HomeMy WebLinkAboutExhibit 4Request for Qualifications 2008
(Document: Miami NICE RFQ 2008-1)
Ivize.vovz MCE
Establishing a pool of individuals and organizations eligible for selection as nonprofit
capacity -building consultants or evaluation consultants for the Miami NICE initiative
CONTENTS
Section I: Introduction page 2
A) Overview of Request for Qualifications (RFQ) 2
B) Overview of Miami NICE Initiative 3
Section II: Project Description 4
A) Purpose 4
B) Eligibility 4
C) Qualifications 5
1. Success Partner Consultant 5
2. Technical Assistance Consultant 6
3. Training Consultant 6
4. Evaluation Consultant 6
Section III: Scope of Services 7
A) Summary of Scope of Services to FBCOs 7
B) Specific Scope of Services for Four Consultant Roles: 8
1. Success Partner Consultant 8
2. Technical Assistance Consultant 9
3. Training Consultant 9
4. Evaluation Consultant 10
C) Capacity -Building Focus Areas 11
D) Other Areas of Emphasis 11
Section IV: Process for Responding to this RFQ 12
A) Instructions on Submission of Responses 12
B) Allowable Communications 13
C) RFQ Postponement or Cancellation 13
D) Evaluation of Responses Received 13
E) Terms of Agreement 14
F) Joint proposals 15
G) Ownership of Documents 16
Forms A and B
17-19
Attachment A (refer to separate document) 30 additional pages
Refer to the Miami NICE website for date changes, amendments, and other updates regarding this
RFQ process and other Miami NICE activities (visit www.miaminice.org).
Page 1 of 17
SECTION I: INTRODUCTION
A) Overview of Request for Qualifications (RFQ)
As lead administrative agency for the collaborative Miami NICE initiative, the City of Miami invites
accomplished technical assistance providers —such as nonprofit organizations, for profit firms,
individual consultants, trainers and evaluators —to submit their qualifications and experience
relevant to:
building the capacity of faith -based and community organizations (FBCOs); and/or
evaluating collaborative, FBCO capacity -building initiatives.'
FBCOS receiving capacity -building assistance will include those:
• In operation at least two years and with annual budgets that range from $50,000 to $500,000.
• Providing services in any of the areas of children and youth, ex -offender re-entry,
homelessness, rehabilitation services for addicts and/or prisoners, elders in need, families
transitioning from welfare to work, and health marriage initiatives.
• Maximizing capacity and executing grants in the areas of: leadership development, program
development, community engagement, organizational development (HR, financial
management, technology, planning, etc.), and fund development. (Refer to page 11).
Successful respondents that meet the criteria described in this RFQ (refer to evaluation information
page 12) will become part of a consultant pool eligible for a variety of consultant assignments related
to implementation of the Miami NICE initiative. Inclusion in the pool does not guarantee consulting
assignments. Rather consultants within the pool will be considered as eligible candidates for an
evaluation consultant position, or for a variety of training and one-on-one consultant assignments.
Miami NICE intends to match consultants from the pool to FBCO clients based upon the needs,
characteristics, and interests of the clients. Miami NICE reserves the right to not match to an FBCO
client any consultant that has previously served as staff member, board member, and/or intensive
consultant for that particular FBCO.
The timeline for participation in the consultant pool is estimated through November 15, 2008 or
completion of year 1 of the three-year Miami NICE initiative.2 The duration and intensity of
consultant engagements will vary based upon the type of consultant role (as described throughout
this RFQ) and other client -related factors. A similar RFQ process is anticipated for years two and
three.lnclusion in the pool for year one does not guarantee inclusion in the pool for year two and
three. A separate response will be required for those RFQ processes.
Serving as evaluator of the Miami NICE initiative will preclude a consultant from other Miami NICE assignments
to provide capacity -building services directly to FBCO clients participating in the initiative.
2 Dates and other information in this RFQ document are subject to change. For updates and information, visit
www.miaminice.org. It is anticipated that a contract established with the Evaluation Consultant as described in
this RFQ will be based on a year 1 Miami NICE project period, and renewable for two additional years.
Page 2 of 17
B) Overview of the Miami NICE initiative
Seven local partners formed the Miami NICE collaborative to execute a 3-year, locally- and
federally -funded, S2.1 million (cash and in -kind) initiative intended to help faith -based and
community organizations (FBCOs) in Miami -Dade County maximize their impact as providers
of social services.
