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Bayfront Park
MANAGEMENT TRUST
OPERATING & CAPITAL
IMPROVEMENT BUDGETS
FISCAL YEAR 2009/2010
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2009/2010
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Revenues vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Marc Sarnoff
TRUST MEMBERS
Steven Alexander
Michael Barket
Elena V. Carpenter
Ralph Duharte
Fred Joseph
Nathan Kurland
Marie Louissaint
Bob Powers
EXECUTIVE DIRECTOR
Timothy F. Schmand
I
MILDRED AND CLAUDE PEPPER
BAYFRONT PARK
MANAGEMENT TRUST
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
July 31, 2009
Honorable Mayor Diaz
and Members of the City Commission:
The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal -Year 2009-2010
Operating and Capital Budgets for City Commission approval. The Trust approved these budgets
at a regularly scheduled meeting held on July 28, 2009, and we respectfully request that you do
the same.
The Miami City Commission created the Trust in 1987 to "direct, manage and maintain all
aspects of Bayfront Park for the purposes of ensuring maximum community utilization and
enjoyment:' City Commission Resolution No. 94-204 added Bicentennial Park to the Trust's
management portfolio in March of 1994 and the deep water slip adjacent to Bicentennial on
December 14, 2006. In addition to "ensuring maximum community utilization," the Trust's
founding legislation included a further directive: "The Trust shall, to the greatest extent it
determines to be feasible, implement the exercise of its powers in a manner which utilizes and
encourages the fullest and most active participation and cooperation of private enterprise." The
Trust remains mindful of the balance it must strike between managing public parks and
encouraging private enterprise.
During Fiscal Years 03-04 through 07-08 the City of Miami's investment in Bayfront Park totaled
$3,925,000 and resulted in a return of $20,739,377 - a five hundred percent return on investment
for the city. During that same period the Trust paid $676,196 for fire services and $1,679,449 in
police services. Two hundred and fifty thousand dollars were provided to local non-profit and
community events and an estimated $7,361,658 was generated in parking revenue, translating to a
$949,352 in parking surcharge to the City of Miami. The Trust success is a direct result of the
social entrepreneurial model that has guided our decision making for the past seven years.
Despite these positive numbers, the effects of the worldwide economic downturn have impacted
Bayfront Park and its operations. Revenue streams that were once assured have become
unreliable; those that were tenuous have dried up completely. Nonetheless, the Trust recognizes
its obligation to maintain the facility and bring positive focus to downtown and the entire
community. On June 20, 2009, the Trust board and staff engaged in a Revenue Workshop to
identify revenue streams that will help support the park into the future. The workshop resulted in
a revenue matrix, which included ten categories and 80+ areas requiring further review. In the
next fiscal year the Trust staff and board will begin implementing these revenue generating ideas
to continue to support our operations during these challenging economic times.
If history is an indication, the staff and board have always focused on revenue streams to support
the park and the community. An example of those efforts is the agreement between Live Nation
Worldwide and the Trust for the Management and Operation of the Bayfront Park Amphitheater.
This twenty year agreement provides capital enhancements for the amphitheater, revenue for the
Trust and a renewed vibrancy for downtown Miami — goals on which we can all agree.
Further efforts toward increasing earned income include the planned Bayfront Park marquee sign
and further focus on the park's north and south end docks. These efforts, when complete, will
assist the Trust by providing additional long term and diverse revenue streams.
Despite the economic uncertainty, the Trust continues its efforts at beautifying Bayfront Park with
regular flower plantings and improved site furnishings. In FY 2008/2009 the Trust began the
implementation of plans resulting from the Curtis + Rogers Design Studio's "Capital
Improvement Plan for Bayfront Park." The plans, based on the Trust's long range plan,
Managing Bayfront Park to Greatness, included a narrowing of the park's Baywalk, planting of
large shade trees, adding improved park fixtures, including seating opportunities, and trash
containers. The renovations will create a shaded and inviting walkway, drawing more visitors to
Miami's unsurpassed waterfront.
The fifty -foot Holiday Tree that brightened Bayfront Park from Thanksgiving through New
Year's attracted both residents and tourists and will continue as a tradition in the next fiscal year,
as will our Menorah. Our free, thrice weekly yoga classes continue their popularity with over
30,000 residents and visitors having participated in the classes since they began in September
2005. Pollstar magazine, the entertainment industry bible, in their mid -year 2009 edition,
recognized Bicentennial Park as 16th worldwide for event -related ticket sales, and ranked third in
the United States.
The Trust continued its outreach effort to the downtown office worker through the Bayfront Park
Farmers' Market and Lunchtime Experience. In spring of 2009 the Trust, with the assistance of
the Health Foundation of South Florida, the Downtown Development Authority and the
University of Florida/Miami Dade County Cooperative Extension, reprised the seven week
market. The goal to increase the exposure of downtown workers and residents to healthy, locally
grown fruits and vegetables and the people who grow them continued to be met. The market
attendance is consistent, with this year's market showing an average of 100.5 people passing
through the market per hour, and this event continues as something the downtown community
embraces.
The Trust continued to plan, promote and coordinate two of our community's largest celebrations,
the America's Birthday Bash on July 4th and the Bayfront Park New Year 's Eve Celebration. The
Trust is committed to providing these free, community inclusive celebrations for Miami's
residents and visitors. Bayfront Park's New Year's Eve event attendance has been consistent and
the estimated attendance for the December 31, 2008, event was 70,000. 2009 marked the 22nd
year for America's Birthday Bash with attendance estimated at 60,000.
The Trust recognized the need to support activities outside Bayfront and Bicentennial Park
boundaries. Throughout the year Bayfront staff lent their expertise to events held around the city,
from Calle Ocho to Little Haiti to City Hall. The Bayfront Park portable stage, our festival on
wheels, was used in every commission district at parks and community celebrations, for events
ranging from Viernes Culturales to the City's Summer Parks Program. Between July 2008 and
2009, the Bayfront Park portable stage was used 22 times.
BAY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
Additionally in the past year the Trust:
• Continued the management functions of the Miami Sports and Exhibition Authority,
• Pursued and received FEMA reimbursement from storms Katrina and Wilma,
• Continued organizing downtown waterfront interests through the Entities of Common
Interest,
• Lent staff expertise to City departments and partner organizations through participation in
committees, workshops and focus groups to help improve our community,
• Continued care and maintenance of the statues and plaques throughout the park and at the
Torch of Friendship,
• Continued hosting soccer, rugby, and kickball on a routine basis in Bicentennial Park.
• Continued to host some of the community's premier fundraising events such as Race for
the Cure, Making Strides Against Breast Cancer, the Corporate Run, and Walk for the
Animals,
• Partnered with the City to implement the vision of Bike Miami Days,
• Worked with the Miami Downtown Development Authority to serve as the host site for a
series of free, community concerts to assist in furthering the revitalization of downtown.
