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HomeMy WebLinkAboutExhibit 4Attachment C Programmatic Data Reporting Requirements Contract No. 825-144 Agency name: City of Miami Parks and Recreations Program name: Uniting for Peace The Provider shall submit to The Children's Trust individual participant demographics, attendance, additional output information, and outcome data, as noted in the Scope of Service (Attachment A). Reporting will include direct submission of information into the electronic web -based reporting application (Data Tracker), as well as standard paper reports, as noted below. DEMOGRAPHICS, ATTENDANCE & OTHER OUTPUTS (electronic reporting in Data Tracker; requires attendance at training and user login) Activities with 3 or more contacts with the same participant will enter: • Participant Demographics (including all the items noted below), shall be entered within seven (7) days of entry into the program. All participant demographics shall be updated on an ongoing basis if and when new information is collected. • Participant Attendance shall be entered by the fifteenth (15th) day of the month following the end of each month, exclusive of legal holidays or weekends. Activities with less than 3 contacts per participant: • Dates, number served, and locations (address and zip code) for each service activity delivered. • Monthly updates on the status or percent achieved toward other products or materials noted in the Scope of Service. Demographics required for participants with 3 or more contacts: • Is participant a parent? (yes/no) • Name (last, first, middle initial) • Street Address, City, and Zip Code • Gender (male, female) • Date of Birth • Race (American Indian/Alaska Native, Asian, Black/African American, Pacific Islander, White, Other) • Ethnicity (Hispanic, Haitian, Other) rij:Docu vent I46126.doc 44 • Preferred Language (primary spoken in home) (English, Spanish, Haitian Creole, Other) • Adult's Highest Grade Completed • Child's Social Security # (n/a for adult participants) • Child's Miami -Dade County Public Schools ID Number (n/a for adult participants) • Child's Current Grade Level (n/a for adult participants) • Child's Current School (n/a for adult participants) • Does child have a disability? (yes/no) • If disabled, what type? (Autism, Chronic Medical Condition, Emotional and/or Behavioral Disorder, Hearing Impairment, Learning Disability, Mental Retardation, Physical Disability, Visual Impairment, Other) OUTCOMES & NARRATIVE REPORTS (Paper Reporting - Excel and Word Documents) • Outcomes Measurement and Results (Excel spreadsheet reports customized for each program/provider, based on current contract Scope of Service) —due monthly by the 15th of each month for the previous month. • Quarterly Program Narrative Report (using standard Word document format provided by The Trust) captures a BRIEF report of successes, challenges and supports needed —due quarterly by the 15th of the month following the end of the quarter. SCHEDULE OF REPORTS DEADLINES Required Report Reporting Frequency Due Date . Outcomes Measurement and Results (Excel) Monthly By 15th of each month for the previous month Data Tracker Electronic Reporting of Demographics, Attendance, and other outputs Monthly By 15th of each month for the previous month Quarterly Program Narrative Report (Word) Quarterly For April, May and June — DUE July 15th, 2008 For July, August and September - DUE November 15th, 2008 For November, December and January — DUE February 15th, 2009 (with final invoice) rjj:Docomcnt 146126.doc 45 SCHEDULE OF REPORTS DEADLINES rjj:Document I46126.doc 46 Exhibit A The Contract between the City and the Trust Parks to Attach dj:Document 146126.doc 47