Capacity -Building Objectives:
(a) Address issues that challenge FBCO sustainability and effectiveness
(b) Enhance the ability of FBCOs to collaborate with others
Primary Strategies:
• Training for 80-100 FBCOs annually
• Grants (sub -awards) for capacity -building projects for at least 20 FBCOs selected annually
• Technical assistance provided primarily on a one-on-one basis
"N-1-C-E' Approach:
• Leverage and coordinate the local network of funders, capacity -builders, consultants, and
others to stimulate lasting capacity -building support for FBCOs
• Facilitate integration of FBCOs, reducing their isolation from the standards, expectations,
protocols, and resources of major planning, funding, and training bodies
• Leverage the compassion and potential of FBCOs to ensure services reach the neediest in our
community
• Achieve empowerment of FBCO leaders as resources for their ongoing capacity -building
and growth
Partners and Resources:
The Miami NICE collaborative is led by City of Miami (serving as administrative/fiscal lead). Other
partners are Miami -Dade County, The Children's Trust, Center On Nonprofit Effectiveness (program
lead), Alliance for Human Services, United Way of Miami -Dade, and Family and Children Faith
Coalition.
Local financial and in -kind matches for the initiative have been committed by City of Miami, Miami -
Dade County, and The Children's Trust. Federal dollars have been awarded through the Compassion
Capital Fund of the U.S. Department of Health & Human Services, Administration for Children &
Families for the three year period October 1, 2007-September 30, 2010.
Page 3 of 17
SECTION II: PROJECT DESCRIPTION
A) Purpose
The purpose of this RFQ is to identify a pool of individuals and organizations to be eligible
candidates for the following Miami NICE consultant roles:
Success Partner Consultants work intensively with one or more faith -based and
community organizations (FBCOs) throughout the duration of their engagement in
training, technical assistance (TA), and implementation of grant -funded, capacity -
building projects.
2. Technical Consultants work on a time -limited basis with individual FBCOs and/or
small groups of FBCOs that need technical assistance in a specific capacity area
(refer to page 11).
Training Consultants deliver training sessions hosted in Miami -Dade County.
4. Evaluation Consultants assist with evaluation of the overall Miami NICE
initiative.
Interested parties may submit a response for one, two, three, or all four consultant roles.
Successful respondents accepted into the pool may be contracted to fill more than one of the three
roles of Success Partner Consultant, Technical Consultant, and Training Consultant. However, a
consultant contracted to serve as Evaluation Consultant is precluded from serving in any of the
other roles.
B) Eligibility
Both organizations and individuals may respond to this RFQ. Respondents include, but are not
limited to nonprofit organizations, for -profit firms, individual consultants, trainers, and evaluators.
In the case of organizations, specific individuals must be designated for specific consultant roles.
Respondents must meet, or be prepared to meet prior to contracting, administrative requirements of
City of Miami regarding insurance and other items (Refer to Attachment A).
Successful respondents invited to participate in the consultant pool are required to participate in an
orientation session (estimated 2-4 hours) to launch the overall consulting period. Date and time to be
determined.
Successful respondents must be prepared to travel to various FBCO locations and training sites within
Miami -Dade County.
Page 4 of 17
C) Qualifications
Competitive respondents for all consultant roles will possess the following:
❑ Knowledge, expertise, and experience relevant to the challenges of local, nonprofit
organizations including but not limited to challenges related to management
infrastructure, collaboration, and sustainability.
❑ Experience working for and/or with FBCO organizations.
❑ Track record in the capacity -building and/or organizational development field.
Required and preferred qualifications for each of the four consultant roles are as follows:
Success Partner Consultants
REQUIRED
❑ Expertise in three or more of the capacity -building areas; and including a minimum
of five years experience in at least one of those areas:
- Leadership development
- Program development
- Community engagement
- Fund development
- Organizational development
(HR, financial management, technology, planning, etc.)
*Note: This list of "capacity -building areas" applies to consultant
roles 1-3. Refer to page 11 for additional details about capacity areas.
❑ Available for regular activities with FBCO clients through end of year 1 period
(estimated for completion by November 15, 2008). Includes orientation, consultant
engagement, client wrap-up, and analysis, evaluation and reporting activities.