The Bayfront Park Management Trust board of directors and staff intend to build on these past
accomplishments, pursuant to our mission of "ensuring maximum community utilization and
enjoyment." Thank you for allowing us the opportunity and the privilege to continue our efforts
next fiscal year, which will begin with your approval of the attached budget.
Respectfully,
imot y F. c" and
Executive Director
Enc.
Cc: file
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
REVENUES
GENERAL REVENUES
SPECIAL EVENTS & MARKETING REVENUES
MAINTENANCE REVENUES
RESERVE FUND TRANSFER
TOTAL REVENUES
EXPENSES
ADMINISTRATIVE EXPENSES
SPECIAL EVENTS & MARKETING EXPENSES
MAINTENANCE EXPENSES
TOTAL EXPENSES
DEPRECIATION EXPENSES
NET INCOME
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
TOTAL CAPITAL IMPROVEMENTS
TOTAL NET BUDGET
BOARD DESIGNATED RESERVE FUND
• Projections based on actual and known expenses through April 30, 2009
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2009/2010
REQUESTED
BUDGET
FY 09/10
$ 241,600
$ 1,069,400
$ 585,000
$ 450,000
$ 2,366,000
$ 667,435
$ 671,295
$ 1,027,270
$ 2,366,000
f -
$
$ 1,450,000
1,450,000
$
$ 1,000,000
l
APPROVED PROJECTED' APPROVED AUDITED
BUDGET ACTUAL BUDGET ACTUAL
FY 08109 FY 08109 FY 07108 FY 07/08
3 263,000 $ 278,000 $ 861,000 $ 835,912
$ 2,762,000 $ 2,319,430 S 1,920,000 S 2,149,717
$ 585,000 $ 789,900 S 585,090 $ 585,000
S 3,610,000 $ 3,386,430 $ 3,366,000 $ 3,570,629
$ 810,375 $ 643,320 $ 733,150 $ 616,987
$ 1,638,700 $ 1,543,705 $ 1,399,900 $ 1,637,338
$ 1,160,925 $ 976,970 $ 1,232,950 $ 903,664
$ 3,610,000 $ 3,163,996 $ 3,366,000 f 3,157,989
S $ 220,000 $ $ 211,150
$ $ 2,434 $ $ 201,490
$ 4,000,000 $ $ 3,250,000
$ 4,000,000 $ - $ 3,250,000
$ $ $
REVENUES
GENERAL
101- BOAT DOCK INCOME
102 - CARRIAGE INCOME
103 - FILM AND VIDEO LOCATION RENTAL
104'- MISCELLANEOUS REVENUES
105 - CONCESSIONS
106 - MARQUEE REVENUES
107 - PARKING OPERATION INCOME
108 - INTEREST INCOME
109 - WAREHOUSE RENTAL INCOME
110 - MIAMI SPORTS & EXHIBITION AUTHORITY
111 - LONG TERM AGREEMENT INCOME
TOTAL GENERAL REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/2010
Requested
Budget
FY 2009/10
$ 36,000
$ 17,000
$ 20,000
$ 15,000
S 90,000
$ 10,000
$ 53,600
241,600
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2008/09 FY 2008/09 FY 2007108 FY 2007/08
$ - $ - $ 309,000 $ 283,248
$ $ $ $ -
$ 17,000 $ 17,000 $ 17,000 S 17,115
5 20,000 $ 20,000 $ 20,000 $ 101,163
$ 10,000 $ 15,000 $ 20,000 $ 8,686
3 $ - $ - $ -
$ $ 60,000 $ 60,000 $ 60,000
$ 75,000 $ 25,000 $ 140,000 $ 87,892
$ $ - $ 25,000 $ 18,750
5 141,000 $ 141,000 $ - $ -
3 - 3 - 3 270,000 $ 259,058
; 263,000 $ 278,000 ; 861,000 $ 835,912
2
EXPENSES
ADMINISTRATIVE:
1101- Executive Director
1102- MSEA Administrator
1102.1 Contract Procurement& Agenda Officer
1103 - Business & Finance Director
1103.1- Bookkeeper
1103.2 - HR & Office Coordinator
1104 - Administrative Assistant
1105 - Receptionist
1106 - Payrolling Costs
1107 - Health & Dental Insurance Contribution
1108 - Life insurance & Disability Contribution
1109 - Executive Retirement Plan Contribution
1109.1 - Employees Retirement Plan
1110 - Master Planning Implementation Process
1110.1 - Grants Writing Service Fees
1111- Misc. Expenses
1112 - Computer Supplies & Software
1113 - Courier
1114 - Equipment Purchases
1115 - Equipment Rental & Maintenance
1116 - Postage
1117 - Printing
1118 - Office Supplies
1119 - Telephone, Cell Phone, Pager and Cable Services
1120 - Bank Charges
1121 - Newspaper Public Notices
1122 - Business Travel & Seminars
1123 - Training & Conference Registration
1124 - Training & Conference Expenses
1125 - Meeting Expenses
1126 - Memberships and Subscriptions
1127 - Business Expenses
1128 • Director's Liability Insurance
1129 - Property Insurance
1130 - Premises Insurance
1130.1 - Insurance Deductibles
1131 - Accounting Services
1132 - Audit
1133 • Marquee Maintenance Contract
1134 - Non Contractual Maintenance
1135 - Contingency Fund
1136 - Bad Debt Expenditure
TOTAL ADMINISTRATIVE EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/291D
Requested
Budget
FY 2009110
S 112,000
3
$ 64,150
3 65,615
S 44.100
$ 41,340
$ 38,200
$ 30,000
$ 64,380
$ 46,000
$ 3,500
$ 14,400
$ 10,000
$ 2,500
$ 5,000
$ 4,000
$ 1,750
$ 2,500
$ 5,000
3 3,000
3 1,000
$ 10,000
$ 30,000
$ 500
$ 4,000
$
$ 3,500
$ 3,500
$
$ 5,000
$ 1,000
$ 15,000
$ 2,500
$ 22,000
$ 12,000
$
667,435
Approved Projected Approved Audded
Budget Actual Budget Actual
FY 2008109 FY 2008109 FY 2007108 FY 2007108
$ 135,000 $ 120,000 S 120,000 $ 119,000
$ 60,000 $ - $ - $ -
$ 68,250 $ 64,825 $ 67,600 $ 61,740
S 68,250 $ 66,300 5 67,600 $ 63,152
$ 45,080 $ 44.100 $ 43,680 S 42,000
$ 43,000 $ 41,340 $ 41,600 $ 39,356
$ 40,850 $ 38,200 $ 39,450 $ 29,120
$ 30,945 5 30,000 $ 29,120 $ 28,176
$ 90,000 $ 65,775 $ 90,000 $ 58,735
$ 46,000 5 44,845 $ 46,000 S 34,577
S 3,500 $ 2,100 $ 3,500 $ 2,047
$ 14,400 $ 14,400 $ 14,400 $ 14,280
$ 10,000 $ 5,400 1 10,000 $ 4,391
$ $ - $ - $ -
$ 2,500 $ 1,000 $ 2,500 $ 809
$ 10,000 $ 5,000 $ 10,000 $ 3,135
$ 4,000 3 3,000 $ 3,500 $ 2,438
$ 2,500 S 1,000 $ 2,500 $ 1,053
$ 2,500 $ 1,000 $ 2,500 $ 2,100
$ 5,000 $ 2.600 $ 5,000 $ 2.161
$ 3,000 $ 3,00 $ 2,500 $ 3,315
$ 1,000 $ 500 $ 1,000 3 417
$ 10,000 $ 5,000 $ 10,000 $ 7,022
S 38,100 $ 28,500 $ 38,100 $ 28,923
5 1,000 $ $ 1,000 $ 51
$ 5,000 $ 3,000 $ 5,000 $ 3,021
$ $ $ 1,550 $ 55
$ $ - $ 1,550 $ 53
$ - $ - $ 1,000 $ -
$ 4,000 $ 3,000 $ 4,000 $ 3,125
$ 3,500 $ 3,000 $ 3,500 $ 3,606
$ 1,000 $ - $ 1,000 $
$ 6,000 $ 4,000 $ 6,000 $ 3,808
$ 1,000 $ 935 $ 1,000 $ 1,040
5 15,000 $ 10,000 $ 15,000 $ 10,006
$ 3,000 $ 500 $ 5,000 S -
$ - $ - $ - $
$ 25,000 $ 21,000 $ 25,000 5 19,880
$ 12,000 $ 10,000 $ 12,000 $ 11,047
$ $ $ - 3 -
$ - $ - $ - $
$ - $ - $ 5 13,350
$ 810,375 $ 643,320 $ 733,150 S 616,987
3
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2009/2010
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $36,000. Revenue based on North and South docks rental.
