HomeMy WebLinkAboutSummary FormDate: 4/11/2008
AGENDA ITEM SUMMARY FORM
FILE ID: DES —01 3 L
Requesting Department: Fire -Rescue
PH.3
Commission Meeting Date: %Z J )/ b District Impacted:
Type: ® Resolution (l Ordinance n Emergency Ordinance E Discussion Item
❑ Other
Subject: Physio-Control Cardiac Life Support Equipment Maintenance Service -Sole Source Purchase
Purpose of Item:
It is respectfully recommended that the City Commission waive competitive bidding and approve the
attached Resolution for the sole source purchase of Physio Control Cardiac Life Support Equipment
Maintenance Service for the Department of Fire -Rescue, at an annual cost not to exceed $46,457.30,
from Physio-Control, Inc., A Division of Metronic, the sole source provider, for a term of one (1) year
effective October, 1, 2008, with options to renew for two (2) additional one-year periods; further
authorizing the City Manager to execute a Technical Service Support Agreement, in substantially the
attached form, with Physio-Control, Inc., A Division of Medtronic, allocating funds from Account
Code 00001.184010.546000.0000.00000.
Background Information:
(SEE ATTACHED)
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001. 184010 . 546000.0000. 00000
Special Revenue Account No: cx,Z-\.& c s oC lOibir?
CIP Project No: --1141,04� �9. �(o'
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
($46,457.30) (annually)
Final Approvals
(SIGN AND DATE)
If using or receiving capital funds
Grants
Purchasing
Chief
Budge
tisk Management
Dept. Director
City Manage
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Background Information: (Continued)
The Department of Fire -Rescue is seeking to acquire continued maintenance service of the Physio-
Control Cardiac Life Support Equipment originally acquired from Physio-Control, Inc., A Division of
Medtronic, non-local/non-minority vendor, located at 11811 Willows Road NE, Redmond, WA
98073, the sole source provider for said service, for a period of one (1) year effective October 1, 2008
with option to renew for two (2) additional one-year periods, at an annual cost not to exceed
$46,457.30.
Since at least 1984, the Department of Fire -Rescue has been utilizing equipment provided by Physio-
Control Inc., A Division of Medtronic (formerly known as Medtronic Physio-Control, Corporation)
and this maintenance as requested herein has been previously approved as a sole source pursuant to
Resolutions 84-656, 88-801, 98-566, 02-980, 04-0059 and 05-0528. Usage and extensive field tests
of comparable equipment on the market have conclusively proven the superior function and reliability
of Physio-Control, Inc., A Division of Medtronic products. To date, the Department of Fire -Rescue
has approximately eighty- four (84) Lifepak defibrillator/monitors and related equipment that are
currently used throughout the department in its day-to-day operations. The maintenance of this
Cardiac Life equipment is critical as it is used in the treatment of life threatening situations and must
be maintained at all times and in proper working condition. In the course of daily use, mechanical
and electrical failures are encountered and the continuance of a maintenance and performance
assurance program is vital.
Physio-Control, Inc., A Division of Medtronic, is the sole source provider and distributor of
replacement parts and supplies for the Lifepak monitors/defibrillators/pacemakers used by the City.
The use of supplies, accessories, or parts from sources other than Physio-Control, Inc., A Division of
Medtronic, may void any product warranty on these products. Physio-Control, Inc., A Division of
Medtronic, also provides all replacement parts on its equipment, and the use of parts from Physio-
Control, Inc., A Division of Medtronic, ensures that parts are interchangeable from one of its products
to another.
Since Physio-Control, Inc., A Division of Medtronic, manufactures all of its cardiac monitoring and
defibrillation equipment, the Chief Procurement Officer has deemed the acquisition of maintenance
services by Physio-Control Inc., A Division of Medtronic, as a sole source; therefore, it is
recommended at this time that the City Commission ratify the Manager's finding of sole source and
authorize the acquisition of these services.
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