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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16069 Date: 05/14/2024 Commission Meeting Date: 06/27/2024 Requesting Department: Office of Resilience and Sustainability Sponsored By: District Impacted: All Type: Resolution Subject: Accept Grant — Energy Efficiency and Conservation Block Grant (EECBG) Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), authorizing the City Manager to accept, budget, allocate and appropriate a formula grant award from the United States Department of Energy ("DOE") in an amount not to exceed four hundred seventy seven thousand seven hundred twenty dollars and zero cents ($477,720.00) ("Grant Award") for the Energy Efficiency and Conservation Block Grant ("EECBG") for the purposes of supporting the city's fleet demonstration project as outlined in Attachment "A". Further authorizing the city manager to negotiate and execute, in a form acceptable to the city attorney, any and all necessary documents, including, but not limited to, amendments, renewals, modifications and extensions for the acceptance and administration of the grant award, implementation of and compliance with the grant agreements and program requirements. Background of Item: The Department of Energy's Energy Efficiency and Conservation Block Grant (EECBG) Program is designed to assist states, local governments, and Tribes in implementing strategies to reduce energy use, reduce fossil fuel emissions, and improve energy efficiency. This program received $550M from the Infrastructure Investment and Jobs Act (IIJA) and the City of Miami was one of 2,708 state, local, and Tribal governments eligible for a formula award. The city indicated that it would accept its $477,720 of formula funding in April 2023 via the Pre -Award Information Sheet. The Office of Resilience and Sustainability in coordination with the Departments of Resilience and Public Works and General Service Administration has developed a proposal to use grant funds to purchase electric vehicles along with their charging infrastructure. As part of this electric fleet demonstration project, a total of six (6) electric vehicles will be assigned to the Department of Resilience and Public Works and a total of one (1) electric vehicle will be assigned to the Office of Resilience and Sustainability as 8-hour vehicles. The Office of Resilience and Sustainability is currently coordinating with the Miami Parking Authority to install up to six (6) Level 2 chargers for these vehicles. We are currently exploring the Lot 15 location, at 200 SW 1st St., Miami, FL 33130. This demonstration project will help the City better understand how electric vehicles can be utilized in operations and navigate their integration at a smaller scale in support of the City's goal to electrify the administrative fleet by 2035. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $477,720.00 Special Revenue Account No: TBD Reviewed B Office of Resilience and Sustainability Review Completed 06/10/2024 11:52 AM Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Luis Hernandez -Torres Marie Gouin Asael Marrero Valentin J Alvarez Arthur Noriega V Elizabeth Hernandez George K. Wysong III Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Sonia Brubaker Department Head Budget Analyst Review Completed 06/11/2024 12:31 PM Budget Review Completed 06/13/2024 5:02 PM Deputy City Manager Review Completed 06/17/2024 10:12 AM Legislative Division Review Completed 06/17/2024 4:05 PM City Manager Review Completed 06/17/2024 7:21 PM ACA Review Completed 06/17/2024 7:41 PM Approved Form and Correctness Completed 06/17/2024 8:54 PM Meeting Completed 06/27/2024 9:00 AM Signed by the Mayor Completed 07/05/2024 11:39 AM Signed and Attested by the City Clerk Completed 07/05/2024 11:45 AM Rendered Completed 07/05/2024 11:45 AM City of Miami Legislation Resolution Enactment Number: R-24-0242 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16069 Final Action Date:6/27/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT, ALLOCATE, AND APPROPRIATE A FORMULA GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF ENERGY("DOE") IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED SEVENTY SEVEN THOUSAND SEVEN HUNDRED TWENTY DOLLARS AND ZERO CENTS ($477,720.00) ("GRANT AWARD") FOR THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT ("EECBG") FOR THE PURPOSES OF SUPPORTING THE CITY'S FLEET DEMONSTRATION PROJECT AS OUTLINED IN EXHIBIT "A," ATTACHED AND INCORPORATED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, ANY AND ALL NECESSARY DOCUMENTS, INCLUDING, BUT NOT LIMITED TO, AMENDMENTS, RENEWALS. MODIFICATIONS, AND EXTENSIONS FOR THE ACCEPTANCE, ADMINISTRATION, IMPLEMENTATION OF, AND COMPLIANCE WITH THE GRANT AWARD, AND PROGRAM REQUIREMENTS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") was one of 2,708 state, local, and Tribal governments eligible for a formula award; and WHEREAS, in April 2023, the City indicated that it would accept its formula grant funding not to exceed Four Hundred Seventy -Seven Thousand Seven Hundred Twenty Dollars and Zero Cents ($477,720.00) ("Grant Award") via the Pre -Award Information Sheet; and WHEREAS, on April 30, 2024, the City submitted a formula grant application to the Department of Energy (DOE) for the Energy Efficiency and Conservation Block Grant ("EECBG") and was awarded one (1) grant award for the full amount mentioned above ($477,720.00) ("Grant Award"); and WHEREAS, the EECBG Program is designed to assist states, local governments, and Tribes in implementing strategies to reduce energy use, reduce fossil fuel emissions, and improve energy efficiency; and WHEREAS, the Office of Resilience and Sustainability ("ORS") in coordination with the Departments of Resilience and Public Works and General Service Administration has developed a proposal to use grant funds to purchase electric vehicles, along with their charging infrastructure, and fund staff training; and WHEREAS, ORS is currently coordinating with the Miami Parking Authority and Department of General Services Administration on the appropriate location to install Level 2 chargers for these vehicles; and WHEREAS, this demonstration project will help the City better understand how electric vehicles can be utilized in operations and navigate their integration at a smaller scale in support of the City's goal to electrify the administrative fleet by 2035 as stated in the Miami Forever Carbon Neutral plan; and WHEREAS, it is appropriate for the City Commission to accept, budget, allocate, and appropriate the Grant Award, establish a Special Revenue Project, authorize the City Manager to execute a grant agreement, and to negotiate and execute any and all other necessary documents, including amendments, all in forms acceptable to the City Attorney, for the acceptance, administration, and compliance with the grant agreement; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized' to accept, budget, allocate, and appropriate the Grant Award to be utilized for the purpose stated herein. Section 3. A new Special Revenue Project is to be established, and the Grant Award will be appropriated as described in Attachment "A," attached, and incorporated herein. Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents, including but not limited to, amendments, extensions, renewals, and modifications, all in forms acceptable to the City Attorney, for the acceptance of the Grant Award, administration, implementation, and compliance with all applicable laws, rules, and regulations, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.