102 Carriage Income: proposed $00.
103 Film and Video Location Rental: proposed $17,000. Projected revenue based on previous
year' s experience and discussions with film and video professionals.
104 Miscellaneous Revenue: proposed $20,000. Revenue based on previous year' s experience.
105 Concessions: proposed $15,000. Use fee based on potential agreements with park
concessionaires as recommended in the Trust's long range planning sessions.
106 Marquee Revenue: proposed $00.
107 Parking Operation Income: proposed $90,000. Revenue projection based on parking
operation.
108 Interest Income: proposed $10,000. Income based on projected revenue from Trust funds
held in interest earning accounts.
109 Warehouse Rental Income: proposed $00.
110 Miami Sports & Exhibition Authority: proposed $53,600. Management and facility fees
payable to the Trust pursuant to the inter -local agreement between MSEA and the Trust.
111 Long Term Agreement Income: proposed $00.
4
Administrative Expenses
1101 Executive Director: proposed $112,000. The Executive Director provides overall
management for the Bayfront Park Management Trust (Trust) and the Miami Sports and
Exhibition Authority (MSEA). This amount represents a 17% rollback from Budget 08-09.
1102 MSEA Administrator: proposed $00. This amount represents a 100% rollback from
Budget 08-09.
1102.1 Contract, Procurement, and Agenda Officer: proposed $64,150. The Contract,
Procurement and Agenda Officer assists the Executive Director in the management of the Trust,
focusing on contracts with promoters, service providers and concessionaires, compliance with
procurement procedures and liaison with the City Agenda Office, and Trust agenda preparation.
This amount represents a 6% rollback from Budget 08-09.
1103 Business and Finance Director: proposed $65,615. The Business and Finance Director is
responsible for the finances, bookkeeping and accounting functions of the Trust and MSEA, and
assists the Executive Director with the management of the Trust and MSEA. This amount
represents a 4% rollback from Budget 08-09.
1103.1 Bookkeeper: proposed $44,100. The Bookkeeper reports to the Business and Finance
Director and is responsible for daily maintenance of the Trust's financial records. This amount
represents a 2% rollback from Budget 08-09.
1103.2 Human Resources and Office Coordinator: proposed $41,340. The Human Resources
and Office Coordinator is responsible for managing all human resources functions of the Trust
and for coordinating office functions. This amount represents a 4% rollback from Budget 08-09.
5
1104 Administrative Assistant: proposed $38,200. The Administrative Assistant assists the
Contract, Procurement and Agenda Officer with administrative functions for the Trust and the
Executive Director with MSEA. This amount represents a 6% rollback from Budget 08-09.
1105 Receptionist: proposed $30,000. The Receptionist is responsible for Bayfront Park's front
office functions. This amount represents a 3% rollback from Budget 08-09.
1106 Payrolling Costs: proposed $64,380. These funds will be used for the payrolling costs of
the administrative employees.
1107 Health & Dental Insurance Contribution: proposed $46,000. These funds will be used to
purchase health and dental insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director' s Retirement Plan: proposed $14,400. These funds will be used for
the Executive Director's retirement plan.
1109.1 Employee Retirement Plan: proposed $10,000. These funds will be used for a 3% match
to administrative employees' contributions to a 401A (excluding the Executive Director).
1110 Master Planning Implementation Process: proposed $00.
1110.1 Grant Writing Service Fees: proposed $2,500. These funds will be used to pay for grant
writing services for the Trust.
1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1112 Computer Supplies and Software: proposed $4,000. These funds will be used to purchase
6
computer supplies and software, as well as associated true -up fees for licensed software.
1113 Courier: proposed $1,750. These funds will be used to procure courier services.
1114 Equipment Purchases: proposed $2,500. These funds will be used to purchase new office
furniture and equipment, including but not limited to computers, facsimile, copiers, scanners,
printers, etc.
1115 Equipment RentalMaintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $3,000. These funds will be used to purchase postage.
1117 Printing: proposed $1,000. These funds will be used to procure printing services.
1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $30,000. These funds
will be used to procure telephone, cellular phone, pager and cable television services.
1120 Bank Charges: proposed $500. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $4,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1122 Business Travel and Seminars: proposed $00. These funds will be used to support Trust
and staff business travel and seminars.
1123 Training & Conference Registration: proposed $00. These funds will be used for staff
training and professional conference registration.
1124 Training & Conference Expenses: proposed $00. These funds will be used for expenses
associated with attendance at training seminars and professional conferences.
1125 Meeting Expenses: proposed $3,500. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $3,500. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1127 Business Expenses: proposed $00.
1128 Director's Liability Insurance: proposed $5,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $1,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $15,000. These funds enable the Trust to purchase
liability insurance for Bayfront and Bicentennial Parks.
1130.1 Insurance Deductible: proposed $2,500. These funds cover the insurance deductible in
the event a claim is paid against the Trust's liability insurance.
1131 Accounting Services: proposed $00.
1132 Audit: proposed $22,000. These funds will be used to procure the annual audit of the
Trust's finances.
1133 Marquee Maintenance Contract: proposed $12,000. These funds will be used for the
marquee sign' s monthly maintenance contract.