PREFERRED
❑ Experience related to standard capacity -building strategies. Examples are:
- organizational assessment
- group facilitation and priority setting
- capacity -building planning
- grant execution and reporting (or grant making experience)
- project management and monitoring
— mentoring and coaching
❑ Knowledge, experience, and a track record of community leadership relevant to the
specific services arenas in which the FBCO client organization(s) operate.
❑ Ability to complement Miami NICE with additional opportunities to nurture
collaboration by FBCO client(s) including, but not limited to relevant networking,
collaboration, or peer learning already being offered by respondent.
Page 5 of 17
2. Technical Consultants
REQUIRED
❑ Expertise in one or more of the capacity -building areas, including a minimum of five
years experience in the area(s) selected.*
PREFERRED
❑ Ten or more years experience in the capacity -building areas.*
❑ Experience providing one-on-one technical assistance.
❑ Knowledge, experience, and a track record of community leadership relevant to the
specific services arenas in which the FBCO client organization(s) operate.
3. Training Consultants
REQUIRED
❑ Expertise in one or more of the capacity -building areas, including a minimum of five
years experience in the area(s) selected.*
PREFERRED
❑ Ten or more years experience in the capacity -building areas.*
❑ Group training and facilitation experience.
❑ Training session/curriculum design and development experience.
❑ Knowledge, experience, and a track record of community leadership relevant to the
specific services arenas in which the FBCO client organization(s) operate.
4. Evaluation Consultant
REQUIRED
❑ Five years professional experience in the field of evaluation.
❑ Expertise relevant to evaluation of community initiatives.
PREFERRED
❑ Ten or more years experience in the field of evaluation.
❑ Knowledge and/or experience relevant to evaluating capacity -building efforts.
❑ Knowledge and/or experience relevant to evaluating collaborative efforts and/or
public -private partnerships.
Page 6 of 17
SECTION III: SCOPE OF SERVICES
A) Summary of Scope of Services to FBCOs
Miami NICE will engage local faith -based and community organizations (FBCOs) in
training; technical assistance in both one-on-one settings and small group settings; and
individual capacity -building projects (funded through a competitive sub -award grant
process).
Annually, approximately 100 FBCOs will participate in large group training coordinated and
conducted by Miami NICE partners and selected consultants.
From a broad pool of applicants, approximately 20-25 FBCOs will be selected annually to
receive sub -award grants (approximate range of $5,000-$20,000) to implement
individualized capacity -building projects.
Each grantee organization will benefit from ongoing training and TA provided by a lead
Success Partner Consultant and complemented as needed by the specialty skills of one or
more Technical Consultants (that were either "written into" the initial capacity -building
project proposal or later requested from a pool of Miami NICE consultants).
Grantees as well as consultants will be engaged in a variety of basic reporting activities.
Many will participate in activities related to overall evaluation of the initiative including
submission of reports and participation in surveys, interviews, and focus groups.
Refer to the next section (Section III-B) for the scope of services for respective consultant
positions:
1. Success Partner Consultant
2. Technical Consultant
3. Training Consultant
4. Evaluation Consultant
Page 7 of 17
B) Specific Scope of Services for Four Consultant Roles
1. Success Partner Consultants
Success Partner consultants will work intensively with FBCO clients throughout the duration
of the clients' engagement in training, TA, and implementation of grant -funded, capacity -
building projects. They will provide direct consulting services to FBCO leaders related to
the broad range of capacity -building issues, activities, and outcomes associated with
individual FBCO clients. Especially in cases where a single FBCO client is interacting with
multiple consultants and trainers, the Success Partner Consultant will ensure a continuous
"case management" function for individual FBCOs. Success Partners will embody a multi-
faceted role that involves direct capacity-building/troubleshooting, plus
coaching/mentoring, plus monitoring/reporting of progress.
Success partners will be matched with one or more FBCOs. Approximately 26-66 hours of
support will be provided to each FBCO during the estimated period July through November
15, 2008.3 The majority of the Success Partner activities will be conducted on -site at FBCO
client locations, although limited support may be provided by telephone and email. Primary
responsibilities and activities may include, but will not be limited to:
• Assessment: Conduct a site visit to launch the FBCO's participation period. Confirm
results of organizational self -assessment. Repeat at end of grant period (or sooner to
ensure optimal priority -setting and planning).
• Priorities: Facilitate the organization's leadership team to reflect upon organizational
assessment results and confirm organizational priorities.
• Planning: Assist the FBCO to plan its broader "capacity maximization" goals and
objectives. Include grant execution as the primary activity. Complement as
appropriate with other training (by Miami NICE and other sources), networking,
information, and other capacity -building activities (as appropriate).
