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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16137 Date: 05/29/2024 Commission Meeting Date: 07/11/2024 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Authorize - NASPO Piggyback Contract Purpose of Item: A Resolution of the Miami City Commission Pursuant To Section 18-113 of the Code Of The City of Miami, Florida, as Amended ("City Code"), authorizing the accessing of all competitively solicited and awarded contracts available via the National Association of State Procurement Officials ("NASPO") Cooperative, subject to any amendments, renewals and extensions, new and replacement contracts by NASPO, to be utilized Citywide on an as needed contractual basis, subject to the availability of funds and budgetary approval at the time of need; acknowledging the cooperative procurement benefits of NASPO, that enables the City Of Miami ("City"), as a Participating Entity, to aggregate its purchasing volume with that of other participating member public agencies, in order to realize a larger percentage discount pricing structure to the financial benefit of the residents of the City; Further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, extensions, new, or replacement contracts, subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: NASPO offers all Participating Entities, free of charge, access to contracts which have been competitively solicited and awarded by one of its participating member public agencies. Furthermore, NASPO assists Participating Entities in reducing the costs of purchasing goods and/or services by pooling together the purchasing power of all the Participating Entities of which NASPO is comprised in order to realize a larger percentage discount pricing structure to the benefit of the residents of all the participating member public agencies.The adoption of this Resolution will enable the Procurement Department the ability to purchase goods and services, on an as needed contractual basis, on behalf of all the City of Miami ("City") Departments, by utilizing all competitively solicited and awarded contracts available through NASPO, subject to the availability of funds and budgetary approval at the time of need. Budget Impact Analysis Item is NOT Related to Revenue Item has NOT an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Procurement Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Annie Perez Marie Gouin Larry M. Spring Arthur Noriega V Valentin J Alvarez Pablo Velez George K. Wysong III Maricarmen Lopez City Clerk's Office Department Head Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 05/30/2024 6:12 PM Completed 05/31/2024 11:06 AM Completed 06/04/2024 10:04 PM Completed 06/04/2024 10:39 PM Completed 06/24/2024 11:12 AM Completed 06/26/2024 3:06 PM Completed 07/01/2024 5:20 PM Completed 07/11/2024 9:00 AM Completed 07/17/2024 6:11 PM City of Miami Legislation Resolution Enactment Number: R-24-0252 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16137 Final Action Date:7/11/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACKNOWLEDGING AND ACCEPTING THE COOPERATIVE PROCUREMENT BENEFITS OF THE NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS ("NASPO"), A NON-PROFIT ASSOCIATION DEDICATED TO ADVANCING PUBLIC PROCUREMENT THROUGH LEADERSHIP, EXCELLENCE, AND INTEGRITY, THAT ENABLES THE CITY OF MIAMI ("CITY"), AS ONE OF THE PARTICIPATING MEMBER PUBLIC ENTITIES ("PARTICIPATING PUBLIC ENTITIES"), TO AGGREGATE ITS PURCHASING VOLUME WITH THAT OF OTHER PARTICIPATING PUBLIC ENTITIES, IN ORDER TO REALIZE A LARGER PERCENTAGE DISCOUNT PRICING STRUCTURE FOR THE FINANCIAL BENEFIT OF THE RESIDENTS OF ALL; PURSUANT TO SECTION 18-113 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AUTHORIZING THE ACCESSING OF ALL COMPETITIVELY SOLICITED AND AWARDED CONTRACTS AVAILABLE VIA NASPO, SUBJECT TO ANY AMENDMENTS, RENEWALS, EXTENSIONS, NEW AND/OR REPLACEMENT CONTRACTS BY NASPO, TO BE UTILIZED CITYWIDE ON AN AS NEEDED CONTRACTUAL BASIS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, NEW AND/OR REPLACEMENT CONTRACTS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the National Association of State Procurement Officials ("NASPO") is a non- profit association dedicated to advancing public procurement through leadership, excellence, and integrity; and WHEREAS, NASPO offers all participating member public entities ("Participating Public Entities"), free of charge, access to contracts which have been competitively solicited and awarded by one of the same; and WHEREAS, NASPO assists Participating Public Entities in reducing the costs of purchasing goods and/or services by pooling together all of the purchasing power of all of the same, and of which NASPO is comprised, in order to realize a larger percentage discount pricing structure for the benefit of the residents of all; and WHEREAS, Section 18-113 of the Code of the City of Miami, Florida, as amended ("City Code"), titled "Cooperative Purchasing," expressly allows the City of Miami ("City") Procurement Department ("Procurement") to participate in, sponsor, conduct, or administer cooperative purchasing agreements for the procurement of any goods and services, such as provided by NASPO with other Participating Public Entities; and WHEREAS, the adoption of this Resolution will provide Procurement with the ability to purchase goods and services, on an as needed contractual basis, on behalf of all City departments, by utilizing all competitively solicited and awarded contracts available through NASPO, subject to the availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The cooperative procurement benefits of NASPO, a non-profit association dedicated to advancing public procurement through leadership, excellence, and integrity, that enables the City, as one of the Participating Public Entities, to aggregate its purchasing volume with that of other Participating Public Entities, in order to realize a larger percentage discount pricing structure for the financial benefit of the residents of all, is hereby acknowledged and accepted. Section 3. Pursuant to Section 18-113 of the City Code, the accessing of all competitively solicited and awarded contracts available via NASPO, subject to any amendments, renewals, extensions, new and/or replacement contracts by NASPO, to be utilized Citywide on an as needed contractual basis, subject to the availability of funds and budgetary approval at the time of need, is hereby authorized.1 Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, extensions, new and/or replacement contracts, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.