1134 Marquee Non -Contractual Maintenance: proposed $00.
1135 Contingency Funds: proposed $00.
1136 Bad Debt Expenditure: proposed $00.
8
REVENUES
SPECIAL EVENT AND MARKETING :
201 - SPECIAL EVENT RENTAL INCOME
202 - AMPHITHEATER OPERATION & MANAGEMENT
203- SPECIAL EVENT SPONSORSHIP
204 - TENT RENTAL
205 - BEER LOCATION FEES
206 - FOOD AND SODA LOCATION FEES
207 - ARTS & CRAFTS LOCATION FEES
208 - SPECIAL EVENT ELECTRICAL
209 - DAY OF SHOW STAFFING
210 - BOX OFFICE PERSONNEL AND MANAGEMENT
211- SPECIAL EVENT CONTRACTED PERSONNEL
212 - SPECIAL EVENT CLEAN-UP SERVICES
213 - CITY OF MIAMI POLICE
214 - CITY OF MIAMI FIRE
215 - PARKING SPACE RENTAL
216 - SPECIAL EVENT EQUIPMENT RENTAL
217 - FOURTH OF JULY
218 - FOURTH OF JULY CITY SERVICES
220 - MISCELLANEOUS SERVICES
221- PARK DAMAGE - EVENTS
222- SPECIAL EVENT GRANTS
TOTAL SPECIAL EVENT REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
Requested
Budget
FY 2009110
$ 140,000
$ 639,000
$ 55,000
$ 4,000
$ 5,000
$ 2,500
$ 4,000
$ 500
$
$ 45,000
$ 48,000
$ 35,000
$ 8,000
$ 2,500
$ 2,500
$ 18,400
$ 80,000
$ 1,089,400
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2008/09 FY 2008/09 FY 2007108 FY 2007/08
$ 675,000 $ 650,000 $ 475,000 $ 667,805
$ 499,000 $ 364,580 $ - $
$ 50,000 $ $ 100,000 $
$ 177,500 $ 100,000 $ 200,000 $ 159,715
$ 17,000 $ 13,500 $ 25,000 $ 23,600
5 30,000 $ 24,50D $ 35,000 $ 26,609
$ 13,500 $ 4,850 $ 15,000 $ 5,675
$ 20,000 $ 5,000 $ 25,000 $ 13,717
$ 2,500 $ 8,500 $ 2,500 $ 500
$ - 5 - 5 $ -
$ 240,000 $ 105,000 $ 300,000 $ 220,058
$ 150,000 $ 160,000 $ 200,000 $ 225,125
$ 240,000 $ 300,000 5 200,000 $ 395,976
$ 80,000 $ 100,000 $ 100,000 $ 122,400
$ 2,500 $ 3,500 $ 2,500 $ 15,000
$ 10,000 $ 10,000 5 10,000 $ 15,250
$ -
$ $ - $ 50,000 $ 27,300
$ - $ 35,000 $ - $ 30,414
$ 475,000 $ 350,000 $ 100,000 $ 52,648
$ 20,000 $ 10,000 5 20,000 $ 65,478
$ 60,000 $ 75,000 $ 60,000 $ 82,44E
$ 2,762,000 $ 2,319,430 $ 1,920,000 $ 2,149,717
9
EXPENSES
SPECIAL EVENT AND MARKETING :
2201 - Event Coordinator
2203 - Marketing & Special Event Assistant
2204 - Marketing Director
2205 - Special Event Payrolling Cost
2206 - Health & Dental Insurance Contribution
2206.1- Employees Retirement Plan
2207 - Day of Show Staffing
2208 - Special Event Contracted Personnel
2209 - Box Office Personnel and Management
2210 - Special Event Electrical Services
2211- City of Miami Fire Rescue Services
2212 - City of Miami Police
2213 - Special Event Cleanup Services
2214 - Parking Space Rental
2215 - Special Event Equipment Purchase
2216 - Special Event Tent Rental
2217 - Special Event Equipment Rental
2218 -BPMT Sponsored Events
2218.1- BPMT Sponsored Nonprofit Community Events
2218.2 - BPMT Sponsored Holiday Events
2218.3 - BPMT Sponsored New Years Eve
2219- Fourth of July
2220 - Fourth of July City Services
2221 -Insurance
2222- Website Production and Design
2222.1- Event booking Software
2223 - Website Hosting, Revision and Maintenance
2224- Marketing Opportunity Fund
2225 - Print Advertising
2226 - Broadcast Advertising
2227 - Design & Graphics
2228 - Photographic and Video Services
2229 - Printing of Brochure and Promoters Packet
2230 - Promotional
2231- Special Event Miscellaneous Expenses
2232 - Special Event Damages
TOTAL SPECIAL EVENT EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/2010
Requested
Budget
FY 2009110
$ 61,150
$ 70,895
$ 12,750
$ 15,000
$ 5,000
$ 7,000
$ 40,000
$ 2,000
$ 3,000
$ 8,000
$ 35,000
$ 43,000
$ 1,000
$ 45,000
$ 10,000
$ 70,000
$ 100,000
$ 60,000
$ 40,000
$
$ 3,500
$ 10,000
$ 15,000
$ 5,000
$ 4,500
$ 4,500
$
$ 671,295
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2008/09 FY 2008109 FY 2007108 FY 2007108
$ 63,050 $ 63,000 $ 62,400 5 60,000
$ $ - $ - $
$ 78,650 $ 71,660 $ 78,000 $ 68,143
$ 20,000 $ 13,335 $ 20,000 3 10,593
$ 20,000 $ 13,430 $ 20,000 $ 12,542
$ 5,000 $ 4,080 $ 5,000 $ 3,644
$ 30,000 $ 25,000 $ 40,000 $ 49,030
$ 160,000 $ 95,000 $ 210,000 $ 202,312
$ 19,000 $ 12,000 $ 24,500 $ 15,722
$ 13,000 $ 11,000 $ 18,000 $ 14,718
$ 80,000 $ 100,000 $ 100,000 $ 121,740
$ 240,000 $ 300,000 5 200,000 $ 394,378
$ 70,000 $ 152,500 $ 120,000 $ 215,239
$ 2,500 $ 3,700 $ 2,500 $
$ - $ - $ - $
$ 130,000 $ 90,000 $ 150,000 $ 140,518
$ 25,000 5 40,000 $ 40,000 $ 60,472
$ 40,000 $ 40,000 $ 60,000 $ 50,968
$ $ - 5 - $
$ - $ - $ - $ -
$ 150,000 $ 133.500 $ 150,000 $ 108,065
$ 75,000 $ 75,000 $ 25,000 $ 57,698
$ 50,000 $ 50,000 $ $ 30,414
$ $ $ $
$ $ - $ - $ -
$ - $ - $ - $ -
$ 3,500 $ 2,000 $ 3,500 $ 1,681
$ 10,000 $ $ 10,000 $ 7,775
$ 15,000 $ 6,500 $ 15,000 $ 6,588
$ - $ - $ $
$ 5,000 $ 1,000 $ 7,000 $ 1,090
$ 4,500 $ - $ 4,500 $
$ - $ - $ - $
$ 4,500 $ 1,000 $ 4,500 $ 844
$ 325,000 $ 240,000 $ 30,000 $ 2,966
$ $ $ - $
$ 1,638,700 $ 1,543,705 $ 1,399,900 $ 1,637,338
10
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2009/2010
EXHIBIT 200 Special Event and Marketing
Revenue
201 Event Rental Income: proposed $140,000. Rental income reflects a projected 15-date event
calendar.
