Loading...
HomeMy WebLinkAboutAddendumsalttg of 4FRantL GLENN MARCOS PEDRO G. HERNANDEZ Chief Procurement Officer City Manager ADDENDUM NO. 8 IFB NO. 106048 November 12, 2008 Invitation For Bid (IFB) for Grounds Maintenance Services TO: ALL PROSPECTIVE BIDDERS: The following clarifications amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Please note the contents herein and reflect same on the documents you have on hand. There is a formula error for Group 5 for the Coconut Grove Exposition Center and Dinner Key Marina location. All bidders are required to fully fill out the Living Wage Spreadsheet. Upon receiving the bids by all bidders the spreadsheet will be corrected to address the formula error. To facilitate this prpcess all bidders are encouraged to save the Living Wage Spreadsheet on to a CD, if the bid is going to be submitted physically to the City Clerk's Office. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, GM/Ir c.^ , CPPO, CPPB, FCPM, FCPA Procurement Officer GLENN MARCOS PEDRO G. HERNANDEZ Chief Procurement Officer City Manager ADDENDUM NO.7 IFB NO. 106048 November 6, 2008 Invitation For Bid (IFB) for Grounds Maintenance Services TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Please note the contents herein and reflect same on the documents you have on hand. 1. A new revised Living Wage Spreadsheet, now titled "LivingWageRateSheet(GroundsMaintenance) Revised 11-6-2008.xls" has been posted. You must use the new revised spreadsheet and not the previous due to the following reasons: a. For Group 4, included once a year tree trimming into the task for Trimming and adjusted the frequency. b. For Group 5, included once a year tree trimming into the task for Trimming and adjusted the frequency. .c. For Group 5, the previous version of the Living Wage Spreadsheet was not calculating the "Labor Cost Per Day" for the Tasks for Mulching and Annuals for the Coconut Grove Exposition Center; and, for the Task for Mulching for the Dinner Key Marina. 2. Three sites, under Group 2, were not accounted for separately in the previous version of the Living Wage Spreadsheet, even though they are individually listed in the actual bid (see lines # 2.2, 2.3, & 2.7 in the bid document). These three sites have now been added to the revised Living Wage Spreadsheet: a. Central District, Below 1-95 Overpass Area b. Central District, Grapeland Heights Specialized Operations Center and perimeter c. Miami Police Mounted Unit 3. The description of facilities for Groups 1, 2, 3, and 4 were changed to reflect the same description listed in the bid document. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely -, wcc71� rcos, PPO, CPPB. FCPM rrpn GLENN MARCOS PEDRO G. HERNANDEZ Chief Procurement Officer City Manager ADDENDUM NO. 6 IFB NO. 106048 November 6, 2008 Invitation For Bid (IFB) for Grounds Maintenance Services TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Please note the contents herein and reflect same on the documents you have on hand. 1.The bid opening date and time has been changed to Friday November 14th, 2008 at 2:00 PM. due to additional changes that must be made to the latest version of the Living Wage Spreadsheet. Another addendum will be issued with a revised Living Wage Spreadsheet. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, Glenn Marcos, CPPO, CPPB, FCPM, FCPA Director/Chief Procurement Officer 4[itv of Alianti GLENN MARCOS PEDRO G. HERNANDEZ Chief Procurement Officer City Manager ADDENDUM NO. 5 IFB NO. 106048 October 31, 2008 Invitation For Bid (IFB) for Grounds Maintenance Services TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Please note the contents herein and reflect same on the documents you have on hand. 1. The Living Wage Rate Sheet has been revised as follows and can be found in the Header/Notes and Attachments Section of the bid in the Oracle iSupplier system. 2. The revised Living Wage Spreadsheet is now entitled "LivngWageRateSheet(Grounds Maintenance) Revised 10-31-08.xls. YOU MUST USE THIS SPREADSHEET AND NOT THE PREVIOUS DUE TO THE FOLLOWING CHANGES: (a). Group II Worksheet- Frequency was changed for Sweeping and Garbage Cans for each location. (b). Group V Worksheet- Frequency was changed for the following: Coconut Grove Convention Center & Dinner Key Marina- -Lawn Maintenance -Edging -Sweeping -Litter Control OB Parking Lot -Lawn Maintenance -Litter Control (c). Group V Worksheet- The following task was removed for: Dinner Key Marina -Annuals ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, PPO, CPPB, FCPM, FCPA of ' .curement Officer ‘Lit�? �; t T GLENN MARCOS Chief Procurement Officer PEDRO G. HERNANDEZ City Manager ADDENDUM NO.4 IFB NO. 106048 October 29, 2008 Invitation For Bid (IFB) for Grounds Maintenance Services TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above optioned IFB, and shall become an integral part of the Contract Documents. Please note the contents herein and reflectisame on the documents you have on hand. 1.A revised living wage rate sheet is now available for prospective bidders to fill out and submit with their bid response. The new living wage rate sheet can be found under the Header / Notes and Attachments section of the bid in the Oracle iSupplier system. 