HomeMy WebLinkAboutSummary Form FRAGENDA ITEM SUMMARY FORM
FILE Ill: CS-013 I
Date: 10/29/08
Commission Meeting Date: 11/13/08
SP.1
Requesting Department: Capital Improvements
District Impacted: All
Type: [1 Resolution ® Ordinance (l Emergency Ordinance ❑ Discussion Item [] Other
Subject: Ordinance establishing measures to stimulate the local economy.
Purpose of Item:
An Ordinance amending Chapter 18, article III of the City Code, the "Procurement Ordinance," enacting a new
section § 18-117 entitled "Economic Stimulus Awards & Agreements." The new section establishes measures to
stimulate the local economy by creating a process to expedite the award of professional services agreements and
construction contracts for certain capital improvement projects identified in Attachment A. The City
Commission may add or delete projects by passage of resolutions. It authorizes the City Manager to advertise
for, receive, review, reject, evaluate responses and award contracts for the listed projects. The Ordinance
sunsets upon completion of the approved list of projects unless it is repealed earlier by the City Commission.
The ordinance establishes procedures and limitations for award under the expedited process and authorizes the
City Manager to execute the contracts, subject to budgetary approval.
Background Information:
The current nationwide economic crisis triggered by the decline in the housing market has substantially
adversely impacted the City's businesses and labor market. The construction industry has been one of the
hardest hit with unemployment up by approximately 15 percent in April 2008. The unemployment rate
continues to increase in comparison to the same period last year. The rising rate of unemployment in the
construction industry has contributed to the failure of local businesses and a foreclosure rate of 46% between
January and September 2008. The City Manager finds it necessary, appropriate, and in the public's best interest
to stimulate the local economy by expediting a list of projects, identified in Attachment A, to provide work to
the community. The City Commission may, by passage of further resolutions, add or delete projects from the
list of Economic Stimulus Projects. The identified projects may be accelerated as part of an Economic Stimulus
Program that includes a combination of administrative actions and new legislative policies.
...Continued on page 2
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
Final Approvals (SIGN AND DATE)
Budget
If using or receiving capital funds
Grants N/A Risk Management
Purchasing Dept. Director
Chief City Manager
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The program allows the City Manager to award contracts including professional services agreements and
construction contracts, with contingency allowances of no more than ten (10) percent, without City Commission
approval and to issue the Notice to Proceed. The authority applies for the listed projects where the value of the
recommended award does not exceed the estimated cost of construction by more than 10%, at least three bids are
received by responsive and responsible bidders, none of the bidders or proposers have timely filed a bid protest,
and the award value has been reviewed by Budget; and further allows the City Manager to create evaluation
committees whose composition will best expedite the evaluation process, eliminating the requirements of Section
18-543 (12) requiring that the majority of evaluation committee be from the public. The Program is to be
executed in strict accordance with all applicable Florida Statutes and will always utilize competitive award
methodologies to ensure fair competition while expediting local economic stimulus.
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