202 Amphitheater Operation & Management: proposed $639,000. This revenue is based on
the management agreement with Live Nation.
203 Special Event Sponsorship: proposed $00. Special Event Sponsorship is based on projected
joint events to be done by the Trust, which would attract additional outside sponsorship.
204 Tent Rental: proposed $55,000. Tent rental revenue is based on a projected 15 events
scheduled in Trust facilities in 2009/2010.
205 Beer Location Fees: proposed $4,000. Beer Location Fees revenue is based on a projected 15
events scheduled in Trust facilities in 2009/2010.
206 Food and Soda Location Fees: proposed $5,000. Food and Soda Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2009/2010.
207 Arts & Crafts Location Fees: proposed $2,500. Arts & Crafts Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2009/2010.
208 Special Event Electrical: proposed $4,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on a projected 15 events scheduled in
Trust facilities in 2009/2010.
209 BPMT Show Staffing: proposed $500. BPMT Show Staffing revenue is based on events
11
scheduled in Trust facilities in 2009/2010 where event staff charges are not included in rental fees.
210 Box Office Staff and Management: proposed $00. Box Office Staff and Management are
included in rental fees.
211 Special Event Contracted Services: proposed $45,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 15 events scheduled in Trust facilities in 2009/2010.
212 Special Event Clean -Up Services: proposed $48,000. Special Event Clean -Up Services
revenue is based on a projected 15 events scheduled in Trust facilities in 2009/2010.
213 City of Miami Police: proposed $35,000. City of Miami Police revenue is based on a
projected 15 events scheduled in Trust facilities in 2009/2010.
214 City of Miami Fire: proposed $8,000. City of Miami Fire revenue is based on a projected 15
events scheduled in Trust facilities in 2009/2010.
215 Parking Space Rental: proposed $2,500. This revenue represents fees charged to promoters
for additional parking locations rented from City of Miami Department of Off -Street Parking.
216 Special Event Equipment Rental: proposed $2,500. Special Event Equipment Rental
revenue is based on a projected 15 events scheduled in Trust facilities in 2009/2010.
217 Fourth of July: proposed $00. Revenue represents income from the Trust' s annual July 4t''
celebration.
218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration.
220 Miscellaneous Services: proposed $18,400. Represents income from various services the
12
Trust provides promoters, outside of those listed above, such as portable toilets and light towers.
221 Park Damage - Events: proposed $00. Represents fees charged to promoters for damages in
Bayfront or Bicentennial Parks resulting from Special Events.
222 Special Event Grants: proposed $80,000. Figure represents amount to be generated through
grant applications for Trust sponsored special events.
13
Special Event and Marketing Expenses
2201 Event Coordinator: proposed $61,150. The Event Coordinator is responsible for special
event related activities undertaken by the Trust. This amount represents a 3% rollback from
Budget 08-09.
2203 Marketing & Special Event Assistant: proposed $00.
2204 Marketing Director: proposed $70,895. The Marketing Director is responsible for
increasing awareness of and facility rentals for the Trust. This amount represents a 10% rollback
from Budget 08-09.
2205 Payrolling Costs: proposed $12,750. These funds will be used for the payrolling costs of
the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed $15,000. These funds will be used to
purchase health, dental, life and dismemberment insurance for Trust Special Event and Marketing
employees.
2206.1 Employee Retirement Plan: proposed $5,000. These funds will be used for a maximum
3% match to full time Bayfront Park special event and marketing employees' contributions to a
401A.
2207 Day of Show Staffing: proposed $7,000. These funds will be used to pay staff needed for
set-up, teardown and maintenance of events.
2208 Special Event Contracted Personnel: proposed $40,000. These funds will be used to pay
contracted personnel who provide special event parking and security services.
2209 Box Office Personnel and Management: proposed $2,000. These funds will be used to pay
14
box office and ticket auditing crew.
2210 Special Event Electrical Services: proposed $3,000. These funds will be used to pay the
Trust' s certified electrician, who is required on -site during all special events to connect house
power to the promoter's equipment, and these fees are charged back to the promoter.
2211 City of Miami Fire Rescue Service: proposed $8,000. Fire Rescue Service is required at
all special events to ensure the safety and well-being of park visitors.
2212 City of Miami Police: proposed $35,000. City of Miami Police representatives are
required at all special events to ensure the security and well-being of park visitors.
2213 Event Cleanup Services: proposed $43,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2214 Parking Space Rental: proposed $1,000. These fees will be used to obtain additional
parking locations, as needed, from the City of Miami Department of Off Street Parking.
2215 Special Event Equipment Purchase: proposed $00.
2216 Special Event Tent Rental: proposed $45,000. These funds will be used to rent tents,
tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $10,000. These funds will be used to rent
equipment from various vendors required for special events.
2218 BPMT Sponsored Events: proposed $70,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00.
2218.2 BPMT Sponsored Holiday Events: proposed $00.
15
2218.3 BPMT Sponsored New Year's Eve: proposed $100,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth of July: proposed $60,000. These funds will be used for the production costs of the
Trust' s annual July 4`h celebration.
2220 Fourth of July City Services: proposed $40,000. This expense represents the cost of City
of Miami services, police, fire rescue, trash removal, for the Trust' s annual July 4th celebration.
2221 Insurance: proposed $00.
2222 Website Design and Production: proposed $00.
2222.1 Event Booking Software: proposed $00.
2223 Website Hosting, Revision and Maintenance: proposed $3,500. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $10,000. These funds will be used to undertake
special events, promotions, or other marketing opportunities to further increase the Trust's
services to the community.
2225 Print Advertising: proposed $15,000. These funds will be used to purchase print
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2226 Broadcast Advertising: proposed $00. These funds will be used to purchase broadcast
advertising to support Trust sponsored events, or to promote Bayfront Parkas a desirable
destination for the general public, as well as event planners and promoters.
16
2227 Design and Graphics: proposed $5,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photographic and Video Services: proposed $4,500. These funds will be used to contract
with photographers and videographers to document events at Bayfront Park.
2229 Brochure and Promoter' s Packet Printing: proposed $00.
2230 Promotional: proposed $4,500. These funds will be used to purchase promotional items,
which promote Bayfront Park as a desirable destination for the general public, as well as event
planners and promoters.
