HomeMy WebLinkAboutSummary FormDate: 11/7/08
AGENDA ITEM SUMMARY FORM
FILE ID: Ot -0135 3
PH.6
Requesting Department: Capital Improvements Program
Commission Meeting Date: 12/11/08 District(s) Impacted: ®1 02 03 [14 [15
Type: ® Resolution n Ordinance ❑ Emergency Ordinance (1 Discussion Item [7 Other
Subject: Resolution to authorize approval of Change Order No. 1 for additional work for the Antonio Maceo Park New
Community Building Project, B-60430A.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
ratifying the City Manager's recommendation, pursuant to section 18-85 of the Code of the City of Miami, Florida, as
amended, waiving the requirements for competitive bidding procedures for the procurement of services; authorizing the
City Manager to approve Change Order No. 1 for additional work performed for the Antonio Maceo Park New
Community Building Project (B-60430A), in an amount not to exceed $117,159.35, consisting of $115,427.93 for the Job
Order Contract (JOC) contractor FHP Tectonics Corp. d/b/a F.H. Paschen, S.N. Nielsen & Associates and $1,731.42 for
Gordian Group Inc.'s JOC management fee , with funds allocated from CIP Project No. B-60430A.
Background Information:
On July 29, 2004, the City Commission adopted Resolution No. 04-0516 approving the piggyback of a City of
Miami Beach Job Order Contract (JOC) with FHP Tectonics Corp. d/b/a F.H. Paschen, S.N. Nielsen & Associates
(F.H. Paschen) for the construction of various capital projects including the Antonio Maceo Park New Community
Building, B-60430. The additional work includes unforeseen conditions and additional scope items. The JOC
contract expired prior to approval of Change Order No. 1. The City Manager found that, in the interest of
maintaining continuity of work, and considering the Change Order was initiated prior to contract expiration, it was
most practicable and advantageous to the City for F.H. Paschen to perform the additional work, as was originally
intended and contemplated, rather than competitively bid the work. Thus, Commission approval is now necessitated
in order to approve Change Order No.1 and subsequently issue purchase orders for payment due to the firms. The
additional work in Change Order No. 1 is for unforeseen conditions including the removal of buried concrete
footing, repairs to existing irrigation systems, extension of sanitary sewer service from the S.E. corner of the
building to the main entrance, lowering existing drinking fountain water line to accommodate proposed elevations,
upgrading the acoustical ceiling tile, and HVAC grilles and lay -in light fixture to a Fire Rated System in order to
pass inspection. Additional scope described in Change Order No. 1 includes work to the following items: sitework,
irrigation, storm drainage, site utilities, sidewalks and pavers, casework, hardware to include ADA access, metal
support assemblies, gypsum board, ceramic tile, acoustical ceilings, special coatings, hurricane protection, office
furniture, plumbing, HVAC and electrical work.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal I apart• $117,159.35
.f,P APPROVAL:
CIP
If using or recei
Grants
B-60430A
Final Approvals
(SIGN AND DATE)
Budget C6cau►kA----}-tl'12lo
Management N A
pt. Directo j� •cis
City Manager
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capTW-funds
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Purchasing
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