -bid conference held on Tuesday, July.8`h, 201 D, it was agreed to increase the quantity of the HD Tuner from one (1) to four (4), and the rack kit for the tuner form one (1) to four (4). These can be found in Line Item No. 18 on the equipment list and listed in Section 3.0 Specifications/Scope of Work, Letter K, is this correct? A5. _." -Yes-""this is correct.- The equipment list has been updated lb reflect "the increase quantities. -Section 3.1 - Specifications/Scope of Work, Letter (k) has been changed as follows: (k) 4444e Four Rack Kits will be used to install the HD Turfer into the Pivoting Rack. Q6. For Line Item # 56 and letter (an) in the scope of work, the 1 X 16 RF Distribution Amp must be increase from a quantity of one (1) to a quantity of two (2) in order to allow for all the monitors to display the RF signal. A6. The equipment list has been updated to reflect the increase from one (1) to two (2). Section 3.1 - Specifications/Scope of Work, Letter (an) has been changed as follows: (an) The Two 1 x 16 RF Distribution Amplifiers will be installed in the pivot rack and will be used to distribute the CATV signal to all monitors. Q7. Please update the equipment list to provide the manufacturer, model numbers and revised quantities. A7. The equipment list has been revised and updated to provide the requested information and is attached to this addendum. Q8. Can there be a third line be added to include shipping and freight cost? A8. Pursuant to Section 1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Soiicitation, all prices quoted/proposed by the bidder/proposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid/proposal. Therefore, based on the aforementioned, pricing must be inclusive of shipping and freight charges. Q9. What is the make and model of the electrical panel? A9. All the electrical panels in the College of Policing Building are Square-D. The electrical panel for the Emergency Operation Center can be found inside Electrical Room No. 327A. Attached under the Header/Attributes Section, prospective bidders will find the drawing and Room 327A is bubbled in the power riser diagram. Q10. How many spaces are available in the Electrical Panel for this project? A10. Currently, there is an abundance of electrical circuit breakers available on the third floor panels. Q1.1. ln_li.ght of the_ ab_ov_e questions and. changes_to_the specifications and scope of work, will th.e City_.c.onsi.der_ __. _ extending the bid closing date and time? All. The bid closing date and time has been changed to: Friday, July 30, 2010 at 2 p.m: Q12. I was inquiring to find out if the electrical plans have been made available as of yet. We will need these in order to quote the high voltage work related to the AV Installation. Al2. The electrical plans will be provided in an addendum that will be issued next week. Page 2 Q13. Has there been any change 'e due dates with regards to questions or 1 ,ubmittal? A13, The bid dosing date and time has been changed to: Friday, July 30, 2010 at 2 p.m. Q14. Section 3.1 Specifications/Scope of Work, Letter (d), states as follows: All monitors shall have VGA and coaxial cables that run from the monitor to the pivot rack applicable equipment. Since prospective bidder is using a matrix switcher and any input can be fed to any TV, only one cable is required to be run to each television monitor and projector to feed the video from the matrix switcher. Do you still want both cables run to each television and projector? A14. Yes, the City still wants both cables to run each television and projector. Prospective Bidders shall bid on both options and provide pricing in the list detailing cost for all