2231 Special Event Miscellaneous Expenses: proposed $00.
2232 Special Event Damages: proposed $00.
17
REVENUES
MAINTENANCE:
301- CITY CONTRIBUTION
302 - HURRICANE REIMBURSEMENT
303-GRANTS
304 - FPL FOUNTAIN CONTRIBUTION
305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL
308 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT
308 - LEE & TINA HILLS CONTRIBUTION
TOTAL MAINTENANCE REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/2010
Requested
Budget
FY 2009110
$ 585,000
$
$
$ 585,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2008/09 FY 2008109 FY 2007/08 FY 2007108
$ 585,000 $ 585,000 3 585,000 $ 585,009
$ $ 204,000 $ $
$ $ $ - $
$ - $ $ $
$ - $ $ $
$ - $ - $ $
$ - $ - $ $
585,000 $ 789,000 $ 585,000 $ 585,000
18
EXPENSES
MAINTENANCE :
3301 • Park Maintenance Supervisor
3302 - Maintenance Assistant I
3303 - Maintenance Assistant 0
3304 - Maintenance Assistant III
3305 - Maintenance Assistant IV
3305.1- Maintenance Assistant V
3306 - Turf and Irrigation Specialist
3307 - Payrolling Cost
3307.1- Maintenance Department Overtime
3308 - Health and Dental Insurance Contribution
3308.1- Employees Retirement Plan
3309 - Challenger Memorial Flower Maintenance
3310 - Architectural Advisor
3311 - Architectural Advisor Special Projects
3312 - Turf Replacement
3313 - New Landscape Plants
3314 - Bicentennial Park Mowing
3315 - Bicentennial Park Fence and Site Improvements
3316 - Bougainvillea Trirnming
3317 - Exterminator
3318 - Fertilizer & Chemicals
3319 - Signage
3320 - General Park Contractor
3321- Office Cleaning & Maintenance Services
3322 - Pressure Cleaning Equipment Maintenance
3323 - Ticket Trailer Maintenance - Purchase
3324 - Painting and Accessories
3325 - Uniforms
3326 - Park Vehicle Maintenance and Repair
3327 - Purchase of a New Closed Van
3328 - Equipment Leasing and Rentals
3328.1 - Equipment Purchase
3328.2 - Equipment Repairs
3329 - Miscellaneous Supplies
3330 - Gator Maintenance and Repairs
3331- Perk Electrician Ongoing Maintenance
3332 - Lift Station and Pump Service
3333 - Electrical Maintenance Materials
3334 - Bulbs, Fixtures and Poles
3335 - Air Conditioner Replacement Cost
3336 - Air Conditioning Maintenance Contract
3337 - Alarm Monitoring Services
3338 - Dade County Water and Sewer
3339 - FPL Utilities
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/2010
Requested
Budget
FY 2009110
$ 64,820
$ 36,775
$ 37,815
$ 31,845
$ 34,385
$ 27,250
$ 43,680
$ 26,700
$ 35,000
$ 42,000
$ 10,000
$
$ 7,500
$ 5,000
$ 3,500
$ 3,000
$ 10,000
$ 2,000
$ 75,000
$ 20,000
$ 6,000
$ 6,000
$ 5,000
$ 5,000
$
$ 2,000
$ 8,000
$ 6,000
$ 8,000
$ 20,000
$ 2,000
$ 7,000
$ 7,000
$
$
$
$
5,000
4,000
45,000
145,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2008109 FY 2008109 FY 2007108 FY 2007108
$ 73,450 $ 64,820 $ 72,800 $ 61,740
$ 43,250 $ 36,775 $ 41,600 $ 35,516
$ 43,250 $ 37,815 $ 41,600 $ 37,281
$ 37,950 $ 31,845 $ 36,300 $ 31,296
$ 37,950 $ 34,385 $ 36,300 $ 34,280
$ 31,075 $ 27,250 $ 28,000 $ 25,871
$ 46,000 $ 43,680 $ 49,350 $ 41,600
$ 30,000 $ 27,380 $ 30,000 $ 26,510
$ 35,000 $ 35,000 $ 35,000 $ 37,446
$ 46,000 $ 40,370 $ 46,000 $ 39,860
$ 10,000 $ 7,500 $ 10,000 $ 5,999
$ $ $ $
$ - $ - $ - $
$ $ $ $
$ 7,500 $ $ 7,500 $
$ 5,000 $ 3,000 $ 10,000 $ 2,454
$ - $ - $ - $
$ 3,500 $ 3,500 $ 3,500 $ 3,832
$ - $ - $ - $
$ 3,000 $ 1,400 $ 10,000 $ 1,395
$ 15,000 $ 8,000 $ 20,000 $ 5,783
$ 2,000 $ 1,000 $ 4,500 $ 824
$ 75,000 $ 75,000 $ 70,000 $ 70,523
$ 15,000 $ 19,000 $ 15,000 $ 19,762
$ 6,000 $ 3,000 $ 6,000 $ 1,915
$ - $ - $ - $ -
$ 6,000 $ 4,000 $ 10,000 $ 3,229
$ 5,000 $ 5,000 $ 5,000 $ 3,497
$ 5,000 $ 3,000 $ 8,000 5 2,070
$ $ $ $
$ 4,000 $ 2,000 $ 4,000 $ 806
$ 4,000 $ $ 4,000 $ -
$ 8,000 $ 7,500 $ 8,000 $ 7,286
$ 6,000 $ 5,000 $ 7,500 $ 5,085
$ 6,000 $ 5,000 $ 6,000 $ 5,146
$ 20,000 $ 18,500 $ 25,000 $ 17,666
$ 2,000 $ 1,000 $ 4,000 $ -
$ 10,000 $ 5,000 $ 10,000 $ 4,187
$ 10,000 $ 4,500 $ 10,000 $ 2,014
$ $ $ 10,000 $ 6,680
$ 5,000 $ 4,500 $ 5,000 $ 4,561
$ 4,000 $ 3,000 $ 4,000 $ 3,062
$ 30,000 $ 30,000 $ 60,000 $ 20,515
$ 145,000 $ 135,000 $ 140,000 $ 96,493
19
EXPENSES
MAINTENANCE :
3340 - Trash Removal Fee
3341 - Private Trash Hauling
3342 - Maintenance of Trash Compactor
3343 - New Garbage Barrels
3344 - Park Vehicle Insurance
3345 - Chemicals
3346 - Cleaning Supplies - Other
3346.1 -Trash Bags
3346.2 - Hand Towels
3346.3 - Toilet Tissue
3346.4 - Hand Soap
3347 - Tool Purchases
3347.1 - Fuel
3348 - Miscellaneous
3349 - General Plumbing Repair and Maintenance
3350 - Maintenance of irrigation Pumps
3351 - Turf and Irrigation Supplies
3352 - Private Security
3353 - Purchase of Hand Radios
3354 - Maintenance and Repair of Hand Rados
3355 - Maintenance Safety Training
3356 - Facilities Cleaning Contractor
3357 - Infrastructure Studies 8 Expenses
FOUNTAIN :
5501- Fountain Contract and Services
5502 - Computer Maintenance
5503 - Chemicals
5504 - Filter and Screens
5505 - Miscellaneous Maintenance
TOTAL MAINTENANCE EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/2010
Requested
Budget
FY 2009f 10
1,000
$ 12,500
$ 1,000
$ 11,500
$ 2,000
$ 2,000
$ 1,500
$ 1,000
$ 20,000
$ 6,000
$ 2,500
$ 10,000
140,000
1,000
3,000
$
$ 5,000
$ 10,000
$ 1,027,270
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2006109 FY 2006109 FY 2007106 FY 20071013
$ 2,500 $ $ 4,000 $
$ $ $ $
$ - $ $ - $
$ 1,500 $ $ 1,500 $
454
$ 12,500 $ 9,000 $ 12,500 $ 9,044
$ - $ - $ S -
$ 1,000 $ - $ 1,000 $ -
$ 11,506 $ 7,000 $ 15,000 $ 6,673
$ 2,500 $ 1,000 $ 2,500 $ 992
$ 2,500 $ 1,000 $ 2,500 $ 1,106
$ 2,500 $ 250 $ 2,500 $ 207
$ 1,000 $ 500 $ 1,000 $ 88
$ 20,000 $ 10,000 $ 20,000 $ 12,807
$ $ - $ 3,000 $ 3,505
$ 6,000 $ 3,000 $ 6,000 $
$ 2,500 $ $ 2,500 $
$ 10,000 $ 7,000 $ 16,000 $
950
3,225
$ 140,000 $ 138,000 $ 140,000 $ 137,604
$ - $ - $ $
$ 1,000 $ 1,000 $ 1,000 $ 995
$ 3,000 $ 2,000 $ 3,000 $ 2,084
$ 90,000 $ 55,000 $ 90,000 S 52,735
$ $ $ $
S - $ $ - $
$ $ - $ - $
$ 5,000 $ 3,500 $ 5,000 $
$ - $ - $ - $
$ 10,000 $ 5 000 $ 10 000 $
1,589
3,325
$ 1,160,925 $ 976,970 $ 1,232,950 $ 903,664
20
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2009/2010
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $585,000. This figure represents the City of Miami
contribution to Bayfront Park Management Trust.