• Project launch: Facilitate FBCO review of expectations and grant requirements, as
well as submission of paperwork prior to their implementation of grant -funded,
capacity -building projects. Each FBCO must (i) confirm grant activities, timeline,
and deliverables; (ii) confirm grant disbursement schedule; and
(iii) review and execute Memorandum of Agreement with City of Miami
• Ongoing consulting and support: Provide direct consulting services for any and all
aspects of the FBCO's project implementation and overall capacity -building
activities. Provide coaching and guidance throughout. Include regular
communication with FBCOs, on -site meetings, trouble -shooting as needed, assistance
with grant reporting, etc.
• Monitoring and evaluation: Maintain individual Client Assistance Plans and related
documentation for ongoing evaluation and reporting purposes.
• Internal: Participate in consultant orientations and meetings, including opportunities
for consultants to share experiences, issues, and potential solutions. Contribute to
overall evaluation (reports, surveys, focus groups, interviews).
3
Dates are subject to change based upon the scope of grantee -funded projects and other factors.
Page 8 of 17
2. Technical Consultants
Technical Consultants will be engaged to assist individual FBCOs andlor small
groups of FBCOs in a specific capacity area. Engagements will be on a time
limited basis during the period beginning in July through November 15, 2008.4 The
length of engagement will vary according to the needs of the FBCO clients. Future
contracts would be negotiated on a per -project basis.5 Needs are expected to vary
from one FBCO to another:
• Capacity projects: Technical consultant roles may have been pre -identified by the
FBCO and integrated into their individual project plan (grant proposal). Miami
NICE will assist FBCOs to identify and contract with Technical Consultants.
• Emerging needs: New needs may be identified within FBCOs during any part of
their engagement in training, technical assistance, or project implementation and
evaluation. Miami NICE partners may contract and deploy additional Technical
Consultants at any time.
3. Training Consultants
Training Consultants will be engaged by Miami NICE to assist with the design and delivery
of capacity -building training in the areas of leadership development, program development,
community engagement, organizational development (HR, financial management,
technology, planning, etc.), and fund development. (Refer to page 11).
Year 1 training is expected to continue through November 15, 2008.4 The duration of each
training session may vary from a single 2-hour session to a series of sessions delivered over a
period of days. Most training sessions are anticipated to be in the range of 3-6 hours each.
Training sessions will be conducted at various locations within Miami -Dade County.
Individual training sessions may be repeated at various locations. Training audiences will
vary from approximately 30 to more than 100 participants based upon factors of location,
topic, and scheduling. Future contracts would be negotiated on a per -project basis.5
Primary responsibilities and activities may include, but will not be limited to:
• Design: Utilize existing session designs, or adapt existing session designs, or
develop their own session designs.
• Delivery: Utilize a variety of training formats including large group facilitation,
panel presentations, exercises, etc. Interactive formats are preferred.
• Evaluation: Contribute to overall evaluation activities (reports, surveys, focus
groups, interviews, etc.).
4 Dates are subject to change based upon the scope of grantee -funded projects and other factors.
5 Fees for specific consultant assignments will be negotiated prior to establishing contracts.
Page 9 of 17
4. Evaluation Consultant
The evaluation consultant will assist with the overall evaluation of the Miami NICE initiative
and communication of results to the federal funder and local partners.
Primary evaluation emphasis during the Year 1 period of the initiative (estimated to continue
through November 15, 2008) is on capturing results of the Year 1 activities. However, initial
evaluation efforts during the Year 1 period are expected to lend to continuity of evaluation
throughout the three-year initiative. (Note: It is anticipated that all Miami NICE consultant
contracts will be established to cover the project's first year with the exception of the
Evaluation Consultant contract, which will be renewable for years two and three).
The reporting structure identified by the federal funder will be utilized as the primary
framework to guide overall evaluation efforts. A summary of main components includes:
(a) outputs from major activities including community training, one-on-one technical
assistance, and sub -award grants; (b) sub -award outcomes for the 20-25 organizations
implementing individual capacity -building projects; (c) the effectiveness of the Miami NICE
model; and (d) lessons learned. Key data sources are: organizational assessments (pre- and
post -assessments), consultant documentation, surveys, focus groups, and interviews. Note:
Additional documentation regarding federal reporting guidelines, Miami NICE proposed
outcomes, etc. is available upon request.
