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HomeMy WebLinkAboutMemo 2CITY OF iMIAM1, FLORIDA INTER -OFFICE MEMORANDUM TO : FROM: Members of the Housing and Commercial Loan Committee Barbara Gomez -Rodriguez, D Department of Community De BACKGROUND DATE : Sl BJECT : REFERENCES: ENCLOSURES: September 17, 2004 CODEC, Inc. La Palma Apartments FILE : On July 16, 2004, the Housing and Commercial Loan Committee considered a recommendation to approve $479,660 in Community Development Block Grant (CDBG) funds for La Palma Apartments, a ninety-one (91) unit Section 202 elderly housing project located in the Little Havana neighborhood. The funding is requested for gap financing related to construction costs associated with the project. The item was tabled for additional information to be provided at the next meeting. Previous City funding for the project included $261,340 property acquisition (recorded July 2, 2004). On August 20, 2004, the requested information was presented to the Committee and included (1) construction comparisons between the original and current budget and (2) a rational for the Construction costs increases presented by CODEC, Inc. and a representative from Delant Construction, the General Contractor. The Committee requested additional information in order to further consider the recommendation. Thus the following is provided: 1. HUD approved line item budget; and 2. A budget reflecting the use of City funds (Cost Allocation Form) DEPARTMENTAL RECOMMENDATION The Department of Community Development reviewed the borrower's additional information and recommends approval of the $479,660. The total City funding would be $741,000. The City's standard affordability term will not apply since the project is subject to a fifty (50) year affordability requirement through the Section 202 Program. The following loan terms will apply: 1. The total funding would include a Restrictive Covenant on the property which will remain in effect and be released upon the closing of the Section 202 funding. 2. Eligible project costs (project reimbursements) will be effective on the date of the Housing and Commercial Loan Committee approval of October 24, 2003. 3. Neither acquisition nor construction on the project shall commence until CODEC, Inc. is notified that the project has been environmentally cleared as required by U.S. HUD. Work on the project shall not commence until the Removal of the Grant Condition is received from U.S. HUD. 4. Funds will not be disbursed until the Removal of Grant Condition is received by the City from U.S. HUD. 5. Compliance with reporting requirements related to previously funded City projects which are under construction or in the affordability period including OMB A-133 reporting and current insurance certificates. 6. The proposed budget line items will include a total of $10,000 which will be applied towards costs incurred by the City on behalf of the project (recording, environmental advertising, and signage). 7. Five Percent (5%) of the total CDBG funding will be retained until favorable cost certification report is received from a Certified Public Accountant. HOUSING AND COMMERCIAL LOAN COMMITTEE DECISION: Yes. No Yesn No n Yes No n Yes No Approved as Recommended by Staff To Include Additional Conditions or Restrictions Disapproved To Include Further Action Specify any further action, conditions or restrictions: Chairperson or Representative II N/A N/A n N/A N/A HOUSING LOAN 09/62/2004 10:07 FAX 305 692 5447 CODEC INC eta. Contractor's and/or Mortgagor's Coat Breakdown Schedules of Values 002 w U.S. Department of Housing and OMB No. 2502-0044 (exp. 08/31/2003) Urban Development Office of Housing Federal Housing Commissioner Public reporting burden for this collection of information is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing dais sources, gathering and maintaining me data needed. and completing and reviewing the collection of information, This Intomration is required to obtain benefits HUD may not cattiest this information, and you are not required to complete this form. unless it displays a can antty valid OMB Control Number. Housing Act (Section 125 of the Housing Act of 1954, Public Law 560, 12 U.S.C., 17150, authorizes the collection of this Information. the information is ratite -ad for a general contractor when an identity of interest exists between the general contractor and the mortgagor or when the mortgagor Is a non- profit entity and a cost plus contract has been used. This information is used by HUD to facilitate the advances of mortgage proceeds and their monitoring, Privacy Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, Is authorized to solicit the Information requested in this form by virtue of Title 12, United States Code, Section 1701 at seq., and regulations promulgated thereunder at Title 12, Cade of Federal Regulations While no assurances of confidentiality Is pledged to respondents, HUD penerally discloses th!s data only In response to a Freedom of Information request, Date I Sponsor May 6/ 2004 Codec. Inc. Project No. 068-E E 93-W AH/FL29-S 21-14 Name of Project Building Identification La Palma Apartments Location S. W. 1 sl Street Miami, Florida 33130 This form represents the Contractors and/or Mortgagors firm costs and services as a basis for disbursing dollar amounts when insured advances are requested. Detailed instruction for completing thls form are included on the reverse side. LINE or' TRADE rtEM COST TRADE DESCRIPTION 3 Concrete $2,094,000 2 4 Masonry $187,400 3 4 5 e 5 6 Metals Rough Carpentry Finish Carpentry 6 7 Waterproofing Conc. materials, formwork, steel reinforcing, and labor Conc. blocks, dura-wall. precast window silts & headers $72,250 $96,400 Stair railings, hand rails, and misc. metals Furring strips, rough carpentry, and general labor $45,500 Labor for doors, millwork, and shelving $21,385 Caulking, waterproofing, and fireproofing 7 r 8 insulation 7 I Roofing 9 7 Sheet Metal 10 a $16,700 Light -weight concrete (Avg. R-19) and ext wall insulation $33,600! Single -ply roofing Included included in roofing (See Line 8) Doors 11 12 & 8 Windows Glass 5152,300 Metal doors, millwork, ano finish hardware S175,300 $68,700 Impact -resistant windows Fixed storefront & doors 13 14 9 Lath & Plaster 9 Drywall $144,400 $364,000 15 9 Tile Work $34,000 Exterior stucco Moral partitions, drywall, and well insulation Bathroom tile 16 9 Acoustical 17 18 9 Wood Flooring 9 Resilient Flooring 19 20 9 $2,780 $0 Acoustical tile telling Not applicable Painting and Decorating 10 Specialties 21 11 22 11 23 24 25 26 11 12 12 $14,950 Vinyl flooring § kitchens & baths $88,450 Interior and exterior painting Special Equipment Cabinets Appliances $32,456 Bath accessories, medicine cabinets, wire shelving, signs, and lire axting. $14,500 $93,275 $77,350 Trash chute and postal equipment Kitchen and bath cabinets Kitchen appliances Blinds and Shades, Artwork Carpets 13 Special Construction 27 14 28 29 15 30 31 12 15 15 16 $14,700 Window shades $73,200 Carpeting t units & corridors $172,480 fire sprinkler system Elevators Plumbing and Hot Water $267.500 Passenger elevators Heat and Ventilation Air Conditioning Electrical Subtotal (Structures) 33 34 35 36 Accessory Structures Total (Lines 