2.The acres for Martell Park have been changed from .67 to 1.3. See enclosed aerial photo for reference. ALL OTHER TERMS AND CONDITIONS OF THE IFS REMAIN THE SAME. Sincerely, PPO, CPPB, FCPM, FCPA ocurement Officer , eve' sr • - Pag Sourcing MAW '.IejJliatlJnY > RFQ:106048,3 Title Invitation for Bid for Grounds Maintenance Services Status Active (Locked) Time Left 9 days 3 hours Header Logs Con;rgis Contract Terms Suppliers Buyer Gonzalez, Yusbel Style Sealed Security Level Public Approval Status Approved Description Invitation for Bid for Grounds Maintenance Services Requests Home tudout Prele iCeg i Newt ations .. ihteiligen Actions View Online Discussions Open Date 10/28/200810:43:17 Close Date 11106/2008 14:00:00 Organization City of Miami Outcome Blanket Purchase Agreement Event Amendment Description Addendum # 3: Bid opening date and time has been i A separate addendum will be issued with the new livi rate sheet. Collaboration Team Member Position Approver Approval Status View Only Task Target Date Task Completed Gonzalez, YUSb21 9057.Procurement Spec Sri..1210.Classifted,261000 No No Rath. Michael A 10017.Asstl, Dir, Purchesing.8215.Unclassifled, Executive.261000 No No i3oyiwuec, Lourdea_M 9569.Prccurement Supervisor.8664.Unclassified, Non-Executive.261000 Yes Approved No Terms Currency Attributes Shots AltDetails I Hide All Details Details Attribute Group D-Show General citation Notice t:a�e F.b}1act Global Agreement No Effective Start Date Effective End Date Bill -To Address 161000 - Finance - General Accounting Ship -To Address 261000 - Purchasing FOB Destination Total Agreement Amount Minimum Release Amount Payment Terms Net 30 Carrier Freight Terms Pre -Pay and Add RFC/ Currency USD Price Precision Any Version Display Scoring criteria to Suppliers No Mectmunl Score 0 Total 0 Status Published Notes and Attachments Note to Suppliers Bidders must submit along with their bid response the following: Living Wage Rate Sheet, Reference List Form and Four (4) Vaffd Letters of Reference. - - - File Name Type JDescriptton ICellgory last Updated By ILast Updated 1Usage I Update List of Referenees FormflFB 74076 Grounds Mgintenanceipdf File 'List of References Form To Supplier YGONZALEZ 10/28/2008 One -Time (EL106048 Bid Response Check List pdf File Bid Response Cheek List To Supplier YGONZALEZ 10/28/2008 One -Time IFB 106048 -Addendum No. 1.pc/ f File Addendum No. 1 To Supplier YGONZALEZ / 10/28/2008 One -Time Addandti 11.N0. 2.pdf File Addendum No. 2 To Supplier YGONZALEZ 10/28/2008 One -Time Header Lies Controls R ui_tg Negpltetigns copyright lot 2000, Oracle, All rents reserved. Contract Tenpa SupptteE* Requests I Negotiations I Intelligence I Mine I LggquLt I Preferences I Halo Actions View Online Discussions Zitu anti GLENN MARCOS PEDRO G. HERNANDEZ Chief Procuremem Officer City Manager ADDENDUM NO. 2 IFB NO. 106048 October 14, 2008 Invitation For Bid (IFB) for Grounds Maintenance Services TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Please note the contents herein and reflect%same on the documents you have on hand. 1.The closing date and for the above referenced bid has been changed to Wednesday, October 29th 2008 at 2:00 p.m. 2.Also, a revised Living Wage Rate Sheet for this IFB will be issued in a third addendum. Please do not fill out and submit the Living Wage Rate Sheet currently attached to the bid. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. CPPO, CPPB, FCPM, FCPA rocurement Officer £tip xsm GLEN MARCOS PEDRO G. HERNANDEZ Chief Procurement Onicer City Manager ADDENDUM NO. 1 IFB NO. 106048 October 9, 2008 Invitation For Bid (IFB) for Grounds Maintenance Services TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFS, and shall become an integral part of the Contract Documents. Please note the contents herein and reflect same on the documents you have on hand. The following is the City's answers to questions received from prospective bidders: 01: In comparison with the current Grounds Maintenance Contract (IFB No 04-05-116) and this *rent IFB for Grounds Maintenance Services (IFB 106048), was there a change made to the Park sites listed? Al: Yes, three high profile I larger parks were removed and three smaller parks were added. 