302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event
of a hurricane.
303 Grants: proposed $00.
304 FPL Fountain Contribution: proposed $00.
305 Miss Curry Gift to Challenger Memorial: proposed $00.
306 City Contribution for Capital Improvements: proposed $00.
21
Maintenance Expenses
3301 Park Maintenance Supervisor: proposed $64,820. The Park Maintenance Supervisor is
responsible for the management and coordination of all maintenance crews and related activities
of the Trust. This amount represents a 12% rollback from Budget 08-09.
3302 Maintenance Assistant I: proposed $36,775. The Maintenance Assistant I reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities.
This amount represents a 15% rollback from Budget 08-09.
3303 Maintenance Assistant II: proposed $37,815. The Maintenance Assistant II reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities.
This amount represents a 13% rollback from Budget 08-09.
3304 Maintenance Assistant III: proposed $31,845. The Maintenance Assistant III reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities.
This amount represents a 16% rollback from Budget 08-09.
3305 Maintenance Assistant IV: proposed $34,385. The Maintenance Assistant IV reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust
facilities. This amount represents a 9% rollback from Budget 08-09.
3305.1 Maintenance Assistant V: proposed $27,250. The Maintenance Assistant V reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust
facilities. This amount represents a 12% rollback from Budget 08-09.
3306 Turf & Irrigation Specialist: proposed $43,680. The Turf & Irrigation Specialist reports
to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in
22
Trust facilities. This amount represents a 5% rollback from Budget 08-09.
3307 Payrolling Costs: proposed $26,700. These funds will be used for the payrolling costs of
the Maintenance Department employees.
3307.1 Maintenance Department Overtime: proposed $35,000. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront and Bicentennial Parks.
3308 Health and Dental Insurance Contribution: proposed $42,000. These funds will be used
to purchase health, dental, life and dismemberment insurance for the Maintenance Department
employees.
3308.1 Employee Retirement Plan: proposed $10,000. These funds will be used for a maximum
3% match to full time Bayfront Park special event and marketing employees' contributions to a
401A.
3309 Challenger Memorial Flower Maintenance: proposed $00.
3310 Architectural Adviser: proposed $00.
3311 Architectural Adviser - Special Projects: proposed $00.
3312 Turf Replacement: proposed $7,500. These funds will be used to purchase replacement
turf on an as needed basis.
3313 New Landscape Plants: proposed $5,000. Theses funds will be used to replace damaged or
dying plants as needed.
3314 Bicentennial Mowing Services: proposed $00.
3315 Bicentennial Fence and Site Improvements: proposed $3,500. These funds will be used
23
to maintain the fence surrounding Bicentennial Park, and additional site improvements.
3316 Bougainvillea Trimming: proposed $00.
3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $10,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks.
3319 Signage: proposed $2,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $75,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities.
3321 Office Cleaning & Maintenance: proposed $20,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleaning Equipment Maintenance: proposed $6,000. These funds will be used
to maintain pressure and steam cleaners owned by the Trust.
3323 Ticket Trailers Maintenance and Purchase: proposed $00.
3324 Painting & Accessories: proposed $6,000. These funds will be used to maintain Bayfront
Park' s structures.
3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff
3326 Park Vehicle Maintenance and Repairs: proposed $5,000. These funds will be used for
24
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3327 Purchase of New Closed Van: proposed $00.
3328 Equipment Leasing & Rentals: proposed $2,000. These funds will cover costs to lease
and/or rent equipment associated with Park upkeep and maintenance.
3328.1 Equipment Purchase: proposed $00.
3328.2 Equipment Repairs: proposed $8,000. These funds will cover the cost of a wide range of
equipment repairs necessary. for the ongoing maintenance of Bayfront and Bicentennial Parks.
3329 Miscellaneous Supplies: proposed $6,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $8,000. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators.
3331 Park Electrician Ongoing Maintenance: proposed $20,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3332 Lift Station and Pump Service: proposed $2,000. These funds would be used to maintain
Bayfront Park' s lift stations and pit pumps.
3333 Electrical Maintenance Materials: proposed $7,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,
25
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers.
3334 Bulb Fixtures & Poles: proposed $7,000. These funds will be used to replace burnt out
bulbs and damaged and missing electrical poles in Trust facilities.
3335 Air Conditioner Replacement Cost: proposed $00.
3336 Air Conditioning Maintenance Contract: proposed $5,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $4,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south end
service building.
3338 Miami -Dade County Water and Sewer: proposed $45,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $145,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3340 Trash Removal Fee: proposed $1,000. These funds will cover costs imposed by the city to
transport trash from the park to appropriate disposal sites.
3341 Private Trash Hauling: proposed $00. Services provided at no charge through City of
Miami agreement.
3342 Maintenance of Trash Compactor: proposed $00.
3343 New Garbage Barrels: proposed $00.
26
3344 Park Vehicle Insurance: proposed $12,500. These funds will be used to purchase
insurance for the Park's trucks.
