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Home My WebLink AboutAgenda Item Summary Form AGENDA ITEM SUMMARY FORM File ID: #11865 Date: 05/17/2022 Requesting Department: Department of Police & Department of Fire-Rescue Commission Meeting Date: 05/31/2022 Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Piggyback - Computer Aided Dispatch System Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, with attachment(s), authorizing the piggyback of the Lee County Contract No. RFP 180081 for the procurement of a cloud based CAD system , pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with Intergraph Corporation d/b/a Hexagon Safety and Infrastructure ("Hex"), which was competitively solicited, effective through February 10, 2024, subject to any renewals, extensions and/or replacement contracts by Lee County; allocating funds from Capital Project 40-B203215 and other various sources of funds from the user Departments and Agencies, subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute the supplemental agreement, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The Fire-Rescue Department ("Fire") has been using a "home grown" system for Computer Aided Dispatch ("CAD") for over twenty (20) years. The system has surpassed its "end of life" and is no longer scalable, difficult to maintain and does not interface with other systems very well. The City's Police Department currently operates a Premiere One CAD System provided by Motorola, however, Motorola has not developed a cloud based CAD system yet. Therefore, both of these critical departments need to have all of their information reside in the cloud to reduce the threat of hacking. Cybersecurity experts recommend that these mission critical systems reside in the cloud in order to comply with the Federal Bureau of Investigation's ("FBI") Criminal Justice Information Services Division ("CJIS") compliance standards. Other advantages of a cloud based CAD system include simplified collaborations with other departments and automatic maintenance upgrades. The estimated fiscal impact is approximately $11,021,810.00 in the aggregate for five (5) years. Budget Impact Analysis Total Fiscal Impact: Five (5) year aggregated cost of $11,021,810.00 OCI Project No.: 40-B203215. Reviewed By Department of Fire-Rescue Ty McGann Initial Fire Review Completed 04/26/2022 10:01 AM Department of Police Jorge Blanco Initial Police Review Completed 05/11/2022 10:51 AM Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 05/11/2022 1:12 PM Department of Police Manuel Morales Department Head Review Completed 05/12/2022 8:21 AM Department of Risk Management Ann-Marie Sharpe Risk Review Completed 05/12/2022 8:23 AM Department of Fire-Rescue Eloy Garcia Department Head Review Completed 05/12/2022 8:46 AM Office of Management and Budget Luis Hernandez-Torres Budget Analyst Review Completed 05/12/2022 1:07 PM Department of Procurement Yadissa Calderon Procurement Review Completed 05/13/2022 10:22 AM Arthur Noriega V City Manager Review Completed 05/16/2022 9:59 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/16/2022 10:11 AM Office of the City Attorney Juan Carlos Perez ACA Review Completed 05/16/2022 6:04 PM Office of the City Attorney Victoria Méndez Approved Form and Correctness Completed 05/17/2022 6:59 AM City Commission Nicole Ewan Meeting Completed 05/26/2022 9:00 AM City Commission Maricarmen Lopez Meeting Completed 05/31/2022 9:00 AM City of Miami City Hall 3500 Pan American Drive Legislation Miami, FL 33133 www.miamigov.com Resolution File Number: 11865 Final Action Date:5/31/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE PROCUREMENT OF A CLOUD BASED COMPUTER AIDED DISPATCH ("CAD") SYSTEM FROM INTERGRAPH CORPORATION D/B/A HEXAGON SAFETY AND INFRASTRUCTURE ("HEXAGON"), FOR USE IN THE CITY -111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, UTILIZING THE COMPETITIVELY SOLICITED AND EXISTING LEE COUNTY, FLORIDA, REQUEST FOR PROPOSALS ("RFP") CONTRACT NO. RFP 180081, EFFECTIVE THROUGH FEBRUARY 10, 2024, SUBJECT TO ANY RENEWALS, EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY LEE COUNTY, FLORIDA; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS FROM THE END USER CITY DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE SUPPLEMENTAL AGREEMENT TO MASTER TERMS AND CONDITIONS, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ACCEPTABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. -Rescue Department and Police Department system; and WHEREAS, first responder agencies are realizing the importance and benefits of using a cloud-based CAD system to enable a more streamlined and efficient management system for communications and collaboration between multiple agencies; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as 180081, between Lee County, Florida, and Intergraph Corporation, by and through its safety cloud-based CAD system was entered into pursuant to a competitive process in compliance WHEREAS, the procurement of this cloud-based CAD system will increase the safety of WHEREAS, funds for the procurement of this system will be allocated from various NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of a cloud-based CAD system from Hexagon for use by the City, pursuant to Section 18-111 of the City Code, utilizing the competitively solicited and existing Lee County, Florida Contract No. RFP 180081, effective through February 10, 2024, subject to any renewals, extensions and/or replacement contracts by Lee County, Florida, is 1 authorized. Section 3. Funds for the procurement of this system are to be allocated from the various of funds and budgetary approval at the time of need. 1 Section 4. The City Manager is authorized to execute the Supplemental Agreement to Master Terms and Conditions, in substantially the attached form. 1 Section 5. The City Manager is further authorized to negotiate and execute any and all other documents, including any amendments, renewals, extensions, and modifications to the agreement, in a form acceptable to the city attorney, and in compliance with acceptable regulations, as may be necessary for said purpose. 2 Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.