items and services. Q1.5. Will the .scope of work. be changed to. allow for each wire toeach television monitor being color coded? .... A15. Section 3.1 — Specifications/Scope of Work, Letter (e), has been changed as follows: Letter (e) All low voltage wiring, cables, tie wraps and other consumables shall be provided and installed in an organized and secured manner. Cables will be run together and tie wrapped so as to avoid sloppy appearance or random layouts. -Runs of cable to be color codeit br tagbed- Q16. Prospective bidder understands that it is to provide HD tuners for over the air local HD programming. Will there be any other cable and or satellite sources? If so, how many and what type? A16. The HD Tuners are also for cable and satellite sources. There will be at least three (3) cable sources and one (1) satellite sources. Q17. The specifications equipment list include DLP projectors, can you provide the specifications with regards to lumens, aspect ratio, single chip or 3 chip DLP, resolution? A17. The specifications for the DLP Projectors are as follows: DLP Projector EOC Room, as or approved equal to, NEC NP4100 XGA (1024 x 768), 6200 ANSI Lumens. DLP Projector Room 309, as or approved equal to, Dell, Part No. 7609WU 1920 x 1200 WUXGA native resolution, 2700:1 contrast radio (full on/full off), 3850 lumens maximum brightness. Q18. Section 3.1 — Specifications/Scope of Work, Letters (m), (n), and (0), calls for XGA switchers and a VGA D/A which are to be used -to send signals from Rooms 308 and 309. Based on using a matrix switcher, these will not be needed as any input can be fed to any monitor or projector using the touch screen controller. A18. At this time, the City will keep these !terns in the scope of work and equipment list as optional items. Prospective Bidders shall bid on both options and provide pricing in the list detailing cost for all items and services. 019. Prospective bidder does not see any provisions for getting a feed from an apple computer, only VGA. Do you have any needs input ports for apples (DVI) display output? A19. At this time, the City does not need any input ports to support an Apple computer. Q20, Please clarify the term "DFE" used within the equipment list. A20. Please see the revised equipment list as the manufacturer names previously listed as "DFE" have been updated. Q21. Can those items listed as Media -Tech be substituted with brand name alternates or acceptable equals? A21. Yes, prospective bidders can bid on an equal brand. 1.14. BRAND NAMES - if and wherever in the specifications brand names, makes, models, names of any manufacturers, trade names, or bidder/proposer catalog numbers are specified, it is .. _ _._ _ —. _ . ...for_the_purpose_of_establishing..the_type,-function,_minimumstandard_.of_design, -efficiency, .grade-or_quality-of_goods-only. When the City does not wish to rule out other competitors' brands or makes, the phrase "DR EQUAL" is added. When bidding/proposing an approved equal, Bidders/Proposers will submit, with their response, complete sets of necessary data (factory information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the City. Such samples are to be furnished after formal solicitation opening/closing only upon request of the City. If samples should be requested, such samples must be received by the City no later than seven (7) calendar days after a formal request is made. Therefore, bidders may bid other brand name and model numbers, but Bidders are reminded that the City is the sole judge on whether or not it is indeed an "EQUAL". Page 3 Q22. Item Number 55 —100" Dry erase smart board. Is this a typical dry erase board or an actual 100" Smart Technologies Interactive Board? A22. Item 55 —10D" Dry erase smart board refers to an actual 100" Smart Technologies Interactive Board. Q23. Are there any pending addendums or proposed extensions pending before July 23rd closing date? A23..._ There wUl be at least one additional addendum to be issued next week, and the bidclosing date and time has been ._ changed to: Friday, July 30, 2010 at 2 p.m. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. G M/ir c: Bid File Sincerely, Page 4 0, CPPB, FCPM, FCPA urement Officer ***REVISED*** CITY OF MIAMI EMERGENCY OPERATION CENTER EQUIPMENT LIST Item Description Manufacturer Part #t Quantity 1 55" LED 1080p HDTV SAMSUNG UN55B6000 13 .2 Thinstall Mount for 37-63" LED Display Media -Tech MT-LTTU 14 3 I -Beam Clamp Media -Tech MT-CMA360 10 4 Adjustable Extension Column Chief CMS-006009 10 5 Flat Panel Column Mount for 30" to 55" Flat Panel Display Chief MCSU 10 6 40" LED HDTV SAMSUNG UN40B6000VFXZA 13 7 DLP Projector Dell 7609WU 1 8 Replacement bulbs Dell X415G 2 9 DLP Projector 6200 Lumen NEC NP4100 .2 10 Replacement bulbs NEC NP12LP 2 11 Projector Extended warranty — OPTIONAL 2 year additional warranty 1 12 Suspended Ceiling Mount Kit Media -Tech MT-DE-CMA440 *3 13 Extension Pipe for Ceiling Mount Projector Media -Tech MT-DE-CMA-006 *3 14 Universal Projector Mount Media Tech MT-DE-RPA-U *3 15 HDTuner Media -Tech MT-232-ATSC *.4 16 Single Rack Kit for HD Tuner Media Tech MT-RK1-HD 1 17 AV Component to VGA Video Converter with audio StarTech CPNT2VGAA 4 18 2x2 XGA Switcher w/ Audio Media -Tech MT-VP-2x2 1 • 19 4x4 XGA Switcher w/ Audio Media -Tech- • MT- VP-4x4XL •-1 20 VGA D/A with EQ Media Tech MT-CDA2EQA 2 21 IO Plate -Laptop Conn. w/Outlet Power MediaTech MT-STD-10-PWR 4'12 22 QuadView® HD I Media -Tech MT -QUAD -HD 1 23 **32 x32 RGB+Stereo Audio Matrix Media Tech . Unknown Part Number 1 24 Gooseneck Microphone w/Shock Mount Media Tech MT-MIC-SM 1 25 UHF Wireless Microphone Kit Media -Tech MT-ULXS124-85 1 26 Digital Audio Processor Media -Tech MT-Nexia-SP 1 27 Biamp 70 Watt Amplifier Media -Tech MT-MXA-70 .2 28 Biamp 150 Watt Amplifier Media Tech MT-MXA150 1 29 32W/70V Speaker, 6 in. -Pair Media Tech MT-FAP62T 4 30 4in Ceiling Speaker Pair Media -Tech MT-FAP42T 2 31 ButtonMate 52 with Volume Control Knob Media -Tech MT-52-13M-V 2 32 Central Controller Media -Tech MT-PRO2 2 33 IR I/O Card Media -Tech MT-C21R-8 2 34 Touch Screen Media -Tech MT-V15-B 2 35--Consumables — -- — -- -- Media-Tech--- -------MT-CON-25K 11 36 50 Foot Plenum Cable Pkg Media -Tech MT-CAB-50 29 37 MCC Standard 10 Plate Media -Tech MT-MONT-STD-I0 3 38 2x2 XGA Switcher w/ Audio rack ears Media -Tech MT-RK-1 1 39 SR series Pivoting Rack Media -Tech MT-SR-46-28 2 *DENOTES INCREASE IN QUANTITY. **DENOTES CHANGE IN SPECIFICATIONS:, J 1 ***REVISED*** CITY OF MIAMI EMERGENCY OPERATION CENTER EQUIPMENT LIST 40 Rear Rack Rails Media -Tech MT-DWR-RR46 2 41 • Fan Guards Media Tech MT -GUARD 8 42 Fan Media -Tech MT-AY,S-FAN-K 8 43 Thermostat Fan Control Media -Tech FC-4-1C 2 44 Vented Clamping Rack Shelf Media -Tech MT-OCAP-3 6 45 Locked Plexi Front Door Media -Tech MT-PFD-46 2 46 PDT Series 20 AMP 20 Outlet Power Media -Tech MT-PDT-2020C-NS 4 47 "L" Bar Media Tech MT-LBP-1A 2 48 "L" Bar, 2" offset Media Tech MT-LBP-2A 2 49 "L" Bar, 4" offset Media -Tech MT-LBP-4A 2 50 Custom Wedge forl5" Control Screen(2) Media -Tech MT-CON-25K 2 51 Lectern ship and re -ship Media -Tech MT-CON-251K 2 52 Optip1ex780 USFF PC with 22" LCD Dell Optiplex 780 15 53 100" Dry -erase Smartboard Dell Smartboard 1 54 1x16 RF Distribution Amplifier 'Media Tech MT-VP-00332 *2 *DENOTES INCREASE IN QUANTITY. **DENOTES CHANGE IN SPECIFICATION$.