HomeMy WebLinkAboutmemo1NOV-24-2004 16:39
CITY MANAGERS OFFICE
P.03
_ ..... rut..? •A^+oast TO:305 416 1013 P. a,3
305 416 1019
To Joe oie
Chle
FROM
pane
Step ie N, CrrIndoll, Director
Department of Public Works
CITY OF M►AMI, FLORIDA
INTER -OFFICE MEMORANDUM
Manages
DATE
140 1RENLIrS
November 19, 2004 r ,
Request for Bid Waiver to Award
Agreement to Condo Electric Motor
Repair, Corp.
The Department ofpohli° Works respectfully requests your approval and action ofthc
Miami City Commission by a 4/Stba affirmative vote, to award an agreement in the
amount of511 L,360 to Condo Elecizic Motor Repair, Carp. (Condo Electric), The
contract period would be for -200$ with an option to renew fox two additional me-
mo' r' periods. This contract is for the parovisian of citywide storm water pump station
maintenance and the addition ofa mairstonanre obligation for the NW 146 Street Pump
Station, to be covered by the agreement, and provisions to cover related contest
expenses in the amount of approximately 88,840 to be incurred by taw City.
Pursuant to Resolution No. 03-1024, adopted of September 26, 2003, the City
Commission accepted the bid of Condo Electric, for the project entitled, "Ci
ie
Stozuslwater Pump Station Maintenance Contract f-5696," in the amount of 91,160, plus
58,840 to cover esth mated expenses incurred by the City.
The agreement that was executed between the City and Cando Electric dueugh
Resolution No. 03-1024 included a special provision that would allow renewal of the
contract for mono additional one-year periods, provided that the City notify the contractor
30 days prior to the expirtatlon of the agreement. As a result of the enormous hurricane
activity dung the months of A,uguit and September and the need to prepare and mobilize
Public Works essential functions, the notice of -contract extension to Condo Electric was
delayed and not Ott within the specified time, resulting in the termination of this
agnsemeot on September 25, 2004,
The purpose of this emergency cncy Resolution as to request an emergency bid waiver
pursuant to Section 18-89(b) of the City Code which authorises the City Manager to
waive the competitive bid method by written Ding. At this time, the Public Works
Department emends re-entering into an agreement with Codo Electric with the
option to renew for two additional one-year periods.
I a addition to being tho lowest bidder during the first bid tabulation, Condo Electric was
essential to the City during the very active hurricane
pump stations and �'being the ONLY company
to agree to repair our um provide the city with ,meats when the City
ity
was in a sate of emergency. Condo Electric made themselves a
to ensurethat the pump stations were ftmetivailaoding tho City 24/7
�8 properly should flooding occur.
NOV-24-2004 16:39
CITY MANAGERS OFFICE
305 416 1019 P.04
� t.s •' . 'Fib 1019 f . 313
Maintenance of the pump stations are critical to the City and cannot simpi7 stopped. he
Since the termination admit mannaELcctr n
in September, Condo has continuedt
provide its services to the City In good Wit. Their pe rformancc and willingness to assist
the City during emergency and non -emergency situations has been commendable.
Au increase to 13e recently expired agreement with Condo Electric is necessay. Slue
the execution of last year's agreement, the City assumed the responsibility of maintaining
the NW le Street Pump Station. This responsibility was shifted from the Florida
Dcpa roman of Transportation to the City of Miami. Adcditlonaly, cow gcaermors were
installed et *II four pump stations citywide thus increasing the initial maintenance cost of
$91,160 to $111,360 plus $8,$40 to cover estimated expenses inured by the City. ne
total project case wi11 bs $120,200.
Continuation of this service its critical flair the City of Miami shwa the pump stations are
integral in alleviating flooding condhions. Your fiw . _ approval of this emcagcncy
action is sought.
• la
Chi , iaistmtor/City Manager
TOTAL P.04