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AGENDA ITEM SUMMARY FORM
FILE ID:
Date: 11/5/2008
0b-013(0c
Requesting Department: CIP Department
Commission Meeting Date: December 11, 2008 District(s) Impacted: ®1 02 ❑3 ❑4 ❑5
Type: Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing the City Manager to increase the existing Professional Services Agreement
("PSA") with Leo A. Daly Company by an amount not to exceed $100,000 for additional services for the
Melreese Clubhouse and Restaurant Project B-30566.
Purpose of Item:
A Resolution authorizing the City Manager to increase the existing PSA by an amount not to exceed $100,000 for
additional services with Leo A. Daly Company. As part of the Mayor's initiative to promote Green Building
Practices, which will soon be integrated into the City's building codes, the City has requested a Leadership in
Energy and Environmental Design ("LEED") certification for this project. The PSA does not provide a provision
for this and therefore additional services are deemed necessary. The contract amount is based on a lump sum fee
in the amount of $495,399.74, consisting of $460,399.74 for basic services, $20,000 for additional services and
$15,000 for reimbursable expenses. This will increase the City Manager's authorization from $495,399.74 to a
total contract amount not to exceed $595,399.74.
Background Information:
Budget Impact Analysis
On August 27, 2008, the City issued a Request for Qualifications 06-07-030 ("RFQ") for Architectural and
Engineering Services ("Services") for the design of the Melreese Clubhouse and Restaurant Project, B-30566
("Project"),In response, six (6) Proposals were received on September 18, 2007, by the Department of Capital
Improvements Program ("CIP") and an Evaluation Committee was then selected, approved by the City Manager,
and met on December 11, 2007, to score and rank the top three firms based on their qualifications as stipulated in
the submittals, and subsequently entered into an Agreement with Leo A. Daly Company, ("Consultant") the top
ranked firm on March 14, 2008. A LEED certification consists of a feasibility study, modifications to the design
to achieve certification and the registration and certification process with the United States Green Building
Council ("USGBC").
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-30566
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal
CIP
$100,000 :c 4-1`-Iao
µ i a ecv, tYt b h�
ewe,
Final Approvals
(SIGN AND DATE)
e Budget
isk Management
pt. Director •
$T 0,000
FQV#tL:
If using or receiving capital funds
N/A
N/A
T� City Manager
N/A
Page 1 of 1 Project Manager: Robert Fenton