HomeMy WebLinkAboutMemo 1CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
Glenn Marcos
Director of Purchasing
DATE : October 27, 2008
FILE :
SUBJECT Sole Source: Physio-Control Cardiac
Life Support Equipment Maintenance
Service
FROM: REFERENCES:
Terry Byrnes, CPPB
Sr. Procurement Specialist
ENCLOSURES:
I conducted an investigation to determine whether Physio-Control, Inc., a division of Medtronic,
Inc., a Non -Local, Non -Minority Vendor, located at 11811 Willows Rd. N.E., Redmond, WA 98073,
is the sole source provider for the Physio-Control Cardiac Life Support Equipment Maintenance
Service, for the Department of Fire -Rescue.
The Department of Fire -Rescue has been utilizing equipment provided by Physio-Control, Inc. and
their maintenance program as requested herein has been previously approved, since 1984, as a
sole source pursuant to Resolutions 84-656, 88-801, 98-566, 02-980, 04-0059 and 05-0528.
According to the Department of Fire -Rescue, it has been utilizing equipment provided by Physio-
Control, Inc. and has utilized maintenance services, approved as a sole source, on at least six (6)
prior occasions. Fire -Rescue currently has eighty-four (84) Lifepak defibrillator/monitors and
related equipment, that are currently used throughout the City as part of its day-to-day operations.
The maintenance of this equipment is critical as it is used in the treatment of life threatening
situations, and must be maintained at all times and in proper working condition. Physio-Control,
Inc., a division of Medtronic, Inc., is the sole source provider and distributor of replacement parts
and supplies for the Lifepak monitors/defibrillators/pacemakers used by the City, as the use of
parts from Physio-Control, Inc. not only ensures its products remain under warranty, but its parts
are interchangeable from one product to another.
Physio-Control, Inc. is the sole source vendor and manufacturer of the LIFEPAK® series of
cardiac defibrillators/monitors/pacemakers, and its authorized Technical Service Representatives
provide manufacturer authorized maintenance for its products. According to Physio-Control, Inc., it
is the only vendor able to provide this maintenance on its own products, as the use of products or
parts from other than Physio-Control, inc. may void the Physio-Control, Inc. product warranty.
I hereby certify that the terms and conditions of the award have been negotiated so as to obtain
the most favorable terms and conditions, including price, as may be offered to other customers or
clients by Physio-Control, Inc., a division of Medtronic, Inc. I am recommending that the
requirements for competitive bidding be waived, and these findings be approved: Physio-Control,
Inc., a division of Medtronic, Inc., is the sole source maintenance provider of the Physio-Control
Cardiac Life Support Equipment, for the Department of Fire -Rescue.
Based on the foregoing, it is recommended pursuant to Section 18-92(a) (1), that the
determination of a sole -source purchase be rendered by the Chief Procurement Officer and that
the. City Manager support said finding herein and respectfully recommend for the City Commission
;to.ratify both the Chief Procurement Officer and City Manager's decision by an affirmative four -
fifths vote. Both signatures below will affirm the sole source decision by both the Chief
Procurement Officer and City Manager, that Physio-Control, Inc., a division of Medtronic, Inc., a
Non -Local, Non -Minority Vendor, located at 11811 Willows Rd. NE, Redmond, WA 98073, is the
sole source provider for the maintenance of Physio-Control Cardiac Life Support Equipment for the
Department of Fire -Rescue. The acquisition of these services will be on a contract basis for one
(1) year, effective October 1, 2008, with options to extend for two (2) additional one-year periods,
at an annual cost not to exceed $46,457.30. This recommendation is subject to the availability of
funds and budgetary appro e of need.
APPROVED BY:
Glenn arc• CPP , CPPB, FCPM, FCPA Date
Chief "rocurem- • • ficer/Purchasing Director
Pedro G. ' erna
City Manager
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