32 and 33) 2 Earth Work 37 38 39 2 $ite Utilities 2 $318,500 Plumbing system and fixtures Included Included in H,VAC. system (See Line 30) Roads & Walks 2 Site Improvements 2 Lawns and Plantlny ' $287,500 H.V.kC. system (A/C wall units) $548,907 lectrical system (including fire alarm, TV antenna, and fixtures) 15,510,463 �� a is,B10483 T $30,1$13 (Clearing site, fill spread & compactloh, and excavation $$1,7$0 f ater, sewer, and drainage system $$6,070 ! Paving, _bumperj, striping, signage, sidewalks, ant curbs $106,500 or concreu Plies ant Pemanent Fence 41,600 , landscapingand irrigation system ➢ravbus edition is obsolete rorrn HUD-2328 (0/95) ref. Handbook 4450.1 8 4460.1 09/02/2004 10:07 FAX 305 642 54a7 I.wE DIv TRADE REM New CODEC INC e003 hawse COST 40 41 42 43 44 45 Unusual Site Condition 4E 47 48 Total Land Improvements Total Structure & Lend Imprvts. General Requirements Subtotal (Lines 42 & 431 Builder's Overhead Builder's Profit Subtota1Lines 44 thru 46) $407,633 $6,016,116 TRADE 0E9CRIPTION Nonresidential end Special Exterior Land Improvement (costs Included h trade hem breakdown) DeSCRIPT10e EST. Ct1ST 1 $328,515 $6,348,631 $126.933 $323,678 $6,797,242 'fatal $ Other Fees Offstle Costa costs not included in trade hem breakdown) PE5CRIPTiON EST. COST Total S Guiding Permit Water & Sewer Connect. Fee 49 50 51 52 53 Other Fees Bond Premium Total for Alt Improvements hereby Warning: Builder's Profit Paid by Means Other Than Cash Total for All Improvements J Less Line 52 ( $7,030,942 $181,200 Cost Certification $52,500 Surveys �— $7,030,942 Administration impact Fees $46,000 / Demoftion $128,700 (costs not included In trade kern breakdown) S8,500 DESCRIPTION EHT. COST So SO L Total S S1111,200 certify that ad the information slated herein, art woes aa� any information provided In the accompaniment t4JO will prosecute fese dal : end stalemems, Cowctito may rasuh in crtmtner snake' civil Wallas. (18 U.S C.1001. 1010, 1012: 31 U.S.C.37211,3802) Mortgagor By Total 5 herewlfh, Is tins and accurate, Date Contractor DELANT CONSTRUCTION CO. FHA: (Processing Analyst) FHA: (Chief Underwater) Date By Data Juan M-Degado, President FHA: (Chief, Coat Branch or Cost Analyst) Date Date Instructions for Completing Form HUD-2328 This form is prepared by the Contractor and/or mortgagor es a requirement for the issuance of a firm commitment. The firth replacement cost of the protect also serves as a basis for the disbursement of dollar amounts when Insured advances are requested. A detailed breakdown of trade items Is Provided along with spaces to enter dollar amounts and trade descriptions, A separate form is prepared through line 32 for each structure type, A summation of these structure costs are entered on line 32 of a master form, Land improvements, General Requirements and Fees are completed through line 53 on the master 2328 only. Date • Date torn was prepared, Sponsor - Name of sponsor or sponsoring oreanlzaton. project No. - Eight -digit assigned pr)ect number. Building kientrAcation - Number(s) or Letters) of each building as designated on plans. Name of Project - Sponsors designated name of project. Location - Street address, city and state. Division • Division numbers and trade kerns have been developed from the coat accounting section of the uniform system. Accessory Structures - This heft reflects structures, Such as: Community, storage, maintenance, mechanical, laundry and project offCe buildings, Also included are gereges and carports or other buildings. When the amount shown on one 33 is S20,000 00 or 27o of line 32 whichever is the Weser, a separate form HUD-2328 