Primary responsibilities and activities may include, but will not be limited to:
• Planning: Participate with leadership team members to review the evaluation and
reporting requirements and templates of the federal funder, and to confirm the Miami
NICE evaluation plan. Use the federal template to complete the "Sub -award
Outcome Measurement Plan." Maintain the master schedule of partner activities and
responsibilities specific to evaluation and reporting.
• Data collection: Coordinate collection of data from various tracks of the initiative.
Provide guidance and feedback to the Data Entry Specialist and other staff and
consultants as needed. Ensure quality and continuity of data and information by
setting up a standard and systemized process for ongoing data collection. Coordinate
stakeholder feedback efforts including surveys, focus groups, and interviews
(primarily among FBCOs participating in training and sub -award grant processes, and
also including consultants and partners).
• Analysis and reporting: Lead analysis of data and results. Prepare reports and
recommendations for consideration by partners. Attend regular meetings of the
Program and Evaluation Committee(s), and periodically attend Leadership Team
meetings. Assist the administrative lead (City of Miami) to prepare mid -year, end -of -
year, and end -of -initiative reporting to the federal funder.
Page 10 of 17
B) Capacity -Building Focus Areas
Miami NICE emphasizes those capacity areas defined by the federal funder. Training, technical
Assistance (TA) and sub -award (grant making) activities will reflect the following capacity areas:
Capacity Area
Examples: Board development, staff professional and career
Leadership Development
development, staff motivation and retention, succession planning,
and volunteer training and management.
Program Development
Examples: Program design and development, curriculum
development, program monitoring, and evaluating program
outcomes.
Community Engagement
Examples: Community asset mapping, and methods for community
needs assessment.
Fund Development
Examples: Preparing an organization to receive charitable dollars;
grant -writing training, entrepreneurial alternatives to grant funding,
individual donor development strategies, and donor tracking
software.
Organizational
Development
(includes multiple
specialties)
Examples: general management systems; human resources
infrastructure; financial systems and controls; information
technology; operational planning, policies and procedures;
marketing and communication strategies; and nonprofit
incorporation.
C) Other Areas of Emphasis
Complementing the capacity areas described above, the Miami NICE approach emphasizes
collaboration as a key factor of success and sustainability for FBCOs. Therefore, examples of topics
that may be integrated into various training, TA, and sub -award activities include, but are not limited
to, understanding the importance of collaboration; identifying peer groups of local service providers;
identifying and selecting partners; understanding and communicating your value as a partner; and
collaborative relationships and agreements.
Assessment activities for sub -award grantees are an integral component of Miami NICE. A
simplified assessment approach most suitable for FBCOs has been utilized. However, since the
Miami NICE approach seeks to reduce isolation of FBCOs (from the standards, expectations,
protocols, and resources of major planning, funding, and training bodies), many assessment
indicators currently utilized by local and national funding entities are integrated into Miami NICE
assessment activities, and are reflected in overall capacity -building activities. A copy of the FBCO
Self -Assessment tool can be found online. Visit www.miaminice.org. Refer to the "resources" page.
See document titled "Applicant Self Assessment Tool."
Page 11 of 17
SECTION IV: Process for Responding to this RFQ
A) Instructions on Submission of Responses
Written responses must be received by 2:00 p.m. on July 3, 2008.E It is the responsibility of the
respondent to ensure that responses are received by this date and time. Submit responses to:
Format:
City of Miami, City Hall 3500 Pan American Drive, Miami, Florida 33133
Clerk's Office (first floor).
• Submit one original and two copies (for a total of three documents, identical and
including all attachments)
• Submit in a sealed envelope or package bearing the title "Miami NICE RFQ"
along with the name and address of the Organization submitting the response.
• Include all sections as described below. Please abide by page limits, use font size
not less than 10 points, and set margins at not less than .50 inches.
SECTION
1. Cover
PAGE LIMIT
1-page FORM A
DESCRIPTION
• Form A. Attached, or online. www.miaminice.org
2.
Background
1 page
•
Narrative: Background information and history
about respondent, and organization if applicable.
3.
Qualifications
1 page required for
each consultant
position selected.
Maximum set of 1-4
pages per individual
(for up to 4 positions
selected).
Maximum 5 sets
organization (forperup to 5
individuals included),
•
•
Narrative description of how respondent meets
required and preferred qualifications described in
RFQ. Description should support claims of expertise
in all areas or specializations identified by
respondent.
