HomeMy WebLinkAboutCity of Miami Code sectionsSec. 18-76.1. - Duties of the chief procurement officer.
Subject to the provisions of this article, the chief procurement officer shall:
(1) Administer the central purchasing and contracting system for the city;
(2) Procure or supervise the procurement of all goods and services as needed by the city in the manner provided by
this article.
(3) Provide for the establishment/promulgation of administrative policies and procedures of purchasing, and its
operations manual, which shall be reviewed by the city manager and amended from time to time;
(4) Take all necessary action to further the objectives of the city with regard to the promotion and encouragement of
minority and women business participation in the procurement process;
(5) Be responsible for the provisions of the Anti -Deficiency Act contained in this article;
(6) Determine the method of selection for each type of procurement;
(7) Standardize, to the extent possible, contract clauses, terms and conditions, and documents;
(8) Maintain a current list of possible sources of supply for all goods and services purchased by the city;
(9) Have the authority to delegate any or all duties to individual purchasing agents assigned to city departments or
offices, subject to the approval of the city manager.
(10) Have the authority to approve the use of a competitive contract for the purchase of necessary goods or services
which has been secured by or on behalf of any federal, state, county, or municipal govemment, or by any other
govemmental entity or by any not for -profit organization or state -funded institution.
(11)With such submissions as may be required from individual purchasing agents, departments, and offices, keep
such records as will adequately reflect leases, specifications, invitations for bids, requests for proposals, requests for
quotations, requests for qualifications, requests for letters of interest, bids, quotations, proposals received, actions
taken, final dispositions, and the purchase of goods and services and disposal of all supplies, materials, equipment.
(12)Submit an annual report on the operation of the city's procurement system to the city manager, together with
recommendations for its improvement.
(13)Sell, trade, exchange, transfer, or otherwise dispose of surplus city -owned personal property;
(14)Perform such other duties as may be provided for in other sections of this chapter, or as directed by the city
manager, or its designee.
(Ord. No. 12271, § 2, 8.22-02)
Sec. 18-82. Disposal of surplus city -owned personal property.
(a) When a surplus of city -owned personal property exists, the chief procurement officer may transfer it to any
other department or office which has need for it. The chief procurement officer shall also have power to sell
all such supplies, materials and equipment which have become unsuitable for city use or to exchange for or
trade in the same for new supplies, materials and equipment. When such surplus supplies, material and
equipment have a limited use other than by the city, the city commission may classify the same as category
"A" or category "B" stock. Category "A" stock shall be available for disposition as the city's contribution or the
city's commitment in support of a particular public purpose which may include those community civic or
social service programs as may be authorized by the city commission. Category "B" stock shall be that stock
of surplus supplies, material and equipment which is available for disposition pursuant to the terms and
provisions of subsection (b) hereof; namely, sale to sister cities or municipalities of friendly foreign countries.
Not for profit organizations which provide a public purpose shall be offered first consideration as recipients
for the disposition of category "A" and "B" surplus stock. Except for category "A" stock or category "B" stock
and except in those cases in which the chief procurement officer determines that it is not practical to do so,
any department or office that provides surplus stock for any such transfer, sale, exchange or trade-in shall
receive credit therefor, based on the fair market value of such surplus; and any department or office
receiving such surplus stock shall receive corresponding debit therefor, such credit and debit to be charged
to the respective budgets of the departments or offices involved.
(b) Notwithstanding the above provisions, when a foreign city enjoying a current, formally designated status as
a "sister city," in accordance with the —terms OfResoltition Ma 78=5, dated—Januar/i , 1978 ora—
municipality of a friendly foreign country desires to purchase personal property owned by the city, including
vehicles and equipment which are no longer needed for public use or which have become unsuitable for
further use by the city, uo id where said property has been categorized as _�tegory "13" stock, such sale may
be negotiated in accordance with the following procedure and criteria:
(1) All equipment proposed for sale to sister cities or municipalities of friendly foreign countries must be
declared surplus, following then -existing administrative procedures. All such equipment must be offered to
sister cities for a period of 30 days before being offered for sale to such municipalities. Note: "Friendly
foreign countries" means those countries against which there are no trade embargoes or travel prohibitions
imposed by the executive branch of the U.S. government.
(2) The prices negotiated for such sale must be equal to or greater than the prices which would be reasonably
anticipated from the sale of such surplus equipment through public auction. This condition may apply to the
total sale of a number of pieces of equipment rather than individual piece prices for the aggregate return on
a given sale in determining whether the negotiated price is equal to or greater than could be expected at a
public auction.
(3) The negotiated unit price shall not include any transportation or shipping costs; these costs will be borne by
the sister city or the municipality purchasing said equipment.
(Ord. No. 12271, § 2, 8-22-02)