wit be prepared through line 32 for Accessory Structures. Line 52 - When appkoaOle, enter that portion of the builder's prorh (Me 46) to ire paid by means other than cash and/or any part of the bu8der'e profit be waived during eoncrucilon. Noll -Residential and Special Exterior Land lmprovemcr4 Costs - Oescrtoe and enter the cost of each Improvement, i.e. on -see parking facilities including individual garages and earporte. eon,mer0ial facilities, swimming pools with related facilties and on -site features provided to enhance the environment and livability of Vie project any the neighbor- hood. The Design Representative and CostAnay{t shall collaborate with the mortgagor or his regrssentative M designating the hems to ba included Previous edition is obsolete Unusual She Conditions - This trade tem reflects rock excavation, high water table, excessive cut and 191, retaining wells, erosion, poor drainage and other on -she condttiona considered unusual. Cost - Enter the cost being submitted by the Contractor or bids submitted by a qualified subcontractor for each trade hem. These costs wit include, as a minimum, prava1Ung wage rates ea determined by the Secretary or Labor. Trade Description - Enter a brief description of the work Included in each trade hem, Other Fees - Includable are fees to be peid by the Contractor. such as sewertap teas not included In the plumbing contract Fees paid or to be Paid by the Mongegor ere not to be included on this form. Total For Alt Improvements- This is the sum of bras 1 through 50 end Is to Include the total butl0ere profit (tine 46), Off -site Costs - Enter description and dotter amount inducting fees and bond premium for off -she improvements, Demolition - Enter description and dotter amount of demolition work necessary to condition site for building Impiovementa Inctuoing the removal of existing structures, foundations, utilities, etc. Other Fees - Enter a brief description of item Involved and 0083 estimate of east! Item. 5ignetyres- Entvrthe firm name, signature of authorized officer of the confrestor and/or mortgagor and date of form wart completed, form UD-2328(5/35) • PWe 2lei ref. Handbook 4450.1 e, 4460.1 CO INC 09/02/2004 10:08 FAX 305 842 5J47 ✓s>n� ResoDEC C�nttar Sep 01 04 01:48p i4 404U 1 'dui r�004 U.S. DEPARTMENT OF t40U6t14O AND URBAN DEVELOPMENT - HOUSING - FEDERAL HOUSING COMMISSIONER APPLICATION FOR MULTIFAMILY HOUSiti6 PROJECT SE 11ON A - PROJECT IDENTIFICATION 1. Name 0f project Per insure Housing tjgvelopmers XVIt, inc. 2. Hu() Project Number 086-EE003-WAH S. PRAC Number P1.29.6021-014 SECTION V • PURPOSE OF APPLICATION TO: The Assistant Sweaty for Housing -Federal Mousing Cateelesfener: Application is taiMg made pursuant to item ( a) 3 of Section M. Page 3 woof. The undersigned daiira(s) to participate *Si regard ID the Property and PrmQnlm(a) described mute. Thereto% 5 is roqum:tad that you give consideration to the Warn&Bori presented name nor the purpose of loaning andbr npprvviNic Section 202 Capital Advance Amount S8.042800 1-6710 rigor NP FirmConvnirmant imevestRate: Perrrlenert: NA Constructors NA SECTION C • LOCATION AMO OtICIUPT1ON Or PROPERTY 1. Address 1040 SW Fast Street 2. tu5utidpaily Miami 3. County: Dade 4. Stale a ZIP: FL 33130 6. COng Dist Elgtteen 6. Protect Type: Proposed 7. No. of Units: Revenue: Mori -Rev: To(9I: 8. Number of Bulidinvs: Year Suit 00 1 0- Accessory Buildings: 0 Sq. FL 10. Recreational Facilities: 0 Sq. Ft. 11, Betiding Type: elevator 12. Number or Stories: 14 19, r ureper of Elevators: 2 NA 14. FOundativ* Corium. wart Spread Footings 15. 