02: Is there a reason that Invitation for Bid 74076 Grounds Maintenance Services was not awarded? A2: Yes, all bid responses received were considered non -responsive. Q3: When determining what vendors to award, does the City only, look at price? Q3: While, in an Invitation for Bid, price is an important factor the City will not solely award just on price. For a prospective bidder to win a bid, their bid response must be the lowest (priced) responsive (bid response conforms to the requirements contained in the bid) and responsible (bidder has the capability to perform fully the contract requirements) bid. Q4: Can a contractor submit letters of reference and list references of companies for whom the contractor has performed service on residential properties? (i.e. Real Estate agents or banks that own foreclosed homes or are pending sale) A4: No. Pursuant to Special Condition No. 2.9, section a) and f) contractor "shall have a record of performance for a reasonable period of time of no less than three (3) years performing similar jobs, for commercial or government entities." Moreover, the four valid letters of reference must be from clients who own properties of a similar nature. Q5: Is the City content with the vendors that are under the current Grounds Maintenance contract? A5: The City is not content with one of the two vendors under the current contract due to unsatisfactory service. Q6: Does this bid include HVAC work? A6: No. This bid is stricly for Grounds Maintenance Services. Please refer to Section 3.0 Specifications for details. Q7: What is the annual budget for this contract? A7: A spending analysis on grounds maintenance services has revealed that the City of Miami spent a total of $256,054 in fiscal year 2006-2007. Q8: Is there a bid tabulation or award sheet for the current Grounds Maintenance Services contract? A8: Yes, please see attached award sheet. Q9: Is there a map of the Orange Bowl parking lots? A9: Yes, please see attached map Q10: Can a copy of the pre -bid conference sign in sheet be obtained? A10: Yes, please see attached sign in sheet. Q11: What is the frequency of mulch required for Group 5? Q11: Landscape beds shall be mulched quarterly. Q12: In December of 2006 after 15 years of operating in Miami -Dade County the owners of Company A decided to part ways. All Commercial and county contracts were retained solely by the current owner of Company B and the current owner re -incorporated solely under Company B in January 2007. The current owner was the previous president of Company A therefore she retained the title of president and sole owner of Company B. With all the years of experience we have, we want to -ensure the name change does not affect our qualifications with bidding on any of the City of Miami Contracts. Al2: The Purchasing Department will conduct its due diligence on the ownership information of all bidders. If the Purchasing Department can verify that the business undertook a name change and it is not a new company, than the years of experience will not be a disqualifier. Q13: When inputting the daily hours per position in the spread sheet, do we input the hours for each cycle or the hours for the month? If it's monthly, the problem is that some sites require service every week in the rainy season as opposed to the dry season which service is required twice a month. When I did a trial run, the spread sheet did not take into account the number of cycles when it calculated the monthly overall cost. For example, I entered one (1) daily hour for the supervisor position at $20.00 per hour plus labor burden, over tread and profit. The spreadsheet's result for the overall cost for the month was $45.72. The result should have beew$91.44 for a two cycle month. What happens when its four cycles in a month? Please clarify. A13: Bidders are too closely read the specifications and understand the frequency required for the entire year for each location listed under each Group. Based on that number, bidders should be able to figure its monthly cost per location and provide a breakdown for each employee on the spreadsheet. Note 1: The Contract Administrator for Group 5 has been changed as follows: • Coconut Grove Expo Center: From: Gregory Wright To: Robert Parente (305) 860-3823 • Orange Bowl Parking Lots: From: Gregory Wright To: Yvonne Hernandez (305) 416-5967 Note 2: The specifications for Group 4 Parks and Recreation Department have been amended to reflect an additional duty: Tree Trimming -The contractor shall trim all trees and palms (excluding Royal palms), once a year. Tree Trimming will include the removal of branches encroaching on buildings or parking areas (including around parking lot light poles), coconuts from palm trees that may pose a danger to the general public, raising of bottom canopies to a height above 8 feet, and thinning of middle branches to achieve a clean natural appearance. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. c CPPO, CPPB, FCPM, FCPA rocurement Officer