A separate form must be provided for each
consultant position selected by the individual. In the
case of an organization responding to this RFQ,
include up to five sets for up to five designated
consultants.
4.
Approach
1 page
•
Narrative: Description of respondent's capacity -
building approach as it relates to the initiative as
described in this RFQ.
5.
Previous
Clients/
references
2-page FORM B
•
Form B: Attached, or online www.miaminice.org.
Identify clients for similar past engagements.
Indicate consultant work with Miami NICE partners.
6.
Resume/vitae
1-2 pages per
individual. Maximum 5
individuals per
organization.
•
Attachment. Information should support claims of
expertise in all areas or specializations identified by
respondent. In the case of an organization
responding to this RFQ, include up to five
attachments for up to five designated consultants.
7.
Optional:
0-3 pages Optional
•
Optional Attachments. Examples: Client letter/
letters of reference, certifications, examples scopes
of work for similar assignments, etc.
Other
6 Submission date is subject to change. Please visit www.miaminice.org for updates and revisions.
Page 12 of 17
B) Allowable Communications
Any questions regarding this RFQ or execution of the response should be sent via email to
Ileana Collazo, Executive Administrator, Center On Nonprofit Effectiveness (C-One) at
ileana@c-one-miami.org. For assistance call 305-646-7292.
C) RFQ Postponement or Cancellation
The Miami NICE collaborative and/or City of Miami reserve the right to reject any and all, or parts
of any and all responses, postpone or cancel this RFQ process, or waive any irregularities in the RFQ
or in the responses received as a result of this RFQ.
Refer to the Miami NICE website for date changes, amendments, and other updates regarding
this RFQ process and other Miami NICE activities (visit www.miaminice.org.)
D) Evaluation of Responses
A review committee consisting of partner staff and/or volunteers will review and rate responses in
accordance with the criteria listed below.
1. Responsive submission (0-5 points): Includes completed Cover Page (form A). Meets all
format specifications including, but not limited to all sections included, page limitations, one
original and two copies, font and margin specifications, and other as per page 12.
2. Background (0-10 points): Information illustrates a history and mission/purpose that fits with
the Miami NICE initiative as described in this RFQ.
3. Qualifications (0-40 points): Narrative demonstrates that respondent meets minimum
requirements, and possibly competitive and/or preferred qualifications,for each consultant
position identified. Note: Refer to scope of services for each consultant position on pages 7-
10 for details about minimum (required), competitive, and preferred qualifications.
4. Approach (0-15 points): Narrative indicates capacity -building approaches and methods that
are appropriate for and add value to Miami NICE. This includes, but is not limited to those
most relevant to the FBCOs clients to be served and the goals and needs of the initiative.
Respondents are expected to offer methods that reflect current best practices in their field.
5. Previous Clients (0-30 points): Indicates relevant experience and results. Reference checks
for previous work, including consulting engagements with Miami NICE partners (if
applicable) must generate reports of "satisfactory" work.
6. Resumes: It supports and lends credibility to respondent claims about background,
knowledge, skills, experience and qualification indicated by respondent in other sections.
Note: While not scored directly, it can influence scores in other sections.
7. Optional Attachments should be used to provide further evidence and support for claims
made by respondent in any areas above.
Page 13 of 17
The review and evaluation process will be conducted by a committee made up of Miami NICE
partner staff and/or volunteers. References (client list) provided by the respondent may be checked
as part of that process. Any or all of the respondents may be contacted to provide clarifying
information and/or requested to make a presentation.
This RFQ represents an open process. A successful response will meet the minimum criteria
described in this RFQ (pages 8-10) for the identified consultant positions; and the response will be
scored not less than 60 out of 100 points possible.
In the event that a respondent identifies multiple consultant roles and/or multiple areas of capacity -
building expertise, Miami NICE reserves the right to remove from consideration any of those
components where the respondent does not meet the minimum requirements, and to consider those
components where minimum requirements have been met. The review committee shall make final
decisions about the consultant pool that are in the best interest of FBCO clients and the Miami NICE
initiative. There is no appeal process. However, respondents may choose to engage in similar
processes anticipated in years 2-3 of the initiative.
E) Terms of Agreements
Successful respondents to this RFQ will become part of a Miami NICE consultant pool for at least
year one of the Miami NICE project period. Requirements, terms, and processes related to continued
participation and eligibility for years 2 and 3 of the Miami NICE project period will be determined at
a later date. It is anticipated details about continuation will be communicated near the end of the year
1 project period.?