9euc0urat System: Concrete 16. Floor System: Concrete 17, Exterior Flnish Stucco 18, Hearn; System: IE 10. MCketem: IE 91 1 _ SECTION D.INFORMATION CONCERNING LAND OR PROPERTY Date Optioned: 03117r2002 10. OA•Slia Facilities Public Community Foot from Site 2. Purchase/Option Price: 0 Writer: X 3. Aid Cost Paid: 0 Simian X 4. Total Coat 875,000 paving: X 5. Outstanding Darence: 875,000 Gas: X 6. Relationship: Buairess EMctrirat x 7. Sae Area: 0 Sq. Ft. i 1. Unusual Site Features: None 8. Zoning: C-1 PBrmittable 12. 8peclai Armaments: 9. Lsaeehold Payment: 0 Principal Banana: 0 Remaining Term: 0 AAnual Payrneg t 0 `arm: 0 SECTION E • ESTSIATE OF INCOME UM Type No. of LivUiA Units No. of Lint Living Arita Ataisted1jN. RI Corepdsrliori or Units 'PEE Not at Rent Unit Rent ,per Morita Treat Monthly Unit Rend =�l 90 517 tiUDRIBAJ1aR _ 65 1 - 274 .0 24,680 .,-..r 16R 0 0 _ 0 LlilpilNIA/11lR 0 0, 0 18R 9__ 0 0IRfDR/8I1/18R 0 0 0' 1 BR 0 4, 0 t.su0RIBN113R 0 0 0 18R 0 0 0 LRIORA1A116R _ 0 0 0 Units 1 0 OLWORIB/YZBR 0 0 Living tanks S F;titE%[i.iE"•Erin. Teats „ 81 90 2. ToWI Es&nated MondriyRentais for All _ 24,860 3. Number of Parking Attended: Self Park: Total: Spaces: 0 46 4. Pelting Spaces 0 0 S0.00 tannery 28 Living unity (6 S0.00 Total Nwiiary 5. Commorciel Income (Per Month) 5. Total Est Monthly Grote InCOnM at 100% Occupancy 7. Total AMMAN Rent 0 0 Income $ i S _ 48 0 24,050 2g5R0. 0 B. Gross Floor Area: 78,1J9. Net Rentable Rea Area: 70,346 19. Net Rentable Com Arlo: SECTION F - EQUIPMENT AND SFRVICIS SEC'T1O N F-1 - UTILITIES X Range 6 Oven X Refrigerator X Laundry Facilities X M Common Area in uving Unit L.U. Hookup Only X Carpet X Minds X NC Equip Teach Compactor Disposal Services GesdDeuoii Heat E HOt Water E COoldna E NC E Lights X CON Wane X Parkin - �+ 'Personal Benefit Expanses (P6E1 X Electricity Oecaratn9 X Heating repairs GM Water Other ke+ntrta HUD Form 62013 09/02/2004 10:06 FAX 305 642 5" 7 CODEC INC �- - - HcOOPins Resource Center Sep 01 04 Q. 4SP 40411113 '' V i005 SEe1 G - ESTIMATE OF RE3+LAdOENTr iSECT1O 1- ESTIMATE TF ANNUAL E P E LAID IMPROMISM T5 ADatrikitTAATrn E'UM TOTAL 1. Unusual Land levier/errant, 0 1. Advs$1* 1g 12_00 13,104 2. Other Land Improvements 407,833 `2. Management Fee 37.00 40,404 3. Toed Land Imaeo4ententa 407.833 3. Outer 10.00 10.920 STRUCTURES ' 4. TOTAL ADMINISTRATIVE 59.00 64A28 4. Main Buildings 5.610,488 OPERATING PUM _ TOTAL 5. Accessory 9utld1ngt 0 8, EievetarMakuenance apprise 0.00 0 8. Garage 0 6. Fuel - Heating 0.00 0 7. Ace Other Buildings 0 7. Fuel - Domestic 1'd Water 0.00 0 e. TOTAL STRUCTURES 5,610,483 8. LI9Ming and AMC. PONer 20.00 21.840 9. SUBTOTAL (LYm 3 plus Line 8) 8,018,116 9. Water 8.00 8,738 10. General Reptd ement8 5.48% 128,515 10. Oee 0.00 0 11. $UBtUTAI. 8,346.831 11. Garbage and Trash Removal 520 8.008 FTz s 12. Payroll 30.00 32,760 12. Builders General Overhead 2,00% 128,033 13. Other 5.00 5,460 13. Builder's Profit 5.10% 323,870 14, TOTAL OPERATING 68.50 74,8102 1A. SUBTOTAL 6,797242 MAIMENIWGE PUU t0TAL. 13. Sord Premium 0.77% 52,500 15. Oerronatlng $.00 8,736 18. Other Fees' 172.700 18. Rapake 10.00 10,920 17. ESTIMATTD TOTAL, COST OF COIASTRUCTtQN 7,022.442 17. Exdermima g 8.00 8.736 18. Architects Fee - Deeipn 32 t 16 225,000 to Insurance 40.00 43.680 19. Air ct' Fes • Sur/so/WO 0.68% 48,000 19. Otound Expense 9.00 9.826 20. TOTAL FOR ALL IMPROVEMENTS 7.292,442 20. Other 8.00 8,736 21. Cost per Gross Square Foot Set FT. 21. TOTAL UALNTENANCE 83.00 90.636 22. Corre0140i0n Tin* 15 0 15 Months 22• Reptaoernent Reserve 28.90 29A76 CHARGES AND FINANCING DURIM3 CONSTRUCTION 23. SUBTOTAL D(PE 49 S 287.49 259,342 23. Inteneat During Coradruc1Yxr