3345 Chemicals: proposed $00.
3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $11,500. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $1,500. These funds will be used to purchase hand soap for use in
park' s restrooms.
3347 Tool Purchases: proposed $1,000. These funds will be used to purchase all tools necessary
to maintain Trust facilities. This includes hand or power tools needed for routine maintenance.
3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellaneous: proposed $00.
3349 General Plumbing Repair and Maintenance: proposed $6,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
27
offices.
3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south end service building.
3351 Turf and Irrigation Supplies: proposed $10,000. These funds will be used to maintain and
upgrade Bayfront and Bicentennial Parks' turf and irrigation system.
3352 Private Security: proposed $140,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 12-hour security in Bayfront Park.
3353 Purchase of Hand -Radios: proposed $00.
3354 Maintenance and Repair of Hand -Radios: proposed $1,000. These funds will be used to
maintain the two-way radio system, for use by park staff and for rental to promoters.
3355 Maintenance Safety Training: proposed $3,000. These funds will be used for safety
training classes for the park's maintenance staff
3356 Facilities Cleaning Contractor: proposed $00. These funds will be used to contract a
maintenance company for daily cleaning of Bayfront and Bicentennial Parks.
3357 Infrastructure Studies and Expenses: proposed $00.
Mildred & Claude Pepper Fountain
5501 Fountain Maintenance Service Contract: proposed $00. Maintenance staff maintains the
Mildred and Claude Pepper Fountain in Bayfront Park.
5502 Fountain Computer Maintenance: proposed $00.
28
5503 Chemicals: proposed $5,000. These funds will be used to purchase chlorine for the
Mildred and Claude Pepper Fountain in Bayfront Park.
5504 Filters and Screens: proposed $00.
5505 Miscellaneous Maintenance: proposed $10,000. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
29
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2009/2010
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 2009/2010
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
FIXED ASSETS & LAND IMPROVEMENTS
Purchase of Fixed Assets
Park Pathways
Park Signage & Furnishings
Park Tree Canopy Expansion
Park Design
Bollards at Deep Water Slip
TOTAL CAPITAL IMPROVEMENTS
Requested
Budget
FY 2009/10
$ 1,450,000
$ 50,000
$ 535,000
$ 450,000
$ 175,000
$ 90,000
$ 150,000
$ 1,450,000
Bayfront Park Management Trust Capital Improvement Budget
Notes to Proposed Budget for 2009/2010
EXHIBIT 600
Board Designated Capital Improvement Fund: $1,950,000
Expenses
Fixed Assets and Land Improvements
Purchase of Fixed Assets: proposed $50,000. These funds will be used to replace and acquire
new equipment over $750.
Park Pathways: proposed $535,000. These funds will be used for park pathways beautification,
with a particular focus on the Baywalk.
Park Signage & Furnishings: proposed $450,000. These funds will be used for park signage
and furnishings, including but not limited to benches and trash receptacles.
Park Tree Canopy Expansion: proposed $175,000. These funds will be used for expansion of
the park tree canopy.
Park Design: proposed $90,000. These funds will be used for design services to support
objectives identified through the Trust's Long Range Planning process.
Bollards at Deep Water Slip: proposed $150,000. These funds will be used for the installation
of bollards at the water slip in Bicentennial Park.
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REVENUES
GENERAL REVENUES
SPECIAL EVENTS & MARKETING REVENUES
MAINTENANCE REVENUES
RESERVE FUND TRANSFER
TOTAL REVENUES
EXPENSES
ADMINISTRATIVE EXPENSES
SPECIAL EVENTS & MARKETING EXPENSES
MAINTENANCE EXPENSES
TOTAL EXPENSES
DEPRECIATION EXPENSES
NET INCOME
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
TOTAL CAPITAL IMPROVEMENTS
TOTAL NET BUDGET
BOARD DESIGNATED RESERVE FUND
' Projections based an actual and known expenses through April 30, 2009
BAYFRONT PARK MANAGEMENT TRUST
OPERATING 8 CAPITAL BUDGET SUMMARY
FISCAL YEAR 2009/2010
REQUESTED
BUDGET
FY 09110
$ 241,600
$ 1,089,400
$ 585,000
$ 450,000
$ 2,366,000
$ 667,435
$ 671,295
S 1,027,270
$ 2,366,000
$
$
$ 1,450,000
$ 1,450,000
$ 1,000,000
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APPROVED PROJECTED' APPROVED AUDITED
BUDGET ACTUAL BUDGET ACTUAL
FY 01909 FY 08109 FY 07108 FY 07/08
$ 263,000 $ 278,000 $ 861,000 $ 835,912
$ 2,762,000 $ 2,319,430 $ 1,920000 $ 2,149,717
$ 585,000 $ 789,000 $ 585,000 $ 585,000
$ 3,610,000 $ 3,386,430 9 3,366,000 $ 3,570,629
$ 810,375 $ 643,320 $ 733,150 $ 616,987
$ 1,638,700 $ 1,543,705 $ 1,399,900 5 1,637,338
$ 1,160,925 $ 976,970 $ 1,232,950 5 903,664
$ 3,610,000 $ 3,163,996 $ 3,366,000 $ 3,157,989
S
$ 220,000 $ $ 211,150
$ 2,434 $ $ 201,490
$ 4,000,000 $ $ 3,250,000
$ 4,000,000 $ - $ 3,250,000
REVENUES BY TYPE
REQUESTED BUDGET FY 09/10
19%
10%
D GENERAL REVEN ES
• SPECIAL EVENTS & MARNENG REVENUES
D MANPBNANE REVENUES
D RESERVE FUND TRANSFER
44%
EXPENSES BY TYPE
REQUESTED BUDGET FY 09/10
28%
28%
D ADMMSTRATNE EXPENSES
® SPECIAL EVENTS & MARKETING EXPENSES
D MAINTENANCE EXPENSES
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$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
REVENUE COMPARISON
AUDITED ACTUAL FY 07/08
❑ REQUESTED BUDGET FY 09/10
GENERAL REVENUES
SPECIAL EVENTS 8 MAINTENANCE REVENUES
MARKETING REVENUES
RESERVE FUND
TRANSFER
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
EXPENSE COMPARISON
B AUDRED ACTUAL FY 07/08
❑ REQUESTED BUDGET FY 09/10
ADMINISTRATIVE EXPENSES
SPECIAL EVENTS 8 MARKETING
EXPENSES
MAINTENANCE EXPENSES
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BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR '09 -' 10
Miami City Commission
Bayfront Park Management Trust
Executive Director
Receptionist / Secretary
Maintenance Supervisor
Turf & Irrigation Specialist
Part -Time Electricians
Independent Contractors
Maintenance Assistant 1 •
Maintenance Assistant 2
Maintenance Assistant 3
Maintenance Assistant 4
Maintenance Assistant 5
1
Contracts & Procurement Officer
I
Administrative Assistant
Business & Finance Director
HR & Office Coordinator
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Bookkeeper
Marketing Director
Event Coordinator
Part -Time Event Staff