Inclusion in the pool does not guarantee consulting assignments (contracts). Rather consultants
within the pool will be considered as eligible candidates for Miami NICE consultant positions as
described in this RFQ. In the future, Miami NICE intends to match consultants to specific consultant
assignments with FBCO clients based upon the needs, characteristics, and best interests of those
clients and the Miami NICE initiative. Examples of potential client interests include, but are not
limited to:
o capacity -building needs and goals of the FBCO clients
o strengths and assets which are being cultivated within clients
o time requirements/needs of the clients (and/or the Miami NICE initiative),
o types of services provided by clients
o geographic location of client (and especially for those clients where the need for
readily available, on -site consultant services are a priority)
o language needs of clients, ethnic and/or cultural characteristics of clients
o type of leadership style of the clients
o previous capacity -building experiences of clients
' Note: It is anticipated that a contract established with the Evaluation Consultant as described in this RFQ will be
based on a year 1 Miami NICE project period, and renewable for two additional years.
Page 14 of 17
o priorities and concerns expressed by clients
o the organizational life cycle stage of the clients
o organizational size and/or level of infrastructure sophistication of clients
o maximum budget limitations as per a client's sub -award grant (and/or the Miami
NICE initiative)
Miami NICE reserves the right to not match to an FBCO client any consultant that serves/served as
staff member, board member, and/or intensive consultant with that particular FBCO. Individuals and
entities selected for consultant assignments will be engaged on a per project basis according to the
needs of the Miami NICE initiative and the consultant's expertise and availability.
Any consultant contracts related to this RFQ will be established between City of Miami (Miami
NICE administrative lead agency) and consultants. Respondents must meet, or be prepared to meet
prior to contracting, administrative requirements of City of Miami regarding insurance requirements
and ownership of documents (Refer to Attachment A).
All projects, fees and contract amounts will be negotiated and approved prior to execution. Payment
will be based on acceptance of deliverables by Miami NICE in accordance with contract terms. For
consultants coordinated and deployed by C-One (Miami NICE program lead), finished deliverables
must be reviewed and approved by C-One. Unless agreed upon otherwise, this review period shall
not be more than 10 business days. if revisions/ clarifications are necessary, the consultant will
provide them within five business days of receiving the changes. On a discretionary basis, Miami
NICE may allow a period longer than five business days for the revisions/clarifications.
During contract negotiations, if contract agreement cannot be reached with selected a consultants,
negotiations with that firm shall be terminated and negotiations will continue with other selected
consultants until agreement is reached. At any time during negotiations, Miami NICE partners may
choose to modify the choice of a selected respondent if it is determined that such a change is in the
best interest of the FBCO client(s) and/or Miami NICE initiative.
Prior to consultant contracts being established, Miami NICE partners, including but not limited to the
City of Miami and the Center on Nonprofit Effectiveness (C-One), reserves the right to inspect the
facilities, organization, and financial condition or take any other action necessary to determine the
ability to perform in accordance with specifications, terms and conditions.
F) Joint proposals
When multiple entities submit a joint proposal in response to the RFQ, a single entity shall be
identified as the Prime Vendor/Lead Agency. The Prime Vendor/Lead Agency must include the
name and address of all parties of the joint proposal.
The Prime Vendor/Lead Agency shall execute any contract, complete the required documentation
and have overall and complete accountability to resolve any dispute arising within the contract.
Prime Vendor/Lead Agency responsibilities shall include but are not limited to overall contract
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administration and oversight of preparation of the desired deliverables. The Prime Vendor/Lead
Agency shall also prepare and present a consolidated invoice for services performed and be
responsible for responding to this RFQ.
Competitive joint proposals will involve approaches that do not sacrifice meaningful relationship -
building and a high degree of continuity of interaction with beneficiary FBCOs.
G) Ownership of Documents
The successful respondent understands and agrees that any information, document, report or any
other material whatsoever that is given by Miami NICE to a successful respondent, or which are
otherwise obtained, are prepared by a successful respondent pursuant to or under the terms of the
RFQ is and shall at all times remain the property of Miami NICE.
Successful Respondent agrees not to use any such information, document, report or material for any
other purpose whatsoever without the written consent of Miami NICE which may be withheld or
conditioned by Miami NICE in its sole discretion.
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