on 0 @ 0.00096 TAXES ' _ PUM TO rAl771 l0r 12 Mond* 0 24. Reel Estate Taxes 0.00 0 24. Takes 20.000 25. Personal Property Tastes 0.00 0 25. Intsurance 40A00 26. Employee Payroll Tax 10.00 3,360 25. HUQrFHA Mortgage Insurance Premiere 0 27. Other 0.00 0 27. HUD/FHA Exam Fee 0 21. Other 0,00 0 28. HUD/FHA Inspection Fee 0 29. TOTAL TAXES 10.00 1,360 29. Financing Fee 0 30. TOTAL EXPaP145F,7 247.49 282.702 30. FIIMAV13NMA Fee 0 31. Avarage Elyan4e Per Unit Per Ines _ 2,919 31. AMPO 0 SECTION J - TOTAL SETTLEMEN f ReJ U AENTS 72. Developer's Fee (See Aimttted Schedule) 323,303 1. Development Coats 7,764,840 33. Title and Racon3etg 56,085 2. Cash Required for Land Debt1ACQuI8Mon 918,960 34. TOTAL CHARGES AND FINANCING 439.368 3. SUBTOTAL 8,883,800 I Ce.t., ORGANIZATIQH AND AUNT FEE. 4. Mortgage Amount 6.942.800 35. Legal 25.000 5. OevelopmenICaeh (1,741,000) 36. Oroad:atiwi 0 8. Initial Operating Deficit 0 37. Cost Centfiaatlan Audit Fee 8,000 7, Discount Cosb 0 3a TOTAL LEGAL, ORO. AND AUINt tF 33.000 8. interest YIsid Costs 0 100. Builders and Sporsor$ Prot and Risk 0 19. Working Capital 0 40. Cortsukgrt Fee 0 '10. Minimum Capital Lnveslm9n1 70.000 41. supplemental Management Fuld UNf1'S 0 11. 0ur-81141 Construction Costs 0 42. COnNngericy Reserve 0 12 Nor►Mortgagabie Fokxmton f lexinses 0 43. Relocation Expenses 0 13. Other 0 44. Oder 0 14. TOTAL ESTIMATED CASHREA�iUIRED 7.751,000 45. TOTAL ESTIMATED DEVELOPMENT COST 7.784,e40 UNOS AVAILABLE Fbk GAIN RRGUtREMENrS 48. Land (Estimated mutat Price of skip) 15. Source of Ceara: Su. Ft 0 PSF 918,960 e. Sponsor - MCI 10,000 47. TOTAL ESTIMATED REPIACEMEINT COST 8,683,800 b.Cdcn(y rrcensve 500.000 48. Average Cost per Living Unit _84.800 c. 0 scCuoN 1 • ANNUAL INCOME COMPUTA SUBTOTAL 510,000 1. Estrnefsd Prele 1 Gross Ireome 296,920 t8. Samoa of Fees and Grants: 2. Occupancy 88.00% a.Dade County HOME Funds 500.000 3. Elle:eve Gross Income 287,042 b. CDBG Funds T41.000 4, Taal Project Expenses 262.702 0 5. NM Irt erect to Project 24,340 SUBTOTAL 1241,000 S. Expense Retie _ 98,00% 17, TOTAL Cash, Fees and Giants _ 1,751,000 tterrdzapon of Other fees Ot er Fees O+Pald oy owner G=t'ofd try aorttrar]or 0 172.700 0 0 0 172,700 -2- HUD Form 92013 CODEC, INC. COST ALLOCATION: NEW CONSTRUCTION ELDERLY HOUSING Project Name: La Palma Apartments 911/2004 Total Project US HUD Grant City CDBG County HOME County Incentive Pool I Land Acquisition) Fence 918,960 918,960 Hard Costs Conduction Structure 5,610,483 4,379,483 731,000 500,000 Earth Work 50,813 50,813 Site Utilities 81,750 81,750 Roads and Walks 36,070 36,070 Site Improvements 196,500 196,500 Lawn and Planning 42,500 42,500 General Requirements 328,515 328,515 Total Hard Costs 8,340,631 5,115,851 731,000 500,000 Soft Costs Architect Fee Design and Supervision 270,000 214,598 55,402 Building Permits 46,000 46,000 Water and Sewer Connection Fee 126,700 126,700 Contractors Cost Certification 8,500 8,500 Bond Premium 52,500 52,500 Builders General Overhead 126,933 126,933 Builders Profit 323,678 323,678 City of Miami incurred Cost 10,000 10,000 Taxes 20,000 20,000 Insurance 40,000 40,000 Title and Recording 56,095 56,095 Legal 25,000 25,000 Audit Fee 8,000 8.000 Appraisal 7,000 7,000 Survey 7,000 7,000 Environmental 5,500 5,500 Soil Borings 3,500 3,500 Cost Processing 2,500 2,500 Consultant Fee 80,000 80,000 Engineering Evaluation 7,500 7,500 Capital Expenditures 21,400 21,400 Organizational Fees 4,000 4,000 Impact Fees 8,000 8,000 Contingency Soft Coats 158,403 158,403 Total Soft Costs 1,418,208 908,209 10,000 500,000 Total Project Cost 8,883,800 6,942,1100 741,000 500,000 500,000 DNI 03GOC